The Community Preservation Fund
59 Town Hall Square
Falmouth, Mass 02540

Tel: 508-495-7436
Fax: 508-457-2511

Email: cpfund@falmouthmass.us

 

2011 Meeting Minutes

January 6, 2011

Present: Kathleen Soares, Ken Gartner, Heidi Walz, Ed Schmitt, Peter Clark, Barbara Schneider, Ralph Herbst, Patti Haney, Peter Kroll

1. PUBLIC COMMENT PERIOD [approx. 5 min]

2. REVIEW OF SPRING BARS ROAD PROJECT
• Amended Agreement for Proposed Sewer Connection: Nate Weeks of GHD, Inc. is preparing a Notice of Project Change (NPC) which will be submitted to the CPC Committee and to Jerry Potamis of Wastewater Management within the next few weeks. After input and review, the Notice will be returned to GHD for submission to the MEPA office. 
• Update on Land Management Plan: Jo Anne Muramoto and Jessica Erickson of the 300 Committee gave update. January 15 deadline has been a driving force. Conservation Commission to receive update next. Emphasis was that there would be an opportunity to amend after submission. The only things set in stone were that this was a preservation parcel and there are conservation restrictions. Questions arose regarding protocol for amending. It was noted that the Conservation Commission will have ownership and so must propose amendments. All parties must agree to amendments. A public process was urged for changes and other considerations. The amendment process would not have the time pressure that exists with the present plan. Concerns arose about ATV usage. Boulders, logs and gates have been used to discourage use; DNR officers have been involved as well. Proposals include a circular trail system and separate road access for conservation parcel and residential area. State wants to see farm plan for community gardens or any agricultural use as this is conservation land. Concern was expressed that the flexibility was being restricted by some of the proposals. Jo Anne Muramoto will strike section 9A but keep 9B; copies of this change will be e-mailed to Kathy Soares. Issue of mountain biking was raised. Discussed was practicality of limiting or managing this use. Serious mountain bikers would not find this area attractive and children in nearby residences would be likely to ride bikes. Barbara Schneider asked committee if there was anything that they could not live with in this proposal. Jo Anne Muramoto will meet with other groups involved and solicit comments and address concerns. Peter Clark motioned to insert the name of the Community Preservation Committee as one of the groups which must approve changes to the plan. Heidi Walz seconded. All in favor with Ed Schmitt abstaining; motion passed. 
• Update 300 Committee re: Demolition, Closing Date for Ownership: Barbara Schneider thanked the 300 Committee for their efforts. Tons of concrete was hauled away. 
• Discussion of Public Forum on Affordable Housing – 1/27/11: Date changed to February 10. A call was made for a panel comprised of about 4 experts in types of housing and those familiar with Falmouth and Falmouth’s needs. Names included Sue Connolly, Sari Budrow, and a representative from DHCD. Barbara Schneider asked Committee members to come to next meeting with a list of questions for experts. She asked that members e-mail Kathy names of any groups that should be present for discussion. 

3. PUBLIC COMMENT FOR SPRING BARS ROAD PROJECT : Mr. Fox urged consideration of cost differential between rental units and ownership.
4. REVIEW OF CPC APPLICATION FOR APRIL 2011 TOWN MEETING: Heidi Walz withdrew application after Town Counsel ruled that funding should come from administrative budget, not historical funds.

5. VOTE ARTICLES FOR ANNUAL 2011 TOWN MEETING: Barbara Schneider noted that only items for regular town meeting considered as deadline is tomorrow. Kathy Soares recommended voting separately on each item. Barbara Schneider referred to agenda item 11. When speaking with John Martis in Human Resources consideration was for job description to revert back to original. Aim is to have a person in place by mid February. Ed Schmitt motioned to appropriate funds for position. Peter Clark seconded. A 5 person committee will be in charge of hiring. Included on committee: Barbara Schneider, John Martis, Peter or Patti, another department head such as from the Conservation Commission. All in favor; motion passed. 

6. PUBLIC COMMENT FOR 2011 TOWN MEETING ARTICLES: none

7. REVIEW EDUCATION PROCESS RE: AFFORDABLE HOUSNG FUND: 3 articles for town meeting: propose moving funds from development fund to affordable housing fund; from retention fund to affordable housing fund; anything from reserve account to affordable housing fund. February 7 is deadline. Frank Duffy advises waiting to be clear about how much is contained in accounts.

8. REPORT ON JOINT MEETING WITH COMMUNITY PRESERVATION COALITION
• Mashpee & Sandwich: copy of power point presentation is provided to members. Invitations not issued to members as seating capacity not known in advance.

9. HEAR PROJECT UPDATES FROM PREVIOUS PROJECTS: Peter Clark reported on the library project. Desire to preserve historic character of library windows seem reasonable. Windows deemed too big to remove storms on a seasonal basis. Question arose about why the windows proposed for replacement fogged. 
Patti Haney recommended a project close out for the Housing Production Plan. Question arose about whether any funds have been spent. Kathy Soares will check on this. If yes, a letter will be sent asking them to withdraw. If no funds have been spent, an article will be submitted to special town meeting. 
Peter Kroll noted no issues with school house.
Kathy Soares noted that East Falmouth Burial Grounds had money left and wanted to spend on another project. As the request is not within the scope of their proposal it can’t be used. 
10. HEAR STAFF REPORT
• Pay Bills
• Thompsons Waterproofing - $11,000 (School Administration) 
• Donna Walcovy - $3,244.34 (John Wesley – E. Falmouth Burying Ground) 
• Polatin Ecological Services - $2,100 (Oyster Pond) 
• Tata & Howard/Vareika Construction - $11,741.66 (Long Pond Pumping Station) 
• Gaylord Bros. - $284.22 (Falmouth Public Library) 
Peter Clark motioned to approve payment. Ralph Herbst seconded. All in favor; motion passed. 
13. REVIEW AND ACT ON MEETING MINUTES
• December 9, 2010: Peter Clark motioned to approve with correction. Ralph Herbst seconded. All in favor; motion passed. 
• Discussion of Minutes Process: Barbara Schneider addressed issue of protocol. Suggestions given to Mary Little were for discussion only and not for incorporation. A problem was noted with the posting of the minutes. Barbara Schneider spoke with the clerk’s office and noted that Mary Little has dutifully dealt with minutes but a problem has occurred with the web site. 


14. CONSERVATION COMMISSION APPOINTMENT UPDATE: Ed Schmitt noted there are 2 possible replacements for him.

15. AT-LARGE APPOINTMENT UPDATE: Barbara Schneider noted that there was one application submitted by the deadline. One was submitted after. She noted that it is common practice, when there is one applicant, to readvertise the position. Position will be advertised for 2 weeks and a selection may be made by mid February. 

ADJOURNMENT: At 9:30 Peter Clark motioned to adjourn. Ralph Herbst seconded. All in favor; motion passed. 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JANUARY 27, 2011

Members present: Chair Barbara Schneider; Clerk Ralph Herbst; Heidi Walz; Patti Haney; Ken Gartner; Acting CPC Administrator Kathy Soares.
Absent: Peter Clark; Ed Schmitt; Peter Kroll

Chair Barbara Schneider called the meeting to order at 7:11 PM in the School Administration Building.

Public Comment Period:
There was no public comment.
Review of Spring Bars Road Project:
• Proposed Sewer Connection/Notice of Project Change
Wastewater Superintendent Gerald C. Potamis appeared before the committee to advise that Acting Town Manager Heather Harper signed off on the contract with SEMASS relating to the Town of Bourne as was the Notice of Project Change. It is being filed with the MEPA office. There is a 30-day comment period after it is formally published. Subsequently, the Department of Environmental Protection will amend the old West Falmouth Facilities Plan. The county will need to sign off as well.
Flow coming from the Spring Bars Road project is well within the allowance for that part of town. After approval, the next step is a preliminary design to arrive at a cost. The present force main goes up a hill from Spring Bars Road to Route 28. Consideration should be given to a gravity feed connection, which requires a deeper man hole. This would eliminate the need for a lift station. The project has to be designed for a municipal system.
Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED:
Unanimous approval for the Notice of Project Change.

• Land Management Plan:
Chair Barbara Schneider advised the Land Management Plan was approved by the state.

• 300 Committee Update:
The Town of Falmouth now owns the 21.3 acres on Spring Bars Road, following the closing on Thursday, January 27, 2011.

• Update on Survey Plan for Property:
Patti Haney advised that, with the help of Kathy Soares, the committee will be sending out Request for Quotes to five land surveying firms. The quotes are due February 18th. The survey plan will include concrete posts along the property lines. To be included are maps of the Conservation area and housing parcel (Lot 1); flood zones and elevations. Setback will be staked with flags.
• Affordable Housing Forum:
The Affordable Housing Forum will be held on February 10th from 7-8:30 PM at the School Administration Building. The panel will consist of a representative from the Department of Housing and Community Development; Cape Light Compact; a member of the Building Department. The Affordable Housing Committee and the Falmouth Housing Trust will also be invited. Chair Barbara Schneider asked members to give some thought to questions and email them to her by Tuesday, February 2nd.
Resident James Fox asked the chair if abutters will be invited. He was told no decisions will be made at the forum.

Patti Haney, because of her involvement as a member of the Falmouth Housing Authority, disclosed to Town Counsel Frank Duffy the possibility of the Authority bidding on the RFP. He assured her the Authority, a quasi-town agency, is considered in a different light and her participation poses no problems until the Authority decides to join the RFP process.

Vote Recommendation & Explanation of Articles Annual 2011 Town Mtg:
Chair Barbara Schneider explained that what is missing from the Short Term Debt Payment article are the banks fees involving the loan, which could not be included in the Omnibus Budget. Therefore, there will be an article to appropriate $5000 for bank fees incurred in April 2010 for the acquisition of Spring Bars Road parcel.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimous approval of the article language.
Vote Articles for Special 2011 Town Meeting:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimous approval to consolidate the Development Fund balance of $800,000 into the Affordable Housing Fund...

On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimous approval to consolidate the Retention Fund balance of $333,000 into the Affordable Housing Fund

Chair Barbara Schneider stated the above articles are contingent upon the special legislation being passed by the state legislature.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimous approval to recommend deferral of the article to transfer the Community Housing Reserve Fund balance of $325,000 to the Affordable Housing Fund.

On the motion of Heidi Walz/Ralph Herbst, the committee VOTED: unanimous approval of a $500,000 short-term debt payment No. 1. due June 2011, and $5000 for FY’11 bank fees associated with the $1,500,000 short-term loan to purchase the Spring Bars Road parcel.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimous approval to transfer the balance of Administrative Funds from the Planning Board Salary/Wage Account to the Undesignated Fund Balance.

Public Comment for 2011 Town Meeting Articles: There was no public comment.

Continue Discussion on Affordable Housing Fund: Matter held.

Hear Updates of Current Projects:
Superintendent Marc Dupuis reported the second phase of work on the School Administration Building is completed. He is requesting $500 from the remaining project funding for the purchase of a sign/plaque as required in their agreement with the CPC.

Vote To Close-Out Projects:
In the matter of the Long Pond Pump House project, a Preservation Restriction was required. The Falmouth Historical Commission cannot hold the Preservation Restriction. The question arose as to how important is it and who will hold the PR. The committee noted they didn’t realize in November 2006, when they voted the project, how expensive a Preservation Restriction would cost.

Following discussion, on the motion of Heidi Walz/Ralph Herbst, the committee VOTED: unanimous approval to close out the project without the requirement for a Preservation Restriction and to transfer $63,020.62 to the Historic Resources Fund balance.
Staff Report:
Bill Payment:
Town Recreation Parcel - $210.00 payable to Falmouth Engineering for a survey plan.

The South Eastern Community Preservation Conference will be at Bridgewater State University on April 2nd from 8:30 – 3:00 PM. The agenda will include workshops and presentations on the Community Preservation Act.

Update on CPC Administrator Position:
Chair Barbara Schneider reported ads have been posted on the necessary websites.
February 9th is the closing date for applications.

Update on CPC Positions:
Chair Barbara Schneider has spoken to the Conservation Commission about filling Ed Schmitt’s position on the Community Preservation Committee and was told the matter will be discussed at their February 9th meeting. Four applicants have applied for the vacant at-large position to be appointed by the Board of Selectmen. Interviews will take place at their February 28th meeting.

Minutes:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimous approval of the January 6, 2011 minutes with changes.

There being no further business, the meeting adjourned at 8:35 PM to meet again on
Thursday, February 10, 201l at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

Community Preservation Committee MINUTES

February 10, 2011
 

Present: Barbara Schneider, Peter Clark, Peter Kroll, Heidi Walz, Patti Haney, Ralph Herbst, Kathleen Soares
Barbara Schneider called meeting to order at 7:01
• PUBLIC COMMENT PERIOD: No comments offered.

