The Community Preservation Fund
59 Town Hall Square
Falmouth, Mass 02540

Tel: 508-495-7436
Fax: 508-457-2511

Email: cpfund@falmouthmass.us

 

2012 Meeting Minutes

JANUARY 12, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk ; Sandy Cuny; Barbara Schneider; Peter Kroll; Heidi Walz; Ralph Herbst.
Community Preservation Planner Deborah Converse
Absent: Ken Buckland

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT PERIOD:
Virginia Rabesa recommended contacting the FCTV about filming the CPC’s proceedings as they are currently doing for the CWMP in the School Administration Building.

SPRING BARS ROAD PROJECT:

Laura Shufelt of the Massachusetts Housing Partnership did a power point presentation on the financial projections for developing a 30-unit housing project utilizing non-tax and 100% tax credits and no tax credits. She estimated development costs would run $170.00 per square foot and close to $7000 per unit. She pointed out funders will look for a 15% cushion for debt service. She projected $210,000 annually for maintenance costs. When asked about energy efficient units, she stated it will be difficult to assess tax credits for energy efficient units because there is no history of utility costs. Ms. Shufelt stated that 30 units is close to the minimum number to receive tax credits; that developments closer to 12 units are financially feasible without tax credits; and that moving to more than 30 units might allow a better chance of using tax credits for a portion of the development.

Barbara Schneider asked Laura Shufelt to research how other towns are building with non-tax credit units. She understood banks allow a higher lending rate if you build high energy projects.

Chair Peter Clark advised members the draft RFP for the lease and development of the SBR property is being distributed for discussion at the January 26th meeting.

Chair Peter Clark stated the letter on visioning will be tabled due to Ken Buckland’s inability to be present for tonight’s meeting.

There was no public comment on the Spring Bars Road Project.

CPC FINANCIAL UPDATE:
Members were briefed by the chair on the financial projections for FY’12 and ’13, primarily on the non-surcharge (or state match and miscellaneous) balance. He advised

The committee will have the figures on the surcharge tax-based balances at the January 26th meeting.

DISCUSSION ON PROJECTS FOR APRIL TOWN MEETING:

Waquoit Congregational Church:
Messrs. Fred Detschel and James Hadley appeared before the committee to further clarify their request for $107,000-$136,000 for restoration of the building’s exterior. The project was declared eligible December 15, 2011 the church will be contributing $25,000 toward the project. Heidi Walz advised that CPC consultant, Eric Dray, had some concerns about the repointing and the shutters. There is still no agreement for construction observation services. Heidi, Eric, and Deborah will be making appearances regularly. The public access was explained to the satisfaction of the committee.
On the motion of Patti Haney/Peter Kroll, the committee VOTED: to approve the project for up to $136,000. $49,697 will come from the balance of the ten percent minimum estimated receipts and the remainder from the Historic Resources Reserve fund.

Beach Nourishment Project: (Reconsideration) $40,000
Beach Superintendent Don Hoffer appeared before the committee to request reconsideration of the committee’s vote on December 15th to declare the project ineligible. He cited the town of Sandwich’s approval of beach nourishment for protection of property. They had consulted with the CPA Coalition. They determined that beach nourishment has the direct effect of preserving other open space lands or resources abutting or contiguous to the beaches. Aerial photographs taken over the year provide proof that the ocean has encroached on the Ellen T. Mitchell Building. He assured the committee he has no intention of requesting CPA funds for reoccurring nourishment of the beaches.

On the motion of Ralph Herbst/Patti Haney, the committee VOTED: 6-1 to reconsider the application.

Barbara Schneider asked Mr. Hoffer how much money the town took in last summer from the beaches. He replied $800,000. She stated the town should be responsible for funding this work. Chair Peter Clark also voiced his opinion the town was not meeting its responsibility for beach nourishment.
Ralph Herbst did not believe this application fell in the category of maintenance. 

Following discussion, on the motion of Heidi Walz/Patti Haney, the committee VOTED: 5-2 to rescind their vote of December 15, 2011;declare the application eligible and thereby allow the merits of the application to be reconsidered at the January 26th meeting.

Falmouth Youth Hockey (Reconsideration) $159,404.08
Paul Moore and Joel Irving appeared before the committee with Attorney Laura Moynihan. Attorney Moynihan cited her reasons for reconsideration of the December 15th decision via a three-page document updated memo distributed at the meeting that cited instances of violation of the Open Meeting Law and also supported the eligibility of the project with listed sources from the CPC website, the Massachusetts DOR, and other sources. The OML instances, she stated, warrant reconsideration of their application. She stated the factors thought to preclude eligibility are not applicable. Youth Hockey representatives also distributed photographs of a few other rinks in the state to display the lack of landscaping often involved at such facilities. Also distributed was a copy of a case, Cohen vs. City of Lynn.

Chair Peter Clark advised that both he and supporters of the project invited Falmouth Town Counsel Frank Duffy to attend the meeting. Also present were Selectmen Kevin Murphy and Brent Putnam.

Chair Peter Clark referred members of the Falmouth Youth Hockey and the CPC to his memo outlining the processes for reconsideration. He added that he, Deborah Converse and Patti Haney met with the youth hockey representatives to determine why the application should be reconsidered. There were issues of definition that might have been unclear.
On the motion of Heidi Walz/Patti Haney, the committee VOTED: 5-1 to reconsider the application.

Attorney Moynihan advised the rink project will cost $6 million. The monies will be raised, in part, from a $3million construction loan and the design will be a showcase featuring a pocket park.

Ralph Herbst (chair of the Planning Board) stated the Planning Board voted to approve their site plan. There was no mention of a park on the site plan and any change will require a further approval of the Planning Board.

Attorney Moynihan requested on several occasions that the matter be tabled until Town Counsel provides a full opinion at the January 26th meeting on the project’s eligibility.

When asked about public access, Attorney Moynihan replied the public will have access to the Ice Arena without requirement for an entrance fee. When questioned further, she stated that admission was free but use of the ice would require a fee. She refuted claims by the CPC that the proposed park is not “entrance” landscaping by reciting Cohen vs. .City of Lynn as a precedent. 

Selectman Kevin Murphy commented that the CPC has been above reproach. He stated the Open Meeting Law is different from three years ago. He asked the members to look
at the project’s eligibility. Chair Peter Clark offered that the Coalition and DOR receive questions on eligibility but often times do no have the specifics in many instances.

On the motion of Heidi Walz/Patti Haney, the committee VOTED: 7-0 to table the matter to January 26th.

Chair Peter Clark stated the committee would also request opinions from Town Counsel on appeal rights; definition of a park; status of the rink as a commercial enterprise; attorney/client privileges; funding of rinks by the CPA. Town Counsel Frank Duffy advised that all questions from either side will be shared. Tuesday, January 24 was set as a deadline for materials to provide ample review by the CPC.

A packet of approximately 25 other documents (memos, documents, and opinions from Mr. Duffy, Ms. Moynihan, committee members, and state organizations) had been distributed electronically on Wednesday afternoon from the CPC assistant planner to be officially part of the record on this matter.

Sewer Extension Appropriation for Spring Bars Road Project:
On the motion of Barbara Schneider/Ralph Herbst, the committee VOTED: 5-1 with one abstention to recommend to the Special Town Meeting, the use of $219,211 from estimated receipts and up to $180,789 from the Community Housing Reserve to support the construction engineering and construction of the Spring Bars Road Sewer Extension.

This action would leave the developer with one less financial burden. The work would entail building one pump station and constructing a sewer line 900 feet up Spring Bars Road.

Administrative Budget:
On the motion of Barbara Schneider/Patti Haney, the committee VOTED: unanimously to recommend monies from the Community Preservation Fund estimated receipts for the purpose of Article 35 – administrative expenses of the Community Preservation Committee.

UPDATES FROM CURRENT PROJECTS:
Ralph Herbst reported on the Oak Grove Cemetery project. Project is one-third completed and completion by 2013. The project manager, Donna Walcovy, suggested Oak Grove apply for additional funds from the CPC.

REPORT ON SUBCOMMITTEE MATTERS:

Report of SBR Subcommittee dated November 29th.
Chair of the SBR subcommittee, Barbara Schneider reported that she and Ralph Herbst visited the site and found all kinds of personal trash and illegal dumping. Discussion is
continuing on a landscape design. A letter regarding the sewer extension plan has gone to the DEP.
 

Planner Deborah Converse advised she spoke to Town Engineer Peter McConarty about the present curb cuts and he felt the entrance should be located where the present curb cuts are located and the informal park layout should remain where it is presently sited. Operations Procedures Subcommittee:
 

Chair Ralph Herbst stated the subcommittee will meet after January 31st to review both the Operations Procedures and the Needs Assessment. He asked members to forward suggestions for the plan, project application, and operations.
 

Patti Haney advised it was very valuable to have the plan on the website.
 

Committee Operations:
Ralph Herbst offered to pass on any comments due to the long meeting.

STAFF REPORT:
Deborah Converse reported the following:
She talked to the Planning Department about applying for the Technical Assistance Program (TAP) which would grant $3000-5000 in consulting services for Affordable Housing.

Regarding the Schoolhouse Green project, Deborah Converse reported there are questions on the historical portion of the project and no bills will be paid at this time.

The Development Fund can be declared closed at $333,000. On the motion of Patti Haney/Heidi Walz, the committee VOTED: to close out the account.

On the motion of Patti Haney/Sandy Cuny, the committee VOTED: to approve a payment of $900.00 to Polatin Ecological for Oyster Pond.

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the committee voted approval of the December 15th minutes with changes.

There being no further business, the committee adjourned at 9:20 PM to meet again on
THURSDAY, JANUARY 26, 2012 IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary
 

 

Community Preservation FINANCE SUBCOMMITTEE Minutes

1-23-2012
1. Reviewed the current financial picture on the short term and assignment of money for articles from various sources, and recommend as shown.
2. Barb went down to Mary Ellen to check on whether the $508,000 S-T debt could be charged against the PARC grant; came back with the message that it should be against the “undesignated balance” where we then decided to assign the PARC grant to the “surcharge Balance” portion of that. We recommend that
3. We reviewed the estimated revenues for 2013 and decided to recommend the system of calculating the 10% amounts for OS, CH, and HP, rather than worrying about the alternate method; we are right at the 80% of debt to revenue =/- tenths of a percent; and we do have the balance of funds available to cover.
4. Does mean that we will have to make exceptions again in 2013 to our internal rule of leaving the surcharge only for OS uses and debt payments. In 2013 we recommend taking admin budget and the excess of 10% for CH (c.$81,500) out of surcharge side of the estimated receipts.
5. Reviewed the L_T debt to surcharge picture (which shows a $4-5 million surplus) and agreed to recommend that for 2013 we not invade the balance of surcharge funds because:
a. They are still quite small
b. Legislative action to raise the match is still a possible rescue

c. We should be sure we can save for SBR or a later major project
d

COMMUNITY PRESERVATION COMMITTEE MINUTES
JANUARY 26, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Ralph Herbst; Heidi Walz; Peter Kroll
Community Preservation Planner Deborah Converse
Absent: Barbara Schneider; Sandy Cuny; Maurie Harlow-Hawkes

Chair Peter Clark opened the meeting at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: None

SPRING BARS ROAD PROJECT:
RFP Discussion:
Chair Peter Clark stated Laura Shufelt could not be present for tonight’s meeting, but will be attending the February 23rd meeting. 
The committee devoted some time to clarifying the definitions and language in the draft RFP. Following the discussion, Chair Peter Clark stated he was appointing an ad hoc committee consisting of Barbara Schneider (chair of SBR subcommittee); Patti Haney (chair of Affordable Housing subcommittee); Deborah Converse and him to iron out the details and bring back a final draft of the RFP to the members on February 23rd. He asked Patti Haney to explore the Quality Assessment Program document to complete the criteria evaluation for green building/high energy efficiency.

