The Community Preservation Fund
59 Town Hall Square
Falmouth, Mass 02540

Tel: 508-495-7436
Fax: 508-457-2511

Email: cpfund@falmouthmass.us

 

2008 Meeting Minutes

JANUARY 24, 2008

Members Present: Chair Peter Clark; Vice-Chair Barbara Schneider; Clerk Diane Thompson; Kevin Andrade; Patti Haney; Ed Schmitt; Ralph Herbst; Melissa Freitag and Town Planner Brian Currie.

Peter called the meeting to order at 7:00 PM in the School Administration Building.

Request for Amendment to Long Pond Pumping Station Scope of Work:

Director of the Water Department William Chapman appeared before the committee to explain that due to the change in command in the Water Department, the CPA funded Phase III scope of work was partially and inadvertently paid from town funds. The CPA’s funded Phase III scope of work was added to an existing contract. 

Patti, liaison on the project, has carefully reviewed the project and recommends that the CPA reimburse the town for the work. She assured members the monies were not spent prior to the vote at Town Meeting and were not taken from the operating budget. The committee VOTED: unanimously to approve the transfer of funds pending approval by the Town Accountant. 

Eligibility and Merit of Warrant Article Language and Letter of Agreement Terms for April Town Meeting:

v Coonamessett River Bog Irrigation System:

Peter read Sheryl Kozens-Long’s email wherein she requested more time to finalize their request for funding the Bog Irrigation System. A motion offered by Kevin and seconded by Diane to table the matter was defeated by a vote of 2-5.

Peter told members he would consider the motion to approve funds with conditions. He submitted for consideration six conditions along with funding, an amount to be determined, to install a modern environmentally safe irrigation system in town-owned bogs. Peter’s intent is not to use CPA funds for an irrigation system unless it was in line with the separation plan even if it occurred next year. 

Ralph also submitted three conditions for consideration.

Barbara stated there is a question of farming Flax Pond because the peat cannot bear the weight of the berm.

Both Patti and Ed felt there was unity among the parties to come to an understanding but neither wanted to be rushed into a decision until there is a full and complete plan. 

Virginia Valiela advised members the preliminary engineering has been done on Middle and Flax Pond #1. There is a Town Meeting report. The funding for building the berms is in place for Middle and Flax Pond #1. They have completed the 25% design for $800,000. Corings will be done on both sides of the river. Reservoir was not recommended for inclusion because the amount of reimbursement will not be sufficient for berming Reservoir and that is the reason why the study has not been done. There is $200,000 in funding from the AFCEE. The town must front-end the money and hire the grower. The town and grower then submit the application to the Department of Agriculture stating there is sufficient funds in the account to do the work. When the approval is received, construction will commence – hopefully in 2008. It is all dependent on the Department of Agriculture’s cycle of funding.

She said the Department of Agriculture is undertaking a nation- wide effort to separate farming from river courses. It fits their national vision. 

Ed Schmitt asked Virginia to secure some concrete figures including the third party’s fee.

Camille Romano and Deborah Siegel both offered their support for the merging of both Ralph and Peter’s special conditions. They felt this approach would bring about a good resolution.

Sheryl Kozens-Long assured the committee the bogs will be farmed whether or not there is a new, old or makeshift irrigation system.

Members agreed to form a sub committee comprising Peter, Ralph, Ed and Jessica to draft a set a conditions for the February 14th meeting.

v Affordable Housing Development Fund:


Peter and Patti recused themselves from discussion.

Jessica’s memo to the members dated January 22nd confirmed the use of development fund monies to support the acquisition of real property is consistent with the intent of the CPA. Such action would require a permanent deed restriction limiting the use for the purpose for which it was acquired. The real property interest would be owned by the town, but management of same could be delegated to the Housing Authority. The special conditions will include:
1. The Affordable Housing Committee, Falmouth Housing Trust and Falmouth Housing Corporation are the applicants to create this fund.
2. The fund is open for use by public, non-profit and private developers.
3. The expenditure of funds from the Affordable Housing Development Fund shall be made in compliance with the process outlined in the “Guideline for Affordable Housing Development Fund. (See Addendum D).

Letter of Agreement Terms for Remaining CPA Projects:

Peter and Patti recused themselves from discussion on the Retention Fund.
On the motion of Kevin, seconded by Ed, the committee VOTED: to approve the Special Conditions of the Retention Fund.

The Special Conditions for the Bikeways Committee were VOTED: as written.

The VFW/Schoolhouse Restoration special conditions were amended to include a Preservation Restriction. Jessica was asked to include a condition for a Preservation Restriction. Also, the CPC will be responsible only for the review of the preservation aspects of the Restoration project.

Warrant Article for Special Town Meeting:

v School Administration Building:
The article for Town Meeting to support funds for additional historic preservation work at the
School Administration Building was approved as written.

Review Estimated CPA Revenue for April Town Meeting Appropriation and Discussion of the Process for Funding Recommendations.

Regarding the WW1 Monument Restoration, Peter stated the restoration group has raised some monies. Therefore, Jessica was asked to confirm whether or not their request for $36,100 is still a valid figure.

Peter advised they have not heard officially what the state match funding will be. The Coalition is estimating a 60-70% figure. Peter said he took the conservative approach by assuming the 60% figure, which amounts to $1.l9 million. There are $1,489,413 in requests. The reserves are not included and the 10% assignment to each of the four categories doesn’t include interest. The 3% surcharge is assigned to the Land Bank Debt. With that in mind, Peter asked members to submit to Jessica, with justification, their individual figures for appropriating the monies amongst the applications.

Long Range CPC Agenda:
Copies of a proposed calendar and agenda for 2008 meetings were distributed and Peter advised members he would like to establish the calendar by February 28th. Members were asked to look at their schedules. Barbara and Jessica will prepare the 2008 calendar. Peter asked members to email him if they wanted to expand or add to the agenda items

Approve Minutes:
The minutes of the January 10, 2008 meeting were approved.

Bill Schedule:
On the motion of Patti, seconded by Barbara, the committee VOTED: approval of the following schedule:
o Main Street Library: $2,932.50 payable to Beacon Architectural Associates
o Retention Fund: $85,000 payable to Falmouth Housing Corporation
o Guv Fuller Field: $1000 payable to Clover Company

Staff Report:
Don Hoffer has submitted a plant plan to the Conservation Commission for the Haddad property.

Old Business:
Diane, as chair of the Affordable Housing Committee, was asked by the Falmouth Housing Trust to support the Trust’s request to the CPC for funds to purchase land for the development of affordable housing. In a letter dated January 18th, the Affordable Housing Committee endorsed the concept of setting aside funds in the Community Housing Reserve Fund for this purpose.

There being no further business, the committee adjourned at 9:22 PM to meet again on Thursday, February 14, 2008 in the School Administration Building.


Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
March 27, 2008

Members Present: Chair Peter Clark; Melissa Freitag; Patti Haney; Ralph Herbst; Ken Gartner; Ed Schmitt; Staff present: Assistant Town Planner / Community Preservation Jessica Erickson.

Chair Peter Clark called the meeting to order at 7:00 pm in the School Administration Building.

Historic Resources Consultant:
The CPC welcomed historic preservation consultant, Eric Dray. Ms. Erickson reviewed a memo to the CPC dated March 26, 2008 regarding Historic Preservation Consulting services. Mr. Dray described his background in historic preservation and his work with the Provincetown CPC. 

The Committee identified two priority areas for Mr. Dray to provide services: (1) assistance in drafting preservation restrictions for historic properties, including gathering baseline documentation and identifying key features to be preserved and (2) assistance in developing criteria for the CPC’s use in reviewing proposals for CPA funds under the category of Historic Resources.

Review and Act on Changes to Letters of Agreement:
The CPC reviewed and approved additional conditions for the 300 Committee Letter of Agreement. Patti Haney made a motion to add the following special conditions to the LOA, Ed Schmitt seconded:
· The closing on the property shall not occur until after the April 2008 Annual Town Meeting has adjourned.
· CPA funding will be provided to the 300 Committee as a reimbursement after July 1, 2008. A copy of the deed shall be submitted along with the request for reimbursement. 
Vote: Unanimous 6-0.

The CPC reviewed a proposed revision to the special conditions and bill payment procedures for Retention Fund. Patti Haney made a motion to revise the LOA to include the following, Ed Schmitt seconded:
· The Community Preservation Act (MGL Ch. 44B§7) stipulates that ‘proceeds from the disposal of real property acquired with funds from the Community Preservation Fund shall be deposited in the Community Preservation Fund.’ The procedure for the deposit of proceeds from Retention Fund transactions shall be established by the CPC based on the recommendation of Town Counsel. Said procedure shall be acknowledged by the CPC and Falmouth Housing Authority and incorporated into this agreement by a signed and dated amendment. 
· All Requests for Payment must be submitted to the CPC by funding recipients and shall be accompanied by the following:
a. Letter to Community Preservation Committee specifying the funding amount approved by the Board of Selectmen for expenditure, address of property subject to retention, and name of entity that the funding is payable to;
b. Copies of correspondence to/from the Board of Selectmen (including original funding request and BOS approval) regarding the property subject to retention fund monies.
Vote: Unanimous 6-0.

The CPC reviewed correspondence from Bob Murray requesting that the preservation restriction requirement for the VFW Schoolhouse be revised. Melissa Freitag made a motion to approve the following condition, seconded by Ralph Herbst:
A Deed Restriction protecting the historical significance of the building exterior shall be required, the conditions of which shall be agreed upon by the Falmouth Housing Corporation (FHC), CPC, and Town Counsel and submitted to the Falmouth Historical Commission (FHC) for their review before the disbursement of funds. Upon approval, the PR shall be held in escrow by Town Counsel until such time that the rehabilitation is completed. Upon satisfactory completion of the rehabilitation, the PR shall be recorded at the Barnstable County Registry of Deeds. The cost of drafting the PR may be submitted to the CPC for payment. 
Voted: 4 in favor, 2 abstentions (Patti Haney and Peter Clark abstained).

Discuss Needs for Town Meeting Preparation:
The Committee reviewed the Town Meeting mailing that was distributed by mail to all Town Meeting members. Ralph mentioned that he would like to have contact information added to the mailing in the future and to list the name of the individual who prepared the mailing. 

The Committee members expressed that they want to avoid scheduling CPC meetings for the two week period before Town Meeting.

The CPC also reviewed the precinct meeting schedule and assigned members to attend the precinct meetings.

Jessica presented a memo dated March 27, 2008 regarding the FY’09 State Match. The memo included the Department of Revenue’s estimated state match figure of 65% or FY’08 surcharge collections. The CPC had set recommendations for April Town Meeting based on a 60% match of the previous fiscal year’s collections. A 65% state match would generate an estimated $99,322 of additional revenue. 

Melissa Freitag made a motion to recommend $50,000 to the Historic Resources reserve and $49,322 to the General Budgeted reserve, Ralph Herbst seconded. Vote: 3-3, no action taken.

Edward Schmitt made a motion to recommend $99,322 to the General Budgeted reserve at the April Town Meeting, Patti Haney seconded. Patti Haney offered an amendment to increase the historic resources by an amount necessary to meet the 10% minimum at the November Town to meeting, Ed Schmitt seconded. Vote on amendment: Unanimous 6-0. Vote on main motion: Unanimous 6-0.

Hear Report on Housing Production Plan and Local Comprehensive Plan updates:
The Planning Board and Board of Selectmen discussed the Housing Production Plan (HPP) at a recent joint meeting. The Planning Office staff will be drafting an updated HPP for Planning Board and BOS approval. The HPP will include a needs assessment and identification of town owned parcels for affordable housing development. The sites identified in the HPP could be integrated into the Community Preservation Plan as ‘high priority’ parcels for CPA funding. Additionally, some components of the ‘Community Housing Needs Assessment’ completed by John Ryan will likely be integrated into the HPP. Jessica would work with the Planning Staff to integrate relevant sections of the Needs Assessment into the HPP.

The Planning Board and Local Planning Committee (LPC) will begin their update of the Local Comprehensive Plan (LCP) over the next month or so. The Planning Board and LPC will hold a series of ‘Listening Sessions’ on each section of the LCP. The CPC is encouraged to assign members to attend each listening session and report back to the full Committee.

Debrief March 15 CPA Mixed-Use project workshop:
Ralph Herbst made a motion to table the debriefing of the March 15 workshop until the next CPC meeting, seconded by Melissa Freitag. Vote: Unanimous 6-0.

Discuss CPC Goals:
The Committee reviewed an outline for the CPC goals discussion including long-term management of funds and priority setting. Jessica presented information from the Department of Revenue’s Information Guideline Release (IGR) dated December 2000. The IGR specifies that the CPC should conduct an annual needs study and then develop a community preservation program and financial plan that identifies short and long term goals. 

The Committee will continue the goals discussion at the next CPC meeting.

Discuss and Act on Land Bank parcel surveying funds:
The Committee received a request from the Land Management Committee to access approximately $1,300 for surveying the George Souza Preserve (to be paid for out of the Land Bank funds set aside for parcel surveying.) The funds were voted at the April 2005 special Town Meeting for surveying Land Bank properties. The George Souza Preserve was not acquired with Land Bank Funds. Jessica requested an opinion from Frank Duffy regarding the legality of using the funds to survey non-Land Bank properties. The Committee voted to table this item and to consider Attorney Duffy’s opinion before taking any action.

Minutes: 
The Minutes of the February 28, 2008 meeting were reviewed. Ralph Herbst moved approval, Patti Haney seconded. Vote: Unanimous 6-0

Ken Gartner left the meeting @ approximately 9:10 pm.

Bill Schedule:
There were no invoices on the Bill Schedule for approval. The CPC expressed a desire for the staff to include a listing of all bills approved for payment in between meetings in the staff report.