• REVIEW OF SPRING BARS ROAD PROJECT
Affordable Housing Panel Discussion: Panel members included Aaron Perry from the building department, Margaret Song of the Cape Light Compact who specializes in green initiatives and funding and Michael Jacobs who has expertise in finance and design of multi-family complexes. At Barbara Schneider’s request Mr. Perry outlined the zoning regulations for this light industrial zoned parcel. He noted that a special permit would be needed for the proposed 20-30 units. The code allows for 6 units per buildable acre. Building height is limited to 35’. The exact definition of a unit was not determined. Barbara Schneider concluded that the project would likely go to the Zoning Board at some point. Michael Jacobs emphasized some key points for the RFPs: it would be important to provide as much information as possible for those responding to the RFPs so they can make informed decisions; in order for them to make judgments about feasibility the Committee should establish thresholds and priorities. Issues to consider include rental/ownership, affordability, availability of state, federal and other funding sources, amenities and groups to be served. There would always be trade-offs with every choice. In general, he suggested the Committee come up with goals and not get too specific; that they establish planning principles and performance measures. He recommended doing financial projections if ownership was decided upon and a feasibility analysis was done before a commitment was made. Margaret Song noted that more units yield more profit for builders but too many units were sometimes hard to sell. She mentioned several entities as potential funding sources and will provide a list to the Committee. Michael Jacobs noted that job of securing funding should largely fall to developers. Subject of energy codes arose. Code is revised every 3 years, sometimes significantly. Mr. Jacobs reiterated, saying Committee should list design preferences for RFP. He noted visitability as a design principle.

• PUBLIC COMMENT FOR SPRING BARS ROAD PROJECT: Jessica Erickson recommended that developers submitting RFPs have a public process incorporated to continue the openness and partnership that have characterized the process so far. Anne Saganic did not want the idea of the project generating revenue dismissed. Mr. Fox suggested matching needs to the target market projected for the next 20 years. Daniel Shearer suggested that ownership would be better than rentals for the town. Barbara Schneider clarified that whoever built the units would own them in the case of rentals. Melissa Freitag urged consideration of sustainability, particularly solar and geothermal sources. She noted that the cost was 3% to 5% more initially but costs could be recouped over time. She noted a housing raffle as an example of creative financing. 
• Survey of Property – RFQ’s due 2/18/11: Next Wednesday CPC will appear on Conservation Committee agenda to propose that all set backs be changed. All wetland delineations proposed to be extended. This is so that responders don’t have to go before the Conservation Commission-issue will have already been clarified. The proposal it to assure that the project will respect the new setbacks. 

• VOTE RECOMMENDATIONS & EXPLANATIONS FOR SPECIAL 2011 TOWN MEETING: Heidi Walz motioned to approve recommendations and explanations. Ralph Herbst seconded. All in favor; unanimous; so passed. 

• VOTE TO CLOSE-OUT PROJECTS & RETURN REMAINING FUNDS
East Falmouth Burying Ground - $2,750.47: Patti Haney motioned to accept returned funds. Peter Kroll seconded. All in favor; motion passed. 

• HEAR STAFF REPORT: Peter Clark noted that process for library windows was complete except for request. Peter Kroll noted that problem with windows was due to installing new glass in the old frames. He based his opinion on visits to site, experience and consulting with other professionals. He recommended new sashes and frames; not new glass in the old frames. Committee will visit site to gather information only. 
o Pay Bills: Patti Haney motioned to approve payment of bills. Heidi Walz seconded. All in favor; motion passed. 
o Relocation of CPC Space: Office is still on second floor but now with the Energy Department.

• UPDATE ON CPC ADMINISTRATOR POSITION: Barbara Schneider reported phenomenal response. She and Peter Clark reviewed applications, identified best candidates and sent to personnel department. Heather Harper will review to see if there is agreement and then interviews will be set up.

• UPDATE ON CPC POSITION(S): Interviewing will be done on February 28 for the at large position. 

• REVIEW AND ACT ON MEETING MINUTES: Peter Clark motioned to approve with corrections. Patti Haney seconded. All in favor; motion passed. 
Survey of Property: Barbara Schneider reported that NSTAR is in the process of addressing the utility pole with the osprey nest and hopes to have it relocated in time for the March return of the ospreys. 
At 9:09 Peter Clark motioned to adjourn. Patti Haney seconded.

 

Community Preservation Committee Minutes

February 24, 2011
 

Present: Barbara Schneider, Peter Clark, Peter Kroll, Heidi Walz, Patti Haney, Ralph Herbst, Kathleen Soares
Barbara Schneider called meeting to order at 7:00

1. PUBLIC COMMENT PERIOD: None offered
2. REVIEW OF SPRING BARS ROAD PROJECT
o Update – Request to Extend of Order of Conditions: Ed Schmitt reported to Barbara that original setbacks will remain in place for one year. RFP applicants have been notified of this.
o Review of Quotes for Survey of Property and Select Firm: Patti had questions for all; information outlined on handout. Peter Clark motioned to accept the lowest bid unless there were circumstances or conditions that made this not a good choice. Patti noted that she thought it mandated that the low bid be accepted. Heidi seconded. All in favor except Peter Kroll abstained; motion passed. 
o Discussion of Affordable Housing Component: Barbara outlined three points for discussion: what is the thinking about rental v. ownership; some defining of the types of buildings on the site; the types of people the housing will be geared to. Patti mentioned that she was reluctant to get too specific at this point. Ralph noted that he had concerns about targeting types of people. Barbara clarified by noting that design features such as elevators would be considerations for people with certain needs. Ralph favored rental units because there were more opportunities for ownership and fewer for rentals. Peter Clark stated that his preference was for rentals. He agreed with Patti and noted that the panel advised that broad standards be set. Peter Kroll suggested phasing the construction. Decisions could be made, permits pulled and then funding pursued. Large developers preferred permits in place. This could be a cost saver considering the changes to be implemented in the building code. The development on Martha’s Vineyard took many years and had several sources of funding. Concerns were expressed with this idea: 24 or more rental units were needed to make units viable to manage; more paper work and uncertainty generated by multiple funding proposals. Peter Kroll motioned to consider this a rental project. Patti Haney seconded. All in favor; motion passed. 
Barbara noted the need to hire someone to guide the process from this point and develop the RFP. Patti has been a resource up to this point but because of a conflict she will have to recuse herself from discussions from this point on. Someone will need to guide the process and offer structure. Peter Clark motioned to move forward with the RFO and get quotes for a consultant. Peter Kroll seconded. All in favor; motion passed. 

3. PUBLIC COMMENT FOR SPRING BARS ROAD PROJECT: Ginger Rebesa questioned about 40b status. Because of the light industrial zoning, units are limited to 3 per building. A 40b designation would offer more options.
4. DISCUSS REMOVAL OF (1) ARTICLE FROM 2011 TOWN MEETING WARRANT: Barbara reports that calculations revealed little money was left over in the account that was previously voted on. Ralph Herbst motioned to indefinitely postpone the aritcal asking for the balance of funds to be returned. Patti Haney seconded. All in favor; motion passed. 
5. DISCUSS AGENDA PROCEDURES: Patti commented that Robert’s Rules of Order may not be compatible with open meeting laws. Ralph Herbst motioned that no change be made in the way the agenda is assembled with the caveat that anyone can speak to the chair or staff to get an item on the agenda. Heidi Walz seconded. All in favor; motion passed.
6. CONTINUE DISCUSSION ON AFFORDABLE HOUSING FUND
Update on Progress: Representative Madden has been active in presenting bill to state. Hope is to see progress by next meeting and for articles to go forward at town meeting. 
7. DISCUSS MEETING SCHEDULE; BYLAWS REVIEW PROCESS: Sub committee of 2 or 3 people sought to bring suggestion to group at meeting on April 24th. Heidi and Ralph volunteered. Suggestion made to have new staff person join group.
8. MEETING SCHEDULE; PRECINCT MEETINGS: Only 1 CPC meeting in March. It was thought that people may want to attend their precinct meetings. Prior to town meeting, committee will meet on April 4th and 5th at 6:00 on each day. Committee will have a meeting on April 28th and then should meet regularly on the 2nd and 4th Thursdays of the month.
9. HEAR UPDATES FROM CURRENT PROJECTS
Ralph offered update on Oak Grove cemetery. Work is weather dependent. Contractor hopes to begin in March or April. Contractor has been in communication about being paid in advance. Kathy Soares reports that issues have been resolved and things are moving forward. The priority is the stones as there is concern that they may fall and injure someone. 
o Housing Production Plan: Barbara requested that Kathy Soares send a letter to selectmen requesting a prediction for time line for use of funds. 
o Library: A site visit was made to library. Ralph, Heidi, Peter Clark, and Peter Kroll examined failed windows, opened and closed them, and spoke with Scanlon representative who has offered to repair the 3 windows for $400 each with a 5 year warrantee on these 3. Opinions were varied as to the cause of the failure and no satisfactory conclusion was reached. Concern was expressed about the state of the remaining windows. Scanlon representative was asked about examination of the remaining windows. Speaking as a taxpayer in Falmouth, he felt this was not a good use of funds. Peter Clark motioned to approve an amendment to extend $1200 to repair the 3 failed windows. Heidi seconded. All in favor; motion passed. 
10. HEAR STAFF REPORT:] 
o Pay Bills: Kathy reported there were no bills. She noted there were 2 letters of interest for funding. Peter Clark motioned to announce that the CPC has funding available. Ralph Herbst seconded. Barbara reminded committee of a June deadline for this funding. All in favor; motion passed. 
11. UPDATE ON CPC ADMINISTRATOR POSITION & CPC POSITION: Barbara noted that selectmen are scheduled to interview 3 applicants for vacant seat on CPC. Mr. Fox noted that this may be delayed. New member Maureen Harlow-Hawkes is absent to care for sick parent. On Tuesday Peter Clark, head of personnel, town manager, Barbara and Jennifer McKay will interview 6 applicants for administrator position. 
12. REVIEW AND ACT ON MEETING MINUTES
o February 10, 2011 : Peter Clark motioned to approve with corrections. Ralph Herbst seconded. All in favor; motion passed. 
13. PUBLIC COMMENT PERIOD: None aside from Mr. Fox’s previous comment. 
At 8:28 Peter Clark motioned to adjourn. Ralph Herbst seconded.

 

 

 

Community Preservation Committee Minutes

March 10, 2011
School Administration building 7:00 p.m. 
 

Present: Barbara Schneider, Ken Buckland, Peter Kroll, Heidi Walz, Patti Haney, Ralph Herbst, Ken Gartner
Absent: Maureen Harlow-Hawkes, Peter Clark
Barbara Schneider called meeting to order at 7:01

1. PUBLIC COMMENT PERIOD: None offered
Barbara welcomed new board member Ken Buckland
2. REVIEW OF SPRING BARS ROAD PROJECT
o Update – T3C - Removal of Brush Piles: It was thought that the 2 large brush piles were legal to burn but they contain furniture. The stewards will sort through piles separating materials into a burn pile and a dump pile.
o Update on Land Surveying Project: Contract is in the hands of town council. It was hoped that it will be ready by the end of March. 
o Status of Osprey Nest: NSTAR discovered live wires in the pole. Pole will be removed and another erected near the water in time for the osprey nesting season. If possible they will remove other poles.
o Update on RFQ for RFP Consulting Services: 4 consulting services have a copy of agreement. Specifics in the proposed agreement include 5 sessions with the board and presentation to the selectmen.
o Sewer Update: On the 15th comments will be received from the state. Indications are that they are favorable.
3. PUBLIC COMMENT FOR SPRING BARS ROAD PROJECT: None offered. 
4. CONTINUE DISCUSSION ON AFFORDABLE HOUSING FUND
o Update on Progress: Layoffs have hindered the legislation process at the state level. Barbara questioned if it would be permitted to change the language of the proposal on the floor at the town meeting to accommodate the delay of the bill to something such as “at the time the state approves” or pending state approval. Patti Haney motioned to approve such a change. Heidi Walz seconded. All in favor; motion passed. 
5. DISCUSS CHANGES TO NOVEMBER 2011 CPA FUNDING APPLICATION
o Calendar of Leadership Change: Barbara will e-mail calendar to board members but outlined for group in the meantime. She proposed changing leadership at the June 9th meeting instead of one month into the application process. 
Projection is for a 25% match from the state, down almost 4% from last year. There is a question about whether they will choose to release funds. Figure is in the range of $ 620,000 range.
Board reviewed guidelines for CPA funding application. Barbara questioned if the Local Comprehensive Plan was still relevant for this document. Ralph thought it was still pertinent but not very user friendly. Heidi Walz motioned to add “on the list of significant buildings” to the penultimate point on addendum #2. Patti Haney seconded. All in favor; motion passed. 
6. HEAR UPDATES FROM CURRENT PROJECTS
Committee has outgrown old list. Barbara is working on a new one and suggested organizing by completed projects and those outstanding.
Regarding the housing production plan, an e-mail was sent to Brian Currie requesting a timeline for the booklet. He responded that he will begin working on it in the next few months. Concern expressed that the $20,000 be used or funds released. Barbara requested that Ralph assess progress and provide feedback of this as he is in close proximity in the planning department.
o MEP Projects : Amy Lowell urged to act.
7. VOTE TO CLOSE-OUT PROJECTS & RETURN REMAINING FUNDS
o Town-wide Bicycle Rack Project - $3,444.50
o Fire Department Historic Film Preservation - $135.30
o Coastal Ponds Management – Green Pond - $1,916.04
Heidi Walz motioned to close out projects and return remaining funds. Patti Haney seconded. All in favor; motion passed. 
8. PRECINCT MEETING ASSIGNMENTS & TOWN MEETING BOOKLET
Members assigned to meetings. Barbara did not make booklet as issues are simple and booklet costly. She proposed a video comprised of clips from the fire department project for town meeting members to watch before the meeting started as a way of informing members what funds have been used for. 

