The Community Preservation Fund
59 Town Hall Square
Falmouth, Mass 02540

Tel: 508-495-7436
Fax: 508-457-2511

Email: cpfund@falmouthmass.us

 

2010 Meeting Minutes

JANUARY 7, 2010

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Ed Schmitt; Heidi Walz; Diane Thompson; Peter Clark; Ken Gartner; Asst. Planner/Community Preservation Jessica Erickson.
Absent: Kevin Andrade

Chair Barbara Schneider opened the meeting at 7:10 PM in the School Administration Building. On the motion of Peter Clark, Ed Schmitt, the committee VOTED: unanimously to move into Executive Session for the purpose of discussing a piece of property.

Following the Executive Session, Chair Barbara Schneider opened the regular meeting at 9:10 PM in the School Administration Building.

Vote Warrant Articles for April 2010 Town Meeting:
Members reviewed the draft articles and proposed the following changes:
Article 1: Ralph Herbst suggested the language reflect that $12,000 will be reimbursable and state where the funds will be designated.

Article 2: Peter Clark suggested that in the Explanation, it should be noted that the three housing entities endorse this change.

Article 3: No changes proposed.

Article 4: Peter Clark proposed cutting the budget excluding salaries and benefits by 10% or $8,500.

Article 5: In the Explanation, the second sentence shall be moved to the beginning.

On the motion of Peter Clark/Patti Haney, the committee VOTED: unanimously to move Articles 1, 4, and 5 to the Annual Town Meeting and Articles 2,3 and 6 to the Special Town Meeting.

On the motion of Patti Haney/Ralph Herbst, the committee VOTED: unanimously to appropriate the sum of $1,962,239.54 from the FY-11 Community Preservation Fund Estimated Receipts to the FY-11 Land Bank Debt Payment.

Correspondence from Children’s School of Science:
A letter was sent on December 22nd from Kinnaird Fox, President of the Board of Directors, Children’s School of Science advising the building at 3 Water Street (historic Davis House) was sold to WGBH of Boston and WCAI Cape and Islands NPR Station.
With the sale, the School is requesting that the CPC release the funds back to the CPC that were awarded to the School.

Jessica Erickson informed members that the new owner submitted a letter expressing their intent to apply for CPA funding in the future to rehabilitate the structure in a historically appropriate manner.

Agenda for Joint Meeting with Board of Selectmen:
Chair Barbara Schneider advised members there will be an Executive Session with the Board of Selectmen on Monday, January 18, 2010.
Subsequently, Beth Rust of Sudbury Affordable Housing Trust and Jennifer Goldson will facilitate a discussion on the creation of a “Community Housing Fund” followed by a question and answer period.

Meeting Minutes: On the motion of Peter Clark/Ralph Herbst, the minutes of the December 3rd meeting were approved with changes.

Old Business: Chair Barbara Schneider noted that the November 20, 2008 Executive Minutes need to be voted. Recording secretary will email minutes for vote at the January 28th meeting.

Ralph Herbst suggested possible site visits to the projects for which he is liaison – Bikeways and Historic Highfield Ice House.

Chair Barbara Schneider advised members of a change in the 2010 meeting schedule. The March 25th meeting will be cancelled. March 11th will be the last meeting before the April Town Meeting.

New Business:
Ralph Herbst suggested members approve a change in the Community Preservation Plan under II. Role of the CPC – 2nd paragraph, first bullet so as to read “be a catalyst for projects, normally not the proposer of them.” Chair Barbara Schneider suggested members review the wording and revisit the subject at the next meeting.

There being no further business, the meeting adjourned at 9:40 PM to meet again on Thursday, January 28, 2010 in the School Administration Building at 7:00PM.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE
EXECUTIVE COMMITTEE MINUTES
JANUARY 7, 2010


Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Ed Schmitt; Diane Thompson; Heidi Walz; Ken Gartner; Peter Clark; Kevin Andrade; Asst.Planner/CPA Jessica Erickson; CPC Liaison Selectwoman Melissa Freitag.

Chair Barbara Schneider opened the Executive Session at 7:15 PM in the School Administration Building and invited 300 Administrator Margaret Hough Russell to speak. 

Margaret Hough Russell stated that in 2008, the CPC established an ad hoc working group to investigate the possibility for a multi-purpose project utilizing the $3 million available in CPA funds. The 300 Committee focused on potential parcels and entered into discussions for the purchase of two parcels – one for 9.97A and the second 11.16A for a total of 21 acres located on Spring Bars Road, Teaticket. The purchase would satisfy opportunities to protect open space, create passive recreation, agriculture, and community housing.

Assessor David Bailey attested to the fact that the land is assessed for $2.7million and is zoned industrial.

If the Purchase and Sale Agreement is signed, the CPC would apprise the Board of Selectmen and a statement would be released requesting public comment on Thursday, January 28th with a final vote that night by the CPC. The closing date would be June 15, 2010.

Margaret Hough Russell spoke to the need to redraw the lot lines to create a parcel with enough buildable land to reach an appraised value of $1million, in order to qualify for the state’s LAND grant award of matching funds up to $500,000. The Conservation Commission would apply for the grant by attesting to the major conservation values – pond frontage, wetlands, vernal pool etc. Ed Schmitt suggested seeking the advice of former Conservation Commission member, Linda Deegan, who is familiar with the property having worked on a previous project proposed on the land.

Ralph Herbst asked what the 300 Committee contributions would be. Margaret Hough Russell replied their contribution will be the incidental costs – two appraisals will be required for the LAND grant, staff time, C.21E assessment, the demolition and removal of existing structures and paving estimated at a cost of $25,000, creating the new lot lines, and preparing the grant application on behalf of the Conservation Commission.

Concerns were raised by members as to what portion of the property will be dedicated to community housing. They wanted a firm commitment to accommodate a certain number of units. Assessor David Bailey assured members their first commitment will be for community housing because they will be spending affordable housing funds. He advised
there is more than enough money to work with. In reply, Peter Clark stated he wanted a commitment defining the use of the funds. Chair Barbara Schneider assured members if they approved the plan tonight, there will be a better drawing with options for the January 28th meeting.

Jessica Erickson distributed a sheet depicting the FY10-FY12 fund outlook in the Undesignated Fund Balance and Revenue/Debt projections. 

After consultation with the Town and Assistant Town Managers, Treasurer Carol Martin, Assessor David Bailey, their recommendation was short term borrowing from the FY12 CPA 3% Surcharge. Jessica added there is $1.68 million in cash in the Undesignated Fund Balance as of November 3, 2009 and if the town is awarded the $500,000 LAND grant, those monies will go back into the Undesignated Fund Balance. She stated the Land Bank debt is shrinking while the three percent tax remains in place.

On the motion of Ralph Herbst/Kevin Andrade, the committee VOTED: 9-0 to approve the expenditure of up to $3million to purchase the 21A on Spring Bars Road, Teaticket for no less than land for conservation, passive recreation, and community housing.

The committee, by individual vote, adjourned the Executive Session at 9:05 PM to return to its regular session.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
APRIL 29, 2010

Members Present: Chair Barbara Schneider; Vice Chair Ralph Herbst; Clerk Patti Haney; Diane Thompson; Ed Schmitt; Peter Clark; Heidi Walz; Kevin Andrade; Asst. Town Planner/Community Preservation Jessica Erickson.

Chair Barbara Schneider called the meeting to order at 7:30 PM in the School Administration Building.

DISCUSS SCOPE OF EXISTING AFFORDABLE HOUSING FUNDS AND NEED FOR MUNICIPAL TRUST FUND:
In attendance were: Addie Drolette; Joseph Martinho and Gene Black of the Falmouth Housing Trust; Michael Galasso TRI Inc.; Nancy Hayward; Ted Schmuhl of the Affordable Housing Committee; Tom Lacey of the Falmouth Housing Authority; Bob Murray of the Falmouth Housing Corporation.

The committee invited the above members of the affordable housing community to provide their comments on tangible ways to access the development fund and discuss the creation of a Municipal Trust Fund.

Regarding the Retention Fund, Mr. Martinho offered the comment that it was working well and there is still $233,000 available for use. He cited the use of these funds for two projects on Sam Turner Road and another at Esker Place. 

In the matter of the Development Fund, a draft of the application process was distributed.
Michael Galasso suggested the applicant should be invited to the subcommittee meeting in case further information might be required. He did not see the benefit of obtaining two estimates. He suggested adding time frames to the process.

Robert Murray of the Falmouth Housing Corporation stated the Development Fund has worked well; a good process is in place and it helps that the Board of Selectmen is supportive of affordable housing. 
When asked by Chair Barbara Schneider for a scenario where the Development Fund would be not be the answer, Mr. Murray stated it would be a big project where you might want to parcel it as (1) a loan, (2) a grant and (3) forgivable

Mr. Martinho and Mrs. Drolette distributed an example of two scenarios utilizing CPA funds. The first dealt with the acquisition of an existing unit requiring subsidy monies. The second dealt with new construction for two homes on town-owned land utilizing a line of credit. The cost per square foot was $125 and was LEED Certified.

Mr. Schmuhl suggested an important goal should be a mechanism for loans. He suggested streamlining the process to allow a quick response.

Mr. Galasso opted for a one-stop program where loans and grants are under one umbrella citing that subsidy monies stay with the home for a long time as well as monies in a trust. The loans they create go away in 15 years. He said it is really a grant. A trust fund loan may not always get repaid. 
Mr. Murray urged the committee to go slow with the merge of a trust fund. He cited the need for someone to monitor repayments and administrative costs. Until the kinks are worked out, any trust fund should be separate. He raised questions as to how the committee would raise monies, promote donations and create a process for leaving property to the fund.

HEAR REPORT FROM SPRING BARS ROAD SUBCOMMITTEE:
Chair Barbara Schneider announced the subcommittee will meet at 6:00 PM on the first Thursday each month. The regular meeting of the Community Preservation Committee will start at 7:30 PM. in the School Administrative Building. The subcommittee presented the following votes for approval by the Community Preservation Committee.