Staff Report:
Jessica Erickson reported the following information:
· The Town is entering into a contract with Larson Fisher Associates for the Cultural Resources Inventory update;
· Ms. Erickson participated in the interview process with the Building Committee for design services at the Poor House;
· The ‘Request for Quotes’ for affordable housing was amended to allow for ‘an appropriate combination of education and experience’ under the Minimum Requirements section of the RFQ. Ms. Erickson recommended that the Committee delegate the proposal review to Diane Thompson, Patti Haney, and Jessica Erickson. Ralph Herbst moved to delegate proposal review as recommended, seconded by Patti Haney, Vote: Unanimous 5-0
· Ms. Erickson recommended that the CPC consider amending the deed restriction on the Children’s School vote so that it is similar to the deed restriction required for the VFW Schoolhouse. Patti Haney made a motion to scale back the preservation restriction requirement for the Children’s School of Science so that the deed restriction can be handled locally, Melissa Freitag seconded. Vote: Unanimous 5-0.
· Habitat for Humanity is holding a ‘raising the walls’ celebration at the Sippewissett Road housing development site. Ralph Herbst will be representing the CPC at the celebration. 


Old Business:
No old business

Consider New Business: 
The Committee adjourned at 9:35 pm to meet again on Thursday, April 10, 2008 in the School Administration Building at 7pm.

Respectfully submitted by: Jessica K. Erickson, Assistant Town Planner / Community Preservation

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
APRIL 24, 2008

Members Present: Acting Chair Barbara Schneider; Kevin Andrade; Clerk - Diane Thompson; Melissa Freitag; Ken Gartner; Ed Schmitt; Asst. Town Planner/Community Preservation Jessica Erickson.

Acting Chair Barbara Schneider called the meeting to order at 7:05 PM in the School Administration Building.

Debrief of April Town Meeting:
Jessica reported that several CPC articles were held at town meeting. During the recess, Peter and Jessica made contact with the town meeting members who held the articles and they satisfactorily addressed their concern. 

Jessica referred members to the spread sheet listing the CPC Recommendations for April 2008 town meeting. One addition was the General Budget Reserve. The committee voted $1,329,777 for projects out of estimated revenues. She advised that $38,585 of that amount should have come from the Undesignated Fund Balance. This action can be rectified at the November 2008 town meeting. In September, the DOR will release the actual figures and the 10% required match for Historic Resources can be accomplished then. 

Barbara advised members that the Community Preservation Coalition is seeking support from the Legislature for a guaranteed 75% match and an expansion of the Recreation category under the Community Preservation Act.

Debrief March 15 CPA Mixed-use Workshop:
Members felt the workshop was a success. Acting Chair Barbara Schneider related that Selectman Kevin Murphy wants the committee to do a formal follow-up with the groups that attended. Melissa Freitag suggested the Committee formulate a letter to the groups to tally their ideas.

Discuss Fall Town Meeting:
Jessica produced a breakdown of the available funds that could be expended for November 2008 Town Meeting consideration. Currently, there is a total of $250,000 in the Reserves. The Historic Resources reserve will need to be increased from its present balance of $100,000 to meet the 10% minimum. The DOR will announce the FY’09 state match revenue in September.

There is $190,752 in total unrestricted revenue. Jessica recommended leaving in place the $72,752 in the Undesignated Fund Balance because $38,585 may be needed to cover Town Meeting appropriations from FY’09 revenues unless the state match revenue is higher.

A discussion ensued on potential projects for the Fall town meeting. Melissa Freitag and Ed Schmitt favored a “rolling” application process, which would allow projects to be submitted anytime up to the June 26, 2008 deadline.
Kevin favored skipping the Fall round and wait until Spring.

At this point, Acting Chair Barbara Schneider called attention to Friday’s Enterprise article stating the Board of Directors’ decision to sell 16 Main Street, birthplace of Katharine Lee Bates. She asked the committee if they would entertain having a philosophical conversation with the Executive Director of the Falmouth Historical Society and Museums on the Green, Carolyn Powers.

Carolyn Powers advised the members that her Board spent two years researching options to deal with the required major repairs and they concluded the property would be better cared for by a private individual than by a non-profit. It has been rented for the past 14 years and the tenant will be given until May 10th to buy the property. If they refuse, a real estate broker will be selected to handle the sale. An easement will be required for the shared driveway with 20 Main Street. A restriction will be required to allow the sign to remain and access in perpetuity to maintain it.
Patti Haney asked about the presence of lead paint, mold, the septic system and adherence to ADA regulations in any consideration of a multiple use situation such as affordable housing. Kevin Andrade stated had they come to the CPC with a project, it would have had a “public benefit” and would have been eligible. Diane Thompson advised Carolyn to call the Barnstable County Resource Development Office. They find grant money for various causes.

Getting back to the discussion on Fall town meeting, Melissa Freitag offered a motion to entertain applications for the Fall town meeting for the expenditure of CPA funds. Diane Thompson seconded the motion citing her willingness to consider any project, but she was inclined to put the monies in Reserves. Kevin Andrade reiterated his wish to have a single application process per year. Patti Haney preferred setting the money aside in a reserve to accrue a larger pot of monies to work with. The Committee VOTED: 4-3.

The committee reviewed the Application for Community Preservation Funding and Diane Thompson suggested the application be changed to reflect a second line: “Property Owner, if different from the applicant.” Kevin Andrade felt the application should require a signed affidavit as well as a signature line for the applicant and one for the property owner. Members were in agreement with the suggestion.

Ed Schmitt suggested adding a statement that funds are limited and applications might be held and reconsidered at the next round if and when there are sufficient funds.and the available funds in each category should be listed in the application. Patti stated the committee might not wish to encourage large projects if there are limited funds.

A motion offered by Ed Schmitt and seconded that the committee consider a “rolling” application process effective immediately with no set dates was approved. Committee VOTED: 5-1 and 1 abstention. 

After Jessica suggested specifying a deadline, it was agreed that projects will be heard before August 15th.

Under the “Guidelines” portion of the application, applicants will be supplied with a chart entitled: Community Preservation Fund Allowable Spending Purposes for the four categories and spells out the definitions of acquiring, creating, preserving and rehabilitating under the Act.

Project Updates:
Barbara Schneider reported the Conservation Commission issued an Order of Conditions for the removal of the building on the Haddad property thus paving the way for Beach Superintendent Don Hoffer and the DPW to solicit quotes by Memorial Day.

The Falmouth Historical Society’s contract with the Landmark Facilities Group for an environmental assessment of the Conant and Julia Wood Houses has been completed.

Acting Chair Barbara Schneider asked members to review their projects and provide updates.

Review and Vote changes to Operating Procedures:
The committee reviewed a change requested by Melissa Freitag that under Item 6: Conduct of Meetings, the words
“Public comment is invited under agenda items, subject to the discretion of the chair as to time limits.”

Patti Haney moved to accept the Operating Procedures with the addition of the wording to Item 6.
Kevin Andrade seconded the motion. VOTED: unanimous.

Discussion of Project Monitoring Procedures:
Jessica submitted a draft two-page Guideline for CPA Project Implementation as it relates to (1) Town Projects and (2) Non-town Projects. Diane Thompson questioned whether we should authorize an alteration to the payment procedure for non town projects. Patti Haney stated that she and Ed Schmitt included language in the old Letter of Agreement to cover situations wherein the applicant might need a different arrangement. Barbara Schneider advised that it was recommended by the other CPC’s. The final paragraph references the Role of CPC Liaison and Jessica asked for feedback on the wording relating to attendance at site visits since it is not a requirement of the Act, but a stipulation proposed by the committee. Patti Haney suggested that attendance at site visits “as needed” would suffice.

Discuss CPA Goals:
Jessica reminded members that following the February 28th meeting, she and Chair Peter Clark met to discuss the goals of the committee for 2008. She distributed a Draft outline and recommended that priority setting should be a strong goal for the committee and the recommendations should be consistent with town goals . She cited the need to identify long-term goals even though the committee is working with an unknown state match.

Approve Minutes:
The minutes of March 27th were approved with one change. The words “Preservation Restriction” on page two should read “Deed Restriction”.

Bill Schedule:
School Administration Bldg.: Payment of $795 to Keenan and Kenny.
School Administration Bldg.: Payment of $12,218 to Greenwood Industries (Roofing Contractor)
On the motion of Patti Haney, seconded by Melissa Freitag, the committee VOTED: unanimous 7-0

Proposed Amendments to FY’08 CPC Administrative Budget:
Jessica provided members with a revised Administrative Budget FY’08 to add monies to the Professional and Technical Contract Services budget line item to cover the fees of the Historic Resources Consultant and Community Housing Focus Groups Assessment. The committee VOTED: 6-1.

Staff Report:
Jessica reported the contract with Larson Fisher Associates for the Cultural Resources Inventory is expected to be completed October 2008.

The Falmouth Housing Corporation’s request for $40,000 for Ward, Cloverfield and Chester Streets was approved by the Board of Selectmen. The monies will be used to remove the stump dump on the premises.

The Sub-committee for the Affordable Housing Focus Group consisting of Patti Haney, Diane Thompson and Jessica reported they received one proposal from John Ryan. The sub-committee will be working to identify questions and it was agreed it would be worthwhile to include realtors as another focus group.

A letter from Beach Superintendent Don Hoffer inquiring about the differences in the Green Pond Management Plan and his request for a beach Management plan will be answered by Chair Peter Clark.

Old Business:
No old business

New Business:
No new business

There being no further business, the committee adjourned at 9:30 PM to meet again on Thursday, May 8, 2008 in the School Administration Building at 7:00 PM.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
MAY 22, 2008

Members Present: Vice-Chair Barbara Schneider; Clerk Diane Thompson; Ken Gartner; Ralph Herbst; Patti Haney; Kevin Andrade; Melissa Freitag. Peter Clark and Ed Schmitt arrived at 8 PM. 
Asst. Town Planner/Community Preservation , Jessica Erickson.


Vice-Chair Barbara Schneider called the meeting to order at 7:30 PM in the School Administration Building. 

The minutes of the May 15th meeting were VOTED: 3-0 with 4 abstentions.

Approve Bill Schedule:
There was none.

Consider Development of CPC website:
Jessica detailed her conversation with the Town’s IT specialist, George Trudeau, concerning the development of a CPC website. It was his opinion that the committee has the resources within the town’s website. It can be enhanced to some degree if the committee wanted an Affordable Housing link. Patti asked Jessica if she could verify how many “hits” have been made to the CPC category. Ralph Herbst asked Jessica how much of her time would be required to make the changes. She replied it would be the time spent to provide the information to IT, but she felt much of it has been done preparing for Town Meetings. Barbara Schneider asked members to look at other CPC sites for ideas and the subject would be revisited at the next meeting.

Consider Development of Signage for CPA Funded projects:
Members considered the possibility of purchasing temporary signs for use at the CPC construction projects especially in those cases where the Letter of Agreement requires it. The temporary signs can be returned to the CPC upon completion of a project and would relieve the applicant from paying for the sign. Following discussion, Chair Peter Clark appointed Melissa Freitag and Barbara Schneider as a subcommittee to work with Jessica on securing quotes for quantities and materials.

Review and Act on Questions for Housing Focus Groups:
The committee spent time reviewing the draft focus group questions. As Jessica explained to members, work will continue on developing the questions over the next two weeks. Members have to focus on community housing as defined in the Act. It is for income-eligible people and must be deed restricted. Barbara Schneider suggested adding questions under the Landlord Focus Group. She was interested in hearing how long a unit stays vacant – when they vacate a unit, where do they go and how does a landlord advertise availability. Melissa Freitag suggested that focusing on the big picture might be a more useful tool and she was concerned where this might lead in 5-10 years.

Ed Schmitt arrived at 8:10 PM.

The Committee VOTED: to authorize Patti Haney, Diane Thompson and Jessica to move forward with the focus groups.
Diane Thompson will assume responsibility for contacting the realtors. Patti Haney - landlords. Peter Clark and Jessica Erickson will focus on the public sector group and Barbara Schneider will focus on the the 22-32 year olds.

Discuss And Act on Review Process for November Town Meeting Proposals:
Peter felt members should review the process for the fall proposals in light of the confusion surrounding the vote taken at the last meeting to accept “rolling” applications. Besides the June 26th date for acceptance of all applications, there were no other dates attached to the motion. No date was set for the public hearing.

Jessica stated she received several inquiries for information about guidance and input is being relayed to the applicant. 
Consensus was reached to have discussions with the applicants, but make no final decisions until all the proposals have been reviewed. 

Discuss Susan Moses Workshop and CPC Initiatives:
The committee had a discussion on the memo to be jointly signed and issued by Chairman of the Board of Selectmen, Kevin Murphy and Chair of the Community Preservation Committee Peter Clark for distribution to the attendees at the recent Susan Moses workshop which spoke to other towns’ use of CPA funds to achieve mixed-use projects. The memo was framed around five specific questions. 

Following discussion and input from members, Peter Clark will formulate a draft letter for the next meeting.

Review Community Preservation Undesignated Fund Balance:
Peter Clark stated that the CPA Fund projections sheet distributed at the last meeting identifies $3,091,467. as unencumbered as of the end of FY’08. The 3% surcharge, based on total taxes collected, will continue to increase. Members will need to handle this development to insure the public is clear about its use.

At this point, Peter acknowledged Leonard W. Johnson, President of the 300 Committee. He referred to his letter dated May 21, 2008 to the CPC committee wherein the 300 Committee requested the CPC hold the bulk of the $3million in reserves for a major land acquisition. He said his presence this evening was meant to personally urge flexibility in the allocation of funds to the various reserves. He added the 300 Committee is working on a proposal that may come up in the next five years, which might require several sources to fund the acquisition.

Following discussion, Barbara Schneider offered a motion, seconded by Ed Schmitt that the CPC set the monies aside for a large scale project and that said monies not be eligible for November 2008 Town Meeting. Ralph Herbst offered an amendment, seconded by Barbara Schneider to add the words “more than one category” after “large scale project”. 

Diane Thompson offered a further amendment, seconded by Melissa Freitag, to delete the words “large scale” ; that it be reserved and continue discussion. VOTED: 5-3

The main motion was VOTED 8-1 and reads: The Community Preservation Committee proposes to reserve the $3million and not make it eligible for the November 2008 Town Meeting. The $3million will remain in the undesignated balance.