Issuance of RFP:
Chair Peter Clark advised he expects to discuss the issuance of the RFP in March after the February 23rd meeting. It will be submitted to the Board of Selectmen for their review. 

Letter re: visioning:
Chair Peter Clark read the CPC’s proposed letter to the Planning Board re: visioning and asked for comments. Ralph Herbst suggested that the words “for the coming year” be stricken.
Patti Haney reminded members this was the idea of Assistant Town Manager, Heather Harper, when she spoke at the public meeting.

On the motion of Patti Haney/Ken Buckland, the committee VOTED: approval of the letter under signature of the chair. Ralph Herbst abstained.

Public Comment:
Ann Saganic, Executive Director of the Falmouth Housing Trust, commented that both HUD and the DHCH consider 80% AMI as low and 60%AMI being the average. Patti Haney agreed that the RFP needs to define the percentages.

REVIEW FINANCIAL UPDATE;
Report of the Finance Sub- Committee:
Chair Peter Clark reported the subcommittee met on January 23rd to review the uses of the FY’12 budget. He discussed the estimated receipts and preliminary estimates for FY’13 budget. The Finance subcommittee recommended that the PARC grant monies ($500,000) be put into the surcharge undesignated balance for a total of $803,219. The PARC grant monies will be used to pay off the last payment of the Spring Bars Road debt. Because the surcharges taxes grow by at least 2.5% each year and the debt costs are declining, he pointed out that the “surcharge balance” is increasing while the state match has been decreasing. He said the subcommittee recommends that the committee continue to use the match money for annual project proposals as much as possible in 2013, even though the state match, reserves and balances will be lower. The subcommittee recommends two exceptions for 2013: the $149,000 administrative budget and about $95,000 of the Community Housing and Historic Preservation minimum ten percent allocations.

PROJECTS FOR APRIL TOWN MEETING:
Waquoit Congregational Church:
On the motion of Patti Haney/Peter Kroll, the committee VOTED: an article for the Special town meeting which would recommend $136,424 from the Historic Preservation Reserve account for the exterior restoration of the Waquoit Congregational Church. 

The Letter of Agreement was held until the February 2nd meeting.

Long Term Debt Interest Revision:
On the motion of Patti Haney/Ralph Herbst, the committee VOTED: approval of the article for special town meeting to recommend $4,877 from Open Space estimated receipts to pay refinancing the Long Term Debt interest incurred by the Treasurer.

Sewer Extension:
On the motion of Patti Haney/Heidi Walz the committee VOTED: 5-0-1 to recommend at the special town meeting the sum of $400,000 from the Community Housing estimated receipts and the reserve account to support the engineering and construction of the sewer extension and related pump station on Spring Bars Road.

Reconsideration of Votes:
Beach Nourishment:
The committee, at its meeting of January 12th, voted to reconsider the application and a second vote declared the application eligible and the merits of the application would be considered at their January 26th meeting.

Beach Superintendent Don Hoffer was present at the meeting.

Deborah Converse communicated with the Conservation Commission for their reaction to the CPC approving monies for Beach Nourishment at Surf Drive Beach. The

Commission responded the Beach Committee would need to seek an Order of Conditions approval.

A letter from Town Manager Julian Suso approving the application for beach nourishment was read into the record.

The CPC Coalition (Katherine Roth) replying to an inquiry from Deborah Converse on December 14, 2011 stated “There may be instances where the beach nourishment activity has the direct effect of preserving other open space lands or resources abutting or contiguous to the beaches themselves and, perhaps if that is the case, use of CPA funds for the beach nourishment activity might be justified.”

Ken Buckland stated the building is part of a recreational facility for the community and its loss would be significant.

Following discussion, on the motion of Ralph Herbst/Peter Kroll, the committee VOTED: 5-1 to recommend at special town meeting the application for $40,000 from estimated receipts under the Open Space and Recreation category.
Peter Clark stated his objection was based on his feeling that it was not a good investment and the town should be scheduling nourishment on an on-going basis.

Language for Annual Town Meeting Article:
The committee VOTED: unanimously to confirm the language submitted earlier to recommend at the regular town meeting an appropriation of $149,000 from the undesignated fund balance for the 2013 Administrative Budget.

UPDATES FROM CURRENT PROJECTS: None

SUBCOMMITTEE MATTERS:
Community Housing:
Chair Patti Haney advised the sub-committee met to review a proposal submitted by Michael Galasso to rehabilitate a property on Shore Street for affordable housing. They have requested more information on the proposed budget.

Update Operations Procedure:
Chair Peter Clark suggested the sub-committee should review the CPC Plan, Operation, and Procedures; the application form and the Annual Needs Assessment. Ralph Herbst replied he is awaiting any comments the members may wish to contribute before scheduling a meeting. He noted the establishment of the sub-committees will be added...

Did you know? Committee Operations:
Ralph Herbst referred members to the Board of Selectmen’s Strategic Plan published two years ago where in the CPC was assigned the task of affordable housing and mortgage subsidies.

STAFF REPORT:
Deborah Converse reported on the following bills for payment:

WCAI - $57,721.91
Community Preservation Coalition – Annual Dues - $7500.00

On the motion of Patti Haney/Ken Buckland, the committee VOTED: to approve payment of above bills.

Schoolhouse Green Housing Project: Deborah Converse stated she has a question about the vinyl windows. A vote to close out the project is not required when the money has been expended. 

MEETING MINUTES: 
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the minutes of January 12, 2012 with changes. Ken Buckland abstained.

There being no further business, the meeting adjourned to meet again on THURSDAY, FEBRUARY 2, 2012 AT 4:40 PM IN THE CIVIL DEFENSE ROOM, TOWN HALL.


Submitted by: Mary J. Little, Recording Secretary

 

 

SPRING BARS ROAD SUBCOMMITTEE MEETING MINUTES
1/31/12

 

Those present: Jessica Erickson, Barb Schneider, Sandy Cuny, Ken Buckland, Deb Converse
Agenda:
1. Current status of the property—there is a lot of dumping on the site, Jessica had pictures of the trash. Barb has talked to DPW, police and fire to determine a solution. Police will go and clean out the camps and DPW will make sure there is only one access point to block off anymore dumping. All 3 departments are in agreement. 
2. No update about community gardens, although Deb gave a map to Debbie Rogers for an agriculture meeting. A report will be given at the next meeting.
3. The encroachment of 2 properties abutting the site on the Worcester Court side is being followed up by Town Counsel. DPW mapped the site and showed exactly where the encroachment is, Warwick & Associates also provided information. Town Counsel will send a letter to tell the encroachers to move from the property.
4. The Subcommittee wants to pursue prices to hire a landscape architect/designer to design the layout of the 9 acres of ConCom property. A discussion about the scope of work was discussed, referring to the Land Management Plan laid out for the Land Grant. Deb will write up a draft which will include Land Management information, 2 public meetings, meetings regarding compatibility with the 11 acres to be developed, access to Little Pond, a gazebo, community gardens, and walkways.
5. DRAFT below:
The Town of Falmouth is seeking bids design services for property owned by the Town of Falmouth Conservation Commission. The 9.59 acre property, located at 0 Spring Bars Road is under “care and control of the Conservation, for the purposes of conservation and passive recreation, in perpetuity.” 
For guidance, please reference the “Land Management Plan” prepared for the Massachusetts Executive Office of Energy and Environmental Affairs, Local Acquisitions for Natural Diversity (LAND) Grant Program. For this area, it will be important that the designer be familiar with the prohibited and permitted uses as described in the conservation restriction along with the goals and stewardship plans outlined in the Land Management Plan. 

The property abuts 11.16 acres that at 89 Spring Bars Road that will be developed for affordable housing.
Much of the property has been disturbed over the years. A concrete business previously operated on the site. The topography has been altered. Restoration of these previously disturbed areas are required to further protect and enhance the scenic, historical and ecological attributes in the area. 

Despite the past uses, the two parcels contain a unique “interconnected wetland complex” of Atlantic white cedar swamp, vernal pools, vegetated wetlands, coastal bank and Little Pond, a coastal pond. Because of the juxtaposition, each wetland supports and protects another. This does not exist anywhere else in Falmouth.
•A schedule to implement the design in phases should be suggested, if appropriate.

The time period for the submission of proposals will be (2 weeks from date issued).
This draft will be run through the legal and procedural channels of the Town.

Next meeting agenda suggestions: responses to landscape design, work on sewers, status of encroachment issues, community gardens

 

Community Preservation HOUSING SUBCOMMITTEE Minutes

2-02-2012

Community Housing Subcommittee Meeting Attendance: Patti Haney, Ken Buckland, Peter Kroll, Deb Converse
The meeting was called to order at 7 p.m.
 

Michael Galasso and his rehab specialist, John Saari, were present to continue discussion of two potential Affordable Housing Fund projects.

The property located on Shore St. will involve the rehab of a forclosed property as a three unit affordable rental project. At our previous meeting on Dec. 9, 2011, Mr. Galasso was asked to clarify the budget numbers and to provide a scope of work for the house. The new budget requests a majority of the total funding for this project from the CPC Affordable Housing Fund. Guidelines for the FAHF state that up to 20% of the project cost could be granted which leaves the project with a very large funding gap. Other sources of funding were discussed and will be explored by the applicant. The subcommittee will support the request of up to 20% of the project cost, approx.. $120,000 if other funding can be secured to complete the project as proposed. We hope to have this request on the agenda of the next CPC meeting for consideration.

The house on Stephens Lane is forclosed property that can be renovated and used for an affordable home ownership opportunity. The proposed budget will be refined by Mr. Galasso to reflect more accurate costs and forwarded to the subcommittee. He will also contact an appropriate agency to become more familiar with the affirmative marketing and lottery process that will need to be conducted for the sale of this property. We will await further information.
The meeting adjourned at 8:20.