9. HEAR STAFF REPORT
o Pay Bills
o Stephen Farrar – Archival Services; Falmouth Public Library - $2,250.00
Patti Haney motioned to approve payment for this bill. Heidi Walz seconded. All in favor; motion passed. 

11. UPDATE ON CPC ADMINISTRATOR POSITION
References have been checked. Hope is for finalization by the middle of next week.
o Introduce (2) New Committee Members: Maureen Harlow-Hawkes not present. Ken Buckland welcomed.

12. REVIEW AND ACT ON MEETING MINUTES
o February 24, 2011 : Heidi Walz motioned to approve with corrections. Patti Haney seconded. All in favor except for abstentions of Ken Gartner and Ken Buckland; motion passed. 
At 8:24 Patti Haney motioned to adjourn. Heidi Walz seconded.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
APRIL 4, 2011

Members Present: Chair Barbara Schneider; Vice-Chair Ralph Herbst; Clerk Patti Haney; Peter Kroll; Heidi Walz; Peter Clark; Ken Buckland; Sandy Cuny; CPC Administrator Debbie Converse.
Absent: Maurie Harlow-Hawkes

Chair Barbara Schneider called the meeting to order at 6:00 PM in the Lawrence School Meeting Room. The chair informed members that NStar moved their utility pole at Spring Bars Road and built a platform for the osprey. The osprey have landed.

There was no public comment.
Spring Bars Road Project:
Members discussed the three responses to the RFQ for a housing consultant for the Spring Bars Road Project. It appears that the low bid of $5500 was submitted by Karen Sunnarborg. The consultant will be asked to craft a draft Request for Proposals and outline what the project might look like. It is expected the proposed work will be completed in the Fall. In the meantime, Debbie Converse will check the references submitted by Ms. Sunnarborg. Members were advised to visit the office to review the proposal. Patti Haney stated, for the record, she will not review the proposal.
Question, Corrections or Changes for Project Application:
A set of guidelines for project submission was distributed to members for discussion at tomorrow’s meeting before Town Meeting. No procedures were changed. Items 9 and 10, which deal with dates, will be updated. Applications will be available after Town Meeting. The chair advised members they will have to address changes to the guidelines to reflect how business will be done once the Affordable Housing Fund is in place.
Article Items for Annual/ Special Town Meeting:
In the Annual Town Meeting, the committee will be seeking $140,000 (Articles25) to fund the Administrative expenses of the CPC. $13,429 will be transferred to the General Fund and applied to the Health Insurance for the CPA Planner. Much of it will be assigned to consulting for Affordable Housing, Historic preservation and Spring Bars Road.
On the motion of Peter Kroll/Heidi Walz, the committee VOTED: to approve the request for $140,000 to fund the FY’12 Administrative Budget of the CPA.

Chair Barbara Schneider reviewed the CPA FY’12 Annual Budget line item requests to fund the Long Term and Short Term debt payments including principal and interest.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve
the CPA FY’12 budget line items.

Update on Affordable Housing Fund:
Patti Haney prepared a statement which was delivered before the legislative committee hearing the bill to create a Falmouth Affordable Housing Fund. Patti and Barbara reported the statement and talking points were well received by the committee.

Community Preservation Committee Calendar:
Chair Barbara Schneider stated that she, Peter Clark and Peter Kroll term expires on June 11th. She will request the Board of Selectmen interview and make their selections for the restructuring at their May 26th meeting to allow a full committee to continue the work through the summer and fall to prepare for November 2011 Town Meeting. Subcommittees will have to be appointed for proposed projects. . Members were asked to review the calendar for time conflicts.

There being no further business, the committee adjourned at 6:45 PM to meet again onTuesday, April 5, 2011 in the Lawrence School Meeting Room prior to the April Special Town Meeting.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
APRIL 5, 2011

Members Present: Chair Barbara Schneider; Vice-Chair Peter Clark; Clerk Ralph Herbst; Heidi Walz; Ken Buckland; Peter Kroll; Sandy Cuny; Patti Haney; CPA Planner Deborah Converse.
Absent: Maurie Harlow-Hawkes

Chair Barbara Schneider called the meeting to order at 6:00 PM in the Lawrence School Meeting Room prior to April 2011 Special Town Meeting.
There was no public comment.
Spring Bars Road Project:
Debbie Converse reported to members that she received a glowing reference on Karen Sunnarborg from the town of Yarmouth. She did not receive return phone calls to the other two sources. 
On the motion of Peter Clark/Peter Kroll, the committee VOTED: to hire housing consultant, Karen Sunnarborg for $5500. Patti Haney abstained.
Chair Barbara Schneider reported on the meeting with Gary Warwick regarding the survey of the property. The final documents will be available next week. Once the staking is done, Mr. Warwick will meet with the committee for a walk through. 
Ken Buckland suggested a determination of ownership for the survey plans because the developer will want a copy of the survey.
Chair Barbara Schneider reported on the tent community living on the property. Camp fires and drug paraphernalia are a growing problem. The police are aware of the situation and they can issue tickets for trespassing upon notification.
Chair Barbara Schneider advised members the committee will be asked to expend a large sum of money from the Administrative Budget for the design of the sewer.
There was no public comment for the Spring Bars Road project.
Chair Barbara Schneider advised members that Ralph had some concerns about the language in Article 25. He pointed out (for accounting purposes) the article should list the votes taken at previous town meetings relating to the Affordable Housing Retention Fund.
After reviewing the corrected language in the Recommendation, on the motion of Ken Buckland/Heidi Walz, the committee VOTED: to approve the recommended language in Article 25 of the April 2011 Special Town Meeting, which will transfer $233,617.00 into the Falmouth Affordable Housing Fund, subject to the approval of special legislation creating the Housing Fund, as voted by Article 31 of the November 2010 Annual Town meeting.

Preliminary Discussion on the Operating Procedures and Plan:
Ralph Herbst and Heidi Walz reported on their charge to review the Operating Procedures and Plan. 
Following discussion, on the motion of Peter Clark/ Peter Kroll, the committee VOTED: to approve the several changes plus updates on page 14 of the Operating Procedures and Plan.
Update on Workshop for Perspective Applicants for CPA funds – April 7th:
Heidi Walz, in conjunction with Ralph Herbst, offered for consideration several changes to the Guidelines for Project Submission for FY’12. These changes will be available for the workshop scheduled for perspective applicants on Thursday, April 7th at 4:30 PM. in the Selectmen’s Meeting Room. 
On the motion of Peter Clark/Peter Kroll, the committee VOTED: to approve the suggested changes to the Guidelines for Project Submission.

There being no further business, the committee adjourned at 6:50 PM to meet again on
Thursday, April 28, 2011 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
APRIL 28, 2011

Members Present: Chair Barbara Schneider; Vice-Chair Peter Clark; Clerk Ralph Herbst; Heidi Walz; Sandy Cuny; Peter Kroll; Patti Haney; Maurie Harlow-Hawkes; CPA Administrator Deborah Converse:
Absent: Ken Buckland

Chair Barbara Schneider called the meeting to order at 7:00 PM in the School Administration Building.

Public Comment; None

Review of Spring Bars Road Project:
Chair Barbara Schneider touched briefly on the site visit by members, which was arranged by Warwick & Assoc. It was mentioned that an abutting business’s parking lot is located on the project’s property.

Wastewater Superintendent Gerry Potamis appeared before the committee to talk about next steps to prepare a proposal for the design and permitting services for the sewer connection to the Spring Bars Road property. Members reviewed the task description and schedule to allow the CPC to request construction funds at the special town meeting in November 2011. The not-to-exceed cost is $33,262. The design will have to accommodate others who want to tie in. The future developer will be responsible to construct the sewer line. It will be a low- pressure sewer. A discussion is ongoing with Ray Jack to allow the town’s Engineering Department to undertake Task No. 1, which includes surveys for the overhead and underground utilities and driveway locations. The hindrance to this possibility is whether the Department can complete the work by June 22nd.

Members were asked to prepare their questions for the consultant, who will be present at the CPC’s meeting on May 12th. 
Housing Authority Appointee Patti Haney announced she will be unrecusing herself because the Housing Authority will not be bidding on the project.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to approve up to $33,000 to prepare the design for the sewer connection.

Public Comment on Spring Bars Road Project: None

Operating Procedures:
The sub-committee comprising Ralph Herbst and Heidi Walz offered their recommended changes to the committee’s Operating Procedures.
Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the CPC’s Operating Procedures

Affordable Housing & Retention Fund Guidelines Discussion:
Patti Haney talked about the need to reconstitute a committee to write new guidelines for the Retention Fund. She stated the committee will require two separate sets of guidelines for the Development Fund and Retention Fund with an eye to merging both funds if and when the state legislature approves the bill filed on behalf of the town to create a Municipal Affordable Housing Trust Fund. She explained the guidelines were previously written for large developers and no thought was given to smaller projects. 
On the motion of Peter Clark; Heidi Walz, the committee VOTED: unanimously to form a three-person sub-committee to edit the Retention and Development Fund guidelines for a future full committee discussion.

Chair Barbara Schneider announced that Peter Clark has resigned from the Falmouth Housing Corporation and Patti Haney is legally able to make future decisions on the matter. She asked Peter Clark; Patti Haney and Ken Buckland to serve as the sub-committee. The application form will be developed as part of the process. They will report back to the CPC at the May 26th meeting. Input will be sought from the three housing groups to allow a full discussion at the June 9, 2011 meeting.

Discussion of Financials;
Peter Clark informed members on the status of the Land Bank Debt Account and the projected revenues for FY’12 as well as the revenues to date. The state’s match is estimated to be 25% as opposed to the 100% received in the early years of the CPA. As a result, a required 10% allocation of $598,000 for the Historic Preservation and Community Housing categories will result in a shortfall of $110,000. He proposed a portion of the monies in the Land Bank Act could be used to cover the shortfall. He advised there is money but where and how to use it is to be decided. He advised he will be meeting with Town Accountant to review the Land Bank Debt and surcharge balance Chair Barbara Schneider stated there is a bill before the state legislature to increase the state match. Following discussion, the matter will be revisited at the May 12th meeting.

Historic Preservation:
Heidi Walz updated the members on the status of the Historic Preservation Guidelines. The Historic District Commission had one public meeting to date and will schedule a second public meeting in the hope of reaching a wider resident response. The 114-page Guidelines will be submitted to the Massachusetts Historical Commission by June 30th. Peter Kroll did a historical perspective for the different villages.

In the matter of the Waquoit Congregational Church Project Restrictions, Heidi Walz reported on her meeting with Town Counsel Frank Duffy. The attorney for the church submitted a preservation covenant as required by Massachusetts General Laws. It did not include a permanent restriction, which requires Massachusetts Historical Commission approval. Heidi added the Massachusetts Historical Commission has a backlog of six months.

In the matter of the Historic Preservation Consultant Eric Dray’s contract, she advised the criteria for determining whether the CPC requires a Historic Preservation Restriction is included in the Preservation Restoration Program Report developed by Eric Dray. His contract for $5600 is expiring. If the CPC wishes to continue to use the services of a Historic Preservation consultant, it must go out to a formal bidding process.

Hear Updates on Current Projects:
Peter Clark stated he would be happy to be relieved as the liaison to the Housing Production Plan. He will follow up with a meeting with Town Planner Brian Currie.

Peter Clark reported on the status of the windows for the Main Street Library Project. He received a memo from Seth Adams stating they are waiting until the weather improves to secure an estimate for the windows. There will be some money to be recouped.

Ralph Herbst, liaison to the Oak Grove Cemetery Project, reported they are beginning the preservation work.

Heidi Walz, liaison for the Woods Hole Museum Project, advised the work is looking “good”.

Staff Report:
Comprehensive Wastewater Study – $9,846 – payable to GHD
Spring Bars Road Survey – $7575.00 payable to Warwick & Assoc.
On the Motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the bills as submitted.

The three at-large positions for the CPC (Peter Kroll; Peter Clark and Barbara Schneider) will be advertised. Interviews have been scheduled for May 23rd at 7:10 PM by the Board of Selectmen.
Ralph Herbst reminded members that any member of the committee is free to endorse (as an individual) a fellow member.
Debbie Converse advised she will be out of the office the week of May 2-6, 2011. Calls will be referred to her cell phone.
Meeting Minutes:
On the motion of Peter Clark/Heidi Walz, the committee VOTED: approval of the April 4, 2011 minutes. Maurie Hawkes abstained
On the motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the April 5, 2011 minutes. Maurie Hawkes abstained.

There being no further business, the meeting adjourned at 9:20 PM to meet again on Thursday, May 12, 2011 at 7:00 PM in the School Administration Building.

Respectfully Submitted: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
May 12, 2011

Members Present: Chair Barbara Schneider; Vice-Chair Peter Clark; Clerk Ralph Herbst; Heidi Walz; Patti Haney; Maurie Harlow-Hawkes; Peter Kroll; Sandy Cuny; Ken Buckland; Assistant Town Planner Deborah Converse.

Chair Barbara Schneider called the meeting to order at 7:00 PM in the School Administration Building.