Staff Report:
Jessica Erickson reported the following information:

Jessica reported the Bikeways project is moving forward.
Jessica visited the Ward, Chester and Cloverfield Roads affordable housing project. The lottery will be held in July.
The Planning Board and Local Planning Committee will be setting up a listening series for input to the Local Comprehensive Plan. There is a meeting on June 24th to review and receive input on the Recreation Element. Jessica distributed a summary of the LCP Elements.

Peter Clark added an amendment whereby members were asked to list their 4 top choices of the LCP Elements they would be interested in attending. Based on their choices, he hoped to have two members to attend each session..

Jessica provided a handout for a CPA and Affordable Housing Workshop on Thursday, May 29 at 6:30 PM. It is
being hosted by Connie Kruger, Mass. Housing Partnership and Karen Sunnarborg, Housing Consultant.

A summary of Guidelines recommended by the Falmouth CPC was distributed as well as the CPC Operating Procedures approved on April 24, 2009.

Old Business:
Peter Clark formulated a 2008 Long-Term Agenda for consideration. The committee informally agreed to look at each month and not set a formal schedule.

New Business:
Ralph Herbst proposed that members be provided an opportunity to visit completed CPA projects.

Barbara Schneider reported she recently spoke to 20 women at the First Congregational Church about the role of the CPC and learned not one of the women was educated about the four categories for funding under the CPA, but a few days letter she received in the mail a check payable to the CPC.

There being no further business, the meeting adjourned at 10:05 PM to meet again at 7:00 PM THURSDAY, JUNE 12, 2008
AT THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JUNE 26, 2008

MEMBERS PRESENT: Chair Peter Clark; Vice-Chair Barbara Schneider; Ralph Herbst; Ed Schmitt; Melissa Freitag; Patti Haney. Asst. Town Planner/CPA Jessica Erickson.

Approve Minutes: On a motion by Melissa Freitag, seconded by Ralph Herbst, the minutes of May 22, 2008 were voted.

Bill Schedule: The following bills were approved:
§ Ward, Chester & Cloverfield – payable to Williams Bldg. Co. $51,891
§ Town Clerk/Assessors Records – payable to Brown’s River Records, $29,774
§ CPA Admin.- payable to Eric Dray, HP Consultant, $480
§ School Administration Building – payable to Greenwood Industries $27,075.56
§ School Administration Building – payable to G&H HVAC $69,620
Because Peter Clark and Patti Haney had to excuse themselves, a discussion on whether to reimburse the Falmouth Housing Authority for payment of taxes to the Town of Falmouth was held to the end of the agenda pending the arrival of committee members.

Proposals for November Town Meeting:
Jessica distributed six applications for consideration: 
§ Woods Hole Library Window Replacement - $110,000 (HR Category)
§ Coastal Ponds/Shellfish Habitat assessment/Eel River and Bournes Pond -$50,000 (Open Space/Recreation Category)
§ Historic Highfield Restoration of Ice House - $42,000 (HR category)
§ Coonamessett River Working Group- $48,154 (HR Category)
§ Spohr Gardens - $68,000 (HR Category)
§ Mostly Hall Fence – (HR Category)
§ Town Band Shell Application was not received, but a Letter of Intent was submitted by Asst. Town Administrator Heather Harper. On the motion of Patti Haney, seconded by Ralph Herbst, the committee VOTED: 4-2 to accept the application if it is received by 4PM Friday, June 27, 2008

Assign Review Teams:
The committee VOTED: unanimously to assign the following review teams to work with the assistant town planner in reviewing the seven proposals:
Coastal Ponds Management Committee – Diane Thompson/ Kevin Andrade
Spohr Garden Charitable Trust – Ed Schmidt/ Ken Gartner
Historic Highfield – Barbara Schneider/ Ralph Herbst
Woods Hole Public Library – Patti Haney/Ken Gartner
Coonamessett River Working Group – Patti Haney/Barbara Schneider
Mostly Hall – Ralph Herbst/Ed Schmidt
Town Band – Diane Thompson/Kevin Andrade

Member Melissa Freitag will be out of the country from June 27th –August 2nd and was not assigned to a review team.
Jessica will advise members and applicants via email on the schedule for proposal interviews.

Recommendations for Changes to Historic Resources Project Applications:
Jessica gave a presentation on changes to the procedures for the Historic Resources process as one component of her professional goals for 2008. She suggested an addendum to a Historic Resources Category application if the project requires 1) proof of eligibility; 2) property is within the Historic District; 3) approval of the Historical Commission; 4) proof of its listing on the Cultural Inventory and 4) listing on the National or State Register of Historic Places.
Melissa suggested applicants be advised to appear before the Historical Commission and receive a determination of eligibility letter.

Jessica suggested a workshop on the Secretary of the Interiors Standards would be a good learning tool and Preservation Consultant to the CPC, Eric Dray, be engaged in the planning and implementation of same.

Following discussion, the Committee VOTED: 5-1 that Eric Dray be asked to provide the Historic Resources subcommittee a quick overview of the historic resources proposals for the purpose of raising questions to clarify the application process. Further, Jessica shall have responsibility to set the limits on Mr. Dray’s time for this process.

CPC Website Update:
At the May 22nd meeting, Jessica was asked to verify how many “hits” have been made to the CPC category. After speaking to George Trudeau of the IT Office, she learned that George sets up the program to capture the figures for the entire town, but their best guess in segregating the “hits” for the CPC was 26 for the month of June. Suggestions were offered for linking to the PDF and the CPC’s Power Point presentation to town meeting as a means of creating a CPC website. Members agreed it was not a high priority at this point.

Follow-up Susan Moses Workshop:
At the May 22nd meeting, Chair Peter Clark was asked to prepare a letter to the Board of Selectmen on feedback to the Community Preservation Mixed-Use Project workshop. Following discussion, members approved the letter.
Jessica distributed a letter from the 300 Committee Administrator, Margaret Hough Russell, stating that even though it might take years to find the appropriate land, they believe the concept of a mixed-use project should be pursued.
Ed Schmidt, a member of the Conservation Commission, related the commission’s support of all efforts to conserve land in the town for future generations.
Patti Haney, representing the Falmouth Housing Authority, stated their intent to work on a joint proposal with the 300 Committee. Peter Clark suggested the Authority might state this in a formal letter. 
The Committee VOTED: 4-2 to have the chair send a letter to the Board of Selectmen with the Committee’s reactions as well as a cover letter conveying the CPC’s wish to meet with Board of Selectmen to move forward with a strategic plan for a multi-purpose project.

Discussion on CPA Undesignated Fund Balance:
Members discussed their options for managing the surplus monies in the Undesignated Fund. Jessica reported on her informal conversation with Town Treasurer Carol Martin and it was suggested that the monies might be used to pay off the Lank Bank debt. 
Following discussion, it was agreed that Peter Clark convey to the Board of Selectmen the committee’s view that it would not be advantageous to go this route. Jessica was asked to relay to Carol Martin there is little interest in this philosophy.

Reports from Sub-Committees:
Signage Committee – Barbara Schneider and Melissa Freitag met and worked on the verbiage. They will come back with a sample sign and price list.

Community Housing – Diane Thompson and Patti Haney met June 5th and felt the focus group issue be tabled until the fall due to the lack of participants.

Listening Session LCP – Recreation Category - Diane Thompson was unable to attend the session that evening. Because both members were not present, it was agreed to table the matter pending receipt of Ken Gartner’s report.

Staff Report:
Jessica Erickson reported the following:
· The Bike Racks proposal has a July 10th bid opening
· The Sandwich Road Recreation Fields Irrigation System is out to bid.
· The CPC project tour was Monday, June 5th. Members spent a half day viewing the sites and were eager to schedule another one. 
Ed Schmidt and Ralph Herbst each stated their deep appreciation to Jessica Erickson
for her attention to detail in organizing both a fun and worthwhile tour.

· Jessica spoke to her two professional goals for 2008 – building a network outside the town of Falmouth and Project Monitoring. 

Old Business:
Barbara Schneider reported the CPC Coalition has selected Norfolk, Nantucket and Northboro to the three positions on the Coalition’s Steering Committee.

Ralph Herbst reported the CPC was mentioned on the plaque for the Habitat for Humanity’s dedication of the affordable housing project on Sam Turner Road.

New Business:
Peter Clark reported the Board of Selectmen will be discussing their appointments to the CPC at their June 30th meeting.

Ralph Herbst suggested that Chair Peter Clark appoint a Nominating Committee for officer’s slots. Patti Haney, Ralph Herbst will serve as the committee.

Peter Clark advised the CPC’s July 10th meeting will be cancelled because of the 300 Committee’s scheduled annual meeting.

The dedication of the Guv Fuller Lighting System will be 6:15 PM Friday. Chair Peter Clark was asked to throw out the first ball.

There being no further business, the committee adjourned at 9:50 PM to meet again on Thursday, July 24, 2008 at 7PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary
 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JULY 24, 2008

Members Present: Peter Clark, Barbara Schneider; Ralph Herbst; Patti Haney; Ken Gartner; Kevin Andrade; Ed Schmitt; Diane Thompson. Asst. Town Planner/Community Preservation Jessica Erickson

Chair Peter Clark opened the meeting at 7:00PM in the School Administration Building.

The Minutes of the June 26th meeting were tabled.

Committee Reorganization:
The Nominating Committee, comprising of Ralph Herbst and Patti Haney, polled each member and it was decided to recommend motions.
For Chair, on the motion of Kevin Andrade seconded by Ed Schmitt, committee VOTED: unanimously to elect Barbara Schneider.
For Vice-Chair, Kevin Andrade nominated Ralph Herbst and Diane Thompson seconded.
Ralph Herbst then nominated Patti Haney and Peter Clark seconded. Patti Haney requested her name be withdrawn and the committee VOTED: unanimously to elect Ralph Herbst. Ralph Herbst abstained.
For Clerk, Peter Clark nominated Patti Haney, seconded by Ralph Herbst The committee VOTED unanimously to elect Patti Haney.

Meeting Times/Location: 
Peter Clark reported that he met with the Library Board about the possibility of the CPC meeting regularly at the Library. They voted not to set a precedent to allow the CPC to lock in times more than once a month because the Library tends to plan their own events a month before. However, the School Administration Building is still available. Jessica reported the only evening available for the CPC to meet in the Board of Selectmen’s Conference Room would be the 2nd and 4th Tuesday. The committee decided they would maintain their regular schedule for the School Administration Building.

Interviews on CPA Funding Proposals:
Historic Highfield – Ice House Restoration:
Barbara Milligan, Executive Director of Historic Highfield, and Barbara Meissner, appeared before the committee on their proposal for $42,000 to restore the Ice House. 
Barbara Milligan stated their efforts are being directed toward invigorating the adjacent landscape as part of the larger effort to tell the Historic Highfield story. They are presently seeking a $35,000 grant from the Institute of Museums and Library Sciences to fund the interior exhibits and create a tour brochure for the grounds. Their original idea was to install interpretative signage inside the Ice House, but this proved too daunting because of the logistics for opening and closing the building. The present proposal is to create viewing windows on the front door and uphill door. The interpretative signs will be located outside at the trailhead. The Ice House is about 12’ by 20’ and the interior needs to be cleaned out. Lighting will be part of the proposal to allow fire and security features. John Dvorsack is the architect for the project. Efforts will be made to salvage the existing door. Much of the wood is dry rotted. They have identified the viable parts of the structure The hardware will be documented. The stone wall will be restored later as part of the landscape project and is estimated to cost $27,000. Following discussion, Ms. Milligan was asked to provide a copy of the solicitation and documentation on the materials to be used.

Mostly Hall – fence restoration:
Mr. Rene Poirier of Mostly Hall appeared before the committee seeking $7,000 to restore the fence at 27 Main Street, Falmouth. He stated one section of the 1849 fence remained after the 1938 hurricane. When questioned what part of the premises would be considered for public access and benefit, he replied he is asked about the history around the Village Green and sees himself as an ambassador. He allows visitors to walk into his driveway, which is 100’ long. He suggested the front of the house might be used for public access, but would have to confer with his wife. Mr. Poirier stated he could not obtain a quote on the fence, but wants to tackle the fence himself . The labor would be equal to the purchase of materials. He is a stone mason and worked as an engineer. He estimated a 2-4month timeline because he would be doing the work himself. Ralph Herbst noted that he visited the site and pointed out the shrubs are blocking the fence. 

Coastal Ponds Management Committee: Shellfish Habitat Assessment
Chair Charles McCaffrey and Vice-chair Elizabeth Gladfelter, Coastal Ponds Management Committee, appeared before the committee seeking $50,000 in CPA funding to do shellfish habitat assessments for Eel River and Bournes Pond. Mr. McCaffrey stated their charge is to provide management plans for the five coastal ponds. Presently, the consultant is on board for the Green Pond Management Plan. He stated the shellfish habitat survey is underway in West Falmouth. The survey work can be done only during a certain part of the year. The presence of shellfish provide a good indicator of the overall health of the system. The model for Green Pond can be applied to the other ponds. Diane Thompson felt one issue is funding more studies prior to the management plan being developed. Mr. McCaffrey answered they are not asking for funds for the management plan, but are trying to speed up the process. She questioned use of CPA funds for shellfish assessment and whether or not it is different from Open Space and Recreation. Mr. McCaffrey stated it fits open space and preservation of open space by leading to revised regulations and protection for the ponds as well as the recreation values they provide. He stated their committee was charged with changing the by-laws covering docks, dredging windows and moorings as an ongoing effort to protect the ponds. Peter Clark felt that the recreation aspect clouds the issue and would like a paper supporting the open space features. He also asked for examples of their efforts to seek other funding sources..
Jessica referred to a copy of a memo from Town Counsel, Frank Duffy, dated 8/20/06 wherein he felt Green Pond qualified as “open space” as defined in the Act and as a recreational use resource because of the swimming, boating and fishing. 

Review Process for Remaining CPA Proposals:
Jessica advised there will be four proposals on the August 14th agenda. There are questions remaining for the Coonamessett River Working Group, Spohr Gardens and the Town Bandshell. Recommendations are due October 26.
Jessica stated they are working with the 65% estimate from the Department of Revenue fpr CPA funds and there is the possibility of receiving an additional $50,000. The committee will know more in September. The warrant closes September 5th.