Community Preservation HOUSING SUBCOMMITTEE Minutes

2-22-2012
Present: Peter Kroll, Ken Buckland, Patti Haney, and Deb Converse, staff
Also attending: Sylvia Szulkin, Ted Schmul, and Kim Conn, all from Falmouth Affordable Housing Committee (FAHC), Steve Mc Dermottt, Falmouth Housing Authority, Ann Seganic, Falmouth Housing Trust, and Holly Wilson. 
 

The meeting was called to order at 8:03 in the 2nd floor CPC conference room, town hall. 
 

The Subcommittee discussed criteria upon which projects for the Falmouth Affordable Housing Fund (FAHF) might be funded. Currently the guidelines specify that up to 20% of the purchase price, OR total cost of a project that meets approval of the committee could be recommended for funding. There was further discussion to consider the overall percentage of the fund to be allocated, to ensure that one or two projects do not deplete the fund. Ken will work on more specific language to present to the full committee.
The FAHC discussed a plan to request funding for an inventory of current supply and demand for both deed restricted and non deed restricted rental units in Falmouth. A round table will be sponsored by the committee to involve the town in a discussion of this issue within the next 6 months. Current statistics will be helpful in assisting the town and the FAHC in the implementation of the town’s Housing Production Plan as well as identifying priorities for the CPC to consider in funding projects. FAHC will work on a formal application to the CPC with the help of staff.
Steve McDermott from the Falmouth Housing Authority discussed several projects that would potentially qualify for CPC funding, including septic system failures at state owned properties. Repeated pumping has been adequate however replacement of the systems or tie ins to the town sewer system are better long term solutions, though much more costly. The single family home state owned properties would greatly benefit from energy audits and green upgrades and this is being explored by the housing authority as well. They will identify priorities and return to discuss an application for funding.

The Falmouth Housing Trust has submitted a bid for the Odd Fellows property. If accepted the Trust will be applying for funds to assist in development of rental units in that building.
An affordable housing condominium unit that is up for sale currently would need a significant subsidy to retain the unit as a deed restricted property. The cost/benefit of that project will be further explored by the Trust.

Minutes of the 2/2/12 Affordable Housing Subcommittee meeting were approved on the motion of Ken Buckland, seconded by Peter Kroll. 

The meeting was adjourned at 9:35.

 

Community Preservation FINANCE SUBCOMMITTEE Minutes

3-01-2012
 

Those Present: Barb Schneider, Sandy Cuny, Peter Clark
Deb Converse

1. We will check on Mary Little’s pay rate. She has been charging $60 per meeting but that is the intended rate for “short” meetings. She should be charging the rate of $100. Deb will talk to her about amending her bills.
2. The Beach Nourishment grant will be a 50/50 split between Recreation/openspace so this will reduce the nonsurcharge amount to $80,697 and increase the surcharge balance by $20,000
3. Deb will check with Dave Bailey to determine what the longterm estimated surcharge numbers will be, so the CPC can determine the amount in the surcharge balance that is left if the CPC uses any of that money for projects.
4. The financials were discussed to determine the amount that will be available for projects for November Town Meeting. Part of the 10% for Community Housing will be deducted from the surcharge balance ($99,539) and administration will be deducted. This potentially means, out of the nonsurcharge money, there really is nothing for open space/recreation.
5. Peter apprised the members of a meeting he and Deb had with the Superintendant of Schools regarding their desire for CPC funds to create an all-purpose athletic field on high school grounds.

The meeting adjourned at 10:05 a.m.

 

Community Preservation HOUSING SUBCOMMITTEE Minutes

3-22-2012

March 22, 2012 at 6 p.m. at the School Administration Building
The agenda will include a first look at documents for the Falmouth Affordable Housing funds and a discussion of potential FAHF applications
Those present: Ken Buckland, Patti Haney, Peter Kroll, Deb
Guest: Michael Galasso, Sylvia Szulkin

Sylvia Szulkin was asked to present to present a draft of a request from the Falmouth Affordable Housing Committee. The Committee is seeking funds to hire a professional consultant to research and prepare an in-depth report of the town’s current need and supply of affordable housing and the projected supply and demand over the next five years. Ms. Szulkin outlined a tentative schedule and provided a listing of goals and scope of work. The amount being requested is in the range of $30,000, that is to be decided.
The Community Housing Subcommittee will take this up at a Subcommittee meeting to present to the CPC on April 12.

Draft loan, mortgage, affordable housing restriction, grant agreement, application were distributed to the subcommittee for review. These will be taken up at the next subcommittee meeting. Members can e-mail suggestions to Deb. The priority is to go over the application and housing restriction documents first, the rest will follow.

Michael Galasso was asked questions about the proposed rehab of Stephens Lane as presented for FAHF. There were questions about the accuracy of the budget numbers and the cost of the marketing/lottery in particular. Mr. Galasso responded to questions and will check the marketing/lottery numbers to be sure of accuracy. The subcommittee will discuss this project and make a recommendation at the CPC meeting April 12.

The subcommittee meeting adjourned at 6:55 p.m.

 

Community Preservation HOUSING SUBCOMMITTEE Minutes

4-11-2012
 

Those present: Patti Haney, Ken Buckland, Peter Kroll, Deb Converse
Guests: Michael Galasso, Sylvia Szulkim
Convened: 8:04 a.m.

Sylvia Szulkin presented the application for funding through the FAHF for the Falmouth Affordable Housing Committee. The application outlines a housing study to provide an account of the current supply and demand for affordable housing (deed restricted and non-deed restricted) for rental and homeownership, project future demand, suggest strategies for meeting the housing needs, report to BOS and use the data to report at a summit in the fall. The estimate for funding would be approximately $35,000.
The CH Subcommittee recommended that this move forward for approval at the full CPC meeting on 4/12/12.

Michael Galasso reported on the status of the property TRI would rehab with CPC money. The CH Subcommittee recommended that up to 30% of the project be funded through the FAHF, with the contingency that the gap of funding needed for the project be secured. This recommendation will be forwarded to the full CPC for 4/12/12 meeting.

Mr. Galasso presented the project at Stephens St. for funding. A site visit was conducted to look at the property. There were several questions that resulted at the site regarding an extremely problematic mold issue. Ken moved that the CPC be asked to fund a builder/development person out of administrative funds to visit this (and possibly other) property(ies). To examine issues that the subcommittee might have questions about. The motion was seconded and approved. The full CPC will be asked to authorize this expenditure on an as needed basis. The request will be made 4/12/12.
The subcommittee will ask to meet with Mr. Galasso to discuss these matters before a recommendation is made.

Subcommittee members briefly discussed issues that arose at Special Town Meeting. More information can be provided on the Town’s website.
The meeting adjourned at 10:05 a.m.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
APRIL 12, 2012
Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Ralph Herbst; Barbara Schneider; Peter Kroll; Heidi Walz; Sandy CUNY
Absent: Maureen Harlow-Hawkes

Chair Peter Clark opened the meeting at 7:00PM in the School Administration Bldg.

PUBLIC COMMENT: None

PUBLIC INPUT ON NEEDS IN TOWN OF FALMOUTH;
Chair Peter Clark stated the CPC has to hold an annual public hearing to hear and assess the needs of the Town of Falmouth. 

300 Committee member Virginia Valiela: spoke to the letter dated April 12th from Administrator Jessica Erickson. The 300 Committee has plans to protect another 2700 acres order to meet the 30% goal set in 2009 by the Planning Board in the revision to the Local Comprehensive Plan. The 300 Committee will be asking the CPC to set aside some the FY-2013 CPA funding the Open Space Reserve. A formal dollar amount will be requested before the June 2012 deadline for CPA proposals.

Barbara Schneider asked what the CPC can do better to educate the public, the tax payers, and Town Meeting on what the town set as goals. The recent town meeting evidently feels the CPC has not done a good job and has become complacent about paying the Land Bank debt off.

Virginia stated the 300 Committee has discussed more open houses. Outreach is needed and conversations with those persons who made derogatory statements. There is some misinformation about the funds that needs clarification.

Heidi Walz mentioned that agriculture is an important piece to any future acquisitions.

Virginia Valeila: Speaking as a citizen of North Falmouth, she spoke to the need for restoration of the deplorable fence on the Village Green. She asked if the DPW could request funds to restore the fence because it is made of special wood and it is an historical asset of the town. (Heidi Walz suggested applying to the Massachusetts Historical Commission.)

Virginia also spoke to the possible restoration of the Captain’s House at the corner of Nye and Old Main Road, which needs a roof. Members stated this is a private property and under current Falmouth CPC guidelines cannot be considered. (Heidi Walz suggested applying to the Massachusetts Historical Commission.)

Mr. Bersani: Stated he lives at 30 Shore Street. He did not feel the CPC should expend any funds to fix up # 20 Shore Street for affordable housing. The house is in a
state of dire neglect; would have to be totally gutted because of mold, water damage and septic failure.

Falmouth Housing Authority Director Thomas Lacey: Stated he is looking at energy and other possibilities for the Salt Sea and Choate Lane housing projects, which are federal and state housing units. While HUD has provided capital repair subsidies for federally-funded housing, DHDC has not provided any subsidies and future subsidies are in doubt. Choate Lane has been identified as one of the top energy hogs. 
Chair Peter Clark stated the committee had denied the United Church Apartments because the committee felt they should have been accruing funds to cover these issues.

Mr. Lacey pointed out some resident’s pay 30% of their income, which in some instances amounts to $200 a month. They need some capital money from the state, but have not had any in over 10 years. CPA legislation specifically allows funds to support the capital needs of state housing projects. He concluded by stating he will be submitting figures toward the request.

Falmouth Beach Superintendent Don Hoffer: He stated he has no immediate plan to ask for beach nourishment, but the committee might want to consider the future protection of these recreational amenities. He said he is under orders from the Conservation Commission not to put sand on Menauhaunt Beach because of the sand movement from the west end into Bournes Pond. In answer to a question by Sandy Cuny, Mr. Hoffer replied the beaches grossed $860,000 in 2011.

Marc Finneran: He expressed his view that the Waquoit Church and the WGBH building in Woods Hole were a waste of the town’s money. He believes the funding of the CPA should go away.

Matt Patrick: Stated he was not speaking for the Waste Water Management Committee, of which he is a member. He is interested in affordable housing and to that end he submitted for review a brochure he received from the Clivus New England located in North Andover. They manufacture composting/greywater systems. They look like the conventional toilets and use 3 ozs of water and can be installed on the lst and 2nd floors. The brochures listed a partial list of clients for reference. (Virginia Valliela added the WWMC is on a steep learning curve and a joint conversation would be helpful.)

Falmouth Housing Trust Director Ann Saganic: E-mailed her comments to the Chair, which he read to the audience. She suggested that priority be given to providing affordable housing utilizing distressed properties.