The Community Preservation Committee will commit $l.5 million from the CPA Undesignated Fund and borrow $l.5 million for 3 years for the purchase of the Little Pond/Spring Bars Road project for a total of $3million. VOTED: unanimously.

For the purposes of complying with the Department of Revenue reporting process for FY’10, the Community Preservation Committee will assign $1million to the Open Space Category and $2million to an “Other” Category.

REVIEW SCHEDULE FOR NOVEMBER 2010 FUNDING ROUND:
A proposed schedule for the November 2010 funding of round 9 was distributed.

REVIEW CPA PROJECT LIST & CONSIDER REQUESTS FOR PROJECT
UPDATES:
The CPA Appropriations and Recommendations for Rounds 1 through 8 was distributed. Chair Barbara Schneider asked members to review the list of projects for which they are liaison and confirm whether a report is warranted.

APPROVE MEETING MINUTES:
On the motion of Peter Clark, seconded by Ralph Herbst, the Committee VOTED: unanimously to approve the minutes of February 25 and March 11, 2010. 
On the motion of Kevin Andrade, seconded by Peter Clark, the committee VOTED: approval of the minutes of the April 5, 2010 meeting. Ralph Herbst Abstained.

APPROVE BILL SCHEDULE:
On the motion of Kevin Andrade, seconded by Peter Clark, the Committee VOTED: the following bill schedule.
Bartolomei Land Survey – Falmouth Engineering - $1,660.00
Waquoit Congregational Church – YSC - $10, 410

STAFF REPORT:
Jessica Erickson reported the following:

Jessica reported on the site visit to the Haddad property with Conservation Commission members. One of the requirements for the property is a Conservation Restriction and to that end, the goal is to work with the Beach Committee in the next two months to schedule a public presentation for the purpose of resolving the rights of the town and neighbors and creating a Conservation Restriction to include handicap parking. 

Jessica reported a workshop is scheduled for May 11th at 9AM. for CPA applicants. Applicants will also be provided information about Barnstable County’s Resource Development Office. A question and answer period will follow.

OLD BUSINESS:
Chair Barbara Schneider announced Ralph Herbst will be honored with the Chamber of Commerce Community Service Award at their dinner May 6th - Coonamessett Inn.

NEW BUSINESS:
Ralph Herbst asked that the minutes reflect the fine work of Chair Barbara Schneider and Jessica Erickson for maintaining a 100% success rate of Community Preservation Articles at the Town Meetings.

Chair Barbara Schneider advised members that Ken Gartner has injured his back.

There being no further business, the meeting adjourned at 9:30 PM to meet again on Thurday, May 13, 2010 at 7:30 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
MAY 13, 2010

Members present: Chair Barbara Schneider; Vice Chair Ralph Herbst; Clerk Patti Haney; Peter Clark, Heidi Walz; Ed Schmitt; Ken Gartner.

Chair Barbara Schneider called the meeting to order at 7:40 PM in the School Administration Building.

CONTINUE DISCUSSION OF AFFORDABLE HOUSING FUNDS:
Retention Fund: Jessica referred members to her paper dated April 29th relating to the Affordable Housing funds. Articles that created the Retention Fund list the Falmouth Housing Authority as the managing authority.

On the motion of Diane Thompson/Ralph Herbst, the committee VOTED: unanimously to authorize Jessica to develop an article for November Town Meeting to correct the wording so as to delete the Falmouth Housing Authority.

Development Fund: Barbara Schneider stated the members of the housing groups cautioned the CPC to keep the Development Fund simple. She asked if members wanted to revisit the amounts attached to each unit. Ralph Herbst stated he would like to review the guidelines again. Not wanting to debate the figures, Peter Clark suggested the Community Housing subcommittee provide a recommendation. 

On the motion of Ralph Herbst/Ed Schmitt, the committee VOTED: unanimously to authorize Jessica and Barbara to write a letter to the housing groups requesting their input by the end of the first week in June. Any recommendations forthcoming from the groups would be submitted to the Community Housing subcommittee. The subcommittee will subsequently offer their recommendation to the CPC at the June 24th meeting.

A draft of the Affordable Housing Development Fund application process was distributed. Barbara Schneider announced members should be ready to discuss it at the May 27th meeting.

Municipal Housing Trust Fund: Jessica stated the committee should familiarize themselves with the trust fund models she distributed recently. They were developed by the towns of Duxbury, Harwich, and Wellfleet. Comments about preferences for one model over another would be appreciated.

Barbara Schneider stated this committee has the money and extensive experience to create a trust fund similar to the Development Fund model. To that end, she would like to pursue the creation of a proposed trust fund document for review in July and offer an article at the fall town meeting.


2010 CPA NEEDS ASSESSMENT TOOL:
Barbara Schneider asked members for their thoughts on a specific category the committee might consider for a Needs Assessment. She set aside May 27th for a discussion.

Peter Clark stated there are letters of interest coming in expressing an interest in applying for Historic Preservation funding. He thought it apropos to focus on historic preservation for the committee’s Needs Assessment.

Ralph Herbst suggested an assessment on Recreation. He stated it might be helpful to invite them to express their thoughts should the proposed legislation before the Legislature pass to include Recreation as a viable category under the CPA.

On the motion of Peter Clark/Heidi Walz, the committee VOTED: To invite Historic Preservation consultant Eric Dray to advise the committee on the definition of maintenance; how to look at projects and weigh the need; what part of any proposed building preservation has the highest value.

SCHEDULE FOR NOVEMBER TOWN MEETING PROPOSAL ROUND:
Barbara Schneider stated she needs members to compare their personal calendars to that of the proposed schedule for November 2010 funding round 9 and advise her of possible conflicts.

MEETING MINUTES:
On the motion of Peter Clark/Heidi Walz, the minutes of April 29, 2010 were approved.
Ken Gartner abstained.

BILL SCHEDULE:
School Administration Bldg. – Keenan and Kenney - $1,904.07

STAFF REPORT:
Jessica reported the following:

Jessica updated the committee on the May 11th workshop offered in conjunction with the Barnstable County Resource and Development Office. Most of those present were interested in historic preservation. There was a question and answer period about the application process; public benefit and level of detail required for cemeteries and historic buildings.

Jessica spoke to her visit to the Massachusetts Historical Commission. They funded seven projects. Falmouth was the only town to focus on design guidelines. She has received several inquiries seeking Falmouth’s model. She thought is most important to
work closely with the MHC. They willingly offered to provide sample documents on how to identify the most qualified people.

OLD BUSINESS:
Barbara Schneider reported that Eric Dray is working on the draft of Preservation guidelines.

Ralph Herbst suggested the need for updating the committee’s Plan and Procedures on an annual basis. There were changes voted on during the year. Barbara Schneider said the matter could be discussed at the June 10th meeting.

There being no further business, the meeting adjourned at 9:00 PM to meet again on Thursday, May 27, 2010 in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
MAY 27, 2010

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Peter Clark; Ed Schmitt; Ken Gartner; Heidi Walz; Diane Thompson; Asst. Planner/Community Preservation Jessica Erickson
Absent: Kevin Andrade

Chair Barbara Schneider called the meeting to order at 8:05 PM in the School Administration Building.

REVIEW & ACT ON REVISED APPLICATION PROCESS FOR DEVELOPMENT FUND:
Jessica Erickson advised members the document includes previous changes and it requires a final vote.

Diane Thompson/Peter Clark offered a motion to adopt the application process with changes.

Ralph Herbst/Ed Schmitt offered a motion to change the wording in Item 5 to read:
“The applicant must provide a representative to answer questions posed by the Board of Selectmen.” By a vote of 4 in favor and 4 against, the motion failed.

On the motion of Ed Schmitt/Ralph Herbst, the committee VOTED: unanimously to change the wording in item 5 of the application process so as to read: “The applicant is expected to be present at the Board of Selectmen hearing.” The main motion to adopt the application process with changes was VOTED:

REVIEW & COMMENT ON DRAFT “PRESERVATION RESTRICTION” POLICY:
Jessica stated the intent is to review the draft and if there is agreement on the policy and the template, the committee can deal with it at the June10th meeting. Eric Dray submitted for the committee’s review a copy of the City of Newton’s By-law. Jessica intends to consult with Town Counsel about the possibility and need to amend Falmouth’s by-law to create a review process to be administered by the Historical Commission. Eric Dray will be present for the June 10th CPC meeting. MATTER TABLED

ACT ON UPDATES FOR CPC OPERATING PROCEDURES:
Jessica reminded members that Item 4 was incorporated since the committee’s last vote on the procedures.

On the motion of Diane Thompson, Peter Clark, the committee VOTED: 6-1 with one abstention to delete the following wording under Item 3 – Officers – Chairman, Vice-Chairman and Clerk. “The clerk will make certain that all meetings and public hearings are properly noticed and that approved minutes are filed with the Town Clerk and posted on the website.”

On the motion of Diane Thompson/Ed Schmitt, the committee VOTED: 6-2 to delete the last sentence under Item 3, which reads as follows:
“No officer of the committee shall serve in the same capacity for more than two consecutive full years.”
On the motion of Peter Clark/Patti Haney, the committee VOTED: to table the discussion regarding the election of officers.

On the motion of Ralph Herbst/Patti Haney, the committee VOTED: unanimously to change the wording in Item 7 – Conduct of Business by inserting the following:
“All CPC administrative expenses may be approved by the vice-chair in cases where the chair incurs expenses.

HEAR & ACT ON REPORT FROM SPRING BARS ROAD SUBCOMMITTEE:
Chair Barbara Schneider reported on the subcommittee’s discussion of proposed “reserved rights” and “prohibited uses” for the Spring Bars Road Conservation restriction.

In the matter of the acquisition of the Pacheco property and the June 15, 2010 closing date for Lot 1, the town will prepare a warrant for payment of $2 million. The CPC will need to approve the warrant for payment before approval by the Town Manager.