FY2010 Annual Needs Study:
Jessica provided members with a summary of the City of Newton’s Annual Needs Study.
In 2007, they held a series of community meetings to evaluate their program and followed up with an online community survey. 
Peter stated even though the committee has attempted, without success, to invite the boards and committees to participate, it was his feeling to continue that effort. Secondly, he wondered whether they were town documents the committee has not seen, but should be reviewing.
Jessica thought a sub-committee might be useful to review this course of action. She stated the Housing Production Plan is scheduled for a fall review. She offered to reconnect with the city of Newton’s program manager about their success. Ed Schmitt noted that Newton made a decision to cut back acceptance of further proposals in order to reserve funds for adding to their assets.
Jessica cited the CPC has conducted a public hearing to talk about the four categories and the following year , village associations were invited to provide comments. She felt the approach was effective. She also proposed hiring a facilitator.
Peter said the committee, in their letter dated July 22, 2008 to the Board of Selectmen has suggested the Board consider an ad hoc committee. 
Following discussion, the committee VOTED: to name Peter Clark and Diane Thompson, working with Jessica to serve as a sub-committee to look at the needs in each of the four categories. The sub-committee will report to the committee by August 28th. Ralph Herbst abstained. 

Bill Schedule:
· Ward, Chester and Cloverfield/Housing – payable to Williams Building Company - $27,469.
· Grinnell Parcel/Waquoit – payable to 300 Committee - $400,000.
· Sam Turner Rd. Housing – payable to Habitat for Humanity - $7,185.

Report on LCP Listening Session – Recreation
Ken Gartner stated the session used a group setting. There was a wide diversity of opinions, but some of the proposals discussed were not apropos for CPC funding. 

Staff Report:
Jessica Erickson reported the following:
· Bikeways contract went out to bid, but none were received. However, a contract is expected to be awarded in a couple of weeks.
· The Affordable Housing Development Fund Review Committee met on July 10th and recommended an expenditure of $700 for an appraisal of 955A Sandwich Road as a possible site for affordable housing.

· The Sam Turner Road and Town Vaults projects are completed.

Old Business:
Diane Thompson announced the three housing entitites are in the process of amending the development fund guidelines. They want to give the Housing Corporation the ability to buy homes in foreclosures to bring the cost down to where a person making 80% of the median income can purchase such a home. They will also converse with Jessica about loans involving not-for-profits from the Revolving Fund.

Ralph Herbst stated he would like an update on completed projects. Barbara Schneider asked members to coordinate with Jessica on this request.

There being no further business, the committee adjourned at 9:55 PM to meet again on Thursday, August 14, 2008 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE – 
Community Preservation ‘Annual Needs Study’ Subcommittee MINUTES
August 13, 2008

Members Present: Diane Thompson, Peter Clark
Staff present: Assistant Town Planner / Community Preservation Jessica Erickson

The meeting was called to order at 3:15 pm at Town Hall (Small Conference Room).

Items discussed:

The subcommittee discussed the Community Preservation Act ‘Annual Needs Study’. The requirement is that the CPC study the needs, possibilities, and resources related to community preservation. The CPC must hold at least one public informational hearing each year as a component of the needs study. The public hearing must be advertised at least two weeks before the hearing date. 

The subcommittee identified areas where there is existing documentation in place (or updates in progress) related to the four CPA categories, including: 
· Housing Production Plan
· Local Comprehensive Plan
· Open Space and Recreation Plan

The information collected through the upcoming annual needs study will be in preparation for the April 2009 Town Meeting (FY-10 budget). The subcommittee reviewed the process used in preparation for the April 2008 Town Meeting, whereby the CPC held four separate discussions (with one CPA category discussed per meeting). The subcommittee discussed using a different format than last year. 

The subcommittee formulated the following recommendation for the FY-10 CPC annual needs study:
· Hold one public informational hearing, open to discussion on all four categories (to be held on September 11, 2008)
· Request staff to review existing plans and documentation to identify concrete / measurable goals (report to CPC on September 11, 2008)
· In preparation for the hearing, the CPC should identify areas for consideration, or ‘propositions’ for the use of CPA funds (ex. prioritizing proposals for large projects that involve partnerships). CPC members should submit ideas for consideration at the August 28 meeting. The result of the August 28 discussion will be a ‘bullet list’ of areas identified for consideration by the CPC. The ‘bullet list’ information will be distributed to the public (the public hearing notice will direct members of the public to request the information from the Planning Office). A component of the public hearing on September 11 will involve hearing testimony in response to the CPC’s bullet list. Groups will be encouraged to provide written comments in lieu of oral comments if not focused on CPC ‘considerations’.
Meeting adjourned at 4:05 pm [Submitted by Jessica Erickson]

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
AUGUST 14, 2008

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Diane Thompson, Peter Clark, Ed Schmitt, Ken Gartner; Melissa Freitag.
Asst. Town Planner/Community Preservation Jessica Erickson.

Review Criteria for CPA Funding:
· CPA legislation- Jessica provided members with excerpts from page 5 of the CPC Plan on the allowable uses of CPA funds. Also:
· Public Benefit Definition - from page 6 of the CPC Plan (Sept. 2007)

Discuss Proposals for CPA Funding:
· Woods Hole Library
Sara Elizabeth and Pross Gifford, representing the Board of Directors for the Woods Hole Library, Inc. appeared before the committee to request $90,000-$100,000 to replace the rotted windows with mahogany true-divided wooden windows with dual sealed insulated glass on the top panes and high impact glass on the lower windows. The chosen contractor is Architectural Components, Inc. Since the filing of the application, Mr. Gifford advises they are reducing the request by half due to receipt of a matching grant. 
Because the library is located within a historic district, the proposal will require approval from the Falmouth Historic Districts Commission. There is no Preservation Restriction in place.
Peter Clark asked that a definitive funding request be sent to Jessica by August 28th.

· Spohr Garden
Chairman of the Board of Trustees, Hila Lyman, and William Kerfoot, appeared before the committee requesting $68,000 to restore the main and upper pathways for visitors to view the gardens and to secure the historic anchors and repair the seawall from vandalism. She cited these efforts fall under the Historic Resources category by preserving and protecting the historic, scenic and cultural features of the Falmouth landscape. All the construction tasks will be three-bid. 
The gardens are open to the public from dawn to dusk and admission is free. The garden draws over 300 visitors per day during “Daffodil Days”. Other funding sources are a fall appeal to “Friends of Spohr Gardens’ which has yielded under $25,000. The annual maintenance costs are over $80,000.
Hila Lyman advised they were unaware they needed approval by the state or local historical commission, but they have applied for a hearing. Melissa Freitag interjected that she believes the Gardens’ application is on the Historical Commission’s August 20th agenda.
Hila Lyman stated that Falmouth’s Park Director, Brian Dale, will be an ad hoc advisor to find a contractor who can meet the U.S. Forestry Service Standards.
It was pointed out to Hila Lyman that CPA funds can be spent on preservation, but not on maintenance. Maintenance has been defined by the CPA as “work needed more frequently than once every 10 years”.
Following discussion, the committee requested the following information:
Documentation as to age of the property
Historical Commission eligibility
Specific cost estimates on the $25,000 item for anchors/seawall
U.S. Forestry Service Standards or some definition of what it means for the anchors/seawall – citing that the erosion is not a maintenance issue
· Coonamessett River Working Group
Coonamessett River Working Group Chair, Greg Pinto; Vice-Chair Mary Kay Fox and member, Joe Netto, appeared before the committee to request $39,754 for the completion of the plan of the river and $8400 for the construction of two sets of stairs leading to the lower bog on John Parker Road. The town has hired ENSR to design the restoration of the river.
The Board of Selectmen has authorized the Working Group to apply for CPA funding. The land is under the control of the Conservation Commission and they have lent their approval.
It was pointed out that the bogs are historically significant, but there is no clear indication that the river itself has been determined to be historically significant.
Vice-chair Mary Kay Fox advised that their application will be on the Historic Commission’s August 20th agenda.
Peter Clark expressed the concern that CPA monies cannot be used for recreation, but it appears that the proposed work lends itself to recreation.
Mr. Netto replied the only part they consider recreation is the road. The intent is to restore the lower bog to a natural wetland and restore the river.
Barbara Schneider questioned the stairs funding phase. If it is not considered recreation, what is its purpose.
Mr. Netto replied it is for public access to the historic landscape as well as providing access for the handicapped. Mrs. Fox added that it will protect the middle dike.
Barbara Schneider informed them the proposal will be discussed again at the August 28th meeting pending receipt of the Historical Commission’s certificate of eligibility. 

Barbara Schneider asked members if they felt the need to have the committee’s consultant, Eric Dray, review the Spohr Gardens and CRWG proposals.

On the motion of Peter Clark, seconded by Patti Haney, the committee VOTED: 7-1 to authorize Jessica to ask the committee’s consultant, Eric Dray, to provide his initial evaluation of the Spohr Gardens and CRWG proposals as to whether or not they fit the intent of the CPA eligibility language under the Historic Resources Category. They requested that his time be limited to no more than three hours for both proposals.

Members agreed to discuss at a later date policy and procedures for considering future proposals under the Historic Resources Category. One of the considerations will be the requirement of the applicant to obtain eligibility from either the Historic Districts Commission or the state or local Historical Commission prior to submittal of their application.

Request of Recreation Department:
Recreation Director Helen Kennedy and Recreation committee member Sandy CUNY appeared before the committee to request $56,032.48 in funding to finish the Sandwich Road Fields project. She explained the bids were opened on July 3rd - too late to file for the June 25th application deadline.
The remaining work involves the parking lot, installing the irrigation system and an additional expense of NStar to upgrade the facilities to run the wells for the irrigation. The town engineer’s office estimated the remaining work to cost $150,000. The lowest bid came in at $198,850. She stated the project cannot move forward until the funding issue is resolved. Helen Kennedy stated they would go to town meeting if the CPC does not fund the expenditure. 

Following discussion, Ken Gartner asked for a breakdown of the bid and suggested they might consider eliminating the paving item for the parking lot estimated to be $20,000. The committee also requested a list of the groups that would use the field and whether or not there is the potential for fund raising. Helen Kennedy stated she would ask the low bidder, William Bonito, to hold his bid price.

Report of Annual Needs Study Subcommittee:
Peter Clark and Diane Thompson met as a subcommittee and suggested the committee hold one public hearing for comment on the four categories; ask Jessica to review existing town plans and documentation to identify any measurable goals that are in place and advise members what she determines to be significant.
The hearing would be more interesting if the committee set out some considerations for revising the application.
Diane stated she would be interested in determining what would encourage the groups to partner and what would be the obstacles for not partnering in one of the other categories. 

Barbara Schneider stated that Stuart Saginor of the Coalition wants an opportunity to update the Falmouth CPC because Falmouth is unique in size and we have shown great interest. She suggested having him attend the September 11th public hearing. Ed Schmitt stated he would be pleased to have Stuart share his thoughts – there would be more interaction and he was willing to add another meeting, if needed.
Melissa Freitag thought his attendance was a great way to spark the public meeting.

Following discussion, on the motion of Patti Haney, seconded by Peter Clark, the committee VOTED: 8-0 to invite Stuart Saginor of the CPA Coalition to the committee’s public hearing for an informal presentation followed by prepared questions and comments from the public. Members were asked to submit their questions to the subcommittee as soon as possible .

Approve Minutes:
The minutes of June 26th and July 24th were reviewed. Patti Haney moved approval. Ralph Herbst seconded. VOTED: 7-1. (Abstention)

Bill Schedule:
· Coastal Ponds Management – payable to Lars Fisher Associates - $10,000
· School Administration Bldg. HVAC – payable to G&H HVAC - $31,350
· Sam Turner Rd. Housing – payable to Habitat for Humanity - $20,376.10
Ralph Herbst offered his approval contingent upon Jessica’s verification of an item for $2100 payable to White Rabbit Investments.

Staff Report:
Jessica Erickson reported the following:

§ The Coastal Ponds Management Committee submitted the requested additional information for the Eel and Bourne’s Ponds.
§ The Planning Board and Local Planning Committee will hold a listening session on the Open Space element of the Local Comprehensive Plan on Tuesday, September 16, 2008. Patti Haney and Melissa Freitag will be attending for the CPC.
§ The Town Band shell Application Proposal was withdrawn and Jessica will be requesting a formal letter to that effect.
§ Board of Selectmen chairman, Ahmed A. Mustafa, in a letter dated July 28th to Historic Highfield, Inc., formally declared they are authorized to carry out restoration activities at Highfield and such activity is consistent with the lease between the town and Highfield.
Barbara Schneider advised members that she will extend the time limit to October 23rd for providing project updates Jessica can accept the updates verbally or in writing. The committee is required to formally attest in writing to the Accounting Office notice of a project’s completion.

Old Business: None

New Business:
Ralph Herbst brought up the matter of the Board of Selectmen’s 5-year Strategic Plan, wherein the Planning Board and the CPC have certain obligations. He cited four areas where the CPC were asked to be proactive:
o Workshops with both the Board of Selectmen and the CPC
o Professional staff for the CPC
o Support of Historic District Commission
o Mortgage Subsidy Fund
Jessica was asked to put this matter on the September 25th agenda. Selectmen Brent Putnam – liaison to the CPC, informed members it was one of his action items and there will be updates forthcoming on the Plan. He noted the Affordable Housing Production Plan is being sent to the state. One of the efforts is to earmark 30% from CPC funds because it is the only consistent funding source. It would also provide the funds needed to implement the 5-year plan upon its approval. He welcomed the committee’s input and will share their concerns with the Board.

The Transportation Management Commission, in a memo to all Falmouth Town Boards and Committees, is requesting they take the initiative to begin carpooling and set the example for energy conservation.

There being no further business, the committee adjourned at 10:05 PM to meet again on THURSDAY, AUGUST 28, 2008 AT 7:00pm in the School Administration Building.

Submitted by: Mary J. Little/Recording Secretary

 

COMMUNITY PRESERVATION COM MITTEE MINUTES
AUGUST 28, 2008

Members present: Chair Barbara Schneider; Vice-chair Ralph Herbst; Clerk Patti Haney; Kevin Andrade; Peter Clark; Ken Gartner; Melissa Freitag.
Assist. Town Planner/Community Preservation Jessica Erickson


Discuss and Act on Merit of CPA Proposals:
Chair Barbara Schneider advised that the Spohr Gardens and town band shell projects have been formally withdrawn.