Discussion of the Draft Survey:

The draft online survey was prepared to guide the CPC in making recommendations to the 2012 November Town Meeting. The survey will allow the committee to hear residents’ thoughts and ideas. Chair Peter Clark felt the committee should take more time gathering ideas. Barbara Schneider recommended combining an education phase, with the survey. Ken Buckland and Barbara Schneider agreed to continue working on the draft survey.

Chair Peter Clark talked about having another workshop. Deborah Converse proposed having it on Wednesday, April 25th in the town hall at 4PM. This would give the town department personnel the opportunity to attend.

RECEIVE & ACT ON SUBCOMMITTEE MATTERS:
Community Housing Subcommittee:
Shore Street Property:
Subcommittee Chair Patti Haney reported on their meeting regarding the Shore Street property. The subcommittee recommends providing a grant of 30%. This would amount to $61,000 per unit. The grant would be contingent on TRI leveraging other resources. The total budget for the project is $570,000.

Michael Galasso of TRI submitted a brochure and pictures of the property. The present septic system has failed, but they will tie into the town’s sewer system. He asked the committee to increase the grant to $238,000 citing his opinion that it takes $350,000 per unit to develop affordable housing.

On the motion of Ken Buckland/Ralph Herbst, the committee VOTED: 
6-2 to recommend to the Board of Selectmen funding the project for 30% of the construction budget with a value of $61,000-62,000 per unit for a total of $183,000 in CPA funds. This vote is contingent upon the developer leveraging the remaining funding. 

Barbara Schneider raised the question as to how the subcommittee came up with the 30% figure as opposed to 50%.

Patti Haney replied it was based on the guidelines and this money is meant to provide partial funding – not be the major source.

Mr. Galasso stated they are attempting to identify other funding sources and stated he would ask for historical resource funding. Patti Haney reminded Mr. Galasso that the CPA can only commit their funds when the full package is in place.

Barbara Schneider offered a motion that the committee recommend to the Board of Selectmen funding the project for $225,000. She suggested an adjustment is warranted to the fund and the guidelines. There was no second to the motion.

Stephen Lane Property:
Subcommittee Chair Patti Haney reported that the subcommittee’s site visit revealed mold on the wall and door; water in the basement and lead paint. There was no positive motion by the subcommittee to recommend funding on this project until some issues could be resolved.

Michael Galasso of TRI handed out copies of the budget and calculations. He stated there is a contingency of $3500 to cover these problems. Ralph Herbst suggested the full committee take the time for a site visit. Mr. Galasso pointed out the project might be dead by 1PM tomorrow unless he made contact with the banks to seek an extension based on his securing a recommendation from the CPC to fund the project tonight.

Following discussion, on the motion of Barbara Schneider/ Heidi Walz, the committee VOTED 7-1 to recommend to the Board of Selectmen as soon as possible the project be approved for $41,050 contingent upon an analysis and solution of the wet basement; and that all mold be abated and warranted by a certified contractor. Measures are also recommended to ensure the safety of any children that might wander into the abutting pit at the Lawrence-Lynch property. The Community Housing subcommittee will monitor the solutions to the above contingencies and include language to that effect in the Letter of Agreement. The recommendation will be forwarded to the Selectmen for final approval.

Discussion of Affordable Housing Committee Application:
Subcommittee Chair Patti Haney reported they voted to recommend to the full committee that a consultant be retained to update the John Ryan study and to include current data as well to attempt to identify housing units that are not deed restricted, but are rented by landlords at an affordable rate.

The committee heard from Sylvia Szulkin of the Town of Falmouth Affordable Housing Committee, which is a volunteer-driven committee appointed by the Board of Selectmen.
In order to advise the Board of Selectmen on Falmouth’s affordable housing needs and assist in the creation of effective strategies for meeting those needs, the AHC would like to seek funding from the CPA to secure the services of a professional consultant to prepare an in-depth report.

A motion was offered to issue an RFP but it failed by a vote of 4-4.
Ken Buckland then suggested the matter be referred back to the committee to investigate the process to define the scope of work and hire a credentialed person. The proposal, with suggested costs, should also quote specific objectives. It was suggested that the application’s goals should be submitted as the basis for the scope of work. The matter was held for further discussion at the April 26th meeting.

DISCUSSION ON SBR MATTERS:
The committee did not take any action on the RFP. It will be discussed at the April 26th meeting. In the meantime, Deborah Converse and the Community Housing Subcommittee were charged with reviewing and updating the RFP by incorporating the editorial changes.

The committee had a discussion about obtaining the services of a lawyer to provide a review of the draft RFP. The consultant would report to the CPC and Board of Selectmen. The consultant’s fee would come from the FAHF and work might be completed within six month of hire. Members of the CPC met with the BOS, which agreed to use an additional consultant to review the RFP and the project. The BOS wants to be sure the project receives full vetting. 

DISCUSS AND ACT ON MATTERS RELATING TO ANNUAL AND SPECIAL TOWN MEETING:
Chair Peter Clark asked Barbara Schneider, Ken Buckland, Sandy Cuny, working with Deborah Converse, to serve as an ad hoc committee to devise a process to educate the public about the work of the CPA. Sandy indicated that her time was very limited, and Peter Clark asked that two people work to consider broad strategic and educational steps to improve public understanding of CPC work.

STAFF REPORT:
Deborah Converse recommended the following bills for payment:
• Church of the Messiah - $141.00
• Spring Bars Road Sewer Evaluation - $30000 – payable to GHD
On the motion of Patti Haney/Ken Buckland, the committee unanimously voted approval for the payment of bills.

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the committee voted approval of the minutes of March 22, 2012. Barbara Schneider abstained.

There being no further business, the committee adjourned at 10:30 PM to meet again on THURSDAY, APRIL 26, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

Community Preservation HOUSING SUBCOMMITTEE Minutes

4-18-2012)
 

Those present: Haney, Kroll, Buckland, Converse
Guest: Michael Galasso

1. Proposal from Affordable Housing Committee and recommendation to full CPC:
Subcommittee members had some questions about the extensiveness of the Scope of Service and the amount of money that would be needed to accomplish their goals. The agreement among the subcommittee was to ask exactly what the AHC wants to achieve and how the Scope could be structured to meet that need. Ken agreed to do some thinking about this and make suggestions to the AHC to help them distill the Scope to yield the best usable information.

2. Issues related to the RFP to examine the RFP for SBR: there is an assurance the town would like that the RFP represents the town’s interest in the SBR development for affordable housing. A draft Scope was made available to the subcommittee. Input will follow with an eye to moving this along as quickly as possible. Some thoughts were shared about consultants who could assist with this.

3. Stephens Lane property –the subcommittee asked questions about the numbers presented and made a visit to the site where they toured the house. As a result of the visit specific conditions will be attached to the agreement with the developer.
 

SPRING BARS ROAD Subcommittee Minutes

04-23-2012
Multi purpose Subcommittee April 23, 2012
8 a.m.
Those present: Barb Schneider, Jenn McKay, Jessica Erickson, Ralph Herbst, Ken Buckland, Sandy Cuny, Deb
 

The meeting was called to discuss the responses to the RFP sent for Landscape Design Services for the conservation parcels at SBR. Two proposals were submitted. Because the proposals were totally different in their response, the members felt that a “Clarification for the Proposal” should be sent to make sure the respondents understood the Scope of Service elements. The following was sent:
“In their review of proposals, the review committee decided that there was need for further clarification of the Scope of Service in the RFP dated April 5, 2012. This attached clarification will not replace the original RFP, but will serve to specify that the proposal is for the first phase of a multi-phase project plan.

We would like you to clarify your proposal to reflect pricing and technical description in light of the following:
1. The request for proposal (RFP) is for the Master Planning Phase (Phase I) of a multi –phase project to restore the Little Pond Conservation Area. Phase II work (preparation of construction documents and permitting) will be the subject of a future RFP. 
2. The Phase I deliverable shall include a conceptual Master Plan narrative, illustration, and conceptual budget estimate of the proposed site restoration. The Master Plan shall be consistent with the goals outlined in the Little Pond Conservation Area Land Management Plan, compliant with the reserved rights and prohibited uses included in the Conservation Restriction, and shall be designed in accordance with the regulations set forth in the Wetland Protection Act and Falmouth Zoning Code. 
3. Not included with the original RFP but Included with this Memorandum is a survey of the land for additional information to assist in the revision to your proposal.

The proposal is due back on May 4 before noon. If you feel your original proposal was responsive to the RFP, including this caveat, please let me know that your proposal will remain unchanged. Please send 7 copies c/o Board of Selectmen by May 4, 2012 at noon. The review committee will meet on May 7th at 8 a.m. to make a decision.

Thank you.
For questions, please contact dconverse@falmouthmass.us”
A survey map was sent out with this.
The subcommittee discussed and voted to set a meet with the Water Quality Management Committee to find out where they are in the process regarding plans for water quality management in town as it may impact on the SBR development.
The subcommittee will meet on May 7 at 8 a.m. to go over the clarification responses.
The subcommittee adjourned at 9 a.m.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
APRIL 26, 2012

Members Present: Acting Chair Patti Haney; Sandy Cuny; Ralph Herbst; Peter Kroll
Heidi Walz; Administrator Deborah Converse
Absent: Peter Clark; Barbara Schneider; Ken Buckland; Maureen Harlow- Hawkes

PUBLIC COMMENT: None

RECEIVE AND ACT ON SUBCOMMITTEE MATTERS:
Ralph Herbst, speaking for the SBR Multi-Use Subcommittee, advised there were two submissions for the landscape design - Horsley and Witten and Studio 2112 They were asked to submit further information. The subcommittee plans on meeting again May 7. The Community Housing Subcommittee Report: Patti Haney reported the subcommittee is considering seeking contractor assistance to do project analyses (particularly budget figures) for future projects. The contractor would be hired on a temporary basis and paid an hourly wage.

SBR RFP and Land Development: Deborah Converse reported she is working on a draft contract to hire outside counsel. She has three reputable names and has discussed it with Assistant Town Manager Heather Harper. She suggested that Laura Shufelt might evaluate the financial portion and the counsel would evaluate the RFP i.e. reviewing the green alternatives and quantifying the developers. 

RECEIVE AND ACT ON REPORT ON ADHOC COMMITTEE MATTERS:
In the matter of the survey draft, Sandy Cuny reported it is temporarily on hold. Members will look at it next week.

In the matter of the Community Education Plan, subcommittee members are working on a plan to educate the Town Meeting members on the work of the CPA. Ralph Herbst stated each year the CPC has always given Town Meeting members a full accounting of CPA activities.

Deborah Converse advised the committee was prepared to present a full presentation, but Peter decided to do an abbreviated report because of the four-night Town Meeting.

STAFF REPORT:
Acting Chair Patti Haney reported that the CPA amendment passed the House of Representatives. Next steps are the Senate and Governor’s action. The funding mechanism in the amendment is an annual transfer of $25 million from the state’s end –of- year budget surplus into the CPA Statewide Trust Fund. Also included are changes to the rules for CPA recreation projects.