The 300 Committee and the Town will enter into an agreement to outline the town’s intention to purchase Lot 2 (9.59A) in November 2010.

On the motion of Peter Clark/Ralph Herbst, the committee VOTED: unanimously to approve a warrant payment of $2 million. $1,970.000 payable to Robert B. Pacheco and $30,000 payable to the 300 Committee.

BILL SCHEDULE:
Spring Bars Road - $2,000,000. $1,970,000 payable to Robert B. Pacheco and $30,000 payable to the 300 Committee.

STAFF REPORT:
Jessica reported the following:

Jessica distributed copies of the Open Meeting Law for the Town of Falmouth as prepared by Frank K. Duffy, Town Counsel, which becomes effective on July 1, 2010. 

Jessica spoke to her memo, dated May 20th, to the Affordable Housing groups. She advised them of the CPC’s intent to evaluate the existing guidelines and funding limits for Affordable Housing Development Funds. The memo requested their written comments by June 16, 2010.

OLD BUSINESS:
The minutes of the May 13, 2010 were approved as amended.

NEW BUSINESS:
Reminder notices for CPC member appointments are due by the end of June

Chair Barbara Schneider stressed the need of committee members to compare their schedules for any possible conflicts to the recently published CPC schedule for summer and fall of 2010.

Vice-Chair Ralph Herbst advised he has been able to schedule a build day with the Habitat for Humanity in Mashpee whereby committee members can participate. It is scheduled for September 18, 2010 from 8 AM to 3:30 PM. CPC members were asked to notify Ralph of their intention to attend.

Ed Schmitt suggested a contest for what elements of design and construction might be considered at the Spring Bars Road project.

There being no further business, the committee adjourned at 9:45 PM to meet again on Thursday, June 10, 2010 in the School Administration Building at 7:00 PM

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JUNE 10, 2010

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Ed Schmitt; Peter Clark; Heidi Walz; Diane Thompson; Ken Gartner; Asst.Planner/Community Preservation Jessica Erickson.

Chair Barbara Schneider opened the meeting at 7:10 PM in the School Administration Building.

DISCUSSION WITH HISTORIC PRESERVATION CONSULTANT ERIC DRAY
Eric Dray advised that the Reconnaissance survey, site 496, includes one prehistoric site. Projects, such as an affordable housing, most likely utilize federal and state monies. As such any project, license, or permit must be reviewed by the Massachusetts Historical Commission. As part of the review process, the MHC could request the project proponent to hire an archeologist. 
When asked by the chair, how much money might this cost, Jessica Erickson answered she did not ask Eric Dray to look at it at that level. Jessica Erickson stated the local Historical Commission should have the records.

In the matter of the guidelines, Eric Dray distributed a memo in answer to the committee’s request for guidance in developing a method for evaluating of historic preservation projects. When reviewing applications, he suggested several criteria among which were: does it meet the Secretary of Interior’s standards? Will the project leverage other community benefits?

Following the discussion, Diane Thompson/Ed Schmitt moved to keep Item I – Applicant so as to include (1) public entity and (2 not for profit. Motion carried 5-3

In the matter of the Draft Preservation Restriction Policy, Eric Dray discussed his draft for a Falmouth Historic Preservation Deed Restriction program. When considering a project needing a preservation restriction, he pointed out Massachusetts Historical Commission approval under M.G.L. Chapter 184 can take many months and this time period has to be factored into the process.

Chair Barbara Schneider thanked Eric Dray for his insights. She stated the Preservation Restriction Agreement template will be presented to Town Counsel for review.

ACT ON REPORT FROM CPA PROPOSAL ELIGIBILITY SUBCOMMITTEE:
Patti Haney, speaking for subcommittee members, Heidi Walz and Jessica Erickson, reported on their meeting Tuesday to review the following nine applications for the November round:

Falmouth Recreation Dept. /Friends of Platform Tennis: $225,000 request for CPA funds.
The subcommittee found the application to be incomplete. Since the group intends to site it on town-owned property, the Board of Selectmen must give their approval. The Recreation Committee will be discussing it July 14th and the Board of Selectmen will vote on the project July 19th.

On the motion of Peter Clark/Patti Haney to deny this application for consideration in this round, the vote was 1-5 and one abstention.

A further motion was offered by Patti Haney/Heidi Walz to declare this project ineligible, but the project will not be denied until the 30-day deadline date of August 6th.
The Committee VOTED: 6-2
Jessica Erickson advised the committee members she will not answer any future questions concerning deadlines.

Town of Falmouth Beach Committee: CPA funding requested: $30,000
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 7-1 to deny this project based on an incomplete application. The project will not be eligible for the November round.

Falmouth Fire Rescue Dept: CPA funding requested: $1,200
On the motion of Patti Haney/Peter Clark, the committee VOTED: 8-0 to declare this project eligible for films 50 years or over.

Preservation of Falmouth Public Library’s Historical Documents: CPA funding requested: $4,950.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 8-0 to declare this project eligible.

Town of Falmouth Wastewater Dept.: CPA funding requested: $142,985
On the motion of Patti Haney/Heidi Walz to declare this project eligible under the Open Space Category to evaluate Megansett Harbor, Wild Harbor, Fiddlers Cove, and Rands Canal under the Massachusetts Estuaries Project, the committee VOTED: 8-0.

Woods Hole Historical Collection and Museum: CPA Funding Requested - $30,000.
Jessica Erickson advised the committee they applied to the Historical Commission for designation in May, but because of the heavy caseload, they were not heard at either the May or June hearings.
On the motion of Patti Haney/Heidi Walz to declare this project incomplete for lack of compliance, the committee VOTED: 8-0 to allow them until the August 6th deadline to obtain their designation from the Historical Commission.

WCAI/WGBH Proposal to Rehabilitate the Davis House at 3 Water Street, Woods Hole: CPA Funding Requested - $250,000
Patti Haney advised the station applied to the Historic Districts Commission in May, but the HDC has a lengthy case load and they cannot be scheduled until the July 6th agenda.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 8-0 to proceed with the application after July 8th subject to receiving approval from the Historic Districts Commission.

Oak Grove Cemetery Monument Restoration: CPA Funding Requested - $28,093
Jessica Erickson advised the cemetery is on the Cultural Resources Inventory. They have started the process of seeking approval from the Massachusetts Historical Commission.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: 8-0 to declare this project eligible.

Woods Hole Village Cemetery Gravestone Preservation: CPA Funding Requested - $77,188
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 8-0 to declare this project eligible.

ASSIGN PROJECT REVIEW TEAMS;
Wastewater Dept. /MEP Proposal - Peter Clark/Barbara Schneider
Fire Rescue – Patti Haney/Diane Thompson
Falmouth Library – Patti Haney/Ed Schmitt
WCAI/WGBH – Heidi Walz/Diane Thompson
Church of Messiah – Ed Schmitt/Ralph Herbst
Oak Grove Cemetery – Ralph Herbst/ Heidi Walz

DISCUSS AND ACT ON UPDATES FOR CPC OPERATING PROCEDURES;
Ed Schmitt proposed a change to the procedures relating to election of officers. The chair stated the process could be accomplished by members informing Jessica of their desire to serve as an officer. Ed Schmitt withdrew his motion.
Peter Clark proposed the election of co-chairs rather than the present makeup of chair and vice-chair. 
Ralph Herbst stated he was opposed to this idea. He believed co-chairs would present an unworkable process.
Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to allow members to submit language to Jessica Erickson on their proposed changes to the election process. A vote will be taken at the next meeting following discussion.

BILL SCHEDULE:
School Administration Building – Keenan & Kenny - $525.
Sandwich Road Fields Irrigation project – William Bonito Const. Co - $3,085.022
STAFF REPORT:
Jessica Erickson reported the following:

Town Counsel Frank Duffy’s training session on the new changes to the Open Meeting Law is scheduled for Friday, June 11th at Town Hall at 8:30 AM.

Jessica Erickson reported on her site visit to the Long Pond Pump Station project, which is 99% complete. She was accompanied by Water Superintendent William Chapman and the consultant, Tata & Howard. Jessica was informed by Mr. Chapman that he is planning to arrange a tour for committee members. She strongly recommended members attend. 

APPROVE MEETING MINUTES: Tabled until June 24th meeting.

OLD BUSINESS:
Jessica Erickson reminded members about a previous discussion to sit down with the John Wesley church group concerning their two cemeteries.
In addition, the Waquoit Congregation Church needs to submit their final documents.
Other items need to be cleared up in order to pay outstanding bills and subsequently redirect any remaining funds.
Jessica Erickson agreed to email members reminding them of their outstanding obligations as liaisons.

Chair Barbara Schneider stated Eric Dray’s three-year contract is expiring and the committee must commence a new contract.

On the motion of Peter Clark/Patti Haney, the committee VOTED: unanimously to authorize Jessica Erickson to create a Request for Proposal (RFP) for a Historic Preservation consultant to the CPC.

Chair Barbara Schneider announced she hopes to discuss the Municipal Trust Fund on June 24th. The delay in creating the Trust Fund was to allow the housing groups to work through the Development Fund and bring their recommendations to the CPC. This process will then guide the CPC to develop language for the Trust Fund.

NEW BUSINESS:
Chair Barbara Schneider announced that fellow members Kevin Andrade resigned from the committee effective June 5, 2010, with one year remaining on his term. He offered to lend his assistance and expertise when needed. The position will be advertised June 11th in the Falmouth Enterprise. Applications are due June 21st.

Chair Barbara Schneider and Jessica Erickson will send out a revised schedule for the next Spring Bars Road meeting.