Public Comment Period: Resident Ginger Rabesa commented on an email sent to town employees by town planner Brian Currie alerting employees of the availability of affordable housing units in various categories. She spoke to a flyer also sent around advertising applications will be accepted up to July 1st for the Schoolhouse Green Affordable Housing Rental Lottery. She noted central air conditioning is being offered as an amenity.
She was advised by Patti Haney the apartments will be awarded by lottery to the elderly and disabled. Because many of the applicants have COPD and allergies, central air conditioning was recommended. Patti Haney further stated the market rate apartments are already rented. The Falmouth Housing Authority has a long waiting list of applicants. 

Ginger Rabesa also commented on the brass plaque recently installed in the School Administration Lobby. She felt the $400 cost did not justify the means. Chair Barbara Schneider replied the Committee did not mandate a brass plaque. Most of the projects receiving CPA monies have different approaches to the signage. . .

Review of Spring Bars Road Project: Chair Barbara Schneider advised members the pump station for the project will be maintained by the developer and most bid documents require the developer to provide maintenance for a certain number of years. In talking with Nate Weeks of Sterns & Wheler, Chair Barbara Schneider was told the pump will mainly serve the Spring Bars Road Project. Any of the nine businesses in that area would be required to put in their own pump, which requires very little maintenance.

Karen Anne Sunnarborg of Jamaica Plain appeared before the committee. She was selected to prepare an Request for Proposals for a Affordable Housing Plan. It was explained by members that the property is in an Environmental Justice Area; the housing aspect is limited to 20-30 units and a curb cut analysis should be considered. Karen will be expected to show the advantages and disadvantages of going 40B. . The property will also contain passive recreation. Karen Sunnarborg advised the committee she can arrange for the committee to view some great “model” developments. 
Based on the timeframe, the RFP could be completed before the end of summer and ready for Board of Selectmen review following Labor Day. Her fee will be $5500.00.

Public Comment for Spring Bars Road Project: None

Discussion of Financials: This matter was discussed at the April 28th meeting. The matter was continued to this meeting to allow Peter Clark to review the Land Bank Debt and surcharge balance with the Town Accountant. Peter explained that since two years ago, the debt costs have gone down and the surcharges are up. Though money is tightening up, there are funds available for expenditure. Chair Barbara Schneider asked Peter Clark to further break down the state match and 3% surcharge figures for another discussion.

Affordable Housing and Retention Fund Guidelines Discussion: Patti Haney advised members that the Senate engrossed the Town of Falmouth’s legislative bill to create a Municipal Affordable Housing Fund. It will be sent to the Governor for his signature. 

Patti Haney reported she, Ken Buckland and Peter Clark met during the week. She stated
they discussed the eligible uses under the present guidelines, which eventually will be combined under the one housing fund. The Development Fund was originally designed for larger developments. Because of finances and market conditions, smaller developments make more sense. The sub-committee plans on presenting the guidelines under “one umbrella” at the next meeting. 

Discussion on Historic Preservation: Heidi Walz reported the Historic Districts Commission hearing was closed Monday evening. A final draft will be developed.
In the matter of the RFQ for a historic consultant, Heidi advised the Massachusetts Historical Commission has a list of possible historic preservation consultants. Heidi Walz offered two changes to the wording in the Scope of Work, which were approved.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to send out the Request for Quotes for Historic Preservation Consulting Services. 
A contract for approval will be discussed at the June 19th meeting.

 

Hear Updates from Current Projects: 
• Housing Production Plan: Peter Clark and Ken Buckland sat with Town Planner Brian Currie and were told Mr. Currie wants to reallocate the monies and plans on a joint meeting with the Planning Board and Board of Selectmen. The original uses printed in the Warrant Article called for support to develop a tax incentive program and to produce a print document pattern book at a cost of $20,000. The monies were allocated under the Board of Selectmen. Members asked Ralph Herbst to convey to the Planning Board that only two uses were specified in the Article and any request for reallocation for a different use should be made to the CPA.. 
• Main Street Burying Grounds: Only one-half of the monies have been spent. The East Falmouth cemetery project needs a formal close out. 
• Invasive Plant Removal: Members stated unless they hear from Wendi Buesseler by May 26th, they will assume the project should be formally closed out.
• MEP Evaluations: Chair Barbara Schneider, liaison for this project, advised a timeline was voted in the Article. However, one piece of the project is stalled because of the opinion by the Town of Bourne that CPC monies should not be spent for this project. She will follow up with an email to Amy Lowell.
• Nye Park, North Falmouth: The remaining item to be done for this project are the picnic tables, which were going to be built by the Parks Department in the off season. With the retirement of Superintendent Brian Dale, an estimate is being sought for the cost of procuring the tables.
• Oak Grove Cemetery: Ralph Herbst reported the work is expected to begin in May and finish (weather permitting) in June.
• Main Street Library: Peter Clark advised there is $14,955 remaining in the project account. The window replacement is pending for a cost of $1200.00. The project could be closed out, setting aside the $1200 to complete the window replacement. The library documents project is finished and has money in the account. No formal close-out letter has been received.

Staff Report:
Deborah Converse offered two bills for payment:
School Administration Building - $376.59 - Brass Plaque
Oak Grove Cemetery - $3,44l.55 – payable to Preservationist Donna Walcovy for materials and Labor.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the bills for payment.

Chair Barbara Schneider advised the interviews for the three appointments for the CPC were asked to be scheduled for the Board of Selectmen agenda on May 16th, but their schedule is full. She was told if there are no applications to oppose the three incumbents by Friday, May 13th, they will be notified whether or not interviews will be scheduled for the Board of Selectmen’s May 23rd agenda.

On June 15th, the Massachusetts Housing Partnership is sponsoring an affordable housing conference. CPC member Ken Buckland will be one of the panel speakers. An email with more details will be forthcoming.

Review and Act on Meeting Minutes:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the April 28th minutes with changes. Ken Buckland abstained.

There being no further business, the meeting adjourned at 10:00 PM to meet again on Thursday May 26, 2011 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
MAY 26, 2011

Members Present: Chair Barbara Schneider; Vice-Chair Peter Clark; Clerk Ralph Herbst; Ken Buckland; Peter Marshall; Sandy Cuny; Patti Haney; Community Preservation Planner Deborah Converse.
Absent: Maurie Harlow-Hawkes; Heidi Walz

Chair Barbara Schneider called the meeting to order at 7:00 PM in the School Administration Building.

Public Comment: None

Review of Spring Bars Road Project:
The representatives of GHD will be picking up the site plans to prepare for the sewer tie in to the housing development.
Chair Barbara Schneider advised that consultant Karen Sunnarborg is proposing meetings on June 9th and 23rd. She will be providing prep work for each of the meetings She suggested the committee look at the topics and decide by the 9th if there other topics to be addressed. Peter Clark suggested Karen map out a time frame for the short term and long term picture. He wanted to be forewarned about tasks that could delay the project. Peter Kroll advised the builder could fast- track the permitting process.
Chair Barbara Schneider stated her preference for assigning a liaison to the Board of Selectmen to apprise them of the RFP process and hear their input and concerns. She offered to undertake the assignment for the time being. The committee expressed their hope she would continue to liaison with the Board throughout the process.

The committee had a short discussion about the email sent around town citing the lack of need for affordable housing. Patti Haney reiterated there is no subsidy money for home ownership. Rentals, however, count toward the state mandated requirements for affordable housing. Home ownership, on the other hand, would requires a deed restriction.

Patti Haney advised she took Karen Sunnarborg on a site visit.

Public Comment for Spring Bars Road Project: None

Discussion of Financials:
Peter Clark reviewed the non-surcharge revenues in FY’ 2011 and FY’2012. There will be approximately $952,000 for allocation unless the committee chooses to set aside the 10% Community Housing and Historic minimums resulting in a balance of $354,000.
Chair Barbara Schneider asked the committee for comments for the fall round funding.
On the motion of Peter Clark/Patti Haney, the committee VOTED: to postpone any allocations until the fall round of proposals have been reviewed.
 

Following a discussion on the use of the $500,000 Land Grant fund, on the motion of Peter Clark/Ken Buckland, the committee VOTED: 5-1 with one abstention to allocate the $500,000 Land Grant funds by assigning $265,000 for Spring Bars Road short- term debt and approximately $235,000 to the Open Space Reserve. Patti Haney stated she was against any decision making at this time for encumbering the monies.
.
Chair Barbara Schneider stated the committee has a September 1st deadline and the grant monies helped to buy the conserved acreage at Spring Bars Road.

Affordable Housing Guidelines Discussion:
Chair Barbara Schneider happily reported on the passage of Chapter 29 – An Act Relative to the Falmouth Affordable Housing Fund.

She cited the dedication of Representative Tim Madden and Patti Haney for a successful collaboration.

Patti Haney talked about the eligible uses under the fund. For private builders, the committee might want to designate a certain percentage for affordable housing or they may opt to commit only to the minimum to obtain zoning approval.
Deborah was asked to forward the draft guidelines to the Board of Selectmen and the housing groups. Patti Haney will email a set to the chair of the Affordable Housing Committee. The guidelines will be finalized at the June 9th meeting.

Proposals for Fall Town Meeting Round:
Chair Barbara Schneider outlined the next steps for the Fall Town Meeting Round:

Heidi Walz and Patti Haney will serve as screening committee.
Deborah Converse will set up schedule.

June 3rd Applications are due by 4:00 PM. A summary of the applications will be emailed to committee members. Copies can be picked up by members.

June 9th - Committee discussion and vote eligibility.
Also on that evening will be a vote to approve Historic Preservation Consultant and a meeting with Affordable Housing Consultant Karen Sunnarborg.

Interviews are scheduled for June 23rd. 
Meeting with Affordable Housing Consultant Karen Sunnarborg.

July 14th – Second round of interviews.

July 28th follow-up interviews, if necessary.
Vote preliminary decisions.
Meeting with AH consultant Karen Sunnarborg.

August 11th, public hearing on preliminary decisions.
Vote funding and conditions; article language.

September 1st – Closing of Warrant

Discussion on Historic Preservation Consultant:
Deborah Converse advised proposals are due Tuesday, May 31st. Seventeen proposals were emailed and only one response was received.

Updates on Current Projects:
Liaison for the Main Library Project Peter Clark reported the windows are now installed.

MEP Evaluations – Assistant Wastewater Superintendent Amy Lowell submitted a copy of the letter sent to the Bourne Board of Selectmen. If the Town of Bourne does not respond to their part in the cost sharing, $24,000 of the $148,000 will come back to the town. . To date, no bills have been received on this project.
Oak Grove Cemetery Restoration – to date $3000 has been utilized.
Woods Hole Cemetery Restoration - Work to be completed by November 10th. Jennifer Gaines wrote a MOU governing the grave restoration.
WGBH/WCAI Building Restoration. – they have filed with MHC. Building will be draped to remove asbestos and lead. Work expected to be completed in the Fall.

Housing Production Plan - Ralph Herbst was asked to inform the Planning Board the CPC ‘s disapproval to channeling the remaining funds for projects outside the scope of the original article. The Board of Selectmen will be informed of the Planning Board’s vote to accept the state’s handbook for 40B design review guidelines in lieu of developing its own. The Board of Selectmen will be asked to vote on returning the remaining funds to the Community Housing Reserve Fund.

Staff Report:
Deborah Converse reported there were no bills to process.
Peter Clark and Peter Kroll presented themselves to the Board of Selectmen Monday evening for reappointment to the Community Preservation Committee.
Peter Clark subsequently received a letter he can be sworn in anytime until July 1st.

Meeting Minutes:
On the motion of Patti Haney/Ken Buckland, the committee VOTED: approval of the May 12, 2011 minutes with changes.

Elections:
Chair Barbara Schneider advised the procedures for the election of officers were sent out. Nominations are stipulated in the CPC’s guidelines

On the nomination for chair, Patti Haney proposed Peter Clark. Peter Clark stated he would accept.
Sandra Cuny nominated Barbara Schneider for chair. Barbara Schneider declined.
At this point, Ralph Herbst asked for clarification. He stated the procedures have been misinterpreted.
Following discussion, Chair Barbara Schneider advised that Patti Haney and Ralph Herbst volunteered for Vice-Chair .

There being no further nominations, Peter Clark was elected chair. As the new Chair, Peter Clark thanked Barbara Schneider for her work as chair.
He asked for nominations for Vice-Chair. Barbara Schneider nominated Patti Haney.
Sandy Cuny nominated Ralph Herbst. There being no other nominations for Vice-Chair, Chair Peter Clark called for a vote. With five votes for Patti Haney and one vote for Ralph Herbst, Patti Haney was elected Vice-Chair.

Barbara Schneider nominated Ken Buckland for Clerk. There being no other nominations for Clerk, Chair Peter Clark called for a vote and Ken Buckland was elected Clerk unanimously.

Requests For Future Agenda Items and Summer Agenda:
Ken Buckland inquired about the status of sub-committees, if any. He was advised there were none in existence. He was advised the committee has Melissa Freitag as liaison from the Board of Selectmen and Dan Shearer from the Finance Committee.

Public Comment: none

There being no further business, the meeting adjourned at 10:00 PM to meet again on Thursday, June 9, 2011 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JUNE 9, 2011

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Heidi Walz; Sandy Cuny; Ralph Herbst; Ken Buckland.
Community Preservation Planner Deborah Converse..
Absent Maurie Harlow-Hawkes.