Waquoit Congregational Church Letter of Agreement:

Members reviewed the amended Letter of Agreement between the Waquoit Congregational Church and the CPC. On the Motion of Heidi Walz; Peter Kroll, the committee VOTED: unanimously to approve the amended Letter of Agreement.

Deborah Converse advised that the project information workshop is scheduled for May 2, 2012; 4-5:00 PM in the Selectmen’s Meeting Room.

MEETING MINUTES: On the motion of Ralph Herbst/Peter Kroll the committee VOTED: unanimously to approve the April 12, 2012 minutes with changes.

FUTURE AGENDAS:
Acting Chair Patty Haney advised members to review the Affordable Housing Restriction and the Grant Agreement for the Affordable Housing Fund for discussion and vote at the next meeting.

There being no further business, the meeting adjourned at 8:00 PM to meet again on WEDNESDAY, , MAY 16, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary
 

 

SPRING BARS ROAD SUBCOMMITTEE Minutes

5-07-2012

SBR multi purpose Subcommittee May 7, 2012
Those present: Barb Schneider, Ralph Herbst, Ken Buckland, Jenn McKay, Jessica Erickson, Deb
The Subcommittee convened at 8 a.m. to go over the RFP’s in response to the Clarification sent out for the SBR conservation landscaping design. No responses were returned. Barb had followed up to ask the 2 companies why. One responded that they would leave their proposal the way it was originally submitted and the other said they did not receive the e-mail. It was confirmed that it was sent to the principle at the firm. The Subcommittee decided to follow up with interviews with both firms to ask pertinent questions, ask that the landscape designer be there, and to ask that a sample conceptual drawing be brought.
These interviews will take place on May 15 in the small conference room at town hall beginning at 8 a.m., for ½ hour each.
Observation: RFP’s should not be due back when the CP Planner is not there. The process was made complicated without the Planner to follow up.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
MAY 16, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Barbara Schneider; Ralph Herbst; Peter Kroll; Heidi Walz; CPC Administrator Deborah Converse.

Absent: Sandy Cuny

PUBLIC COMMENT: None

HEAR AND ACT ON SUBCOMMITTEE MATTERS:
Spring Bar Rd.MultI-Use Subcommittee report:
A. Landscape Design Consultant:
Barbara Schneider advised the subcommittee met again for subsequent interviews with Horsley and Witten and Studio 2112.
She advised the Conservation Commission, 300 Committee will be part of the design process.

Following discussion, on the motion of Patti Haney/ Ken Buckland, the committee VOTED: unanimously to approve the recommendation of the SBR Multi-Use Subcommittee to select Horsley and Witten for the Stage I design of Spring Bars Road Open space plan. Their fee will be $19,930.

Barbara Schneider asked permission for the subcommittee to continue to meet with the consultant during the process. This would assure the CPC’s Management Plan guidelines are considered during the design while bringing Horsley and Witten up- to- date in a shorter time frame.

On the motion of Patti Haney/Ken Buckland the committee voted to allow the subcommittee to proceed with negotiations. Patti Haney requested the time frame be moved up for the completion of Stage I.

Community Housing Subcommittee Report:
A. Affordable Housing Application:
Patti Haney advised this matter has been rescheduled for the June 14th agenda.

B. Outside Counsel to review SBR RFP and Land Development:
Deborah Converse advised members the MHP informed her they are withdrawing their consultant support for the SBR Affordable Housing Project . This action came about as a result of the April 9th meeting with Patti Haney, Peter Clark, Heather Harper, and Town Counsel’s proposed solicitation to hire a consultant to go over the SBR RFP. MHP feels this development is becoming a town project. Deborah sent a memo to Julian Suso and Heather Harper advising them of this action and included an edited version to adjust the RFP. Heather asked Deborah to schedule a meeting with the MHP to assure them the involvement of Town Counsel is to secure the best possible outcome relative to the development/ownership.

C. FAHF Documents:
Patti Haney referred members to the FAHF Loan Agreement. The reason for using the Local Initiative Program (LIP) is to insure accountability for the restricted affordable housing units.

Members suggested three changes to the agreement: page 1: inserting the words “under the LAU provision” after Local Initiative Program Regulations and Guidelines. Page 5: Paragraph 4.ll – inserting the words at the end of the paragraph
“A remediation report release will be required prior to occupancy.” Page 7: Paragraph 5.9 – Add words “and CPC” at the end of the sentence.

Following discussion, on the motion of Heidi Walz/Ken Buckland, the committee approved the loan documents with changes They will be forwarded to the Board of Selectmen for approval.

Michael Galasso of TRI expressed concern that the County Home Funds will become unavailable to him causing his projects to be in jeopardy. A letter sent to Mr. Galasso on May 9th explained Town Counsel’s concern that TRI’s units be counted for the Subsidized Housing Inventory and this will require a Local Action Plan with the state.

On the motion of Ken Buckland/Barbara Schneider, the committee VOTED: 5-2 to suggest the Board of Selectmen, at their next meeting, approves the Falmouth Affordable Housing Fund loan documents and the applications of TRI for funding from the FAHF.

CPC MEMBERSHIP TERMS:
Ralph Herbst submitted a history and summary of the Falmouth CPC Term Limits. Accordingly, he, Patti Haney and Ken Buckland must file papers if they wish to be appointed.

ACT ON ADHOC COMMITTEE MATTERS:
The Community Outreach and Education Plan subcommittee plan to meet next week to review the survey draft and grapple with a formal plan to better acquaint the community a better understanding of the value of Falmouth remaining a member of the CPA coalition and allowing the CPC to continue their work.
Members were asked to submit comments to Ken, Barbara, Sandy or Deborah. 

STAFF REPORT:
Deborah Converse reported the following:

Deborah gave a brief update on the Teaticket Park closing. The final contribution by the CPC will be $200,000.

The CPA project workshop held on May 2nd yielded five attendees of which three are historic preservation projects.

Peter Clark advised members that if the amendment to the CPA is approved, there will be the potential for rehabilitating 15-20 park projects. He preferred not to have them come along separately.
Ken Buckland mentioned the town’s Open Space and Recreation Plan must also be considered when making decisions. It is not only a planning document but one that accesses state monies.

MEETING MINUTES: On the motion of Patti Haney/Heidi Walz, the Committee VOTED: 4-0-3 to approve the minutes of April 26, 2012 with changes.

ITEMS FOR FUTURE AGENDAS:
Chair Peter Clark advised the Water Quality Management Committee would like to attend the CPC’s May 24th meeting.

There being no further business, the meeting adjourned at 8:30 PM to meet again on Thursday, May 24, 2012 at 7:00 PM in the School Administration Building.

Submitted by: Mary J. Little, Recording Secretary

 

Community Preservation Education & Survey Ad Hoc Committee Minutes

5-22-2012
May 22, 2012 7:30 a.m. 2nd floor conference room

Attending: Barb Schneider, Sandy Cuny, Ken Buckland, staff

Survey and Community Education: 
a revised survey will be prepared based on the FHT survey model. It will be used as an education tool and to get input from the community. There will be an announcement and a hand out at the November 2012 Town Meeting, it will be sent out, hopefully in a town bill, it will be sent on with the town meeting information mailing, and put online. A presentation will be made by the CPC at TM.
A newspaper series about the CPC projects will be started to coincide with a culmination before TM. The newspaper series will consist of information about the 4 areas of CPC funding and in collaboration with relevant organizations. FCTV will be asked to do a series as well.
The Benchmark information will be used with a map depicting where the projects are.
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
MAY 24, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Sandy Cuny; Barbara Schneider; Ralph Herbst; Peter Kroll; Heidi Walz; CPC Administrator Deborah Converse.

PUBLIC COMMENT: None

DISCUSSION WITH WATER QUALITY MANAGEMENT COMMITTEE:
Chair Peter Clark stated the Water Quality Management Committee proposed a meeting with the CPC to have an exchange of ideas and had then accepted an invitation to cometo a CPC meeting for that purpose. Present from the WQMC were Chair Eric Turkington; Matthew Patrick; Virginia Valliela; Steve Leighton; Ronald Zweig; Winthrop Munro.

Eric Turkington reported that Town Meeting approved Article 17 for $2,772,250 to provide funds for alternative projects as well as conventional sewers to minimize cost and maximize the treatment of the wastewater challenges facing Falmouth. He gave a brief synopsis of the following projects:
Shellfish cultivation; Bournes Pond and/or Little Pond channel widening; Permeable Reactive Barrier demonstration project; road runoff remediation for Little Pond; composting toilets; composting and urine diverting toilets and denitrifying septic demonstrations and studies at homes and businesses; monitoring of impact on demonstration projects; TDML studies of Oyster Pond; Quissett Harbor, Falmouth Harbor and Salt Pond and design for sewers using the West Falmouth Plant.

Eric stated by 2014 the town will know where sewering will take place. Their committee will recommend a package.

Virginia Valliela pointed out the town is not able to fund the sewering of Falmouth. There are 14 watersheds. The plan is to do as much as they can as money becomes available. As debt retires, the town will issue new debt in the form of loans. This results in the town’s inability to provide the state with a complete plan. The next milestone would be the year 2013 when the town will have $93 million in borrowing capacity. All the RFPs and demonstration projects are being assembled so that by 2014, major projects can be funded up to the year 2020.

Steve Leighton asked if the CPC had any feedback from the developers about alternatives. Patti Haney explained that if the RFP gets too prescriptive, then it becomes a town project. The chosen developer will lease the land, but they cannot be told what to build. It is not legal to insist on tight parameters. However, the committee will institute a ranking system for each proposal submitted. Deborah Converse stated the history of the CPC’s decision to sewer the Spring Bars Road housing project was well thought out and was based on the neighbors not wanting any effluent into Little Pond. The Memorandum Of Understanding for the project states, in part, “0 Nitrogen”. 

Chair Peter Clark added the conditions are pretty restrictive, but the CPC wants to keep faith with the residents to meet the challenge. He pointed out the units will be rentals and it is proposed to build them using systems that result in low utility costs. There are timeline challenges. There are issues of a multi-system to reach “0” Nitrogen. He suggested the CPC might be able to fund alternatives.

Winthrop Munro stated the WQMC is trying to test 62 toilets and asked if the developer would be willing to install eco toilets in one or two of the units. They come with a $5000 credit.
Chair Peter Clark replied that it might take a developer one and one-half years to receive the tax credits they will be seeking for development, which might hinder the WQMC’s timeline.

The Water Quality Management Committee agreed to come back for further discussions. 

REPORT ON SBR MATTERS:
Deborah Converse recalled that at the committee’s last meeting, Massachusetts Housing Partnership wanted to withdraw their consultant support. Heather Harper advised Deborah that she wished to meet with the Massachusetts Housing Partnership and would call Laura Shufelt. Heather will be away until June 11th. 