· Woods Hole Library
Patti Haney and Ken Gartner are liaisons on this project and recommended that the project qualifies and provides a public benefit.
On the motion of Peter Clark, seconded by Ralph Herbst, the committee VOTED: 6-0 that the Woods Hole Library project is eligible and meritorious.

· Highfield Hall
Ralph Herbst and Barbara Schneider are liaisons on this project. Ralph stated the project qualifies as a worthy application, but would recommend reducing the cost of the signage. Highfield Hall is on the Cultural Resources Inventory. Barbara Schneider’s concern was whether or not the project would remain true to its history with the proposed façade. Peter Clark raised his concerns over the signage and suggested the committee should review the final design.
On the motion of Peter Clark, seconded by Ralph Herbst, the committee VOTED: 7-0 in favor of the project‘s eligibility and merit.

· Mostly Hall
Ralph Herbst and Ed Schmitt are liaisons on this project. Ralph advised the project is eligible but he has reservations because of an advertisement by Real Estate Associates stating the property is for sale. The request ($10,372) is for restoration of a portion of the wooden fence destroyed in the 1938 Hurricane. The owner, Rene Poirier, will supply the labor and he was advised to remove some foliage to make the property more visible. Even though the public benefit is minimal, Ralph recommended limiting the funding to the first 100 feet. Melissa Freitag stated the funds are available to private parties, who live in the Historic District. It promotes tourism. The historically accurate granite pillars remain. 
Jessica spoke to the City of Cambridge’s program where historic properties are viewed under the same guidelines. She suggested the committee might want to think through a process if they plan on funding private properties – otherwise, it is a first come – first served basis.
Following discussion and the feeling the project provides a minimal public benefit, on the motion of Ralph Herbst, seconded by Melissa Freitag, to accept this project on its merit, the committee VOTED: 2-5 against the project.

· Coonamessett River Working Group
Peter Clark and Patti Haney are liaisons on this project ($48,154). The Falmouth Historical Commission considered the CRWG’s application on August 20th and wrote that the Lower Bog has been included in the Cultural Resource Inventory and that “the Coonamessett River is a contributory element within the historic landscape…”
A vote of the committee on August 28th requested the committee’s consultant, Eric Dray, to evaluate the proposal. In his three-page memo, Mr. Dray pointed out the ten conditions of the Secretary of Interior Standards for evaluating the appropriateness of changes to existing conditions. He suggested the committee might enter into some form of agreement to maintain an oversight role or require further documentation of the historic vernacular landscape as well as requiring a preservation restriction as a protective covenant. 
In addressing the issue of building two sets of stairs for access and preventing further erosion of the Lower Bog, he determined CPA funding could be considered appropriate, but suggested the CPC may want to include design review of the stairs for historic compatibility.
Peter Clark stated the project is not yet eligible. Some details are needed to insure that the elements of the river are not destroyed. It has merit, but felt the committee could not fund it legally at this time.
Patti Haney stated the ten conditions of the Secretary of Interior Standards are very strict and felt the group is trying to make something fit in a constricted category.
On the motion of Peter Clark, seconded by Patti Haney, the committee VOTED: 7-0 against the project stating the project lacks formal recognition of its historic significance.

· Coastal Ponds Management Committee
Kevin Andrade and Diane Thompson are liaisons on this project ($50,000). They felt the project did not qualify. Peter Clark stated the committee has a ruling from Town Counsel, Frank Duffy, that the ponds are considered open space and worthy of preservation. This project is another step to preserve the ponds as open space, but he could understand if others felt it has not reached the threshold. He felt the project is eligible and has merit, but he needed to see the Management Plan to determine that its main goal is preservation.
Patti Haney said the committee had discussion about securing the reports from the other studies. She worried that if the Plan showed the need for expending monies to make changes, will the town commit to getting it done.
Ralph Herbst felt the committee’s philosophy was appropriate when they approved the assessments for Green Pond and West Falmouth Harbor. He cited the many hours of volunteer commitment to these projects and pointed out the projects’ cost would have been far greater without the volunteers.
On the motion of Ralph Herbst, seconded by Peter Clark, the committee VOTED: 4-3 to approve the project for its eligibility and merit.

Consider & Act on Articles & Preliminary Funding for November Town Meeting:
· Vote Article Language for approved CPA Projects
The committee VOTED: 7-0 to approve Articles 1 – 2 and 5 for November town meeting.
· Recreation Dept. Request for additional Funding for Sandwich Rd. Fields
This proposal by the Recreation Department was heard at the August 14th meeting when they requested an adjustment to the previously approved town meeting articles voted in 2006 and 2007 for $485,000 . The Recreation Department was asked to contact the low bidder – William Bonito to ascertain whether he would be willing to hold his price of $198,850. Mr. Dennis Cuny of the Town Engineer’s office advised members Mr. Bonito was not willing to do so.
Town Engineer Gaetano Calise appeared before the committee to downgrade the request to $21,000 to cover only the irrigation system and installation of an irrigation well. He agreed to eliminate the $35,000 for the paving of the parking lot.
Following discussion, on the motion of Peter Clark, seconded by Kevin Andrade, the committee VOTED: 6-1 to approve an additional $21,000 to complete the irrigation system and installation of the well.

On a further motion by Kevin Andrade, seconded by Ralph Herbst, the committee VOTED: to move approval of Article 6 by removing the words “and parking lot improvements”.
· Preliminary Recommendations for CPA Funding
Barbara Schneider stated the committee is working with three projects and the following can be considered tentative motions.

In the matter of the Woods Hole Library (Article 1), Peter Clark offered a motion, seconded by Ralph Herbst to allocate $48,500 from undesignated funds. VOTED

In the matter of Highfield Hall (Article 2), Peter Clark offered a motion, seconded by Patti Haney to approve $20,000 from CPA undesignated funds. VOTED

In the matter of the Coastal Ponds Management Committee (Article 5) request to conduct shellfish habitat assessments of Eel River and Bournes Pond, Ralph Herbst offered a motion, seconded by Peter Clark to approve $50,000 from CPA undesignated funds. VOTED: 5-2

· Vote article language to expand Land Bank Parcel Surveying funds
On the motion of Ralph Herbst, seconded by Peter Clark, the committee VOTED 7-0 to approve Article 7 for the November 2008 Annual Town Meeting.

· Vote article language to transfer funds from Planning Office Budget to CPA
This article request will transfer monies from the Planning Office budget to the CPA undesignated balance.
On the motion of Patti Haney, seconded by Kevin Andrade, the committee VOTED: 7-0 to move approval of Article 8 for the November 2008 Annual Town Meeting.
· Public Comment Period
Greg Pinto of the CRWG asked members to reconsider the proposal since they are seeking money to buy the materials and build the stairs, which have previously been approved by the selectmen and conservation commission. He stated the CRWG told the Historical Commission they will do the research required to declare the five-mile river historical. Patti Haney reiterated how restrictive it is to meet the conditions.

John Netto of the CRWG also made a plea for the funding and stated the Secretary of Interior Standards can be incorporated into the consultant’s (ENSR) design if given the approval of the committee.

Mr. Rene N. Poirier, owner of Mostly Hall, offered comments on his behalf. He stated he has started clearing the foliage. As far as the fence is concerned, he related it does not contribute to the added value. It is the only fence in the Historic District. None of the other surrounding homes allow the Historical Society to describe the property. He does because of the two driveways. The fence completes the property and the stone pillars are listed on the National Register. He concluded the house is always for sale, but if the house is sold, he intends to install the fence. The No Trespassing signs were erected only out of consideration for the guests.

Mrs. Nancy Haywood, a member of the Historical Commission, but speaking as a private citizen, stated there is an advantage to improving a historical property in a small way. There is the added public benefit when the property is already listed, but you can make it a better property.

Approve Minutes:
The minutes of August 14, 2008 were approved with changes. The Annual Needs Study Subcommittee minutes were tabled.

Bill Schedule: No bills were submitted for this agenda.

Staff Report:
Jessica Erickson reported the following:

Jessica provided the Update to the Guidelines for Community Preservation Funds to cover the Affordable Housing Development Fund as amended August 2008. She added the changes were voted by the three groups and are in effect now.

The Department of Revenue has outlined new guidelines for reporting. The report must be submitted and approved before the release of state matching funds. Falmouth CPC has met the requirements and will be eligible for funding on October 15th.

The Assessor’s Office is preparing the surcharge report and will be ready for the CPC’s meeting on September llth.

The funding report prepared by the Accounting Office was submitted on August 6th.

All the related information is on line and the reporting covers the years 2006 to present.
There is map portion to that data as well.

The Annual Report is due September 5th.

Old Business:
Barbara Schneider, Melissa Freitag and Jessica Erickson volunteered to serve as a subcommittee to investigate the possibility of providing temporary signage for CPA projects. They would be loaned out and subsequently returned upon project completion. They sought bids for the two-sided signs and stands, which can be inserted into the ground. The back drop of the sign has the seal of Falmouth. Locust Street Sign was the low bidder. 

The committee VOTED: 7-0 to purchase on a trial basis eight (8) signs at $71.00 each.

New Business:
Patti Haney and Melissa Freitag will be attending the Planning Board’s next listening session on September 16. The subject is Open Space.

October 27th is the next joint meeting with the Board of Selectmen. Barbara Schneider asked members to submit their updates on CPC projects for which they serve as liaisons by October 23rd.

Regarding the presentation on September llth by Stuart Saginor of the Coalition, Barbara Schneider asked members to submit their questions. Peter Clark distributed a copy of his questions. Also, Barbara reminded committee members they will meet at 6:30 PM prior to the 7PM public meeting.

Project reports are due October 23rd.

Members were issued an updated copy of the Long Range CPC calendar.

Attendance and voting obligations will be discussed on September 25th.
There being no further business, the committee adjourned at 9:40 PM to meet again on Thursday, September 11, 2008 in a public meeting at the Falmouth Library , Main Street (Hermann Foundation meeting room) at 6:30 PM.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
SEPTEMBER 11, 2008

Members Present: Chair Barbara Schneider; Vice-chair Ralph Herbst; Clerk Patti Haney; Diane Thompson; Ed Schmitt; Ken Gartner; Melissa Freitag; Peter Clark.
Assistant Town Planner/ Community Preservation Jessica Erickson.
Executive Director of the CPA Coalition, Stuart Saginor

Chair Barbara Schneider opened the meeting at 6:30 Pm in the Hermann Foundation Room of the Falmouth Library by announcing they will accept public comment.
Falmouth resident Nancy Hayward spoke about the Highfield Hall Ice House project. She had misgivings about the project’s accuracy for historic preservation.
There being no other public comment, this portion of the public meeting closed.
Funding Recommendations for November Town Meeting:
Article 1: Peter Clark moved approval of Article 1 –Woods Hole Public Library for $48,500 from the General Budgeted Reserve and asked that in the Explanation of the article there should be a statement that the library is within the Historic District. VOTED: unanimously

Article 2: Peter Clark moved approval of Article 2 – Restoration of the Ice House at Highfield Hall for $20,000 from the Undesignated Fund Balance and stated that in the Letter of Agreement there be a statement stating the funds represent one-half of the original project request and the CPC shall review all design plans for reconstruction. The property is listed on the CRI and work will be done according to the Department of Interior’s Standards. VOTED: unanimously

Article 3: (Shellfish Habitat Assessments of Eel and Bournes Pond) 
Melissa Freitag offered a motion, seconded by Ralph Herbst to move approval of $50,000 from the General Budgeted Reserve to conduct shellfish habitat assessments for Eel River and Bournes Pond. The VOTE was 4-4. Lacking a majority the article failed.
Article 4: (Additional funding to complete the installation of irrigation equipment at the Sandwich Road Athletic Fields) 
Ralph Herbst offered a motion, seconded by Diane Thompson to move the article as written. Peter Clark offered an amendment, seconded by Diane Thompson to include in the explanation the funds are necessary to assure use of the fields by the Fall of 2009. On the main motion as amended, it was VOTED: 6-2

Article 5: Engineering surveys and placing boundary markers on Land Bank Parcels) Melissa Freitag offered an amendment, seconded by Peter Clark to insert the words “open space” before the word “properties” in line 4 of the article. VOTED: unanimously
Peter Clark offered a second amendment, seconded by Patti Haney to allow the funds to be applied for a variety of surveys on open space properties.
Melissa Freitag moved approval, seconded by Patti Haney to approve Article 5 as amended. VOTED: unanimously
Article 6: (Town vote to transfer a sum of money ($7,500) encumbered from FY 2008 Planning Office budget line 01775-51110 to the Community Preservation Undesignated Fund Balance.) 
On the motion of Patti Haney, seconded by Peter Clark, the committee VOTED: unanimously to approve the article as written.
Article 7: (Town vote to transfer $5,767 from FY 2009 health insurance budget line 01924-51117 to the Community Preservation Undesignated Fund Balance)
On the motion of Patti Haney, seconded by Peter Clark, the committee VOTED: unanimously to approve the article as written.
Reconsideration of Articles:
Ralph Herbst offered a motion, seconded by Melissa Freitag for reconsideration of the Mostly Hall proposal, which was turned down at the August 28th meeting. The committee VOTED: 6-2 for reconsideration. 
Melissa cited critical components not brought up previously. It is on the Falmouth Village Green National Register.
The fence would complete the historical accuracy of the property.
Ralph Herbst referred to sections of Falmouth’s Community Preservation Plan wherein the goal is to seek a diverse range of projects as well solicit proposals from private owners and residents. He cited the Local Comprehensive Plan where it proposes to protect the historic features and encourage reuse as opposed to new construction. He added Mr. Poirier has demonstrated a public benefit by allowing the Falmouth Historical Society to conduct tours of his property. Jessica Erickson reminded members the warrant has closed and only the Board of Selectmen can add an article.
Following discussion, the committee VOTED: 3-5.