There being no further business, the committee adjourned at 10:10 PM to meet again on Thursday, June 24, 2010 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

July 22, 2010

 Present: Barbara Schneider, Heidi Walz, Patti Haney, Diane Thompson, Peter Clark, Ralph Herbst, Ed Schmitt, Peter Kroll, Jessica Erickson

6:04
Barbara called meeting to order.
1. HEAR REPORT ON WASTEWATER CONTRACT AND TIMELINE: 
Jessica reported that she coordinated with the Wastewater Superintendent and Sterns and Wheeler to proceed with tract 2, the flow analysis. The contract is in draft form. An August 23 target date has been set to finalize so that the committee can review at the August 26 meeting. Barbara noted that this will be an action meeting as this is the last one before the warrant deadline; she further explained that an action would have to be taken to go on the next phase; this was a financial issue and it would have to go to town meeting to take money out of land bank funds. Patti motioned to hear this at the August 26th meeting during the full CPC meeting. Dianne seconded. All in favor; motion passed. 
6:43
2. HEAR UPDATE ON MAPPING PROJECT: Dianne has been unable to complete due to a back problem. If needed the mapping can be addressed at the August 12 meeting. She will keep committee updated. Ed suggested asking Mike McGrath to do this pro bono. Barbara suggested it would be appropriate for the chair and Jessica to propose this should the suggestion be acted on. 
6:48
3. PREPARE MISSION STATEMENT FOR PUBLICATION ON “SPRING BARS ROAD SUBCOMMITTEE” WEBSITE: Patti motioned to accept Peter’s draft with corrections. Heidi seconded. Ed motioned an amendment to insert “to achieve” prior to” the best uses of open space”. Dianne seconded. All in favor; amendment passed. Motion: all in favor; motion passed. Barbara stated that the selectmen will be notified of the mission statement and will receive the agendas. 
7:06
4. HEAR UPDATE ON LAND GRANT SUBMITTAL: Jessica reports that the land grant submitted was authorized by the Conservation Commission. The 2nd appraisal has been done. Closing is anticipated to be in late November.
5. MEETING MINUTES: Patti motioned to accept minutes of June 24, 2010. Ralph seconded. All in favor; motion passed. 
7:10
6. PLAN FOR UPCOMING MEETINGS
o Presentation on Housing Development RFP’s (August 12 or September 9): Patti suggested that late fall would be a good time to present. Samples will be sent by e-mail prior to this for committee to review. In a related discussion, the August 12 meeting was designated as a time to clarify and prioritize issues and topics that are important to the development of the parcel.
o Presentation on Zoning & Permitting: It was thought that it may be more appropriate for the staff of the boards and committees to be the entities that are communicated with. Regarding the prioritization of important issues for the parcel: committee members can e-mail Jessica ideas by August 2 and then she and Patti will formulate a list to be reviewed at the next meeting. 
7:26
7. PUBLIC COMMENT PERIOD: Ralph wanted to note that Peter Kroll was now a member of the committee. His concern about time spent briefing a committee member not on the sub-committee led Peter Clark to motion that the sub-committee be disbanded and be incorporated into the regular CPC committee which would meet at 7:00. Dianne seconded. All in favor; motion passed. 
7:37
Patti motioned to adjourn. Dianne seconded.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
AUGUST 12, 2010

Members Present: Chair Barbara Schneider; Clerk Ralph Herbst; Ed Schmitt; Patti Haney; Peter Clark; Peter Kroll; Heidi Walz; Ken Gartner; Asst. Planner/Community Preservation Jessica Erickson
Absent: Diane Thompson

Chair Barbara Schneider opened the meeting at 7:00 PM in the School Administration Building.

PROJECT COMPLETION REPORT FOR EAST FALMOUTH BURYING GROUND:

Conservator Donna Walcovy updated the committee by exhibiting a map showing what graves were cleaned, reset or required major repairs. She prepared a notebook and CD of the before and after photos as required by the Massachusetts Historical Commission. She advised the church will begin a fund raising campaign to continue the maintenance. Ms. Walcovy was complimented by members for her dedication and fine work.

DISCUSS PROPOSALS FOR COMMUNITY PRESERVATION ACT FUNDING:

Jessica Erickson distributed a one-page report on the available funds for November 2010 Town Meeting.

Jessica referred members to three memos prepared by Eric Dray, Preservation Consultant, that covered criteria for evaluating CPC Historic Preservation Applications; Evaluation Comments for 3 Water Street, Davis House, Rehabilitation; and Evaluation of the Bradley House, Window Restoration at 579 Woods Hole Road, Woods Hole.

Wastewater Department – MEP Evaluations:
Peter Clark stated Amy Lowell has answered the definitional issues and felt the request is essentially similar to the other pond studies the CPC funded. He expressed concern that the Town of Bourne has not discussed the particulars of paying their share. He felt the project meets the criteria and has merit, but he would eliminate Megansett Harbor from the project. 

Ralph Herbst noted the Cape Cod Collaborative, of which Falmouth is a member and Jerry Potamis, the representative, has decided to look at the MEP process. They are questioning whether the MEP criteria and Model is correct and the National Academy of Science might be asked to do the study. Ralph stated he made several calls to confirm this information, but was unsuccessful. He would like to hear from Amy Lowell to confirm the Cape Cod Collaborative view. The Committee TABLED THE MATTER until the next meeting.

Fire Department:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to fund the project as requested for $1,120 from the Historic Resources Reserve.

Falmouth Library Foundation:
On the motion of Patti Haney/Ed Schmitt, the committee VOTED: to fund the project as requested for $4950 from the Historic Resources Reserve.

WCAI/WGBH:
The HDC did not approve WCAI’s request to replace existing wooden single-glazed 6/6 windows with aluminum clad. Heidi Walz wants WCAI to look at the original plans and to adhere to the suggested details outlined in Eric Dray’s memo dated August 11th. Peter Kroll stated every window company has the ability to restore windows. He suggested keeping the windows in the existing opening and this will bring the costs down.

Mr. David Norton, speaking for WCAI, stated of the 23 windows involved, there are three types of windows on the building. The town will require hurricane and wind codes.

Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED:
Unanimously to fund the project for $250,000 pending receipt of new estimates in the next two weeks.

Church of the Messiah – Cemetery Restoration:
Team leader on the proposal, Ed Schmitt, felt the same amount of money requested by the Church ($77,188) should be given to the Oak Grove Cemetery, who is requesting $28,093. Patti Haney stated they outlined their scope and have spoken to the conservator that will likely work on both projects. Each project should stand with their request.

Ralph Herbst stated the scope of work justifies the funding and they have done their homework.

On the motion of Patti Haney, Heidi Walz, the committee VOTED: 7-1 to fund the project as requested for $77, 188 from the Historic Resources Reserve.

Oak Grove Cemetery – Cemetery Restoration:
Ralph Herbst noted most of the work involves resetting the 30 stones. He hoped the cemetery could shorten their estimated timeline of three years to something less.

Jessica advised the conservator’s position is still open and it is an ongoing search.

On the motion of Patti Haney/Peter Clark, the committee VOTED: unanimously to fund the project as requested for $28,093 from Historic Resources Reserve.

Bradley House – Window Restoration:
Peter Clark stated he would prefer that Eric Dray’s comments be adhered to and if the project will require additional funds to accomplish the necessary restoration, the committee should address it. 
Peter Kroll commented that until the sashes are removed and inspected, window restoration cannot be properly assessed.

On the motion of Patti Haney, Peter Kroll, the committee VOTED: unanimously to approve the project at this time while waiting further indications that additional funding might be required to do the proper restoration work.
A further discussion and separate motion might have to be considered at the next meeting.

PROPOSED MUNICIPAL AFFORDABLE HOUSING FUND:
Patti Haney reported she, Diane Thompson and Jessica Erickson met with Town Counsel Frank Duffy. Members were given a draft copy of the proposed Special Legislation.
The legislation will further the goals of existing affordable housing programs and will allow for the donation of land for affordable housing. If approved, it allows the CPC to review the proposals; forward their recommendations to the Board of Selectmen for a final decision and subsequent town meeting approval.

Following discussion, the committee agreed to tweak the wording and schedule it for the August 30th Board of Selectmen agenda.

CPC SUBMISSION FOR “ANNUAL TOWN REPORT’:
Jessica Erickson reported the draft will be sent out to members and should be voted at the August 26th meeting.

SPRING BARS ROAD PROJECT:
Members discussed a draft outline of the planning process and priorities for the SBR parcel. 
Ralph noted the Mission Statement should become part of the planning process outline
The outline establishes five phases. Patti Haney spoke to the first priority of determining if the affordable housing element can be tied into the town’s sewer system. A ballpark
estimate for the mapping of the wetland boundaries should be ready for the August 26th meeting.
Chair Barbara Schneider reported on the site visit attended by the Conservation Commission, 300 Committee and state officials. A key issue for the state officials will be accessibility for the public recreation areas.

Staff Report:
Chair Barbara Schneider announced the September 9th meeting will be eliminated and the 23rd will be the only meeting scheduled in September.

Chair Barbara Schneider asked members to email their request for future agenda items to Jessica Erickson and the chair.

Jessica Erickson stated she is on track for the Department of Revenue’s request for FY’10
Reports due by September 15th. The town accountant and assessor are also involved.

CPC COMMUNICATION PROCEDURES:
Chair Barbara Schneider reminded members to be acutely aware of their emails and public comments.

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the committee approved the Spring Bars Road Subcommittee minutes of July 22nd.

The July 22nd minutes of the committee were tabled until the next meeting.

BILL SCHEDULE: 
o VFW Housing Project - $96,823 payable to McCredie Architects LTD
o Long Pond Pumping Station - $1,760.28 payable to Tata & Howard
On the motion of Peter Clark/Patti Haney, the committee approved the bill schedule.

PUBLIC COMMENT:
Resident Ginger Rabesa questioned why the public comment agenda item is relegated to the end of the meeting. She stated public comment should be allowed following each agenda item. 
She asked what the protocol was for submitting comments to the committee. Chair Barbara Schneider recommended e-mailing comments to the chair for distribution to committee members.
When considering eligibility requirements for affordable housing, she recommended the committee consider housing for people earning up to 100% of the median income.

There being no further business, the committee adjourned at 9:55 PM to meet again on
Thursday, August 26, 2010 at 7:00 PM in the School Administration Building.