Barbara Schneider, reporting for the subcommittee, stated Horsley and Witten will be meeting with the subcommittee on June 5 at 8AM. 
 

REPORT ON SUBCOMMITTEE MATTERS:
Patti Haney reported the FAHF loan documents will be on the Board of Selectmen agenda June 4th for their approval. The Board will then consider TRI’s applications for funding from the FAHF at their June 11th meeting.

A motion by Sandy Cuny/Heidi Walz was approved by the committee, which would grant authority to the Community Housing Subcommittee to make minor changes to the documents, if required.

Patti Haney stated the obligation of the town to issue a loan for the Shore Street project of TRI and a grant to Stephens Lane project of TRI will be subject to conditions. Following a discussion of the conditions, on the motion of Patti Haney/Barbara Schneider, the committee VOTED: unanimously to approve the conditions for both the
Shore Street loan recommendation to the BOS and the Stephens Lane grant recommendation.
 

Michael Galasso assured members that if the Historic Districts Commission requirements add additional costs, he would not seek reimbursement from the CPC.

Deborah Converse stated the zoning for Stephen Lane is light industrial, which requires the Planning Office to sign off.

Ralph Herbst, speaking about the term limits for the CPC, urged members to be aggressive in seeking reappointment. A letter of intent to the Town Clerk is required as well as approval for reappointment from the member’s appointing authority. Any member can personally send a letter of recommendation for another member, but cannot reference his/her membership on the CPC.

REPORT ON ADHOC COMMITTEE MATTERS:
Barbara Schneider reported they are working on the Community Outreach and Education survey draft. They are proposing information pieces for publication in the two newspapers featuring each of the four categories. Photos and articles of the projects approved within the last three years will be highlighted followed by a survey. The timeline for the articles and survey will coincide with Fall Town Meeting.

STAFF REPORT:
Deborah Converse reported the following:
The slate of officers for the CPC will be voted June 14th if the BOS and other appointing Boards have completed their actions on candidates. Please advise Deborah of your choices for officers.
Deborah advised she is moving forward on her proposal to provide a virtual tour of CPA projects.

MEETING MINUTES: 
On the motion of Ralph Herbst/Peter Clark, the committee VOTED: 7-0-1 to approve the minutes of May 16, 2012.

There being no further business, the meeting adjourned at 9:30 PM to meet again on THURSDAY, JUNE 14, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by Mary J. Little, Recording Secretary
 

Community Preservation COMMUNITY EDUCATION SUBCOMMITTEE Minutes

6-06-2012

Community Education Plan june 6, 2012
Those present: Barb, Sandy, Ralph, Ken, Deb
Sandy talked with Bill Hough regarding a series of 4 articles regarding local CPA projects. It would probably happen in Sept or Oct. which would work with the plan.
FCTV—speak with them regarding paying for filming for a program or series of spots
Radio: WCAI, WQRC, sound bites
3 or 4 questions we could all ask people as we see them around town:
1. Do you know what the CPC is/does?
2. What do you think are the most important projects?
3. Are there projects that would you not have funded?
4. Do you know how the CPC gets the money for local projects?

 

COMMUNITY PRESERVATION COMMITTEE
JUNE 14, 2012

Members Present: Chair Peter Clark; Vice Chair Patti Haney; Sandy Cuny; Barbara Schneider; Ralph Herbst; Peter Kroll; Heidi Walz.
CPC Administrator Deborah Converse
Absent: Ken Buckland

PUBLIC COMMENT: 
Valerie Foster , Assistant Director of the Falmouth Housing Corporation and Board Members Tom Lebach and Eric Turkington, appeared before the CPC to advise they are organizing a pro forma and application to the Falmouth Affordable Housing Fund (FAHF) for 5-6 one bedroom units to be known as the Fairwinds project. They are working with the Dept. of Mental Health for some funding. They will be applying to the FAHF for a second project in Woods Hole comprising 11 units. It is an existing house requiring rehabilitation. They also have a potential third project for 32 units on Gifford Street.

Chair Peter Clark informed them the committee will be making decisions where to allocate the $1.6 million from the housing reserve and housing fund sources.

DISCUSS AND ACT ON SBR MATTERS:

Landscape Design Plans and Schedule
Barbara Schneider, speaking for the subcommittee, reported on their meeting with the Horsley and Witten staff. They are making progress. Next step is to seek public comments. The one-hour public hearing will be held at 6 PM on July 19th at the Gus Canty Recreation Center. There will be preview power point presentation at 8AM on July 11th.
Chair Peter Clark asked if the boundaries could be changed because of the configuration of the larger parcel. He asked if the corner of the buildable land could be reserved. Patti Haney replied the town could obtain an easement for access through the RFP process.

Review of Water Quality Management Committee Meeting
Ralph Herbst suggested the review of the Water Quality meeting should be postponed pending a discussion with the full membership.

DISCUSS CPA LEGISLATION:
The CPC communicated to the CPA Coalition Director, Stuart Saginor, the delemna of how to respond to the number of recreational project applications coming before the committee.
Mr. Saginor advised patience because the House and Senate versions of the amendment are vastly different in the funding to support the languagle changes and he did not expect that the Falmouth CPC could not act on them in time for November Town Meeting. The coalition is in favor of the House version which would provide an annual allotment of $25 million.

Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to organize the AD HOC RECREATION SUBCOMMITTEE to review the new legislation; DOR recommendations and other legal aspects. This would allow them to formulate definitions and criteria to frame how the committee will act on future applications to rehabilitate recreational facilities.

Peter Clark, Ralph Herbst and Heidi Walz were selected to serve on the subcommittee. Barbara Schneider suggested including Superintendent of Schools Marc Dupuis and Parks and the Superintendent of the department in charge of Trees, Parks, Forestry and School Grounds, Rocky Gomes.

DISCUSSION OF ELIGIBILITY OF PROJECT APPLICATIONS:
Recreational Rehabilitation Projects:

SKATE PARK ($300,000) 
On the motion of Patti Haney/Ralph Herbst, the Committee VOTED: unanimously to declare the project ineligible based on interpretation under the current Community Preservation Act that the property being bused has previously been designated for recreation purposes.

WAQUOIT ESTUARINE RESERVE - $449,00 This project involves the purchase of a 3.1 acre parcel on the Childs River, but a survey is required before they submit an application. No Formal Vote was taken because the project had not provided an application and did not seem at a reasonable point in decision-making for consideration.

FALMOUTH HIGH SCHOOL MULTI-PURPOSE FIELD $250,000

On the motion of Patti Haney/Barbara Schneider, the Committee VOTED: unanimously to declare this project ineligible for this round. The application is incomplete, lacks a detailed budget and the tentative plan shows the new field located on top of an existing recreational area.

PAL OF CAPE COD ($70, 750) This project would develop a community playground on the property. Total project cost is $312,000.
On the motion of Patti Haney/Barbara Schneider, the Committee VOTED: unanimously to declare this project eligible subject to obtaining reliable vendor estimates.

SURF DRIVE BEACH BATHHOUSE RENOVATIONS $15,000)
On the motion of Patti Haney/Heidi Walz, the Committee VOTED: unanimously to declare this project ineligible based on interpretation under the current Community Preservation Act that does not allow rehabilitation of existing facilities not previously purchased with CPA funds.

OYSTER POND ENVIRONMENTAL TRUST (10,000) This project would remove phragmites, knotweed, willows and bittersweet etc. from the “Lagoon” area and Trunk River.
On the motion of Patti Haney/Heidi Walz, the Committee VOTED: unanimously to declare the project eligible under the Open Space Category.

HISTORIC PRESERVATION PROJECTS:

RIVERBEND SILO $90,550 This project would allow for masonry repairs, roof replacement; enclosure of wing on the north side and a kiosk. 300 Committee will commit to raising monies for maintenance, but this request was mainly a result of the public expressing their wish to preserving the Silo.

On the motion of Patti Haney/Peter Kroll, the Committee VOTED: to declare this project eligible with concerns expressed about the eligibility of the educational kiosk portion.

HISTORICAL SOCIETY ( $675,000) This project involves restoration of the 1724 Conant House (foundation work, plumbing and electric and envelope restoration.

On the motion of Patti Haney/Heidi Walz, the Committee VOTED: to declare this project eligible.

THE STONE CHURCH ($60,000) This project involves the restoration of the church and bell tower to maintain its structural integrity and long-term preservation,

On the motion of Patti Haney/Peter Kroll, the Committee VOTED: unanimously to declare this project eligible.

CHAMBER OF COMMERCE BUILDING RESTORATION - ($33,582) (Cupola)
This project involves the restoration of the cupola and roof. 

On the motion of Patti Haney/Barbara Schneider, the Committee VOTED: to declare the application incomplete at this time, but the Chamber was given until Thursday, June 21st to submit a complete application
REVIEW TEAM FOR HISTORIC APPLICATIONS: Assigned to the Historic Preservation Subcommittee: Heidi Walz, Patti Haney, Peter Kroll.

DISCUSS AND ACT ON MATTERS RELATED TO SUBCOMMITTEES:
Community Housing Subcommittee
Patti Haney informed members she was among several members who attended the Board of Selectmen meeting last Monday. The Board voted unanimous approval, with few questions, of the two projects to be rehabilitated by TRI .Peter Clark reminded membersit will be the responsibility of the committee to follow up on the conditions for the projects.

Ralph Herbst asked what the status is of the Mass.Housing Partnership/SBR project. Patti Haney replied the MHP is still waiting to meet with Assistant Town Manager Heather Harper.

Operations Subcommittee Report. Did You Know?
Ralph Herbst advised that he, Ken Buckland and Patti Haney have been reappointed for three-year terms. They should make arrangements to be sworn in asap/June 30th. Peter Clark reported that he expects Conservation Commission will provide a representative to the CPC in July.

Report from Educational AD Hoc Committee:
Barbara Schneider thanked members for their comments. The committee will request transcript of the Spring Town Meeting.

Finance Committee:
Chair Peter Clark stated committee will meet in July.
He reviewed the estimated funds available for November 2012 town meeting He estimated the state match at 22% - $547.643, but the exact figures will not be known until October.

STAFF REPORT:
Deborah Converse reported on her meeting with Debbie Rogers and FCTV helping with the educational outreach program.

She reported on her workshop with the MHP analyzing pro formas and how to go about gaining community support for affordable housing.
She also spoke to the meeting with town manager, planning and town counsel staff about vetting future proposals requiring FAHF approval.

On the motion of Patti Haney/Barbara Schneider, the Committee approved the following bills for payment:
Waquoit Church – Consultant Services - $5,175
Oak Grove Monument ( Labor) - $5,490
Falmouth Enterprise Ad - $35.00
GHD Sewer Evaluation - $5,485
Woods Hole Museum – Bradley House Restoration - $4,570.