PUBLIC COMMENT: Chair Peter Clark acknowledged Barbara Schneider’s dedication as chair of the committee for the past three years.

REVIEW OF SPRING BARS ROAD PROJECT:
Consultant Karen Sunnarborg appeared before the committee to hear their list of goals for guiding the development of the RFP process. The discussion focused on target income levels; the regulatory process (40B/LIP; infrastructure issues i.e. driveways, curb cuts; the conveyance process with the developer; energy efficiency. The committee wants to include a management plan for the housing portion. Ms.Sunnarborg felt a project of this size would cost $7 M. The proposed development might require financing utilizing tax credits.

By July 14th the Affordable Housing Sub-Committee will provide visual preferences to coincide with the surrounding neighborhood and create a “community feel”. By July 23rd, they will provide possible suggestions for RFP’s.
Barbara Schneider offered to invite her son to address LEED certified energy saving measures. He is a LEED/Passive Certifier in Vermont.

Karen Sunnarborg thanked the committee for their thoughtful input and she is expected to appear before the committee on June 23rd.

Nate Weeks of GHD provided dates for the survey, design and permitting processes with Mass Highway and Mass DEP . Barbara Schneider suggested the committee escalate Mr. Weeks’ schedule. The warrant for town meeting closes on September 2nd and there may be the need to submit articles not previously planned for. 

Regarding the public comment for this project, Resident Ginger Rabesa stated she has heard comments from people who would qualify in the upper levels for housing, that they would not consider living in housing that would include lower level rentals.

DISCUSSION OF AFFORDABLE HOUSING FUND APPLICATION:
Patti Haney reported that Falmouth Housing Authority Director Tom Lacey approved of the housing development guidelines and process. The Affordable Housing Committee was in favor of buying deed restrictions. Units over the 25% minimum will be subsidized. Ann Saganac of the Housing Trust did not favor rentals.
 

 

On the motion of Ken Buckland/Patti Haney, the committee VOTED: that town and/or non-profit developers may be eligible for pre-development funding if a site suitability letter has been received from a state subsidizing agency.

On the motion of Barbara Schneider/Heidi Walz, the committee VOTED: that projects shall exceed the 25% affordable housing limit.

Chair Peter Clark will seek a meeting to present the guidelines to the Board of Selectmen.

INITIAL REVIEW OF PROPOSALS:
Heidi Walz; Patti Haney and Deborah Converse met to provide a preliminary review of the project proposals for November 2011 Town Meeting. Their mission was to recommend to the full committee their opinion as to whether or not the project is eligible; is the proposal complete or does it need clarification.

l. Bridge Loan (100,000) for Forest Cove Condominium 40B Affordable Housing Project by Abby Real Estate Development, LLC.
Committee VOTED: to refer proposal to the Affordable Housing Sub-Committee for determination of eligibility under the Affordable Housing Fund and increasing the 25% affordable housing limit.
Review Team: Community Housing Subcommittee

2. Habitat for Humanity ($80,000) two-family structure at 55 Glenwood Avenue.
On the motion of Heidi Walz; Barbara Schneider, the committee VOTED: project is eligible under Community Housing Category provided proof of site control is submitted by July 23rd.
Review Team: Ken Buckland/Barbara Schneider
Interview: June 23rd

3. Woods Hole Public Library (28,500) for Restoration of Slate Roof
On the motion of Ralph Herbst/Peter Kroll, the committee VOTED: project is eligible under Historic Preservation Category with proviso that updated estimate for slate be provided along with more quotes.
Review Team: Heidi Walz/Ken Buckland
Interview: June 23rd

4. Waquoit Congregational Church (203,000) for restoration of building’s exterior.
On the motion of Patti Haney/Ken Buckland, the committee VOTED: project is eligible under the Historic Preservation Category.
Review Team: Peter Kroll/Patti Haney
Interview: July 14th

5. Falmouth Public Library ($203,894) for historical document restoration.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: project is eligible under the Historic Preservation Category. Public benefit to be established.

Review Team: Peter Clark/Heidi Walz
Interview: June 23rd

St. Barnabas Memorial Church ($12,500) for replacement of 5 exterior doors.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: project is eligible under the Historic Preservation Category. Clarification of estimate will be required.
Review Team: Heidi Walz/Sandy Cuny
Interview: July 14th

6. John Wesley Methodist Church ($2,350) for repair of marble gravestones.
Mr. Robert Dinsmore requested an extension of time from the June 3rd deadline to properly file the application. He needed the additional time to finalize a decision on the product to be used for the cleaning.

Barbara Schneider expressed her concern that an extension should only be granted if the request was urgent. On the motion of Barbara Schneider/Sandy Cuny, the committee VOTED: 3-4 with one abstention to deem the project ineligible for this round. 
A discussion ensued on the merits of the urgency and extension. Patti Haney/Heidi Walz’s motion to deem it eligible carried by a vote of 5-3 with the stipulation the church provide a more detailed sense of urgency.

Review Team: Ralph Herbst
Interview: July 14th

7. 300 Committee ($700,000) toward purchase of property to be known as Teaticket Park.
On the motion of Patti Haney/Ralph Herbst, the committee VOTED: project is eligible under the Open Space/Recreation Category. Committee requesting clarification on park grant process and timing.
Review Team: Peter Kroll/Patti Haney
Interview: July 14th

8. Skatepark ($300,000) .
On the motion of Barbara Schneider/Patti Haney, the committee VOTED: to deem this project ineligible based on the interpretation in the Community Preservation Act. The Coalition reports that legislation has been filed which would amend the Act to allow communities to rehabilitate existing recreational assets.

Historic Preservation Consultant Bid:
On the motion of Heidi Walz/Barbara Schneider, the committee VOTED: unanimously to secure the services of Historic Preservation consultant, Eric Dray, the only applicant, for $90.00 per hour.

Heidi Walz asked the chair to consider having the consultant review the Woods Hole Public Library; St. Barnabas Congregational Church and Waquoit Congregational Church projects.

Committee Structure:
Chair Peter Clark submitted a two-page memo outlining work processes for the next year and asked for comments. Members were asked to rank order their preference for serving on the committees based on their interests and skills.
On the motion of Barbara Schneider/Patti Haney, the committee VOTED: 7-0 with 1 abstention to accept the proposed structure for the committee’s work- load sharing.

Financial Review:
Chair Peter Clark reported that Deborah Converse is creating a record of the last ten rounds of CPA projects. He stated there will be a document ready the end of June that will change the net picture.

Staff Report:
Deborah Converse reported the Falmouth Public Library project is closed out. A bill for the windows is expected. The School Administration Building project is a close out as well.

Deborah submitted the following bill for payment:

Oak Grove Cemetery - $5,378.00 for labor and materials.
On the motion of Patti Haney, Ralph Herbst, the committee VOTED: approval for payment.

Meeting Minutes: 
On the motion of Peter Kroll/Patti Haney, the minutes of May 26, 2011 were approved with changes. Heidi Walz abstained.

There being no further business, the meeting adjourned at 10:00 PM to meet again on Thursday, June 23, 2011 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JULY 14, 2011

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland;; Heidi Walz; Sandy Cuny; Barbara Schneider; Peter Kroll;; Community Preservation Planner Deborah Converse
Absent: Ralph Herbst; Maurie Harlow-Hawkes

PUBLIC COMMENT: None

ACT ON SPRING BARS ROAD PROJECT:
Peter Schneider, a green certifier based in Vermont, addressed the committee using a slide show about “green” alternatives. He talked about three in particular: (1) Passive House; (2) National Green Building Standard; and (3) LEED for homes (Energy Star).
Peter advised the RFP should be kept simple, but stated Passive House is the preferred alternative. LEED, though costly, can be a guide.
In reply to a question from Patti Haney about modular homes, Mr. Schneider replied they are built at the factory within 4-6 weeks; are constructed weather-tight, and cost effective. 

Chair Peter Clark reported the committee has received the first draft report from consultant Karen Sunnarborg. He asked committee’s recommendation as to whether or not the report can be considered the end of her project. This would conserve monies to spend on consultant help relative to a Charette or Passive House standards. The committee also discussed the timing for the public outreach segment and the open space design issue. It was decided the housing subcommittee, by the next meeting, would provide a clearer order of events.

The committee reviewed the Memorandum of Understanding (MOU) for the development of the Spring Bars Road property. There were no questions. Barbara Schneider asked that a copy of the MOU be sent to Selectman Kevin Murphy.

There was no public comment on the Spring Bars Road project.

PROJECT INTERVIEWS:
Habitat for Humanity:
Vicki Goldsmith appeared before the committee to advise they have signed a Purchase and Sales Agreement. They are applying for a LIP application for a comprehensive 40B permit. The two-family home, located at 55 Glenwood Street, will be utilizing LEED gold standards without the certification. Each unit will be 5250 sq. feet. The cost for Habitat’s share to build the three bedroom house and utilizing volunteer help amounts to $60-70,000. Donated services amounts to about $10,000 . Neighbors have been positive about the project, They did request hedging to separate the lot.

Patti Haney noted the project could have been eligible for the Development Fund. 

St. Barnabas Church: 
Mr. Wilson H. Smith, in an email to the committee, advised he could not attend the meeting, but offered his reasons for not seeking bids for the restoration of five doors. They would like to continue retention of the services of Arthur Hampton of Hampton and Blake, who restored their west door for half the money of the lowest bidder. He is offering to restore five doors for $12,500.
On the motion of Peter Kroll/Barbara Schneider, the committee VOTED: to waive the requirement of three bids and accept the dollar value of the proposal. The committee requested the paper work from the old bids and requested that Eric Dray look at the west door which has been done and is the model for the others.

John Wesley United Methodist Church:
Mr. Robertson Dinsmore, Chairman of the Cemetery Committee, appeared before the committee. 
Following discussion, on the motion of Patti Haney/Barbara Schneider, the committee VOTED: to consider the project for the November 2011 round.

Waquoit Congregational Church:
Reverend Nell Fields, along with architect Jim Hadley and Vice-Moderator Fred Detschel appeared before the committee to explain why they are not pursuing grant funding with the MPPF. They were runner- up in their last effort for a matching grant. Their grant applications apply to the interior and the church did not want a restriction for the sound and audio system they propose.
Barbara Schneider urged them to pursue other funding sources inaddition to the church’s $25,000 commitment.
Reverend Fields pointed out that she has seen an increase in new parishioners. They continue to provide a public benefit with their historic tours, farmers market and providing a meeting place for the AA.

300 Committee:

300 Committee Administrator Jessica Erickson and Teaticket Civic Association President Paul Affsa appeared before the committee. They provided a timeline for the P&S, Conservation Restriction and the PARC grant application for $500,000 The Board of Selectmen voted the plan and application. They are the applicant. The grant stipulates $1 million has to come from the town. The town has agreed to carry the $1 million. 
Barbara Schneider requested the Finance Subcommittee meet with Town Accountant Mary Alwardt to determine if the money is available until late 2012. Chair Peter Clark asked Deborah Converse to initiate the preliminary conversation with Mary Alwardt before the subcommittee meeting.

Jessica Erickson stated the award results will be known in October, but she also was clear that the money could not be paid to the town until the existing structure has been
removed. Selectmen had wished the housing to remain, but that idea could not be implementted

Paul Affsa informed the committee, the Teaticket Civic Association, will assume responsibility for maintenance. The abutting Teaticket School students will be able to

avail themselves of the park and wetland learning experience. The association will work hand-in-hand with the Teaticket School PTO to develop the two entrances. The water feed for Little Pond will produce a better water quality as a benefit of the creation of the park. The Teaticket Park Steering Committee will undertake a 3-year fund raising program. 

Letters of recommendation for the park were submitted. The Falmouth Recreation Committee asked consideration be given to keep the existing mini golf putting course on the site by incorporating it into the park plan.

REVIEW AND ACT ON UPDATES FROM CURRENT PROJECTS:
On the motion of Peter Kroll/Barbara Schneider the committee VOTED: to move the remaining funds from the historic preservation of the l901 windows at the Falmouth Public Library to the Historic Preservation Reserve Fund.

ACT ON SUBCOMMITTEE RESPONSIBILITIES:
Chair Peter Clark prepared a working process for the 2011-2012 year. The committee will be organized into six specific subcommittees and are set up to best meet members’ interests, with chair to be selected by the chair. All minutes of a subcommittee must be sent to the full committee. With no objections, the process was accepted.

RECEIVE AND ACT ON REPORTS FROM SUBCOMMITTEES:
Community Housing Subcommittee:
Deborah Converse reported she asked Town Counsel Frank Duffy to review the process for structuring the loans from the FAHF. The committee requested that Deborah ask Mr. Duffy to provide a deadline by the July 28th CPC meeting to allow the committee to commence loaning money. 

Finance Committee:
Chair of the Finance Subcommittee, Peter Clark, issued an agenda his group will discuss in time for the August 11th CPC meeting. Topics will include “carry over” and surcharge balance sheets.

STAFF REPORT:
On the motion of Patti Haney/Ken Buckland, the committee VOTED: to approve the following bills for payment:

Karen Sunnaborg – Spring Bars Road Housing Consultant - $2800.
Church of the Messiah – Materials - $1,867.10
 

GHD – sewer design – Spring Bars Road Project - $6,992
JK Scanlon – Falmouth Library - $1200.

Deborah Converse reported the balance in the Administrative Budget is $60,978.