Respectfully submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE
AUGUST 26, 2010

Members Present: Chair Barbara Schneider; Clerk Ralph Herbst; Ed Schmitt; Heidi Walz; Peter Clark; Peter Kroll; Ken Gartner; Asst. Planner/Community Preservation Jessica Erickson.
Absent: Diane Thompson

Chair Barbara Schneider opened the meeting at 7:00 PM in the School Administration Building.

PUBLIC COMMENT:
There was no public comment.

REVIEW CORRESPONDENCE FROM DPW-WASTERWATER DIVISION FOR MEP EVALUATION PROJECT:
Asst. Wastewater Superintendent Amy Lowell, in a letter dated August 25th responded to several questions about Barnstable County’s recent decision to assess the modeling behind the MEP reports and how the decision should affect the application for CPA funds for MEP evaluations. She stated the County’s decision should not negatively impact CPC’s consideration of this application. 
Ed Schmitt stated there is a second review being contemplated by nine towns on the Cape (Falmouth excluded). They are looking to the National Academy of Sciences to do the review which may take a year and a half. 
Amy Lowell replied the same baseline information would need to be collected. They might do a different modeling, but it will be useful.

PUBLIC COMMENT PERIOD FOR SPRING BARS ROAD PROJECT;
Chair Barbara Schneider informed members that Stearns and Wheler, while they are not 100% complete, believe the CPC has good reason to continue further studies for a potential sewer connection to the project. 
On the motion of Patti Haney/Peter Clark, the committee VOTED 7-0 to move $28,800 from the Land Bank Undesignated Fund Balance to the CPC Administrative Fund for special projects.

Jessica Erickson informed members $10,000 is estimated for the mapping of Lots 1 and 2. The proposed contract would require three quotes. Flagging will be done according to the Conservation Commission’s needs.

On the motion of Peter Clark/Patti Haney, the committee VOTED 7-0 to approve the expenditure of $10,000. Monies would be appropriated from the Land Bank Undesignated Fund Balance to the CPC Administrative Fund.

Chair Barbara Schneider advised she will be meeting with the woman who was instrumental in developing 14 units of affordable House with recreation in the Town of Wayland.


PUBLIC COMMENT PERIOD FOR SPRING BARS ROAD PROJECT:
Resident Nancy Hayward expressed concern that the proposed sewer connection would overload the West Falmouth Treatment Plant system. Chair Barbara Schneider assured her the DEP has to approve any additions to the Plant, but this project would not impact the Treatment Plant.

President of the Teaticket Civic Association, Paul Affsa, questioned why this project can be tied into the sewer system and the Little Pond Landing project could not. Chair Barbara Schneider informed him Little Pond Landing was a much larger project (168 units) while this project proposes 30 units. There is a set protocol by public health for the number of bedrooms per unit and it will also be reviewed by the DEP.

PUBLIC HEARING REGARDING PRELIMINARY RECOMMENDATIONS FOR NOVEMBER 2010 CPA FUNDING:
Virginia Valliela spoke on behalf of the DPW/Wastewater Division project for MEP evaluations. She thought it important to fund this project in order to develop a comprehensive plan for its bays and estuaries.

Nancy Hayward spoke in favor of the Historic Film Preservation project for the Fire Department.

There being no other public comments on the other five projects, Chair Barbara Schneider closed the public hearing.

VOTE TO SUBMIT ARTICLES FOR NOVEMBER 2010 TOWN MEETING WARRANT AND ESTABLISH TERMS AND CONDITIONS FOR LETTERS OF AGREEMENT:
1. Wastewater Department – MEP Evaluations (4 areas)
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 6-0-1
To approve $142.985 from the Open Space Reserve.
Letter of Agreement Conditions:
a. The Town of Bourne must affirm their agreement to provide their share of the monies toward the Megansett Harbor study within one year of the vote of Town Meeting or said monies for that portion shall revert to the Undesignated Fund Balance.

2. Fire Department – Historic Film Preservation
On the motion of Patti Haney, Heidi Walz, the committee VOTED: unanimously to approve $1,172 from Historic Resources Reserve.
Letter of Agreement Conditions:
a. CPC recognition


3. Falmouth Library Foundation – Historic Document Preservation
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to approve $4,950 from the Historic Resources Reserve.

Letter of Agreement Conditions:
a. CPC recognition


4. WCAI/WGBH – Davis House Rehabilitation
Jessica Erickson stated a letter was received from Architect Andrew Borgese. He has a proposal from a preservation carpenter for the restoration of the windows. The restoration (as opposed to replacement) would increase the cost of the project by $12,600.
On the motion of Peter Clark/Patti Haney, the committee VOTED: 7-0 to approve $262,600 from the Historic Resources Reserve for the rehabilitation of the Davis House.
Letter of Agreement Conditions:
a. CPC recognition
b. Historic Preservation Restriction
Peter Clark suggested adding $5000 to cover the cost of the Restriction and proposed an amendment to his previous motion to approve $267,600. Ms. Haney seconded the motion. Committee VOTED: unanimously.

5. Church of the Messiah Cemetery – Gravestone Preservation
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 6-1 to approve $77,188 from the Historic Resources Reserve.
Letter of Agreement Conditions:
a. CPC Recognition
b. Work shall be completed in two years from the vote of Town Meeting. However, the committee will work with them should they need to return to the CPC for additional time.
6. Oak Grove Cemetery Association – Cemetery Monument Restoration
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 7-0 to approve $28,093 from the Historic Resources Reserve.
Letter of Agreement Conditions:
a. CPC Recognition
b. Work to be completed in three years from the vote of Town Meeting.

7. Bradley House – Window Restoration
Jessica Erickson reported on correspondence from Shirley Wozena, Vice President of the Woods Hole Library Foundation, stating they will focus on the restoration of the 16 windows in the main Bradley House. A detailed description of the work was provided. UV protection will be included by placing it between the two panes of glass.

Peter Kroll offered a motion, seconded by Peter Clark that would require Bradley House to obtain a Historic Preservation Restriction. The committee VOTED: 2-5.
 

Chair Barbara Schneider stated the Restriction requirement for such a small amount of money was not necessary.

On the motion of Patti Haney/Ralph Herbst, the committee VOTED: 7-0 to approve $30,000 from the Historic Resources Reserve.
Letter of Agreement Conditions:
a. CPC recognition

ACT ON SPRING BARS ROAD CONSERVATION RESTRICTION:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: 7-0 to approve the Conservation Restriction language for the Spring Bars Road land grant parcel.

ACT ON CPC SUBMISSION FOR ANNUAL TOWN REPORT:
After reviewing the report and making minor changes, on the motion of Peter Clark/Patti Haney, the committee VOTED: 7-0 to submit their annual report to the Town.

ACT ON WARRANT ARTICLES FOR THE ESTABLISHMENT OF A MUNICIPAL AFFORDABLE HOUSING FUND:
Chair Barbara Schneider informed members she has requested a joint meeting on September 13 with the Board of Selectmen to discuss the article for the Municipal Affordable Housing Fund. Patti Haney consulted with Town Counsel Frank Duffy and he suggested the CPC may submit the article if the BOS decide not to own it. Peter Clark expressed reservations about proceeding without their support. Patti Haney responded by stating if there is an impasse, the article can be withdrawn.

On the motion of Patti Haney/ Heidi Walz, the committee VOTED: 7-0 to submit
A Warrant Article to establish a Municipal Affordable Housing Fund.

STAFF REPORT:
Jessica Erickson reported the following:
The CPC has met the requirements for the land grant with the submission on August 25th of the FY’11 Commonwealth Capital Report. 

Architect John Keenan is offering a site visit for the masonry at the School Administration Building.

To remain eligible for the state match, the report to the Department of Revenue for projects funded in FY’10 will be completed by September 15th.

CHAIRMAN’S UPDATE:
Chair Barbara Schneider gave members a medical update on Vice-Chairman Diane Thompson, who is still confined at Massachusetts General Hospital.

MEETING MINUTES:
The minutes of August 12, 2010 were approved.

BILL SCHEDULE:
Bikeway Project – Purchase of Materials - $395.00
Long Pond Pumping Station – payable to Tata and Howard - $474.09

There being no further business, the committee adjourned at 9:05 PM to meet again on Thursday, September 23, 2010 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
SEPTEMBER 23, 2010

Members Present: Chair Barbara Schneider, Vice-Chair Ralph Herbst; Peter Clark; Heidi Walz; Patti Haney; Peter Kroll; Ken Gartner; Asst. Planner/Community Preservation Jessica Erickson.

Chair Barbara Schneider opened the meeting at 7:30 PM in the School Administration Building. The meeting was delayed from normal starting time to allow members to attend the Falmouth Housing Trust’s Annual Meeting at which Diane Thompson was being honored posthumously with the Bruce Espey Community Service Award.

There was no public comment.

REVIEW SPRING BARS ROAD PROJECT:
• Jessica Erickson spoke to the Technical Memo from Stearns and Wheler wherein they stated it is feasible to extend the sewer to the Spring Bars Road project.
Chair Barbara Schneider asked Wastewater Superintendent Jerry Potamis to explain the next steps. He replied the town submits a Notice of Project Change for review and approval by the MEPA office. Also a Sewer Extension Permit for review and approval by Mass.DEP might be in order. Most likely the Board of Selectmen will approve the submissions.

On the motion of Peter Clark/Patti Haney, the committee VOTED: 6-0 to send a letter to the Board of Selectmen requesting they submit a Notice of Project Change. This will occur sometime in October when the Technical Report is deemed final.

• The committee welcomed Betsy Connolly, a member of the Wayland CPC. She talked about their project – an affordable housing project consisting of 16 units built on 2.75 acres. The CPC commitment was $l.5 million. The remaining 10 acres was given to the town for open space by the U.S. Government. When asked if the committee would add more units if they designed again, she replied it was a balancing act, but in the end, the neighbors were the deciding factor on the number of units.
• The 300 Committee has informed the CPC that Building #2, scheduled for demolition as a requirement for seeking Land Grant monies, has asbestos. They are requesting the CPC to contribute one half of the $25,000 needed to rid the asbestos. Chair Barbara Schneider stated if the committee approves this expenditure, the Administrative Budget will have to be adjusted and still remain within the 5% budget.
On the motion of Heidi Walz/Peter Clark, the committee VOTED 7-0 to expend $12,500 toward the asbestos remediation.
• Regarding the status of the Land Grant, Jessica Erickson advised that a large number of applications for Land Grant monies have been submitted. The awards will be made public on November 15th.