Peter Clark offered a motion, seconded by Melissa Freitag for reconsideration of Article 3 – Shellfish habitat assessments of Eel River and Bournes Pond. The committee VOTED: 7-1.
Peter Clark offered a motion, seconded by Melissa Freitag to reduce the original request of $50,000 to $25,000 for one of the two studies. He stated the Coastal Resources Committee shall select the most critical of the two. The committee VOTED: 5-3.
CPA Annual Needs Hearing:
Chair Barbara Schneider introduced Stuart Saginor, Executive Director of the Community Preservation Coalition. Mr. Saginor stated the Coalition was formed to safeguard the Community Preservation Act from harmful legislation as well as advocate for positive amendments to the Act in response to the needs articulated by the CPA communities. He stated there are now 133 cities and towns in the CPA. He spoke to some of the challenges - clarifying the recreation language in the act – increasing the trust fund to guarantee 75% funding and attractive adaption options for the cities and towns.
A DVD of his presentation was made available to the committee.
CPC Updates:
The following are updates to the town-wide plans related to CPA categories:
Preservation Consultant, Eric Dray will conduct a seminar for the committee on the Department of Interior’s Standards on September 25th.
The Historical Commission has hired Larsen Fisher Associates to survey 150 entries for the Cultural Resources Inventory. The survey plan will provide an appropriate bibliography.
Diane Thompson advised that Assistant Town Planner, Marlene McCollem and the Affordable Housing Committee have produced a Housing Production Plan and the final draft will be ready in October. It proposes to build 72 units per year of affordable housing. It will allow Falmouth to meet the criteria of producing one-half of 1%. 
Jessica noted the CPC, working with the Planning Office , had reached an agreement that allowed Jessica to spend 20% of her time working with the Historic District Commission and the Historical Commission. There is no specific goal to develop an historical preservation plan for the town.
Jessica Erickson advised the Cultural Resources Inventory could possibly be considered as a future plan because many of the properties are considered high priority. 
Ralph Herbst reported the Planning Board will consider the Open Space Element of the LCP on September 16th. There are 14 elements to review and update. The process will take one and one-half years to complete.
Jessica Erickson distributed a list of documents that may be utilized for policy guidance to the CPC
Approval of Minutes: On the motion of Peter Clark, seconded by Patti Haney, the committee VOTED: approval of the August 28, 2008 minutes with two changes. Ed Schmitt and Diane Thompson abstained.
On the motion of Peter Clark, seconded by Patti Haney, the committee VOTED: unanimously to approve the minutes of the Annual Needs Study Subcommittee.

Bill Schedule: none

Staff Report: Jessica reported the following:
The Department of Interior’s Standards’ workshop is scheduled for the September 25th meeting of the CPC. Melissa Freitag stated Falmouth’s homeowners would find the workshop enlightening. Chair Barbara Schneider asked Melissa to work with Jessica on a press release.
Jessica has made arrangements for members to tour a second group of CPA projects on October 6th. Jessica will email the specifics.
300 Committee Administrator Margaret Hough Russell has submitted a letter expressing their intent to seek monies from the Land Bank survey fund to conduct an internal survey of the Breivogel parcel containing 67 acres on Blacksmith Shop Road.
Old Business:
Chair Barbara Schneider reminded members the Affordable Housing Focus Group issue was postponed to this Fall and it will be discussed at the 9/25th meeting of the CPC.
REMINDER: Members have until October 27th to provide updates on their projects from the last three years.
New Business:
300 Committee Administrator Margaret Hough Russell has submitted a letter expressing their intent to seek monies from Land Bank funds to conduct an internal survey of the Breivogel parcel on Blacksmith Shop Road containing 67 acres.
Ralph Herbst related the recent Coalition newsletter had an article about a new award for $3500 donated by an organization. He asked that Jessica Erickson investigate the criteria to determine if any of Falmouth’s projects would qualify.
Peter Clark discussed briefly the option to break out the General Budgeted Reserve from the Unfunded Balance Fund and assign another title for it.
There being no further business, the committee adjourned at 9:40 Pm to meet again on THURSDAY, SEPTEMBER 25, 2008 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.
Submitted by: Mary J. Little, Recording Secretary


COMMUNITY PRESERVATION COMMITTEE MINUTES
SEPTEMBER 25, 2008


Members Present: Chair Barbara Schneider; Vice-chair Ralph Herbst; Diane Thompson; Peter Clark; Melissa Freitag; Kevin Andrade; Ed Schmitt; Assistant Town Planner/Community Preservation Jessica Erickson
Also: Preservation Consultant, Eric Dray.

Chair Barbara Schneider opened the meeting at 7:00 PM in the School Administration Building.

Workshop on Secretary of the Interior’s Standards for Historic Properties:
Chair Barbara Schneider introduced preservation consultant, Eric Dray. Mr. Dray presented a slide show presentation on the Secretary of Interior’ s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitation, Restoring and Reconstruction of Historic Buildings. He stated there are six standards for reconstruction and ten standards that apply for rehabilitation. They can be the principles by which CPC’s can evaluate character defining features. He pointed out that grant funds are available through the Massachusetts Preservation Projects Fund. To be eligible, you need to be in a Historic District and the property must be on the State Register. He stated the MA. Department of Conservation and Recreation has a list of guidelines specifically for cemeteries. A brief question and answer period followed.

Report on Planning Committee’s Open Space Listening Session:
Melissa Freitag reported that fellow members Patti Haney, Ralph Herbst and Ed Schmitt attended the Open Space Listening Session conducted by the Planning Board. They broke into small groups and the majority of those present felt that the 25% CPA goal of CPA funds to open space should be increased. Ed Schmitt felt the group was unique in that most of them were in favor of acquiring more open space, but felt it necessary to point out this session certainly did not represent the feelings of the town as a whole.


CPA Annual Needs Hearing:
Jessica Erickson offered the comment that the Community Preservation Act, as written, guarantees a 5% state match, but it is predicted that the next state match will be 40%. She felt the committee should be looking to prioritize future uses for these funds. Ralph felt the needs do not change drastically and maybe the legislature should be thinking about changing the language calling for an Annual Needs Hearing. Peter Clark said the committee needs to see some language for organizing a multi-use project. Barbara Schneider mentioned it could be a discussion for the October 23rd meeting.

Revisions to Community Preservation Plan and Operating Procedures:
Committee members had a discussion about using the wording “town-wide plan goals” rather than referencing only the Local Comprehensive Plan as the one document applicants must refer to for completing the application process.
Following discussion, a motion was offered by Diane Thompson, seconded by Kevin Andrade to give the chair and Jessica authority to amend Section 4 –Purpose of this Plan to add wording to reference other town-wide plans and documents. Committee VOTED: 7-0

Under Section 8 – General Criteria for Proposals – the words “boost the vitality of the community” shall be omitted. Members felt wording was too broad and referenced economic development.

Under Section 9 – Comprehensive Plan Goals – the words “and other town-wide Plans” shall be added to the heading, so as to read: 
IX. Comprehensive Plan Goals and Other Town-wide Plans.

On the motion of Diane Thompson, seconded by Peter Clark, the committee VOTED:
7-0 to amend Section 9 – Local Comprehensive Plan Goals - by eliminating all the specific goal language under the headings and sub-headings in the four categories.

Melissa Freitag offered an amendment, seconded by Peter Clark to amend Section 9 – Local Comprehensive Plan Goals - to include reference to the other town-wide plans and documents and how to access them. Committee VOTED: 7-0 in favor
The heading for Section 9 shall read: Local Comprehensive Plan and Other Town-wide Plans.

On the motion of Kevin Andrade, seconded by Melissa Freitag, the committee VOTED: 7-0 to approve the Operating Procedures as proposed.

Revisions to CPA Funding Application:
Members agreed to move the deadline for proposal submission up to October 21, 2008. A sub-committee comprising the Chair, Jessica, Diane Thompson and Ed Schmitt, will meet with Jessica at 1:00PM on October 22nd to review eligibility of the applications and compile a report for the October 23rd meeting of the Committee.

Committee members asked the Chair and Jessica to rewrite the second paragraph of Project Eligibility for the Historic Preservation Addendum.

Finalize Recommendations and Letters of Agreement for November Town Meeting CPA Funding:
The following changes were approved under the Special Conditions:

Woods Hole Library: Permanent onsite signage or a plaque must acknowledge that CPA funds were used for this project.

(This wording shall also be included under General Conditions – Recognition Section)

Historic Highfield: Under #3, insert the word “rehabilitation” in place of “restoration”.

Sandwich Road Fields: Funding shall be used for irrigation and not for any other elements.

Coastal Ponds Mgmt Comm: Letter of Agreement language shall only apply to Eel River.

The implementation procedures are to be added as an Appendix to the Letter of Agreement.

Need for Affordable Housing Focus Groups:
Peter Clark offered a motion to move forward with the use of focus groups as originally planned because the committee thought it warranted research into the potential issues.

Chair Barbara Schneider stated the focus groups would be an accurate way to obtain research data. Jessica questioned the value of the information gathered when the committee is reviewing applications and preparing for town meeting. She felt it would only be useful to housing groups. The motion failed by a vote of 0-7.

Approve Minutes: The minutes of the September 11, 2008 meeting were approved with corrections.

Bill Schedule: Demolition of Haddad Property, Foster Rd/Pasnescoy Ln. $4200 payable to Carl Cavossa, Jr. Excavation

Staff Report: Jessica reported the following:
Chair Barbara Schneider and Jessica will be meeting September 30, 2008 with liaisons of the Finance Committee to discuss the CPC articles for Town Meeting.

Because only two committee members were available on October 6th to tour CPA projects, Jessica suggested moving the date. Members can email her their availability dates so that she can arrange another date.

Jessica distributed the criteria required for CPA communities to participate in the initiation of a new award program – the Robert Kuehn Community Preservation Award. Members were asked to submit their ideas to Jessica. The deadline is December 31, 2008.

Old Business: Chair Barbara Schneider reported that Executive Director of the CPA Coalition, Stuart Saginor, found the Falmouth CPC’s meeting of September 11, 2008 most interesting and informative.

Also, she reminded liaison members to provide updates on their projects to Jessica. She suggested they might want to submit a photo of one of their projects as well. This will be one of the subjects for discussion at the joint meeting with the Board of Selectmen on October 27th.

New Business: None

There being no further business, the committee adjourned at 10:20 PM to meet again on Thursday, October 23, 2008 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
OCTOBER 23, 2008

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Ed Schmitt; Kevin Andrade; Diane Thompson; Melissa Freitag; Peter Clark
Asst. Town Planner Jessica Erickson

Chair Barbara Schneider called the meeting to order at 7:00 PM in the School Administration Building.

Report on CPA Fund:
Jessica spoke to the spreadsheet distributed to members listing the CPA Funding Proposals for FY-10 (April 2009 Town Meeting). Estimated Surcharge is $2,087,014 and the estimated state match is $734,000, based on 35% of FY-09 estimated surcharge collections. The estimated balance of the Land Bank transfer funds is $3,091.467.
Jessica also distributed a spreadsheet for FY-09 CPA activity. The estimated FY-09 revenue is $3,522.272.

Proposals for FY-10 CPA Funding:
Ed Schmitt, speaking for the sub-committee, gave a brief report on the five submissions for April 2009 Town Meeting. The application from the Oyster Pond Environmental Trust for $5,900 for phragmites removal is in question. Jessica was asked to consult with Town Counsel for an opinion as to whether or not this would be considered maintenance. The School Administration Building Rehab request for $493,3ll requires further clarification. The committee decided to cancel the November 13th meeting.
Barbara Schneider advised the Oyster Pond and School Administration Building applications will be discussed at the November 20th meeting.

Assign Proposal Review Teams:
The following review teams were assigned: Jessica will provide meeting times.

Oyster Pond Environmental Trust – Melissa Freitag/Ed Schmitt
School Admin. Building - Kevin Andrade/Melissa Freitag
Waquoit Congregation Church Restoration Project – Diane Thompson/Ralph Herbst
Housing Production Plan - Patti Haney/Peter Clark
Affordable Housing Development Fund - Barbara Schneider/Ken Gartner

Joint Meeting with Board of Selectmen:
Members reviewed a draft agenda for the Joint Meeting with the Selectmen and the CPC scheduled for Monday, October 27th.
It was proposed to provide updates on completed projects; discuss pending legislation; follow up on the “Leveraging Our Resources” mixed-use project; discuss guidelines for CPA annual revenues; discuss goal for use of transferred Land Bank funds and discuss the Selectmen’s Five-Year Strategic Plan for 2009-2013.

In the matter of the Land Bank Transfer Funds, following a discussion on the highest and best use of the funds, the committee VOTED: unanimously to state their preference to expend the funds for:
l) A multi-use project including all three categories (valuable open space, historical and community housing; 
2) Said project should be a collaborative team approach involving government and
non-government entities.
November Town Meeting:
The following members volunteered to attend the Precinct Meetings:
Precincts 1 and 2: Diane Thompson/Melissa Freitag - Wednesday, October 29th – Morse Pond School
Precinct 3: Barbara Schneider – October 29th – Great Harbors Clubhouse
Precinct 4: Barbara Schneider – November 5th – East Falmouth School
Precincts 5 and 6: Melissa Freitag/Peter Clark – November 6th – W. Falmouth Library
Precinct 7: Diane Thompson – October 30th – Waquoit Congregational Church Hall
Precincts 8 and 9: Ralph Herbst/Ed Schmitt – November 6th – Barnstable County Fair Grounds.
Jessica and Barbara are preparing a mailing and presentation for Town Meeting.
The CPC mailing will be separate and not sent in the Town Warrant package.

Requests for Project Budget Amendments:
The committee reviewed a letter received October 16th from the North Falmouth Village Association regarding the Nye Park Playground Project wherein they advised they cannot afford the pavilion, but would like to expend the remaining funds ($4,841.46) for the edging and acquire 2 picnic tables and install them in concrete.
On the motion of Patti Haney, seconded by Kevin Andrade, the committee unanimously VOTED approval.