On the motion of Patti Haney/Ken Buckland, the committee VOTED: to authorize Chair Peter Clark to sign the administrative bills on behalf of the committee.

Reports on two preliminary meetings with Town Engineering (June 27th and the SBR Sewer line legal issues (July 11th) were provided members.

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the minutes of the June 23, 2011 meeting were approved with changes.

There being no further business, the meeting adjourned at 10:40 PM to meet again on THURSDAY, JULY 28, 2011 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JULY 28, 2011

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Heidi Walz; Peter Kroll; Ralph Herbst; Sandy CUNY; Barbara Schneider; Community Preservation Planner Deborah Converse
Absent: Maurie Harlow-Hawkes

Chair Peter Clark called the meeting to order at 7:05 PM in the School Administration Building.

PUBLIC COMMENT: None

DISCUSS AND ACT ON SPRING BARS ROAD PROJECT:
Chair Peter Clark announced the CPC will be on the Board of Selectmen’s August 22nd agenda to provide an update on the SBR project.
Ralph Herbst stated that the Planning Board will also be part of the BOS’s agenda that evening. At the behest of Heather Harper, she wants a discussion of the surrounding area including the former auto dealership on Worcester Court. Prior to the BOS meeting, Ralph and fellow member Pat Kerfoot will be meeting with BOS chair Mary “Pat” Flynn.

In the matter of Housing Consultant Karen Sunnarborg’s status, Deborah Converse advised that since she has sent an invoice for her work to date and has produced a draft RFP, her contract can be amended and the committee can terminate the contract with her approval. Chair Peter Clark asked for members’ approval to write to the Massachusetts Housing Partnership requesting their technical assistance to continue with the RFP process.

Following discussion, on the motion of Ken Buckland/Peter Kroll, the committee VOTED: to authorize the chair to write a letter to MAP asking for their assistance, once the contract with Karen Sunnarborg is terminated.

The committee discussed the prioritization of tasks for the SBR Request for Proposal as proposed by the Community Housing Subcommittee.
One of the tasks concerned the sewer line, which Barbara Schneider stated is a task to be assigned to the Spring Bars Road Subcommittee. She requested this matter be scheduled for August 25th when Sterns and Wheler will make their presentation concerning the design costs and what language will be needed for an article for the November Town meeting. The pump station will be the developer’s responsibility.

At the August 11th meeting, Chair Peter Clark will discuss the statement that will be presented to the BOS on the status of the RFP for Spring Bars Road.

The community outreach process will be presented by Ken Buckland at the August 11th meeting of the CPC. 

Barbara Schneider asked for a full-committee discussion on the two development parcels. 

There was no public comment on the Spring Bars Road Project.

REVIEW PRELIMINARY UPDATED FINANCIALS:
The committee reviewed the CPC surcharge and non-surcharge balances available for expenditure.
CONDUCT PROJECT FOLLOW-UP INTERVIEWS:

Falmouth Public Library Document Restoration Project: Falmouth Public Library Director, Leslie Morrissey, submitted her priorities for the Document and Digitization for committee review. She asked the committee’s consideration for the $60,050 request for the searchable data. 

Ralph Herbst expressed his concern for the $5400 yearly fee to maintain the data base.
Deborah Converse replied the Library will include this fee in their Operating Budget.

Following discussion, on the motion of Ralph Herbst/Peter Kroll, the committee VOTED: 7-1 to include the monies for the searchable data base as part of the Falmouth Library Document Restoration Project application.

Waquoit Congregational Church Exterior Restoration: The committee reviewed the comments posed to Preservation Consultant Eric Dray for his analysis of the church’s application.

Heidi Walz urged the committee to retain Eric Dray for this project because the Church’s recommendations do not corroborate the Secretary of Interior standards, nor do their construction estimates address restoration. The proposals by the two contractors reveal they have no preservation experience. 

Barbara Schneider felt the committee should have given the Church time to correct the application. She recommended the committee allow them time to work on the application and come back with a proposal for consideration at the April Town Meeting.

Following discussion, on the motion of Heidi Walz/Ralph Herbst, the committee VOTED: to table the matter. Deborah Converse will express committee’s support but suggest they continue to work on this application for submittal at the April Special Town Meeting. The committee stressed they would be available for assistance at any time, if so needed.

REVIEW PROJECTS AND MAKE PRELIMINARY DECISIONS;

Falmouth Public Library Document Restoration: On the motion of Ralph Herbst/Peter Kroll, the committee VOTED: to fund the project for $203,894.

St. Barnabas Door Restoration Project: On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to fund the project for $12,500.

Habitat for Humanity Duplex: On the motion of Patti Haney, Heidi Walz, the committee VOTED: unanimously to fund the project for $80,000.

John Wesley Methodist Church Marble Gravestone Restoration: On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to fund the project for $4,620.

300 Committee/Teaticket Park: On the motion of Patti Haney/Peter Kroll, the committee VOTED: unanimously to fund the project for $700,000.

Woods Hole Library Roof: On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to fund the project for $28,500.

HEAR AND ACT ON UPDATES FROM CURRENT PROJECT:
On the motion of Patti Haney, Heidi Walz, the committee VOTED: to close out the Locustfield Road project and return $954.00 to the Undesignated Fund balance.

In the matter of the WCAI project, Deborah Converse and Heidi Walz reported on their visit. The project is moving along satisfactorily.

In the matter of the VFW/Schoolhouse Green Apartments, Heidi Walz reported on her conversation with Bob Murray and found the project to be moving satisfactorily.

REPORT ON SUBCOMMITTEE MATTERS:
Deborah Converse, speaking for the Community Housing Subcommittee, advised that Acting Town Administrator Heather Harper asked Town Planner Brian Currie to review the language of the Falmouth Affordable Housing Trust legislation to verify the Board of Selectmen is covered for fiduciary responsibility. There is a meeting scheduled on Tuesday at 10:00 AM. Chair Peter Clark will meet with Heather Harper to cite the success of the CPC for their continued affirmation for affordable housing and state the process has been reviewed by Town Counsel Frank Duffy.

On the motion of Barbara Schneider/Ralph Herbst, the committee VOTED: unanimously to give their support to the subcommittee to proceed with the Falmouth Affordable Housing Fund process provided any changes proposed by the town planner are insignificant.

The Finance Subcommittee meetings will be held at 7:30 AM to accommodate the members’ schedules.

MEETING SCHEDULE CHANGES:
Chair Peter Clark discussed the meeting schedule to prepare for the November 7th town meeting. The warrant closes September 2nd. He set August 25th to finalize language and Letters of Agreement (LOA). 

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the minutes of the July 14, 2011 meeting were approved with changes. Ralph Herbst abstained.

There being no further business, the meeting adjourned at 9:30 PM to meet again on THURSDAY, AUGUST 11, 2011 AT 7:00 P.M. IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
AUGUST 11, 2011

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Ralph Herbst; Sandy Cuny; Peter Kroll; Barbara Schneider; Community Preservation Planner Deborah Converse.
Absent: Heidi Walz; Maurie Harlow Hawkes

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: none

DISCUSS AND ACT ON SPRING BARS ROAD PROJECT:
Deborah Converse reported the housing consultant contract with Karen Sunnarborg is closed, and Peter Clark will formally request the MHP’s assistance to draft the RFP.

Ken Buckland distributed a draft process for the Spring Bars Road Public Outreach. Following discussion and having reached no consensus, the subcommittee was asked to redefine the process.

During the public comment period, Architect Andrew Borgese stated the design Charette was a good idea. He was in favor of opening it up to a design competition to solicit open-ended options – only after the committee settled on project limitations and parameters i.e. zoning and height issues. He suggested language that is measurable. He stated the federal government is mandating “HERS” (Home Energy Rated System). 

Resident Ginger Rabesa stated that in past meetings, she thought she understood the SBR housing portion would not look like 704 Main Street or the Schoolhouse Green housing project in Teaticket. She also questioned the affect the housing will create at the Teaticket School.

REVIEW UPDATED FINANCIALS:
Members reviewed the proposed spending and balances in the Open Space, Community Housing, Historical Preservation and Administrative categories, or FY’12. 

CONDUCT PROJECT FOLLOW-UP INTERVIEW:
Messrs. Frederick W. Dinsmore and James Hadley appeared before the committee representing the Waquoit Congregational Church. They explained the figures provided by the church were a worst-case scenario and Mr. Hadley only did a cursory overview of the problem. Mr. Dinsmore regretted they did not have the benefit of Eric Dray’s comments. His points of view would have been most helpful. Mr. Hadley stated he has to determine the amount of deterioration via probe testing to get a defined cost estimate.

Following discussion, on the motion of Patti Haney/Barbara Schneider, the committee VOTED: unanimously to allow the Waquoit Congregational Church ten days to provide

Updated estimates with the understanding the committee will table the request for the present in order to allow the church to provide a clearer set of goals and pricing documents.

PUBLIC HEARING RE: RECOMMENDATIONS FOR NOVEMBER 2011 CPA FUNDING: There were no public comments.

VOTE TO SUBMIT ARTICLES FOR NOVEMBER 2011 TOWN MEETING WARRANT AND ESTABLISH TERMS & CONDITIONS FOR LETTERS OF AGREEMENT:

§ Habitat for Humanity ($80,000)
On the motion of Patti Haney/Barbara Schneider, the committee VOTED: unanimously to recommend funding $80,000 from estimated receipts in the Community Housing category.
The Letter of Agreement (LOA) will require erection of sign acknowledging CPA funding. Housing will remain affordable in perpetuity and a copy of the Comprehensive permit will be filed with the Registry of Deeds.

§ Woods Hole Library Tile Roof ($28,500)
On the motion of Patti Haney/Barbara Schneider, the committee VOTED: unanimously to recommend funding $28,500 from estimated receipts in the Historical Preservation category.
The Letter of Agreement (LOA) will require a sign or plaque on site and work shall be done in according the Secretary of Interior’s standards.

§ Falmouth Public Library Document Restoration ($203,894)
Barbara Schneider stated the committee has given the library a lot of money and they have not attempted to secure other funding. 

A motion of Barbara Schneider/Sandy Cuny, to fund $162,489 for Items 1 and 2 failed to pass by a vote of 3-4.

Following discussion, on the motion of Patti Haney/Ralph Herbst, the committee VOTED: 4-3 to recommend funding $203,894 from estimated receipts in the Historic Preservation category.

The Letter of Agreement (LOA) shall state that CPA funding be listed in the credits. Only documents 50 years or older will be preserved.

§ St. Barnabas Restoration of 5 Exterior Doors ($12,500)
On the motion of Patti Haney/Sandy Cuny, the committee VOTED: unanimously to recommend funding $12,500 from estimated receipts in the Historic Preservation category.

The LOA will require an appropriate CPA acknowledgement.

§ John Wesley United Methodist Church Marble Gravestones ($4,620)
On the motion of Barbara Schneider/Peter Kroll, the commitee VOTED: unanimously to recommend funding $4,620 from estimated receipts in the Historic Preservation category.
Before the Letter of Agreement, (LOA) is finalized, Barbara Schneider will check on the signage. She thought signage was already in place.

§ Teaticket Park ($700,000)
On the motion of Patti Haney/Peter Kroll, the committee VOTED: unanimously to recommend funding $700,000 from the undesignated fund balance in the Open Space category.

In the Letter of Agreement (LOA) the funding vote is contingent upon the receipt of a $500,000 PARC grant to be awarded in October. A sign or plaque will be erected acknowledging CPA funding. The CPC must be kept up- to- date on the removal of the existing home on the premises.

300 Committee Administrator Jessica Erickson advised they are considering a kiosk to tell the story of Teaticket.

§ Waquoit Congregational Church
See vote of committee in the item under Project Follow-Up Interview.

HEAR & ACT ON UPDATES FROM CURRENT PROJECTS:
Ralph Herbst reported on the Oak Grove Cemetery Project. He advised the weather has stalled completion but work will be finished shortly.

Peter Clark, reporting on the Schoolhouse Green Housing Project in Teaticket in the absence of Heidi Walz, stated the Historic Preservation subcommittee will be determining if the work is being done according to the Letter of Agreement (LOA). 

REPORT ON UPCOMING MEETING WITH BOARD OF SELECTMEN:
Chair Peter Clark advised there has been no communication from the Board of Selectmen regarding the joint meeting with the CPA on the Spring Bars Road Project.
Ralph Herbst, who also serves as chair of the Planning Board, stated the meeting with the Selectmen/Planning Board will focus on a consultant’s presentation concerning wind turbine issues. If there is time, they will discuss the Spring Bars Road Project and land use issues. The meeting starts at 6:30 and the CPC would not be heard until 8:00 PM. if they are invited. The meeting is expected to terminate at 8:30 PM. The selection of a town manager might also be on the agenda. The BOS will then hold their own regular meeting.

Deborah Converse was asked to clarify what role, if any, the CPC will have that evening other than being spectators. She was asked to continue to seek a meeting with the Board of Selectmen at a later date.

ACT ON REPORT ON SUBCOMMITTEE MATTERS:
Community Housing Subcommittee:
Patti Haney and Peter Clark reported on their meeting with Town Accountant Mary Ellen Alwardt/ Town Planner Brian Currie and Acting Town Manager Heather Harper concerning the Falmouth Affordable Housing Fund document. Patti Haney advised the BOS was presented the document and they voted the concept and were eager to see it move forward. The department heads made minor changes and the CPC will await the draft with the new language changes.