PUBLIC COMMENT ON SPRING BARS ROAD:
Resident Ginger Rabesa stated she favored a 40B for the site because it would require monitoring. She also noted that unless the median income was raised to 100%, most town employees would not be eligible to apply for housing.
Chair Barbara Schneider reminded those present the question of keeping or eliminating 40B will be on the November ballot.

LONG POND PUMPING STATION RENOVATION PROJECT:
Jon Gregory of Tata & Howard appeared with Water Superintendent William Chapman to explain their request for funds to complete several projects dealing with doors, windows, and chimney. They were asked if these projects were included in the original scope of work and are they historic. One of the requests – Installing vandal-proof hardware for the bulkhead did not appear to be historic preservation. The size and content of the design of a brass plaque, for which funding was requested by CPC, was questioned.
Following discussion, they were asked to come back to the committee with specific aspects for historical preservation.
Ralph Herbst asked what steps have been take to invite the public to view the station. He suggested inviting the Historical Society to include the pump station on their tour.
Mr. Chapman assured the committee there will be some form of formal recognition and he cited the number of people stopping by at the station on a regular basis.
The committee briefly discussed the need for a Historic Preservation Restriction once construction is completed.

VOTE FUNDING RECOMMENDATIONS FOR NOVEMBER 2010 CPA ARTICLES:
Following discussion on Article 40 wherein the CPC is recommending $38,800 be allocated to the FY-2011 Administrative fund from the General Budget Reserve, the committee agreed to request an additional $12,500 to cover the asbestos remediation for Spring Bars Road for a total of $51.300.

On the motion of Patti Haney/Heidi Walz, the committee VOTED 6-1 to approve an Administrative Budget amounting to 5% of the CPA revenue or $148.428.

The committee VOTED: unanimously to approve the Draft CPA articles as recommended for the Fall Town Meeting.

REPORT ON THE BOARD OF SELECTMEN MEETING:
The Board of Selectmen approved the following CPC projects:
• Haddad Conservation Restriction
• Acceptance of the Waquoit Preservation Restriction
• Joint sponsorship of Falmouth Affordable Housing Fund article.

NEXT STEPS FOR MUNICIPAL AFFORDABLE HOUSING FUND:
Following discussion, the committee agreed to ask Jessica Erickson to request guideline materials from other towns as a point of reference; the housing groups will be asked to submit their thoughts as to what items they want included; the CPC will focus on developing guidelines at the two meetings in October; Jessica Erickson will request a meeting with the Board of Selectmen either on November lst or the 8th.

STAFF REPORT:
Jessica Erickson reported the following:
She and Chair Barbara Schneider will discuss the CPC articles with the Finance Committee on October 12th.
The Waquoit Congregational Church will have a dedication ceremony on October 17th.
The state match reporting requirements were achieved. The state match figures will be available October 15th.

MEETING MINUTES:
On the motion of Ralph Herbst/Heidi Walz, the July 22nd minutes were approved. Ken Gartner abstained.
The August 26th minutes were held.

BILL SCHEDULE:
• School Administration Building - $39,282.50 payable to Thompson Waterproofing. Motion by Peter Clark/Patti Haney for approval was unanimous.

ASSIGN PROJECT LIAISON FOR SCHOOL ADMINISTRATION BLDG.:
Member Peter Kroll accepted the role of project liaison for the School Administration Building.

DISCUSSION OF PUBLIC COMMENT PERIOD FOR EACH MEETING:
Peter Clark brought up the matter of public comment because he felt it is not clear that people can speak at the time an agenda item is being discussed, but he acknowledged if it fits the chairman’s style he would not pursue it further. Because of the lateness of the hour, a further discussion will take place at the next meeting.

There being no further business, the meeting adjourned at 10:55 PM to meet again on THURSDAY, OCTOBER 14, 2010 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
OCTOBER 14, 2010

Members Present: Chair Barbara Schneider; Peter Clark; Heidi Walz; Ed Schmidt; Peter Kroll; Patti Haney; Asst. Town Planner/Community Preservation Jessica Erickson

Absent: Ken Gartner; Ralph Herbst

Chair Barbara Schneider called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT:
Ann C. Saganic, Executive Director of the Falmouth Housing Trust, invited members to attend a seminar on October 27th from 5:00 – 7:00 PM at the Falmouth Public Library.
The subject will be “Building an Affordable Future.” Emails can be sent to www.Falmouthhousingtrust.org. Ann also wanted to thank the members for attending the Trust’s Annual Meeting to honor the late Diane Thompson as the recipient of the 2010 Bruce Espy Community Service Award.

REVIEW SPRING BARS ROAD PROJECT:
300 Committee Administrator Margaret Hough Russell spoke to her efforts to secure three estimates for asbestos removal. One came in at $27,000. The second quote came in at $20,000. The third did not return calls. The building demolition will take place after the asbestos removal. The work will take three weeks, which brings the process into December. The closing is scheduled for the end of December.

In the matter of the Land Grant, the state will make their decision October-November. Announcement won’t take place until after elections. If Falmouth gets the grant, it takes two weeks for contract to be signed. CPC reimbursement depends on the building demolition. Joanne Muramoto will create the management plan. The CPC sets the deadline for the plan, which must be approved by the Conservation Commission. 

Regarding the potential sewer connection, Jerry Potamis has scheduled a meeting for Monday evening to finalize the report. The technical memo will be referred to the Board of Selectmen for a vote to move forward. A joint letter signed by the CPC and the BOS to the Department of Environmental Protection is the next step. The committee will request a meeting with the Board.

PUBLIC COMMENT FOR SPRING BARS ROAD:
There was no public comment.

ACT ON NOVEMBER 2010 TOWN MEETING BUSINESS:
Jessica advised the state match distribution for October 15th is at 28.61% or $632,354. $291.249 is the minimum per category based on 10% of the revenue. $145,575 is the limit for the Administrative Budget based on 5% of the revenue.

The committee discussed Article 31 – Establishing a Falmouth Affordable Housing Fund.
The only change was in the Explanation where a sentence was added. “The model for uses of this fund builds on the Retention and Development funds.” 
On the motion of Patti Haney, Heidi Walz, the committee VOTED: to recommend Article 31 with changes for Town Meeting. No Letter of Agreement is required.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend approval of Article 32 – transfer of 9.59 acres on Spring Bars Road to the Conservation Commission.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend approval of $142.985 for Article 33 – MEP Evaluations– with one change. In the Explanation the words “state mandated project” shall be inserted.

On the motion of Patti Haney/Peter Clark, the committee VOTED: to approve the Letter of Agreement by adding the following to Item #1. “ or the CPC will initiate the process to return monies back to the Undesignated Fund Balance.”

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend approval of $1,172 for Article 34 – Historic preservation of Fire Department film records.

On the motion of Patti Haney/Peter Clark, the committee VOTED: to recommend approval of $4,950 for Article 35 – Historic Preservation of Falmouth Public Library records. 
On the motion of Patti Haney/Peter Clark, the committee VOTED: to approve the Letter of Agreement as recommended.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend approval of $30,000 for Article 36 – Window Restoration at the Bradley House, Woods Hole with one change in the Explanation. After the words “Bradley House, the words “located in the Woods Hole Historic District and constructed in 1802.”
On the motion of Peter Clark/Patti Haney, the committee VOTED: to approve the Letter of Agreement as recommended.

On the motion of Peter Clark/Patti Haney, the committee VOTED: to recommend approval of $267,000 for Article 37 – Rehabilitation of Davis House, Woods Hole. In the Explanation, the following sentence shall be added. “This expenditure will require a permanent Conservation Restriction covering the entire exterior of the building.” 

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the Letter of Agreement by adding an Item #4 – Completion date shall be November 2012.

On the motion of Patti Haney/Peter Clark, the committee VOTED: to recommend approval of $77,188 for Article 38– Historic Gravestone Restoration at the Woods Hole Village Cemetery, Church Street, Woods Hole, with one change in the Explanation. A sentence shall be added that the gravestones will be restored by a certified gravestone preservationist.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the Letter of Agreement as recommended.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend approval of $28,093 for Article 39 – Historic Monument Restoration at Oak Grove Cemetery, Jones Road.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the Letter of Agreement as recommended.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend approval of $64,257 for Article 40 - Fund the FY-2011 Administrative Expenses of the Community Preservation Committee with changes to the Explanation proposed by Peter Kroll. The explanation shall read: “This additional funding for CPA FY-2011 Administrative Budget will be used to cover the CPC’s expenses related to a variety of projects such as the demolition and building envelope remediation, wastewater planning and mapping needs for the Spring Bars Road parcel. Any unused monies shall return to the Undesignated Balance Fund.”

Jessica Erickson advised the mailing packet will include a one-page overview.

REPORT ON ESTABLISHMENT OF AFFORDABLE HOUSING FUND;
Jessica Erickson spoke to the progress made by the Community Housing subcommittee on Guidelines. Members reviewed the draft guidelines containing applicant eligibility. Peter Clark stated he would eliminate the word “affordable” as they relate to housing developers. Ed Schmidt was against allowing eligible applicants to include for-profit housing developers. Patti Haney stated the draft guidelines included input from the various housing groups for programs such as rental assistance, short term loans, homeless prevention programs and distressed properties. Chair Barbara Schneider voiced her support for grant loans 5 years and under for most of the programs. Any loan will include the cost for overseeing said loan, which will involve money and time for any of the groups.