Patti Haney and Peter Clark recused themselves from this discussion.
In the matter of the Ward/Chester/Cloverfield housing project, members reviewed the budget summary and request of the Falmouth Housing Corporation to spend $30,000 of the unexpended CPA portion of $31,296 for consulting fees. Because this request was not part of the original budget. The matter was held for the November 20th meeting pending further documentation as to the number of hours, hourly rate and who were the signatories on the contract.
Bill Schedule:
· Conservation Commission: Woodneck Beach Flushing Study - $34,084 payable to Applied Coastal.
· Edward Marks Building - $1890 payable to Keenan and Kenny Architects LTD. 


Approve Meeting Minutes: On the motion of Ralph Herbst, seconded by Kevin Andrade, the minutes of the September 25, 2008 meeting were approved with corrections. Patti Haney abstained.

Staff Report:
Jessica Erickson reported on the following:
The Affordable Housing review committee met on October 16th to discuss and subsequently approve the use of $92,000 from the Development Fund to write down the cost of acquiring the VFW property at 112 Teaticket Highway. The purchase price is $460,000 and the $92,000 is the maximum allowed under the development guidelines. This notification to the CPC will subscribe to the terms in the Letter of Agreement.

Jessica emailed the tour schedule of CPA projects for Monday, October 27th. She is also finalizing details for the Joint Meeting with the Board of Selectmen scheduled for that evening at 8 PM.
Jessica will be setting up a schedule to review the FY-10 proposals.

Old Business:
Barbara Schneider reported receipt of the eight signs the committee contracted for to place at projects under construction and funded by the CPA.

Wetlands will be the subject of the next Listening Session of the Planning Board. Peter Clark and Ed Schmitt will be attending November 18th on behalf of the CPC.

The unveiling of the World War One Memorial will be held Tuesday, November 11, 2008 on the Library Lawn.

Ralph Herbst submitted a draft of a letter nominating the Haddad property for The Robert Kuehn Community Preservation Award. Peter Clark offered a motion to endorse the nomination, but Barbara Schneider stated she did not think this project was a proper representation of the award. Peter Clark withdrew his motion.
Ralph Herbst offered a motion to endorse the nomination, seconded by Kevin Andrade. The motion failed for lack of a majority.

New Business:
Jessica reported the CPC Plan is now on the Town of Falmouth website.

Barbara Schneider asked for volunteers for the establishment of a new sub-committee to develop protocols on guidelines for projects proposed by private parties. Kevin Andrade and Patti Haney volunteered to work with Jessica. Peter felt that Melissa Freitag might also be interested in serving. (Melissa was not present for this part of the discussion.)

There being no further business, the committee adjourned at 9:30 PM to meet on Thursday, November 20, 2008 at 7:00 PM in the School Administration Building.


Submitted by: Mary J. Little, Recording Secretary
 

 

CPC Subcommittee Meeting Minutes

Thursday, November 13, 2008


10:00 a.m. Small Conference Room – Town Hall

Members Present: Patti Haney and Kevin Andrade
Staff Present: Jessica Erickson, Assistant Town Planner / Community Preservation

The meeting opened at 10:00 a.m. and began with discussion of the ‘charge’ of this subcommittee being to develop a recommendation to the CPC regarding CPA funding for private / for-profit entities.

The CPC has recommended funding for CPA projects proposed by non-profit organizations, but has not yet recommended funding for privately owned property. This subcommittee is charged with developing a program related to CPA funding for privately owned property.

The subcommittee discussed the Cambridge model of historic home preservation funding managed by the Cambridge Historical Commission. The Cambridge CPC recommends funding toward the program, and once appropriated, the Historical Commission manages the fund and reviews applications from homeowners for the funding. 

The subcommittee discussed the number of properties listed on the Cultural Resources Inventory in Falmouth (approx. 350), plus the number of properties within Local Historic Districts (around 700), that would potentially be eligible for this type of funding. The consensus of the subcommittee was that the development of a ‘private homeowner preservation fund’ would require coordination by the Historical Commission and Historic District Commission as well as the development of criteria for how the properties would be selected for funding. The consensus of the subcommittee was that the development of such a program was not a high priority for CPA funding. The consensus of the subcommittee was not to recommend the development of private property preservation fund. The public benefit associated with funding preservation of private homes or businesses is not well established, and has not been identified as one of the Town’s goals.

The subcommittee also discussed restrictions on CPA funding for private properties. Jessica Erickson mentioned the potential for ‘rental rehab’ monies associated with accessory apartments on private properties. The subcommittee did not want to restrict funding from efforts to create deed restricted affordable housing units. The public benefit of creating deed restricted affordable housing units is well established, and has been clearly identified as one of the Town’s goals.

The subcommittee is scheduled to present their recommendation to the CPC in January. The subcommittee discussed the need to meet again in December and to include Melissa Freitag as the third member of the subcommittee before formally developing the recommendation to the CPC. 

Meeting adjourned approximately 10:45 am. Next meeting: TBD.
Respectfully submitted, Jessica Erickson, Assistant Town Planner / Community Preservation.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

EXECUTIVE SESSION
NOVEMBER 20, 2008

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Ed Schmitt; Melissa Freitag; Ken Gartner; Kevin Andrade; Diane Thompson; Peter Clark.
Assistant Town Planner/CPA Jessica Erickson.

Chair Barbara Schneider called the members into Executive Session at 6:30 Pm in the School Administration Building.

She introduced 300 Committee Administrator Margaret Hough Russell and 300 Committee President, Leonard Johnson. They wanted to enlighten the committee on their recent effort to negotiate a parcel of land that might involve the CPC.

Margaret Hough Russell explained they are negotiating for a parcel of land, comprising 6.7 acres with access off Sandwich Road. They have made a formal offer and contracted for an appraisal, which is due next week. The 300 Committee would then apply to the State for LAND (formerly called Self-Help) funding. The state can make awards up to one-half of the purchase price or $500,000. She added the Cape Cod Compact has ranked this property #1 as a potential for the state grant.

There is a contiguous parcel also for sale. Both parcels, when combined, could be used for a future mixed-use project. The asking price would be a matter of negotiation because the owners are asking for top dollar, which must be compared to a new appraisal.

She pointed out they recently bought the River Bend Farm across the street on Sandwich Road and granted the owners a five-year lease to continue its operation as a kennel. Subsequently, it will become open space.

By a roll call vote, the committee VOTED: unanimously to close the executive session at 7:00 PM and take the matter under advisement.

Submitted by: Mary J. Little/Recording Secretary

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

NOVEMBER 20, 2008

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Ed Schmitt; Melissa Freitag; Ken Gartner; Kevin Andrade; Diane Thompson; Peter Clark.
Assistant Town Planner/CPA Jessica Erickson.

Chair Barbara Schneider called the meeting to order at 6:30PM in the School Administration Building by asking for a roll call vote to enter into executive session. Motion was unanimous.

Chair Barbara Schneider reconvened the regular meeting of the committee at 7:00 PM in the School Administration Building.
CPA PROPOSAL INTERVIEWS:

§ Development Fund: (Review Team – Ken Gartner, Barbara Schneider, Jessica Erickson)
(Peter Clark and Patti Haney recused themselves from this discussion.)

Mr. Robert Murray appeared before the committee to request $282,700 to add to the development fund. Their unencumbered balance is $717.300. He stated they could not make use of the low income tax credits (LITCP) because of the disparities in the housing market. However, with the VFW affordable housing project underway, he expects to use all the sources of funding along with CPA funds. This project will utilize three parcels of land.
Because of the current housing market, there have been no other opportunities to secure houses selling in the $125,000 range for rental purposes. He added that when deed restrictions are placed on a home, it presents a problem because the owner can never profit from a future sale. He intends to utilize the funds for “gap” funding
Jessica Erickson referred members to a handout, dated August 2008, which amends the guidelines for CPA funds as they relate to the Development Fund. 

§ Housing Production Plan: (Review Team –Patti Haney, Peter Clark, Jessica Erickson)
Mr. Edward Schmul, Chairman of the Affordable Housing Committee, appeared before the committee to request $100,000 under the Community Housing Category.
He advised the Housing Production Plan (HPP) was approved November 3, 2008 by the Board of Selectmen along with an estimated implementation schedule for HHP goals. The Board of Selectmen and the Planning Board will be responsible for implementing the HPP and the Town Planner will be responsible for oversight of the HPP Implementation Fund. Use of the fund will be a collaborative effort between the Board of Selectmen, the Planning Board and the Affordable Housing Committee. The $100,000 request is meant to identify fund goals in Year One, which might require funding for consultants, development of homeowner/buyer assistance programs, attorney fees as well as identify possible buildings or land suitable for housing.


When asked what their intention was for seeking funds beyond Year One and whether they will utilize a request for a line-item in the town’s budget, Mr. Schmul replied the items needing funding will have to be decided. 
The Affordable Housing Committee was asked to provide, before the next meeting, those action items that would be utilizing the funds and the estimated costs for completion of each.

§ School Administration Building: Review Team - (Kevin Andrade, Melissa Freitag and Jessica Erickson)
Mr. Marc Dupuis, Acting School Superintendent, appeared before the committee to request $493,311 under the Historic Preservation Category. He was accompanied by John Keenan of Keenan & Kenney Architects. This next phase would include all the exterior work. Mr. Dupuis was asked to provide a detailed and prioritized list with associated funding figures for each of the items. 
When asked if they have sought other funding sources, Superintendent Dupuis replied no. It was suggested he apply to the Barnstable County Resource Development Office and the Natural Heritage.
The Committee advised Messrs. Dupuis and Keenan that they intend to arrange for a walking tour before the next meeting and requested that any photographic/historic documents showing original conditions and existing conditions be provided at that time.
Superintendent Dupuis was also requested to provide other letters of community support in addition to the one received by the Teaticket Civic Association.

§ Waquoit Congregational Church: (Review Team -Ralph Herbst, Diane Thompson and Jessica Erickson)
§ Mr. Fred Detschel appeared before the committee along with Scott Thorpe and Jill Tompkins on behalf of the church to request $237,481 under the Historic Resources Category to restore the building’s steeple, roof, exterior siding and trim.
Jill Tompkins stated their engineer, John Wathne, has not completed an engineering plan pending a finalized scope of the work. The church needs to raise funds to cover the cost of the plans. A letter outlining the required structural repairs was received from Heritage Steeplejack Company, but actual dollar figures were not supplied.

When asked if the Waquoit Church would consider a Historic Preservation Restriction, Melissa Freitag advised there was a restriction by way of the church being located within the Waquoit Historic District . Peter Clark asked that the church consider the issue, look at a past example, and consider their willingness to accept one. Jessica Erickson was asked to prove the church with a sample Reservation Restriction.

The church provided a list of public groups and activities utilizing the church which promoted a balance between the cost and the public good. They submitted a letter of
support from State Representative Matthew Patrick and stated letters from the Waquoit Association and Falmouth Historical Society are forthcoming.

Oyster Pond Environmental Trust: (Review Team - Melissa Freitag, Ed Schmitt and Jessica Erickson)
Wendi Buesseler of the Trust appeared before the committee to request $5,900 in funding under the Open Space Category to remove invasive plant species on the southern shoreline of Oyster Pond.
Ms. Buesseler advised she has spoken with Conservation Commission Administrator, Jennifer McKay and she will allow the cuttings and spray applications. Ralph Herbst asked for a formal letter stating the approval.
The removal of the phragmites is a two-tier process. The first year will remove the bulk of the phragmites, which can grow up to 30 feet and smother the native vegetation. They will use an aquatic herbicide called “Rodeo”. The second year is a monitoring program to remove any stragglers. OPET will be responsible for this process. 

Jessica Erickson pointed out that a letter from the Department of Revenue to the Town of Chilmark relating to a similar situation ruled that, if the eradication project is necessary to protect the pond in its natural state, it may qualify as preservation of open space. Jessica also stated she had no concerns and, in her opinion, it qualifies, but she submitted a request to Town Counsel Frank Duffy for an opinion.

Letters of support were received from the Salt Pond Areas Bird Sanctuaries, Inc. and the Wetlands Invasive Steering Committee and Falmouth Association.

Act on FY-10 Administrative Budget:
Jessica Erickson submitted a draft Administrative Budget for the CPC. It represents 2% of the annual revenues excluding interest. Peter Clark suggested the budget could be cut in two areas – professional services and equipment and supplies. Barbara Schneider and Jessica will work to reduce the budget incorporating the committee’s input.

Discuss CPA Reserve Funds:
Barbara Schneider reminded members they were charged by the Board of Selectmen to spearhead a multi-use project. She suggested forming a working group to formulate additional guidelines, if necessary, for spending the $3million balance of Land Bank transfer funds. The group would examine the CPC’s guidelines for omissions etc. Jessica offered the comment that the chosen group would be knowledgeable in identifying worthy properties for a multi-use project. They don’t need to be empowered or make preemptive decisions – it would be a collaboration. Selectman Brent Putnam felt the concept was a good one. He suggested an open forum, but limit public input. As a first step, the group should look at the Strategic Plan and the CPC guidelines.


On the motion of Patti Haney, seconded by Melissa Freitag, the committee VOTED: unanimously to form a working group comprising Selectman Brent Putnam, Sheryl Kozens Long, Margaret Hough Russell, Robert Murray, Jessica Erickson and CPC Chair Barbara Schneider. Jessica was asked to provide the committee a copy of the CPC guidelines and the reserve usage. The CPC recommended the meetings should be posted at Town Hall.

The 300 Committee submitted a letter to the CPC requesting $450,000 be allocated to the Open Space Reserve Fund. President Leonard Johnson was asked to address CPC members. He related the 300 Committee has made a formal offer to purchase a parcel of land in East Falmouth. If the Purchase and Sale Agreement is accepted, the requested funds would be critical leverage for its acquisition and would meet the criteria for State grant funding. However, the funding would not be available until next fall.
The committee agreed to take the matter under advisement.