Finance Subcommittee:
Barbara Schneider, reporting for the subcommittee, said they discussed the need for a change of language for the April 2011 Town Meeting Article 12 - Operating Budget. The allocation of $2,384.954 should be split between $500,000 from the undesignated fund balance and the remaining $1,884.954 from estimated receipts. 

Spring Bars Road Subcommittee:
Barbara Schneider reminded members Sterns and Wheler will make a presentation at the August 25th meeting on the sewering needs for Spring Bars Road.

Procedures Subcommittee:
Ralph Herbst offered his “did you know” comments on committee operations. He reminded the CPC that the town passed a supplemental by-law to the state legislation. One part deals with Community Housing and the reuse of existing buildings . Also, the CPC may make recommendations to Town Meeting for funding for future specific purposes that are consistent with the Community Preservation Act ( e.g. The Falmouth Affordable Housing Fund). 

STAFF REPORT:
Payment of Bills:
Church of the Messiah - $8,405.58
WGBH/WCAI - $6,557
Nye Park Picnic Tables - $174.00 – payable to Falmouth DPW Committee VOTED: to approve payments.

MEETING MINUTES: 
The minutes of July 28, 2011 meeting were tabled.

There being no further business, the committee adjourned at 9:30 PM to meet again on THURSDAY, AUGUST 25, 2011 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
AUGUST 25, 2011

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Peter Kroll; Heidi Walz; Sandy Cuny; Ralph Herbst; Barbara Schneider; Community Preservation Planner Deborah Converse.
Absent: Maurie Harlow-Hawkes

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building. 
He announced he will have to leave at break time. Patti Haney will assume chair duties. He also advised that Tuesday, September 27th at 10:30 AM ceremonies to honor the recipients of the Robert Kuehn Award will be held at the State House. Former chair of the CPC, Barbara Schneider, will be an honoree. It is 10th anniversary of the CPA. 

PUBLIC COMMENT; None

DISCUSS & ACT ON SPRING BARS ROAD PROJECT:
Wastewater Superintendent Jerry Potamis and Nate Weeks, representing GHD of Hyannis, appeared before the committee to provide members with an overview for design services for the sewer extension for the Spring Bars Road project. He advised the gravity man hole will be sited at Spring Bars Road and Worcester Court. It is being designed to allow connections to the gravity portion. There are no restrictions for flow capacity and properties on Worcester Court could connect. An abutter within 100 feet of the pipe would be allowed to connect. Mr. Weeks submitted a project cost of $420,000. A pump station and piping would be an additional cost of up to $100,000

Regarding the process for community input, Ken Buckland, speaking for the subcommittee, stated the Mass Housing Partnership (MHP) will be a great resource for technical advice on next steps and providing the standards for setting the criteria for performance. It will be the basis for the formal public discussion. Peter Clark stated he would prefer the public process to occur before town meeting.

Patti Haney advised members a representative from MHP will be addressing the subcommittee next week to be followed by an appearance at the next meeting.

Patti Haney and Barbara Schneider reported on their appearance last week at the joint meeting of the Board of Selectmen/Planning Department. Both agreed the meeting was positive. Acting Town Manager Heather Harper informed members the Spring Bars Road project is on target. She mentioned about planning for life 30 years from now and spoke to a land use plan of the surrounding Spring Bars Road. 

Deborah Converse distributed a “score card or timeline” for SBR. Following discussion, Deborah was asked to revise the format and extend the dates for further decisions.

There was no public comment. 

CONDUCT PROJECT FOLLOW-UP:
Members reviewed the Condition Assessment, scope, and cost for siding, window repair, chimney replacement, and site work submitted by Hadley Crow Studio on behalf of the Waquoit Congregational Church amounting to $13,210.
Heidi Walz stated the proposed $5060 for paint tests was not warranted as was the cost for brick assessment. The chimney cannot be considered for restoration to bring it back to a time period when it was historically significant.

Following discussion, on the motion of Barbara Schneider/Ken Buckland, the committee VOTED: unanimously to approve funding the project for $5500 from the Historic Resources category.

VOTE TO SUBMIT ARTICLES FOR NOVEMBER 2011 TOWN MEETING WARRANT:
• Habitat for Humanity - $80,000 – 
On the motion Ralph Herbst/Heidi Walz, the committee VOTED: to approve the article as worded.

• Woods Hole Library Tile Roof - $28,000
On the motion of Barbara Schneider/Heidi Walz, the committee VOTED: unanimously to approve the article as worded.

• Falmouth Public Library Document Restoration - $203,894
On the motion of Ken Buckland/Heidi Walz, the committee VOTED: unanimously to approve the article as worded.

• St. Barnabas Church Exterior Doors (5) - $12,500
On the motion of Peter Kroll/Heidi Walz, the committee VOTED: unanimously to approve the article as worded.

• John Wesley United Methodist Church Repair of Marble Gravestones - $4,620
On the motion of Heidi Walz/Barbara Schneider, the committee VOTED: unanimously to approve the article as worded.

• Teaticket Park - $700,000
On the motion of Peter Kroll/Heidi Walz, the committee VOTED: unanimously to approve the article as worded.

• Change in Budget Language.
On the motion of Barbara Schneider, Heidi Walz, the committee VOTED: unanimously to approve the article as worded.

• Waquoit Congregation Church Exterior Restoration - $5500

On the motion of Barbara Schneider/Heidi Walz, the committee VOTED: unanimously to approve an article as follows: “To see if the town will vote to appropriate a sum of money from the Community Preservation Fund to be made available for the purpose of conducting condition assessment, scope and cost of the historic restoration project of the building exterior.”

• Spring Bars Road Sewer Project
Barbara Schneider, speaking for the SBR subcommittee, advised an article on sewering the project should not be advanced for November Town Meeting. If the committee so desires, the project should be considered for the Special Town Meeting.

HEAR AND ACT ON UPDATES FROM CURRENT PROJECTS:
Schoolhouse Green Housing Project:
Barbara Schneider had wanted to raise a philosophical discussion on the windows for the former schoolhouse portion of the housing project with the Historic Resources subcommittee.
In Heidi Walz’s absence, Vice-Chair Patti Haney met with Robert Murray of the Falmouth Housing Corporation to state the committee’s preference for wood windows and replication of the roof... Mr. Murray stated he only proposed vinyl because the wood windows require a 5-week lead time.

Habitat for Humanity:
Deborah Converse advised members that Vicky Goldsmith of Habitat for Humanity called to state the two affordable homes at 55 Glenwood Drive will not be LEED Certified, but will be built according to Gold LEED standards.

RECEIVE AND ACT ON REPORT ON SUBCOMMITTEE MATTERS:
• Community Housing Subcommittee re: FAHF
Patti Haney advised that Town Planner Brian Currie suggested minor changes to the Falmouth Affordable Housing Fund Guidelines. There was a discussion on requiring deed restrictions in perpetuity. Other communities have not required it. Barbara Schneider asked members to support the language in the Community Preservation Act. 
On the motion of Peter Kroll/Heidi Walz, the committee VOTED: to continue to require Deed Restrictions in perpetuity involving funds expended from the Community Housing fund category.

On the motion of Heidi Walz/Peter Kroll, the committee VOTED: to approve the Falmouth Affordable Housing Fund Guidelines concept and incorporate only typographical changes and word smithing.

Procedures Subcommittee: Did you know? Committee Operations:
With two members absent, Ralph Herbst asked to table his report and reserve the right to speak at the next meeting.

Spring Bars Road Subcommittee:
Barbara Schneider advised the subcommittee will be requesting a discussion on utilities at a future meeting.

STAFF REPORT:
Payment of Bills:
Karen Sunnarborg - $1200 – final payment

Deborah Converse reported on her walk of the proposed Teaticket Park with Melissa Cryon, Department of Conservation Services, 300 Committee and members of the Teaticket Civic Association.

Patti Haney reported that Robert Murray of the Falmouth Housing Corporation has offered to provide a tour of the Schoolhouse Green Housing Project at the committee’s convenience.

MEETING MINUTES:
On the motion of Heidi Walz/Peter Kroll, the committee VOTED: to approve the minutes of July 28, 2011.

On the motion of Ralph Herbst/Barbara Schneider, the committee VOTED: with one abstention to approve the minutes of August 11, 2011.

There being no further business, the meeting adjourned at 9:20 PM to meet again on THURSDAY, SEPTEMBER 8, 2011 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

Community Preservation Minutes for: 08-25-2011
Those present: Patti Haney, Ken Buckland, Peter Kroll, Deb Converse
Public: Michael Galasso

Agenda:
FAHF document—Several edits were added to the existing document. Brian Currie is editing for consistency and will give those to Deb. Some of Heather’s comments were added . The prime thing that applicants will need to realize is that any CPC money must be deed restricted in perpetuity. If other funds are added to the FAHF with difference deed restrictions, then the Fund could be more flexible. For now, the money in the Fund is CPA money and restricted.
The Subcommittee voted to present the amended FAHF to the full CPC on Thurs., August 25 for their approval, making it clear that there may be editorial changes to the document but the intent will remain the same. If that changes, the document will be brought back to the full CPC. Once the CPC approves, the next step is to present it to the BOS.
Public comment: Michael Galasso asked about deed restrictions related to rehab programs. It appears that the deed restriction of in perpetuity
Charrette—in the discussion the subcommittee decided that the full CPC might set aside some time to do a project examination and make decisions about its priorities before we take a charrette to the public. Ken will present this at the CPC meeting.
MHP moving forward—we have gotten permission to have the services of Laura Shufelt. The plan is that she will help with the technical aspects of the project, help guide the committee through the preparation of the RFP. Ken suggested that she might be helpful in leading the group through the in-house charrette.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
SEPTEMBER 8, 2011

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Sandy Cuny; Barbara Schneider; Heidi Walz; Ralph Herbst; Peter Kroll; Community Preservation Planner Deborah Converse.
Absent: Maurie Harlow-Hawkes

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: Nancy Hayward of Precinct 5 asked if she can make public comments after each agenda item. Chair Peter Clark stated, if time permitted, he would entertain comments.

DISCUSS AND ACT ON SPRING BARS ROAD PROJECT:
Presentation by Massachusetts Housing Partnership:

Chair Peter Clark introduced Laura Shufelt, Community Assistance Manager, Massachusetts Housing Partnership.. Laura Shufelt described the MHP as a quasi state agency established by statute, but are not recipients of state funds. Their funding comes from the merger of banks or new start up banks. They make commitments. They are governed by C.30B and 149.

Following a discussion that touched on the tasks of the committee’s “score card,” Laura Shufelt agreed to provide:
• Local AMI rentals
• Estimate of current rental patterns
• Templates of management and lease vs. sale process
• Template or sample RFP

Chair Peter Clark asked Laura Shufelt if she had any thoughts on the committee process for community input. She suggested a conceptual site plan for the public to comment on and the resulting comments could be incorporated in the RFP. 
Barbara Schneider responded to Ralph Herbst’s suggestion of looking for plans that already exist by reminding the committee that it had already been encouraged to think out of the box and let developers suggest creative ways to build more environmentally-friendly and affordable housing. She also stated that when people are asked for their opinion and nothing comes of their opinions, people are angered.

Patti Haney advised members they will have to come to a consensus before scheduling a public meeting. 

Virginia Rabesa of Teaticket suggested the committee first narrow down their selections to three designs and then seek input from the public.

DISCUSS AND DECIDE ON LETTERS OF AGREEMENT FOR PROJECTS:
Falmouth Public Library:
On the motion of Patti Haney/Peter Kroll, the committee VOTED: to strike the wording in Special Condition #1. The planner will deliberate with the library trustees on a mutual agreement to acknowledge that the project was made possible through CPA funding.
A further Special Condition was voted that all documents must be 50 years or older.

John Wesley United Methodist Church:
On the motion of Patti Haney/Peter Kroll, the committee VOTED: to delete the reference for appropriate signage under the Special Conditions.

St. Barnabas Church:
On the motion of Barbara Schneider/Ralph Herbst, the committee VOTED: to strike the wording referencing appropriate signage. The planner will work with the Church to mutually agree on an acknowledgement that the project was made possible through CPA funding.

The Secretary of the Interior’s standards for historic preservation shall be adhered to.

Habitat for Humanity:
On the motion of Ralph Herbst/Peter Kroll, the committee VOTED: approval of the three Special Conditions. 

Teaticket Park:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the Special Conditions.
Woods Hole Library:
On the motion of Peter Kroll/Barbara Schneider, the committee VOTED: to change the word “tile” to “slate” in Special Condition #1 and delete Special Condition #2 and 3.

Waquoit Congregational Church:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to advise the Church of the deadline dates for consultant r43eports that will need to be met for appropriate consideration of a proposal for renovation work for either the April or November 2012 town meeting.

HEAR AND ACT ON UPDATES FROM CURRENT PROJECTS;
Oak Grove Cemetery Restoration Project: Ralph Herbst stated it is a three-year project and there is no need to report at this time.

Schoolhouse Green Housing Project: Patti Haney suggested that Deborah call Bob Murray to determine when the schoolhouse construction will be finished. The committee can make plans to arrange a site visit of the project.