REVIEW AND UPDATE PROJECT LIAISON ASSIGNMENTS:
Chair Barbara Schneider asked members to provide updates at the next meeting for the East Falmouth Burying Grounds; Main Street Library; Long Pond Pump House; Invasive Plant project; Bike Rack; Nye Park; and Retention Fund. Peter Clark will liaison the Housing Production Plan and Poor House projects.

STAFF REPORT:
Jessica Erickson reported the following:
The Haddad Conservation Restriction will be considered at the October 28th meeting.

Jessica related she has been working on the Town Meeting Articles and the Housing Trust Fund.

She advised members the Waquoit Congregational Church Steeple dedication will take place Sunday, October 17th at 12 Noon. An informal reception at the Bartolomei property is scheduled for Saturday, October 16th 1:00 -3:00 PM to honor Margaret Hough Russell. Members are invited to attend both events.

MEETING MINUTES;
On the motion of Heidi Walz/Peter Kroll, the minutes of August 26th were approved.
On the motion of Peter Clark/Peter Kroll, the minutes of September 23rd were approved with changes. Ed Schmidt abstained.

BILL SCHEDULE:
• School Administrative Building - $72,342.50 payable to Thompson Waterproofing Inc. was approved on the motion of Patti Haney/Heidi Walz.

OLD BUSINESS:
The committee will meet on November 4th at 4:00 PM to finalize town meeting arrangements and give the Board of Selectmen time to receive their packets before town meeting. A meeting is also scheduled for 6:00 PM , Monday, November 15th at the Lawrence School.

Regarding procedures for accepting public comment during meetings, Peter agreed it was the chairman’s prerogative and discretion to allow or disallow discussion on each agenda item.

There being no further business, the committee adjourned at 9:30 PM to meet again on Thursday, October 28, 2010 at 7:00PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
OCTOBER 28, 2010

Members Present: Chair Barbara P. Schneider; Vice Chair Ralph E. Herbst; Peter L. Clark; Heidi L. Walz; Peter M. Kroll; Patti B. Haney; Kenneth M. Gartner; Ed Schmitt; Assistant Town Planner/Community Preservation Jessica Erickson:

Chair Barbara Schneider called the meeting to order at 7:00 PM in the School Administration Building.

There was no public comment.

REVIEW OF SPRING BARS ROAD PROJECT:
Chair Barbara Schneider asked members to consider November 5/6 or November 12/13 as one of those days to tour the affordable housing development at 89 Oxbow, Wayland.

Jessica Erickson advised that Stearns and Wheler have completed their final report. They have submitted their invoice. Wastewater Superintendent Jerry Potamis will be a co-author on a memo to the Board of Selectmen requesting their vote at their November 8th meeting to submit a request to the Department of Environmental Protection

Chair Barbara Schneider reported the land grant application for the Spring Bars Road site was approved for $500,000. 

Regarding the schedule for the building demolition and removal, Chair Barbara Schneider advised that the buildings will be removed after town meeting and will involve two weeks work. The closing date is still being targeted for late December. 
The land grant monies will be received once the management plan is drawn up. She urged members to study the management plan and be prepared to discuss it at the November 4th meeting.

PUBLIC COMMENT PERIOD FOR SPRING BARS ROAD PROJECT: 
There was no public comment.

REVIEW ‘ELIGIBLE USES AND GUIDELINES FOR AFFORDABLE HOUSING FUND AND REVISIONS TO ‘DEVELOPMENT FUND GUIDELINES’.
Jessica Erickson cited recent Department of Revenue interpretations for a broad range of programs for affordable housing and CPA monies would be allowed to support and assist individuals needing affordable housing assistance. She also pointed out that a 80-100% AMI was a clear need for residents on the Cape. A 100% AMI would require an income of $52,000 and $72,000 for a family of four.
Ed Schmitt stated he could not support a document using a 100% AMI in the guidelines. He did not feel it was good public policy. He believed the Affordable Housing Fund will be used to provide housing assistance and will not create new housing. 
The committee reviewed the eligibility criteria and proposed guidelines for the Falmouth Affordable Housing Fund. A one-page Application for Falmouth Affordable Housing Funds was created. The housing development, retention and affordable housing funds eligible uses and guidelines were listed as side-by-side comparisons for members to review as well.

While reviewing the eligibility criteria and guidelines, Ed Schmitt previously raised an objection to include “for profit developers. He offered a motion to change the wording in the first sentence so as to read: “Eligible applicants include public and private agencies, and housing developers.” Peter Clark suggested inserting the word “commercial” housing developers. Ed Schmitt proposed the word “experienced” housing developers. 
On the motion of Peter Clark/Ralph Herbst, the committee VOTED: to approve the following language as the first sentence under Eligibility Criteria: 
l. Eligible applicants include public and private agencies and experienced housing developers.
Michael Galasso, an affordable housing developer, was asked if he had any thoughts on 5-year loans, which the committee was leaning toward.
He answered that some lenders will want to see a demonstration on how it is proposed to pay a loan within 5 years, while other lenders will not agree to a 5-year loan because there is no source to pay it off. Developers have to make up the difference for project costs. He recommended loans against the property over 20 years.
Patti Haney replied liens are not allowed. It would have to be an unsecured note.

Jessica Erickson informed the members they will have a chance to make adjustments to the Development Fund guidelines at the November 4th meeting. There could be a pre-development section and another set of standards for development loans. The Board of Selectmen will need to understand the Affordable Housing Fund will impact the Development Fund.

Peter Clark urged the committee to take a broad view. He said there are a lot of issues and the committee should give themselves time to learn more and keep it open as much as possible.

DISCUSS AND ACT ON NOVEMBER 2010 TOWN MEETING BUSINESS:
Chair Barbara Schneider reported she and Jessica prepared a cover letter dated October 27th that was mailed out to town meeting members along with the CPA funding recommendations for November 2010 town meeting. The members thanked Jessica for the wonderful job of preparing the packet for town meeting.
 

The Finance Committee supported all the project funding recommendations for town meeting.

The members agreed on assignments for attending precinct meetings to answer any questions.

REVIEW REVISIONS TO HADDAD CONSERVATION RESTRICTION:
Jessica Erickson reported that, following a conversation with 300 Committee Administrator Margaret Hough Russell, it was agreed the CPC will postpone any further discussion until the state has weighed in on their review of the CR.

DISCUSS COMMUNITY PRESERVATION ACT ADMINISTRATOR/PLANNER POSITION:
Chair Barbara Schneider advised members that Jessica Erickson will commence her new position as 300 Committee Administrator on Monday, November 22nd. Barbara related she approached the Personnel Administrator and was advised to meet with the town manager. In preparation for her meeting with the town manager and assistant town manager, she asked members for their input. Ralph Herbst stated that Jessica has done an outstanding job for the Historic Districts Commission and consideration will have to be given to splitting those positions. It was agreed the commission reaped the benefits of a knowledgeable administrator during her time with them.
Jessica Erickson reminded members that every November the department budgets are submitted and 20% of the CPA Administrator/Planner’s salary was committed to assist with work of the Historic Districts Commission. She also suggested that the Town Counsel should be included as part of the selection committee because of the relationship required by the CPC for legal interpretive advice and counsel.

On the motion of Ed Schmitt/Ralph Herbst, to allow the CPC to have veto power over the final selection, the motion failed for lack of a majority.

On the motion of Peter Clark/Peter Kroll, the committee VOTED: unanimously to ask Chair Barbara Schneider to covey the following to the town manager:
• The urgency of a short term plan and rapid action fill the long-term position because of the existing and ongoing work load
• The CPC Administrator/Planner should report to the town manager
• The CPC is willing to pay up to 100% the cost of the position
• The CPC wants a strong voice in the selection of the new person
• Separate office space in town should be provided to the CPA Administrator/Planner position.

STAFF REPORT:
Jessica Erickson reported the following:
Her remaining time with the CPC will be spent completing annual reports and project priorities. Project liaisons are asked to submit their updates and completion schedules at the November 4th meeting. Timelines may have to be imposed. The current projects have completion dates in the Letters of Agreement.

MEETING MINUTES:
On the motion of Ralph Herbst/Peter Clark, the minutes of October 14th were approved.

BILL SCHEDULE:
• Long Pond Pumping Station - $854.28 payable to Tata and Howard
• Spring Bars Road wastewater planning - $3500 payable to GHD, Inc.
On the motion of Peter Clark/Ralph Herbst, the committee VOTED: to approve the bill schedule as presented.

There being no further business, the meeting adjourned at 9:15 PM to meet again on Thursday, November 4, 2010 at 4:00 PM at the School Administration Building.

Submitted by Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
NOVEMBER 4, 2010

Members present: Chair Barbara P. Schneider; Clerk Ralph E. Herbst; Patti B. Haney; Ed H. Schmitt; Peter L. Clark; Peter M Kroll; Heidi Walz; Asst.Town Planner/Community Preservation Jessica K. Erickson.
Absent: Kenneth H. Gartner

Chair Barbara Schneider opened the meeting at 4:00 PM in the School Administration Building.

PUBLIC COMMENT:
There was no public comment.

REVIEW SPRING BARS ROAD PROJECT;
Land Management Plan: 300 Committee Administrator Margaret Hough Russell and Joanne Muramoto appeared before the committee to discuss the proposed Management Plan for Spring Bars Road. Ms. Muramoto stated she will use the same format as she has done for the Bartolomei Management Plan. Overall purpose of a Management Plan is to define the allowed and prohibited uses for passive recreation. The Conservation Restriction will define the purpose of the conservation parcel. The Management Plan is sent to the state for approval before the Land Grant monies are received, but it can be modified in the future. The relationship to the Affordable Housing parcel is important and it must be planned as well. It can be revised within the Conservation Restriction to address new issues or problems. 
Peter Clark stated he wants to support the broadest Management Plan possible. When asked by Peter Kroll about energy grids, Ms. Muramoto replied they are not included. She suggested including Handicapped Access in the Spring Bars Road Plan.