Guidelines for “Fund Management” for Specialized Funds under the CPC:
Development Fund:
The members engaged in a discussion of the committee’s role when the principals of a previously approved fund such as the Development Fund change the guidelines of fund management. Peter Clark moved that the committee should not ask for formal control over the specific expenditures, but should maintain control over the definitions and rules for such expenditures. Melissa Freitag seconded the motion. The committee VOTED: 7-0.
Diane Thompson reminded members that when the Development Fund was established, it was decided the three groups would develop the guidelines and before funding it, they would require a vote of the Board of Selectmen.
Jessica Erickson stated the committee should vote on any amendments to the scope and it can be required in the Letter of Agreement. She suggested a review of the wording in their Letter of Agreement before taking any further action. The matter was taken under advisement

Debrief Joint Meeting with Board of Selectmen:
Barbara Schneider reminded members that they agreed to comment on the Board of Selectmen’s 5-year Strategic Plan and state how the CPC might fit into the Plan. To that end, she asked members to e-mail their thoughts to Jessica by the Monday after Thanksgiving. Comments should be made in the areas where the CPC was specifically mentioned.

Approve Bill Schedulee :
· Falmouth Housing Corporation: Ward, Chester and Cloverleaf - $30,000 payable to Falmouth Housing Authority - HELD
· Monument Restoration Committee: WW1 - $28,887 payable to Barnicoat Monuments
· School Administration Bldg.: $5,770, payable to G&H Heating
· Bikeways Committee: $32,660 payable to Probuilt Constructio


Approve Minutes: The minutes of October 23, 2008 were approved with corrections.. Ken Gartner abstained.

Staff Report: Jessica Erickson reported the following:
Last September the 300 Committee requested a survey of the Breivogel parcel (67 Acres) located on Blacksmith Shop Road. They have received a proposal from Warwick Associates for $2,595. The Souza property survey was $875.00. In addition, each boundary marker will cost $100. The number of required boundary markers is not known yet. Jessica recommended these proposals be referred to the Town Manager to commence the procurement process. The committee VOTED: unanimously

Jessica submitted to members a Cape Cod Times article, dated November 19th, citing a ruling by the state’s Supreme Judicial Court that stated that CPA monies could not be used to renovate recreational facilities unless they were initially purchased or created with CPA funding. She reported that none of Falmouth’s projects are in jeopardy. Ralph Herbst asked for a formal opinion from the Town Counsel. 

Jessica reported that the sub-committee to develop guidelines for private-party requests for CPA funds will meet in early December. The goal is to have a recommendation for the January meeting. Patti Haney, Kevin Andrade and Melissa Freitag will serve as the sub-committee working with Jessica.

Jessica advised the Bikeways and School Administration Building projects came in under budget and the committee will need to make a formal request to the Town Accountant to move the funds back to their original source.

Old Business:
Chair Barbara Schneider advised discussion on the Operating Procedures and an update on the Planning Board’s Listening Session on wetlands will be held for the next meeting.
Regarding the November Town Meeting, Barbara happily stated all went well. Peter Clark and the members publicly thanked Barbara and Jessica for their preparation, which resulted in the passage of all the CPA articles.

New Business:
Elizabeth Gladfelter, Vice-chair of the Coastal Ponds Management Committee, is requesting $400 for a public mailing to residents in the Green Pond Management area. They are in the process of holding a public meeting in January to discuss the final draft of the management plan.
The committee VOTED: unanimously to approve the request. 

Beach Superintendent, Don Hoffer, has requested $500 to purchase plants for the restoration of the Haddad property. The Conservation Commission, in their Order of Conditions, requires restoration with native plantings. The demolition and removal of the concrete slabs was completed for $4,200 and the plantings will come from the unused funds. The committee VOTED: unanimously to approve the $500 funding request.

In the matter of the Robert Kuehn Community Preservation Award, Barbara Schneider acknowledged the time and effort of Ralph Herbst in nominating the Haddad property. After researching the protocols, Barbara admitted the Haddad project meets the criteria and she asked Ralph and Jessica to finalize the application. Applications are due December 31st.

There being no further business, the Committee adjourned at 10:45 PM to meet again on Thursday, December 11, 2008 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little/Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
DECEMBER 11, 2008

Members Present: Chair Barbara Schneider; Vice-chair Ralph Herbst; Clerk Patti Haney; Peter Clark; Ed Schmitt; Diane Thompson; Melissa Freitag; Ken Gartner; Kevin Andrade
Asst. Town Planner/Community Preservation, Jessica Erickson.

Chair Barbara Schneider opened the meeting at 7:00 PM in the School Administration Building.

Discuss CPC Operating Procedures:
Proposal Submission Deadline:
The committee discussed what actions they might propose for projects that are submitted after the deadline. Suggestions included place holder articles on the warrant; changing the deadline to the date the Warrant closes. Following discussion, members came to a consensus that Peter Clark, Kevin Andrade and Jessica will meet to develop language to cover the acceptance of late applications.
A motion by Melissa Freitag/Patti Haney was unanimously approved to accept the application of the 300 Committee, after the deadline, for funding under the Open Space category, in light of their previous letter advising they would provide details as they presented themselves.

CPC Member Voting Rights:
Chair Barbara Schneider stated she will be looking to the committee to establish a policy and procedure. Matter was TABLED until January.

Discuss Articles and Recommendations for April Town Meeting:
Chair Barbara Schneider advised there will be a public hearing on January 8th. She stated members will vote on the proposals after discussing the merits and eligibility and recommdations of each of the proposals. 

School Administration Building:
Acting Superintendent Marc Dupuis and John Keenan of Keenan & Kenney Architects appeared before the committee. At the initial interview, they were asked to provide a prioritized scope of work and associated costs for a total of $453,311. He was also asked to research possible grant assistance. Mr. Dupuis said he contacted the County of Barnstable Resource Development Office as suggested by Diane Thompson. He spoke with Greg Powell, who suggested several funding sources in his letter and stated the office provides grant research, writing and management services. 

Following discussion, A motion by Peter Clark/Kevin Andrade was unanimously adopted that the project has merit it and eligibility for some level of funding. 

A motion was offered by Kevin Andrade/Diane Thompson to appropriate $213,000 for Items 1, 3 and 4 in the Scope of Services. 
After amendment, a motion by Peter Clark/Kevin Andrade was adopted by adding 20% for associated costs for Items 1, 3 and 4 for a total of $255,000. VOTED: 5-3-1.

· Waquoit Congregational Church:
Jill Tompkins, Church Restoration Committee member, appeared before the committee. She advised that Heritage Steeplejack has agreed to act as the General Contractor and John Wathne would be the structural engineer for the project. This action would increase the project by $20,000. She attempted to look into federal funding but they would have to comply with certain conditions prior to the project. 
When asked by Patti Haney what aspect of the project would have priority, Jill Tompkins stated it would the steeple, roof and trusses, which was estimated at $212,813. This estimate would include a wooden roof, less the Church’s contribution of 10%. 

Following discussion, a motion by Melissa Freitag/Ralph Herbst was unanimously approved that the Waquoit Congregational Church proposal has merit and eligibility. 

After amendment, a motion by Peter Clark/Patti Haney was unanimously approved to award $15,000 in funding toward the design of the steeple, roof and trusses.

Affordable Housing Development Fund:
Peter Clark and Patti Haney recused themselves from this discussion.

Bob Murray appeared before the Committee seeking $282,700 in funding from the Community Housing category. This amount will bring the total appropriation of $1million
to the fund.
A motion by Ralph Herbst/Kevin Andrade was unanimously approved that the Affordable Housing Development Fund project has merit and eligibility. 

A motion by Ralph Herbst/Kevin Andrade was adopted to appropriate $282,700 for the Affordable Housing Development Fund. The committee VOTED: 7-0 with two recusals.

Housing Production Plan:
Ted Schmul, Chair of the Affodable Housing Committee appeared before the committee.

Jessica Erickson referred members to the December 10th letter from Chair of the Planning Board, Patricia Kerfoot, wherein the Board voted its support of the Affordable Housing Committee’s application for Community Housing funds in the amount of $100,000 to implement Falmouth’s Housing Production Plan. 

Ralph Herbst stated for the record that when the Planning Board met with the Board of Selectmen, he asked what it would cost to undertake this implementation. Planning staff said no outside staff will be required. 

Barbara Schneider announced the Board of Selectmen requested she inform the members of the CPC committee, they will be discussing the specifics of the implementation plan at their January 6th meeting.. 
A motion by Peter Clark/Kevin Andrade was offered that the HPP is an existing approved town document and, therefore, has merit for some level of funding. The VOTE was 5 in favor, one opposed and three abstentions.

Chair Barbara Schneider stated the funding can be adjusted on January 8th after the Board of Selectmen’s meeting on January 6th.

Diane Thompson moved to table the vote until the January 8th meeting of the CPC. VOTED: unanimously.

· Oyster Pond Environmental Trust:
Jessica Erickson stated Town Counsel Frank Duffy has opined that the herbicide application will halt and reverse the spread of phragmites and concluded the project application for Oyster Pond can be considered as preservation rather than maintenance.

Ed Schmitt, also a member of the Conservation Commission, reported the Commission voted unanimously to support this proposal and a letter from the chairman, Elizabeth Gladfelter, will be forthcoming.

A motion by Patti Haney/Melissa Freitag was unanimously approved that the proposal has merit and eligibility. 

On a motion by Melissa Freitag/Ralph Herbst the committee VOTED: unanimously to fund the project for $5,900.

300 Committee:
Margaret Hough Russell appeared before the Committee to advise the 300 Committee has a signed Purchase and Sales Agreement for $1 million to purchase the Bartolomei property at 667 Sandwich Road. It will provide waterfront open space and public access to the water. It comprises 6.87 acres and has 600 feet of frontage on the east bank of the Coonamessett River and Pond 14 – a freshwater pond. She is requesting $400,000 from the CPA toward the purchase. A home is situated on the property and will have to be moved in order to apply for funds through the state LAND program. They have strict requirements because it is a land acquisition program. A second real estate appraisal will be required for the state funding application in February. The closing must take place in June before the state reimburses the town. The owners are desirous of saving the home and the 300 Committee has time to explore the options.

Following discussion, a motion by Peter Clark/Melissa Freitag was unanimously approved that the proposal has merit and eligibility.

A motion was offered by Melissa Freitag/Diane Thompson to allocate $400,000 from the Land Bank Transfer Fund. Peter Clark asked if they would consider amending the motion to allocate $400,000 to the 300 Committee but delete the source of funds at this time. VOTED: 8-1.


CPA Administrative Budget
Members were provided the Community Preservation Committee’s Administrative Budget for FY’10 - $84,287.20. VOTED: unanimously.

CPA Reserve Funds:
Held for January 8th discussion.

Subcommittee and Working Group Reports:
Local Comprehensive Plan Listening Session – Wildlife
Peter Clark attended the November 18th listening session. Current regulations do help protect the areas, but the town needs to support monitoring and enforcement more effectively; town needs to provide more education and awareness on current regulations; the value of the National Heritage regulations was recognized; there is a need for a better system to safeguard wetland buffers when property changes hands. 

CPA Project Development Working Group:
Chair Barbara Schneider reported the Working Group had its first meeting on Wednesday, December 4, 2008 at the Highfield Hall. She felt the group offered some creative ideas and they proposed an additional guideline to the CPC Guideline that would allow for a multi-use project to be built on more than one parcel, and not necessarily contiguous. Peter asked how this would include the historic resources category. Barbara Schneider stated you can achieve preservation of the historic resources by preserving the landscape. 

A motion by Ed Schmitt/Melissa Freitag was unanimously adopted to approve the new guideline.

Bill Schedule:
West Falmouth Harbor Shellfish Habitat Assessment - $24,865 payable to ENSR.
Approval of Minutes:
The minutes of the November 21, 2008 meeting were held.

Staff Report:
Jessica Erickson reported the following:
Regarding the Sandwich Road Athletic Fields, William Bonito Construction Company was awarded the contract and is expected to start in three weeks.

Jessica advised she included a spread sheet in members’ packets citing the CPA appropriations and progress to date including Rounds 1 through 5. 

In order to transfer fund balances from completed projects, Town Accountant, Mary Ellen Alwardt, is requesting a formal vote of the committee. On the motion of Patti Haney, seconded by Kevin Andrade, the committee VOTED: Unanimously to request that Town Accountant transfer $27,071.49 to the Community Preservation Undesignated Fund Balance.

The Habitat for Humanity dedication is Saturday, December 13, 2008 at 1 PM at Sippewissett Road. The CPC’s contribution was $45,000 and Ralph Herbst will represent the CPC and make a brief presentation.

Patti Haney reminded members that there is a fundraiser also on Saturday from 12:30 to 6:00 PM at Liam McGuire’s to benefit the homeless.

Jessica advised the warrant for the April Town meeting closes on January 9th. Recommendations are due March 2nd.

Old Business:
The proposal to nominate the Haddad property for the Coalition’s award will be held for review.

There being no further business, the meeting adjourned at 10:00 PM to meet again on Thursday, January 8, 2009 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

CPC SUBCOMMITTEE RE HP FUNDS FOR PRIVATE PROPERTY

December 17, 2008

Meeting minutes from Wednesday, December 17, 2008 CPC subcommittee meeting
3:50 p.m. Small Conference Room – Town Hall

Members Present: Patti Haney and Melissa Freitag
Staff Present: Jessica Erickson, Assistant Town Planner / Community Preservation

The meeting opened at 3:50 p.m. and began with a review of the minutes from the November 13, 2008 subcommittee meeting. 

The subcommittee discussed the historic home preservation funding program managed by the Cambridge Historical Commission. The subcommittee noted that this type of program has not been established as a priority by the Town of Falmouth’s Historical Commission or Historic Districts Commission. 

The subcommittee also discussed the criteria utilized by the Massachusetts Historical Commission in their “Preservation Projects Fund”. The MHC funding is available only to municipalities and non-profit organizations; properties must be listed in the State Register of Historic Places. 

The subcommittee does not recommend that private properties be ‘restricted’ from CPA funds, however, the subcommittee noted that the CPC should be extremely selective in recommending funding for private projects. The subcommittee discussed the importance of conveying to applicants the need for a substantial public benefit of the property and the project. The subcommittee recommends that the CPC publicize information in the Community Preservation Plan and CPA funding application materials to convey that the importance of public purpose and public benefit. 

The subcommittee is scheduled to present their recommendation to the CPC in January 2009. 

Meeting adjourned approximately 4:40 p.m.
Respectfully submitted, Jessica Erickson, Assistant Town Planner / Community Preservation.