RECEIVE AND ACT OF REPORT ON SUBCOMMITTEE MATTERS:
Spring Bars Road Subcommittee: Barbara Schneider advised members this is the first anniversary of Diane Thompson’s passing. She recalled the many hours and effort Diane contributed to create the housing at this site. She asked members to pause for a moment of silence to Diane Thompson.

The subcommittee met with Ray Jack, Director of the Department of Public Works, concerning the water needs of the project. The town has needs with the water main and it involves joining a 12” main. The town would love to have a 12” main coming from Maravista to Worcester Court, but would not expect the SBR project to complete that full distance.
Nate Weeks of GHD stated his firm can create a design for a $6000 fee, and that installing this line usually runs about $100 a foot.
The bowling alley has an unacceptable pipe coming from the other direction. The subcommittee will be investigating other options. The subcommittee is continuing to work with Nate Weeks on the final costs for the sewer portion. 

Procedures Subcommittee: “Did you Know?:
Ralph Herbst reported the following:
Rents and homeowners prices continue to be out of reach for many Cape Cod residents. Despite steady incomes from jobs, our community relies on families face reoccurring crises in their housing situations. According to the 2010 HUD Consolidated Plan authored by the Barnstable County HOME Consortium:
• Since 2005, low income households with housing problems has increased by 34%
• Over 4,000 Section 8 households are on a waiting list for affordable housing
• Massachusetts is one of the most expensive markets in the country and Cape Cod is10% more expensive than rest of the Commonwealth
• Wages on Cape Cod are 35% lower than the rest of the Commonwealth - $37,691 vs. $55,244 respectively

STAFF REPORT:
Payment of Bills:
On the motion of Ken Buckland/Ralph Herbst, the committee approved a payment of $64,425.06 to WGBH.

On the motion of Peter Kroll/Ken Buckland, the committee approved a payment of $667.30 for Nye Park.

On the motion of Ken Buckland/Peter Kroll, the committee approved a payment of $3,323.03 for Woods Hole Cemetery.

Ralph Herbst reminded members the Sandwich Road Fields will be dedicated at Noon on Sunday, September 11, 2011.

MEETING MINUTES:
On the motion of Ralph Herbst/Barbara Schneider, the committee VOTED: to approve the minutes of September 8, 2011 with changes.

There being no further business, the meeting adjourned at 9:30 PM to meet again on THURSDAY, SEPTEMBER 22, 2011 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

Spring Bars Road Subcommittee Meeting Minutes

October 4, 2011 8:30- 9:30 a.m. CPC Conference Room
 

Those present: Ken Buckland, Barb Schneider, Sandy Cuny, Ralph Herbst
Guests: Bill Chapman, Jennifer McKay

Discussed possibilities and potential cost savings of connecting the water main for a different place than Spring Bars Rd: (Bill Chapman)
• From Worcester Ct. would need easement over another property, would become a private main and be maintained by SBR project developer, would be an 8” pipe with 3’ wide trench, could affect water flow to residents
• Owner of easement property could charge for the easement and put other restrictions on project, SBR project would assume cost of any problems (not likely to happen but a consideration)
• Check to see if sprinklers are needed, goes into flow calculations needed from main
• One property owner has an encroachment on SBR project land, approach him about correcting that, could provide SBR an opportunity to ask about easement
• Will follow up with Frank about the legal issue of encroachment onto SBR property, members will walk Worcester Court to examine possibilities
If from Spring Bars Rd.:
• Would be 12” main, town would assume maintenance after 1 year, potentially better water pressure
• Other property owners could tap in, ask CPC if should contact Mall owner, Flately, see if might be interested in tapping in and helping with cost
• Separation between sewer and water trench digging is 10’, significantly into Spring Bars Road
• Need to measure distances for bring water in from either way

Discussed wording for RFP regarding landscaping: (Jennifer McKay)
• Committee wants an outdoor gathering area for residents, native plantings that match conservation area, and guidance of Falmouth Friendly Lawns, will have to meet storm water standards
• Ask developer to provide a landscape plan that would tie into conservation area, with an outdoor gathering area for residents and paths to conservation area
• Once subcommittee knows where buildings are going to be, developer can meet with ConCom again to discuss plantings

Meeting adjourned at 9:30 a.m.

 

Community Housing Subcommittee Minutes

11-16-2011

Those present: Patti, Ken, Peter Kroll, Deb
Agenda: Discussion about potential proposals for Falmouth Affordable Housing Fund. 
Karen Cardeirra came to discuss the possibility of Falmouth Human Services submitting a request for money to fund half of a position for an existing case manager through the FAHF. This position places people in housing and is supervised by Duffy Health Center. Half of the funding is being discontinued. Since scheduling Karen to come, the Falmouth Service Center stepped up to provide the funding. Thus, the request was a moot point. It does open the question of the types of “housing support” that would be covered under FAHF, which may be brought to the full CPC for further discussion.
A draft proposal submitted for the FAHF was submitted for a rehabilitation by TRI of a house on Shore Street. The subcommittee members determined that it is a good location but there are some questions that the committee has for the applicant. The FAHF will only cover up to 20% of the development cost. It also is located in an historic district, which would be a separate application to the CPC, but a visit will need to be scheduled with the Historic Districts Commission. Deb will follow up with the applicant to schedule a meeting with the subcommittee.

Wording for energy and income levels for RFP for SBR. Under the acceptable rating for income ranges will read 80-100%; advantageous incomes will be between 60-100%; and Highly advantageous will read up to 100% with a diverse make up of incomes. The language will be adjusted on site and unit design and green building and handed out to the CPC at a meeting in the future.

Input for public meeting: the meeting should be informal and inviting—it should not look like a public hearing, the CPC members will be listeners, a more informal place should be selected. Part of the process for input after this meeting may come with a meeting with the developer once one is chosen and if that person is amenable.

The meetings of the last meeting were moved by Ken and seconded by Peter and the meeting was adjourned at 10:15 a.m.

Future agenda: monitoring affordable housing units in Falmouth 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
DECEMBER 15, 2011

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Ralph Herbst; Heidi Walz; Sandy Cuny; Peter Kroll; Community Preservation Planner Deborah Converse.
Absent: Barbara Schneider; Peter Kroll
Chair Peter Clark opened the meeting at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: none

SPRING BARS ROAD PROJECT:
The committee reviewed the draft language of the Community Housing subcommittee as it relates to proposal evaluation criteria for the housing’s site, unit, energy, and affordability. Patti Haney stated that under the “Affordability” column, she expects most of the proposals that might come in will be unacceptable because the tax credits require a 60% AMI. The 80%-100% AMI could be eliminated.
Following discussion, on the motion of Patti Haney/Ralph Herbst, the committee VOTED: to adopt the recommendations of the subcommittee with changes, but leave open wording for “Green Building/Energy Efficiency criteria areas of unacceptable and acceptable for further discussion on January 12, 2011. The criteria under these categories will be included in the RFP.

Deborah Converse discussed the Summary of Points from the public forum held on December 1st at the Lawrence School.

Ken Buckland commented that the green model needs clarification. The committee should be specific about what it is trying to accomplish. He believes in the LEED certifiable concept vs. sustainability. 

Relative to the larger neighborhood, he talked about the concept of “Susceptibility to Change.” How will this project affect the surrounding area? He felt a “look see” by the Planning Board would be appropriate.

Following discussion about a broader vision for the surrounding area in relation to the housing portion, Ken Buckland recommended the committee prepare a draft letter to Planning urging them to consider a potential land-use shift at a future planning meeting.

CPA Planner Deborah Converse will make the suggested changes to the Summary by adding an addendum.

Chair Peter Clark advised the third draft of the RFP was not available and will be tabled until the January 12th meeting. Deborah Converse will make the suggested changes to the Summary by adding an addendum.

PROJECTS FOR APRIL TOWN MEETING:
The Ice Arena: 
Deborah Converse reported that her investigation of CPA language and her advice from the Town Counsel and from the Community Preservation Coalition, as well as her discussion with the eligibility advisory group, led her to recommend that the proposal was not eligible for CPA funding. The primary reason is that our funds cannot be used for rehabilitation or restoration of land for recreation that has not been acquired or created initially with CPA funding. Additionally, there is a problem of spending money on private property without acquiring a property interest.
Sia Karplus and Paul Moore of the Falmouth Youth Hockey League explained the CPA funding will be used to acquire the recreational attributes of a space. Ken Buckland differed on her point by stating it will not be a park, but rather part of the layout of the site plan – a front entrance to the arena. The ice arena will be a community facility run by a non-profit. The 12-acre parcel was acquired as a result of a land swap with the Steamship Authority.
Following discussion, on the motion of Patti Haney/Ralph Herbst, the committee VOTED: Unanimously to deny the application and deemed it ineligible under the CPA. All members expressed appreciation for the work of Falmouth Youth Hockey in developing the facility for the town.

Beach Nourishment at Surf Drive Beach:
Deborah Converse, again after consultation with Town Counsel and various other sources, recommended that Beach Superintendent Donald Hoffer’s application for CPA funding of $40,000 under the Open Space and Recreation Categories to provide sand to nourish Surf Drive Beach was not eligible, referring to the document distributed. Although the committee appreciated the frustration of Mr. Hoffer’s efforts to correct the erosion and save the building from further damage, they concluded this application came under the category of maintenance.

An opinion from the Coalition stated: “If the primary goal is to preserve other significant open space resources abutting the beach from injury, harm, or destruction, CPA funds could be used for this purpose.” But the CPC did not feel that was the primary outcome.

On the motion of Heidi Walz/Ken Buckland, the committee VOTED: 5-1 to deem the project ineligible under the CPA.

Waquoit Congregational Church:
The church submitted an application for CPA funding of $107,744-$136,424 under the Historic Resources category to restore the building’s exterior. Deborah Converse recommended that the project met the criteria for eligibility, again referring to her document.

On the motion of Heidi Walz, Ken Buckland, the committee VOTED: unanimously to deem the project eligible under the CPA. The committee will invite the Church to appear
at its January 12th meeting. Heidi Walz recommended the preservation consultant review the application.
 

Decisions Re: Town Meeting:
The committee reviewed the dates leading up to April Town Meeting on April 2nd. The town warrant will close on January 6, 2012. The special town meeting will be April 3rd. To avoid confusion in the future, Chairman Clark stated he would be certain to add to and edit the one long-term agenda listing.

Vote on Administrative Budget:
Following discussion of the FY’13 Administrative Budget of $149,000 for the Community Preservation Committee, on the motion of Patti Haney/Ken Buckland, the committee VOTED: unanimously to approve the CPC FY’13 Administrative Budget.

Vote on the Debt Payments:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to approve the Long Term Debt payment of $1,804,642 and $508,000 for the Short Term Debt payment for Spring Bars Road.

UPDATES FROM CURRENT PROJECTS:
Patti Haney reported on the School House Green and
Ralph Herbst stated that Jessica Erickson of the 300 Committee reported the Land Grant for Spring Bars Road is still in limbo. 

REPORTS ON SUBCOMMITTEE MATTERS:
SBR subcommittee on Conservation Planning: Tabled until January 12th.

Community Housing subcommittee on FAHF proposals:
Patti Haney, speaking for the committee, reported that Michael Galasso has submitted a proposal to rehabilitate a property on Shore Street into three apartments. The P&S remains to be signed and it will need approval from the Historic Districts Committee.

Operations Procedures:
Chair Ralph Herbst suggested members review the procedures and provide Assistant Planner Deborah Converse with comments or changes after which the subcommittee will set a date for a vote.

Future Agenda Items for Subcommittees:
Chair Peter Clark reminded members the town by-law requires the preparation of a Needs Assessment every year for Open Space and Recreation. He suggested that the Operations Procedures subcommittee take on this project. Ralph Herbst stated both the committee’s Plan and Operations Procedures were done together.

Ralph Herbst stated the last updated financial spread sheet was dated February 2011 and he suggested a new spread sheet incorporating the November 2011 town meeting articles.

Chair Peter Clark stated he will schedule a Finance subcommittee meeting in the next four weeks to update the financial status for the future incorporating the November 2011 town meeting actions.
Did You Know? Committee Operations:
Ralph Herbst observed that a CPC member can still vote on an application discussed during a meeting where the member was absent simply by reviewing the minutes and a briefing from the Assistant Town Planner Deborah Converse.

STAFF REPORT:
Deborah Converse reported on the following bills for payment:

WGBH - $95,612.97. Motion of Patti Haney/Heidi Walz was approved for payment.
Locustfield Road - Motion of Patti Haney/Sandy Cuny was approved to close out project leaving $976 balance.

School House Green Housing Project - Motion of Patti Haney/Heidi Walz was approved for payment of $100,000 contingent upon review by Assistant Town Planner Deborah Converse and approval by the Chair.

Motion of Ken Buckland/Patti Haney was approved for payment of $333,000 from the Development Fund for CPC’s portion of School House Green Housing Project. Approval is contingent upon review by Assistant Town Planner Deborah Converse and approval by the Chair.

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the November 7, 2011 minutes with changes. Ken Buckland abstained.

On the motion of Patti Haney/Ralph Herbst, the committee VOTED: approval of the November 8, 2011 minutes.

On the motion of Ralph Herbst, Patti Haney, the committee VOTED: approval of the December 1, 2011 minutes with changes.

There being no further business, the meeting adjourned at 9:15 PM to meet again on Thursday, January 12, 2012 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little