Short Term Loan Repayment: Jessica Erickson supplied members with two possible repayment plans for the Spring Bars Road land acquisition. There is a cash balance of $5 million, but $3.3 million has been assigned for projects associated with the project. If quarterly tax billing is approved, the monies will come in on a timely basis, but the estimated surcharges will be another factor.

Wastewater Correspondence: Jessica Erickson reviewed the memo authored by her and Wastewater Superintendent Jerry Potamis to the Board of Selectmen. At their November 8th meeting, the Board of Selectmen will be asked to approve a Notice of Project Change on the behalf of the town. This Notice is required to allow the Spring Bars Road community housing development to tie into the town sewer. Jerry Potamis will be on hand to answer the technical questions.

PUBLIC COMMENT PERIOD FOR SPRING BARS ROAD PROJECT;
Resident Nancy Hayward asked for and received an explanation of what constitutes town property and conservation property.

REVIEW PROPOSED “ELIGIBLE USES AND GUIDELINES FOR AFFORDABLE HOUSING FUND & PROPOSED REVISIONS TO “DEVELOPMENT FUND GUIDELINES:
Member reviewed the draft guidelines for both funds. Peter Clark suggested a change under the Affordable Housing Fund - Grant and Loan Guidelines - by changing the wording after the second sentence to read as follows:
…Town. Said terms and conditions will be incorporated into a project agreement between the town and applicant. Said wording change was approved.

Housing Development Fund Guidelines – Development Activities – the second sentence was changed to read as follows:
“Public and private housing agencies, experienced affordable housing developers, and the town are eligible for funding in this category.”

When asked by Peter Clark why the proposal guidelines are listed under both the Affordable Housing Fund and Development Fund guidelines, Patti Haney replied they will be merged at some point.
The application for Falmouth Affordable Housing Funds – the guidelines as well as the Development Fund Guidelines will be submitted to the Board of Selectmen on Friday, November 5th.

Ed Schmitt reiterated his issues concerning the 100% AMI. He felt half of Falmouth could qualify. Anyone qualifying for the 80% AMI doesn’t count toward the 10% goal. He said he was of the mind to hold the article at town meeting.

Chair Barbara Schneider stated the CPC will be presenting the new guidelines to the Board of Selectmen on Monday, November 8th.

On the motion of Peter Clark/Heidi Walz, the committee VOTED: 6-1 to approve the document as amended.

REVIEW NOVEMBER 2010 TOWN MEETING BUSINESS;
Jessica Erickson advised the signed Letters of Agreement will be ready before town meeting. The Wastewater contract will be signed by the Town Manager, but generally the Letters of Agreement are signed by the CPC and the applicant.
 

Chair Barbara Schneider reported on her appearance at the Precinct 3 meeting where there was a lengthy debate for Article 50 and presentations for Articles 11, 12 and 14.

PROJECT UPDATES;
Peter Clark had sent a brief email update to committee members on the HPP project. Brian Currie will provide a plan soon. The Edward Marks Office Building (Heather Harper says the project is completed for now.) Regarding the library renovation, Library Director Leslie Morrissey is still getting information from the architect. He said he had more recently spoken to Leslie Morrissey concerning the windows and it was confirmed that new double glazed panes were installed in the old frames due to financial constraints. Peter was assured they adhere to the historical guidelines. Peter Kroll expressed his concern over the installation of thermal panes in 60 year-old sashes. He would be interested to hear why they chose this route. 

The Nye Park Playground is awaiting the installation of two additional picnic tables and slabs. Installation will depend on the Park Department’s schedule.

Executive Assistant to the Oyster Pond Environmental Trust, Wendi Buesseler, reported via their newsletter on the progress made to eliminate phragmites.

STAFF REPORT:
Jessica Erickson reported the following:
Jessica submitted an updated Administrative Budget as of November 1, 2010.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve Article 40, which funds the FY-2011 Administrative Expenses of the Community Preservation Committee for $64,257. The funding will be used to cover CPC’s expenses for the Spring Bars Road parcel.

Town Accountant Mary Ellen Alwardt applauded the CPC for requiring end dates on present and future projects. This will reduce the number of requests to use any remaining balances.

Jessica will meet with the Town Assessor, Dave Bailey, after Town Meeting to finish the reporting requirements for the Department of Revenue. She reported that Mr. Bailey is committed to working closely with the CPC. She feels the committee has built key relationships with the various departments, who now understand the role of the CPC.

MEETING MINUTES:
The minutes of the October 28th meeting were approved with changes.

BILL SCHEDULE:
There was no bill schedule presented for this meeting.

There being no further business, the meeting adjourned at 6:20 PM to meet again on November 15, 2010 at 6:00 PM in the Lawrence School before Town Meeting.

Submitted by: Mary J. Little, Recording Secretary


CPC SPECIAL MEETING MINUTES - November 15, 2010, 5:30 p.m. 
Lawrence School


Members present: Peter Clark, Patti Haney, Ralph Herbst, Peter Kroll, Edward Schmitt, Barbara Schneider, (Heidi Walz arrived at 6 p.m.)
Staff present: Jessica Erickson, Assistant Town Planner / Community Preservation
Guests: Margaret Russell, Administrator – 300 Committee

Chairman Schneider opened the meeting at 5:37 p.m.
Agenda item #1 – Review and Act on Request for Land Surveying funds
Chairman Schneider informed the CPC that the request submitted for land surveying funds related to the Dog Park parcel and therefore she needed to recuse herself from the discussion because she was also a member of the Dog Park Committee. Chairman Schneider left the room. 
Margaret Russell outlined a request submitted by Helen Kennedy from the Recreation Department for surveying and boundary markers for the Dog Park parcel on Brick Kiln Road. The Dog Park Committee requested an estimate from Falmouth Engineering and highlighted the fact that Falmouth Engineering had completed previous work at the site and had a lot of data already on record about the parcel. The Dog Park Committee requests that the Town waive the ‘best practices’ requirement for three estimates, given the fact that Falmouth Engineering had completed previous work and could continue the project with pre-existing data at a lower cost than could be expected for this type of work. The CPC voted to recommend that the Town award the $2,950 contract to Falmouth Engineering for survey and boundary markers, and furthermore, recommended that the Town waive the requirement to review additional estimates before awarding the contract. So voted with five in favor and none opposed (voting members included Peter C., Peter K., Ralph, Ed, and Patti).

Agenda item #2 – Review November Town Meeting Business (precinct meetings and affordable housing fund guidelines)
CPC members reported on information discussed at various precinct meetings related to CPC articles. Also, the CPC heard a report from Chairman Schneider and Patti Haney about the Board of Selectmen’s unanimous vote to approve the CPC’s proposed Guidelines for the Affordable Housing Fund. Chairman Schneider and Patti Haney also reported on required language for Town Meeting warrant articles related to special legislation. Representative Madden had submitted suggested language to Town Moderator Vieira and Town Counsel Duffy related to “petitions to the general court.” This suggested language may need to be added to the CPC / BOS recommendation for Article 31 – Affordable Housing Fund; the CPC voted to authorize the change in introductory language in order to accommodate the state legislature’s required verbiage. So voted with six in favor and none opposed (voting members included Peter C., Peter K., Ralph, Patti, Ed, and Barb).

Agenda item #3 – Review Funding Available for April 2011 Town Meeting
The Committee reviewed a spreadsheet of projected fund balances prepared by Jessica. The Undesignated Fund Balance has limited funds until the FY-11 CPA tax payments and the $500,000 LAND Grant reimbursement funds are deposited. At this time the Community Housing Reserve and the Historic Resources Reserve are the only funds with sufficient cash balances for April 2011 Town Meeting appropriation. As discussed at previous CPC meetings, the regular round of CPA Funding will be conducted at the November Town Meeting in order to utilize State Match funds. In the case of the April 2011 Town Meeting, the CPC voted to limit applications to only “emergency” or “time critical” projects. So voted with six in favor and none opposed (voting members included Peter C., Peter K., Ralph, Patti, Ed and Barb). Chairman Schneider will prepare a press release outlining the limitations on April 2011 CPA funding applications. 
Heidi Walz was present for agenda items 4 through 7
Agenda item #4 – Discuss Community Preservation Administrator position
Chairman Schneider informed the Committee that she and Peter Clark had met with Kathy Soares of the Mashpee CPC to discuss Falmouth’s interim staff position. Kathy had been recommended as interim CPC staff by the Community Preservation Coalition due to her experience working with the Town of Mashpee’s Community Preservation Committee. Acting Town Manager Heather Harper had recommended that the CPC keep the “interim” staff costs below $5,000 in order to eliminate the need for advertising and a full procurement process. Jessica will work with Kathy through November 19 in order to orient Kathy within Town Hall and inform her of the Falmouth CPC processes. Chairman Schneider will coordinate with Kathy Soares to set her regular office hours through February.
Chairman Schneider and Peter Clark will continue to stay in touch with Heather Harper about the full-time Community Preservation Planner position. Heather has asked that the CPC wait to advertise until after the FY-12 budgeting process is further along. Barb and Peter will plan to meet with Heather Harper again after December 21st. 
Agenda item #5 – Discuss CPC At-large position
Chairman Schneider informed the Committee that she had contacted the Board of Selectmen’s office to begin advertising the At-large CPC member seat (vacated by Diane Thompson). Chairman Schneider expressed her gratitude for Diane Thompson’s contribution to the CPC, and highlighted Diane’s contribution towards the CPC’s November 2010 Town Meeting articles.
Agenda item #6 – Discuss CPC Vice-Chair position
The CPC Vice-Chair position will be filled at the December 9, 2010 CPC meeting. Members that are interested in serving as the Vice-Chair should contact Jessica by November 19th. Jessica will provide the list of names to Barbara Schneider for discussion and action at the December 9th meeting.
Agenda item #7 – schedule December CPC meeting
The CPC is scheduled to meet only one time during the month of December (December 9th). The CPC will resume the regular schedule (2nd and 4th Thursday of each month) in January 2011.

The meeting adjourned at 6:27 p.m. 
Respectfully submitted, Jessica Erickson