MEETING MINUTES:
On the motion of Patti Haney/Ralph Herbst the Committee VOTED: to approve the May 24th minutes with changes.

There being no further business, the committee adjourned at 9:10 PM to meet again on THURSDAY, JUNE 28, 2012 AT 7:00 pm in the School Administration Building.
Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JUNE 28, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Sandy Cuny; Barbara Schneider; Peter Kroll; Heidi Walz.
CPC Administrator Deborah Converse
Absent: Ralph Herbst

Chair Peter Clark called the meeting to order at 7 PM in the School Administration Building.

PUBLIC COMMENT PERIOD: None

DISCUSSION OF SBR MATTERS:
Chair of the Multi-Use subcommittee, Barbara Schneider, stated they are on target for the public hearing on Thursday, July 19th at 6:00 PM at the Gus Canty Recreational Center.
The sub-committee will preview the power point presentation on July 11th.

Peter Clark, in a memo dated June 28th, cited possible next steps after the meeting with the Water Quality Management Committee.

Ken Buckland commented the RFP process does not line up with the Water Quality Management Committee’s timeframe. Pricing out the alternatives and new technology will cost more. His opinion was to sewer the project and the wastewater taken to a centralized location. He believes the CPC would not be able to create affordable housing and not impact Little Pond except through the use of sewering for wastewater.
Members Peter Kroll, Barbara Schneider and Patti Haney favored proceeding with re-exploring the gravity system. Patti Haney also reminded members to avoid prescriptive measures in the RFP. Peter Clark stated his wish to move forward with the RFP and not mandate any system, but provide subsidies for the developer. Barbara Schneider said there were concerns from the neighbors about a pumping station and suggested leaving it up to the developer to utilize the $400,000 that was budgeted for the system. She further suggested the committee could consult with their consultant, GHD, about refining the original drawings. 

DISCUSSION AND DECISIONS ON PROJECT APPLICATIONS:
Chair Peter Clark announced the Church of the Messiah; PAL and Falmouth Historic Museum applications will be heard on July 12th.
The Chamber of Commerce, Riverbend Silo and OPET applications will be heard July 26th.
The public hearing and follow-up interviews is scheduled for August 9th
Final votes on the projects will be scheduled for August 23rd.

FALMOUTH HISTORIC SOCIETY:
Director of the Falmouth Historic Society, Mark Schmidt, accompanied by Steve Viglas of C.H. Newton Co., appeared before the committee on their application for funding for Phase I – exterior roof and window repairs for the Conant House.

Mr. Viglas stated he would prefer working from the bottom up, but would leave that to the CPA. He cited a serious need to repair the structure. The foundation needs to be lifted, dug out and replaced according to the code. The floor on the first floor needs to be replaced. The old foundation would be used as a veneer. This work would cost about $325,000.
As for leveraging other funding, Mr. Schmidt advised they have made application to the National Park Service and has other irons in the fire. If the Society was not successful in leveraging other funding, they would have to delve into their endowment.
Following discussion, the committee preferred the Society to first address the structural phase. They were asked to resubmit a request for $325,000 with line item details.

Riverbend Silo Restoration:
This application will be heard on July 26th, but the Ad Hoc Committee was told the 300 Committee will take responsibility for the maintenance. The committee wants assurance in writing from the 300 Committee prior to the July 12 meeting. Public benefit must also be provided as well. 

Old Stone Church Restoration:
This application will be heard on July 12th. The Ad Hoc Committee is requesting submittal of plans from a structural engineer. The line item details also need to be enumerated.

AFFORDABLE HOUSING COMMITTEE APPLICATION DISCUSSION:
Ken Buckland, speaking for the Community Housing Subcommittee, stated the purpose of the application is to update the Falmouth Needs Assessment prepared by John Ryan in 2007 for the CPC. This study would garner information on the housing demand to be used as the basis for an Affordable Housing Policy. 

Sylvia L. Szulkin, Vice-chair and Chair of the Affordable Housing Roundtable Subcommittee, appeared before the committee. She stated the 2010 Census for Falmouth showed the 20-40 year old residents have fled Falmouth because of the housing crisis.
Affordable Housing has fallen below the radar and there is a need to project five years forward which group will most likely need housing in the future. The study will also provide the Board of Selectmen with accurate information to update the Town of Falmouth’s Five-Year Strategic Plan.

Michael Galasso, chair of the EDIC, stated the report would be useful to the town and developers and he requested that the CPC consider $40,000 for the study.

Following discussion, on the motion of Patti Haney/Ken Buckland, the committee VOTED: unanimously to approve the project up to $30,000. The Community Housing
Subcommittee will work with the Falmouth Affordable Housing Committee to formulate a final scope of work

 

DISCUSSION ON MATTERS RELATED TO SUBCOMMITTES:
The Community Housing Subcommittee: completed their work on developing a Housing Development Application utilizing the Falmouth Affordable Housing Fund. Deborah Converse and Peter Clark thought it useful to provide some minimal information as an attachment to the application. 
On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to accept the application as the standard for applying for funding to the Falmouth Affordable Housing Fund.

The Ad Hoc Rrecreational Subcommittee: Chair Peter Clark, in a memo dated June 19th, outlined the initial objectives and parameters of the subcommittee. It is proposed that they will work for less than a year to fulfill the objectives. The timeline coincides with the advice of the Coalition that the next 6-10 months will be critical to the setting of guidelines for handling new responsibilities under the new amendment. 

STAFF REPORT: 
Approval of Bills:
Oak Grove Cemetery - $3,564.60. Liaison Ralph Herbst was unable to sign, but the bill was certified by Deborah Converse. On the motion of Patti Haney/Ken Buckland, the Committee VOTED: unanimously to approve the bill for payment.

Deborah Converse referred members to a letter dated June 20, 2012 from 300 Committee Administrator Jessica K. Erickson wherein she is requesting the CPC consider setting aside $100,000 of the FY’13 CPA funding in the Open Space Reserve. She cited the work to be done to meet the town’s goal of permanently protecting 30% of Falmouth’s land area. An additional 2700 acres are needed to meet the goal.

Director of Community Housing Initiatives, Susan Connelly on behalf of The Massachusetts Housing Partnership, wrote that they will be unable to provide further technical assistance, including the review of proposals for the Spring Bars Road project, if the RFP indicates involvement of the public entity beyond a point that they are not comfortable with. They feel this concern is based on the project being perceived as being public.

REVIEW MEETING MINUTES: On the motion of Patti Haney/Heidi Walz, the Committee VOTED: approval of the June 29, 2012 minutes with changes. Ken Buckland abstained.

REORGANIZATION OF COMMITTEE:
Deborah Converse advised that Peter Clark placed his name for nomination as Chair; Patti Haney placed her name to continue as Vice-Chair and Ken Buckland to continue as Clerk of the Community Preservation Committee. There were no other nominations.

On the motion of Heidi Walz/Peter Kroll, the Committee VOTED: unanimously to approve the slate, as presented, for 2012-2013

There being no further business, the Committee adjourned at 8:55 PM to meet again on
THURSDAY, JULY 12, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary 

 

Community Preservation AD HOC Recreation COMMITTEE Minutes

7-03-2012

Ad Hoc Recreation Subcommittee
7/4/2012
Minutes July 3, 2012
Those present: Peter Clark, Heidi, Ralph, Deb

The discussion revolved around approval of recreation projects for project funds in light of the new CPA law passed in this legislative session. There were questions about the availability of new money for rehabilitation of existing recreation projects, the disposition of new requests for recreation projects, the implementation date of the new law and the amount of funding available overall for recreation projects when the law takes effect. The new law only guarantees money from the state’s surplus at the level of $25 million for fall 2013 distribution, plus the money from the deeds recording fee. The odds are good that there will be money from the state surplus in ongoing years but it is not guaranteed. 

Since there is no amount that can be projected into the future the subcommittee decided that a set of criteria and priorities be developed upon which approval can be made by the CPC. The assessment criteria to help set priorities will be similar to the Historic Preservation Plan that will be implemented in the next fiscal year to help set historic priorities. The Town’s Parks Department, School Administration, and the Recreation Committee will be contacted to discuss their input regarding the criteria. It was suggested that a consultant be hired to help set the criteria and talk to the various groups that may submit requests.

The subcommittee members had questions about approval of new requests for the current year for recreation and open space. The subcommittee thought that for the overall plan, it might be best to hold off on approving any recreation or open space projects until the criteria is set. It was decided to bring this question before the full CPC for a discussion. Peter will write up a set of notes to distribute to the CPC before the next meeting to provide the discussion points. 

The next meeting will be held on July 18 at 8:00 AM for further discussion before any formal recommendations to the CPC.

 

Community Preservation HOUSING SUBCOMMITTEE Minutes

7-11-2012
 

The Community Preservation Community Housing Subcommittee will meet on July 11 at 9 a.m. in the 2nd floor of Town Hall in the CPC conference room. 

Agenda: Discuss and finalize AHC proposal to go back to CPC and then to BOS
FHT (Odd Fellows)
FHC (preliminary)
Discuss RFP for SBR evaluation criteria, phrasing to include alternative water quality measures the same as green (WQMC) 
Discuss Process to follow for FAHF project vetting

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JULY 12, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Ralph Herbst; Sandy Cuny; Heidi Walz; Peter Kroll
CPC Administrator Deborah Converse
Absent: Barbara Schneider; Ken Buckland

Chair Peter Clark called the meeting to order at 5:00 PM in the School Administration Building.

PUBLIC COMMENT: None

INTERVIEW PROJECTS:

PAL:
Executive Director of the Police Athletic Activity League (PAL) Shelly Farrar appeared before the committee seeking funding to develop a community playground on the site they own on Brick Kiln Road. Total cost of the playground is $312,000.
She provided a commitment letter for a permanent deed restriction. She distributed alternative playground packages ranging from $70,000 to $20,000 depending on the CPC funding.
She advised members that PAL serves children ages 7-17 years. After school, they are dropped off by the Falmouth school busses. They also serve 65 students during the summer camp program and a majority attend on scholarships. 

Although the playground will be open to the public on weekends, it will be restricted from 3:30 to 6:30 during the school days.

When asked why the students cannot access the existing playgrounds, she replied the problem is transportation and the children are subject to an electronic check system. 

Ms. Farrar replied she is actively engaged in writing grants to help leverage any CPC funding, but stated a majority of their fundraising is provided through in-kind services.

Issues to be resolves centered on the deed restriction, which would be reviewed by Town Counsel; the status of the playground should the property be sold and the timing of the scheduled construction during the summer and the availability of funding for the Fall round.

CHURCH OF THE MESSIAH:
Rector Deborah Warner appeared before the committee accompanied by members of the Building and Grounds Committee and Mason contractor, Louis Rosado. They are seeking $63,000 in CPA funding to restore the masonry of the Bell Tower and eliminate the water infiltration to the walls of the main body of the church. The request amounts to 50% of the project. Building Committee member, Arden Wards, stated the proposal was developed by the Building Committee with the help of two architects associated with the parish, including Andrew Borghesi.

Chair Peter Clark noted that Mr. Rosado recommends applying a water repellent. The CPC’s consultant, Eric Dray, recommended against such repellents; cited the Falmouth Historic District Committee’s guideline, which states water repellent coatings can be used for masonry elements but not recommended for granite and suggested that the CPC could hold the project to the higher standard. However, the budget submitted the CPC did not show CPA funds paying for the application and further discussion raised the issue of whether CPC could forbid a process for which we were not paying. This matter also may need advice from Town Counsel, Chairman Clark suggested.

Following discussion, the Church was asked to submit a formal list of people or organizations utilizing the church as documentation of the public benefit requirement of the CPA. Also requested, if available, is written documentation of other quotes for the proposed work.

DISCUSSION OF SUBCOMMITTEE MATTERS:
Community Housing Subcommittee:
Chair Patti Haney reported that members, Peter Kroll and Ken Buckland met during the week with the Falmouth Affordable Housing Committee to formulate the final scope of work to engage a consultant for $30,000 to develop a housing market analysis and needs assessment for the next five years. 

Patti Haney advised the EDIC might contribute some funding toward the study.

On the motion of Patti Haney/Peter Kroll, the committee VOTED: unanimously to accept the language of the Affordable Housing Committee proposal and forward same to the Board of Selectmen for their review.

Patti Haney reported the Falmouth Housing Trust will be awarding an RFP on the historic Odd Fellows Hall. They will be submitting a formal application for funding from the Affordable Housing Fund to the CPC.

Patti Haney also advised that Robert Murray of the Falmouth Housing Corporation will be requesting tentative action at the CPC’s July 26th meeting for funding from the Affordable Housing Fund for their Oshman Way project consisting of ll units. He advised Patti Haney that funding sources for the project must be determined by August 1st.

Education Ad Hoc Subcommittee:

CPC Administrator Deborah Converse reported on her meeting with Deborah Rogers of FCTV to develop a television program featuring projects funded with CPA monies. The script would be written by Deborah Converse and Barbara Schneider. The final product would become the property of the CPC. 

Recreation Subcommittee:
The Ad Hoc Recreation Subcommittee, at their meeting last week, were of the mind to delay approving any recreation or open space projects until criteria was developed by
which to evaluate them. Peter Clark had prepared discussion points for the full membership.

Peter Clark said without knowing how much money is needed and given the list of potential sources, he posed the question to members – should the committee spend money now on the projects under consideration before knowing the magnitude of possible projects in relation to availability of funds?

Patti Haney stated that many of the towns belonging to the coalition have chosen to wait on approving current projects. They have begun the process of creating the criteria needed to prioritize future projects. Heidi Walz expressed her desire to prioritize.
Patti Haney stated her wish that the committee set aside monies from the current budget for open space not knowing the potential for a number of project requests. 

Sandy Cuny stated those projects currently before the committee should have due consideration. She said the town’s Recreation Committee is moving forward to begin the work of tallying town facilities facing safety issues and repairs.

Following further discussion, the subcommittee agreed to reconsider the matter at their next meeting.

Operations Subcommittee: Did you Know?
Ralph Herbst had requested updates to the committee roster and requested members confer with Deborah Converse if there are changes.

STAFF REPORT:
Approval of Bills:

Eric Dray – Historic Preservation consultant services - $630.00
Horsley & Witten – SBR landscape design - $4,567.45
Woods Hole Cemetery - $5,855.90
Beach Nourishment - $16,576
Waquoit Congregational Church – consultant services - $2,008.23

On the motion of Patti Haney/Peter Kroll, the committee VOTED: unanimously to approve the bills for payment.

Deborah Converse asked members what site visits and preferred dates they would like to schedule in the first two weeks of August

On the motion of Peter Kroll/Heidi Walz, the committee VOTED: unanimously to require Michael Galasso to produce the signed affordable housing loan documents by July 26th or provide reasons for their delay.

Regarding the River Bend Silo Project, the requested letter from the 300 Committee, assuring their responsibility for overseeing repair and restoration was received along with clarification of the budget information and public benefit.

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the Committee VOTED: to accept the minutes, with changes, of June 28, 2012. Ralph Herbst abstained.

There being no other business, the committee adjourned at 6:25 PM to meet again on THURSDAY, JULY 26, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary

 

COMMUNITY PRESERVATION COMMUNITY HOUSING Subcommittee Meeting Minutes
July 24, 2012

Those present: Patti Haney, Ken Buckland, Peter Kroll, staff; Guest: Bob Murray
The meeting was called to order at 8 a.m.

FAHF Application
Bob Murray from the Falmouth Housing Corp. submitted his completed application for 11 units at Oshman Way in Woods Hole. He explained that he recently learned that for the first time DHCD is requiring funding commitments in a pre-application due August 1 for any project to be accepted for the October 2012 round. He apologized for the immediacy required for a response from the subcommittee.

Bob outlined the application and request. He explained the original arrangement with a developer who was to purchase the land for $400,000 upon completion of a project to be built in Woods Hole. That project has not been built and has recently gotten an extension of 2 years, so it will not be built soon and the $400,000 will not be forthcoming soon. The FHC has been carrying the land costs, interest and other costs for 2 years. The development needs to be built because of the carrying costs and the project has been approved by the ZBA as a 40B. The development will be for people whose incomes are 60% or below and for any age. He will be applying for $100,000 from DHCD, their maximum; HOME funds at the maximum of $150,000; and he is looking into other sources such as Federal Home Loan Bank for funds.

The request to the CPC through the Falmouth Affordable Housing Funds is for a $100,000 loan for land costs. This would be paid back upon permanent land financing. Another loan of $440,000 will be requested for the housing development piece. The total request at $540,000 for the project is 18% of the total development costs. 

Vote Peter Kroll moved to approve the application to be taken to the CPC on July 26, 2012 for approval. Ken seconded and the members approved. Bob understands that the application needs the approval of the Board of Selectmen before the approval is assured. To meet the August 1 deadline he is requesting a letter of strong support for the $540,000 request from the CPC. The subcommittee members agreed to present this to the full CPC. The subcommittee feels the project for 11 units of affordable housing for people whose incomes are less than 60% meets a continued need in Falmouth. The scientific institutions alone require housing for many of their personnel whose incomes fall within this range and there is a demand for rentals in this range for people of all ages throughout town. This project is an adaptable reuse of land that has become an eyesore from neglect. 

Revision of SBR RFP language
Language referring to wastewater management in the SBR RFP was added to the main body of the RFP and to the evaluation criteria. This will be recommended to the CPC.

FAHF Process Document (still being revised)
Deb provided a document for processing applications put together for internal use. Some of the suggestions were incorporated into the application packet as follows:
I. GENERAL INSTRUCTIONS
Please note the following:
• Grant and loan applications are received on a rolling basis for examination by the Community Housing Subcommittee.
• Talk with the Community Preservation Planner (CPP) about your project before beginning your application to be sure that your organization and project is eligible for funding (see guidelines).
• Following the initial meeting with the CPP and upon submission of the necessary documentation included in the application packet, the Community Housing Subcommittee will meet with the applicant.
• If necessary, a site visit will be made to the project site.
• The Town Manager and other department heads will be notified about the project for their input. 
• The Subcommittee will present the application to the full Community Preservation Committee for their discussion and approval.
• The Subcommittee will prepare the necessary documents with conditions as required.
• Town Attorneys will be consulted regarding all legalities related to the loan/grant.
• The final documents are presented to the full CPC for approval.
• The BOS are the trustees who oversee this fund. Following an affirmative vote of the full CPC, the project will be presented to the Board of Selectmen for their approval. 
• The Community Preservation Committee may ask for other documentation as needed.
• Fill out the cover page and attached certifications. 
• Attach all applicable items. 
• Include the project budget.
• Provide proof of nonprofit status.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
JULY 26, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland;
Ralph Herbst; Sandy Cuny; Barbara Schneider; Peter Kroll
CPC Administrator Deborah Converse
Absent: Heidi Walz

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: None

PUBLIC INTERVIEWS:
Oyster Pond Environmental Trust:
Wendi Buesseler appeared before the committee to request funds to continue phragmites elimination along the southern shore of Oyster Pond by increasing the area into the lagoon and Trunk River. In the areas they have removed the phragmites, native species have appeared. When asked if WHOI has provided any support, Wendi replied no, but she offered to inquire. When asked if she has approached property owners, Wendi replied she is applying for funding in the areas most viewed by the public. She revealed that OPET has a $20,000 annual operating budget. She stated that the request for funding of OPET staff was based on 50% of the value of her time spent on this project in the past grant period.

RIVERBEND SILO:
300 Committee Administrator Jessica Erickson and Board of Directors member, Michael Duffany appeared before the committee. The committee expressed their concern that there is no commitment from the people who urged the 300 Committee to save the Silo and no commitment for long term maintenance through possible fund raising efforts from any organization. Jessica Erickson stated if there was a group willing to raise funds, the 300 Committee would hold and manage the funds as one of their accounts. When asked if they are insuring the building, Jessica Erickson replied all their properties have insurance, but she would speak to the Board about the level of insurance. When asked if there is a use for the building other than an empty space, Michael Duffany replied it is limited, but it would lend itself to education and history. Question was asked if there was a way to secure the silo until a willing group could fund raise. Michael Duffany stated in the long run it would cost more money. The silo needs a roof structure over the wing to be saved. It needs pointing and maybe a roof piece over the north end. Patti Haney said she talked to Heidi Walz, who could not be present for tonight’s meeting, but Heidi advised her there are grants available, which should be pursued. The committee agreed that the 300 Committee should not be burdened with possible on-going issues.
When Chairman Peter Clark advised the CPC will be working with limited funds, he expressed his wish to see a formal group of people involved.
Ann Sears asked what level of monies the CPC will have. She thought the restoration could be done for less than the $90,000 and was not aware of an ongoing need for tile
glazing. She was advised the fund raising group should be raising $90,000 and maintenance was not part of the $90,000.

Chairman Clark reminded the group that the public forum is scheduled for August 4th.

CHAMBER OF COMMERCE:
President of the Chamber of Commerce, Jay Zavala, appeared before the committee
With a second proposal for $55,464 for replacing the existing roofs shingles and a rebuild of the cupola. An additional cost of $12,000 would be required for the chimney and the cost could rise to $90,000 if the superior roofing was required.

Mr. Zavala advised he does not know the age of the roof and cupola, but was told there has been no work done to both. Chairman Clark asked him to pursue his investigation of both. 
When asked what other funding he is pursuing, he replied there appeared to be available grants and they are not the beneficiaries of donations. He listed several ideas for special community events that could raise money for the project.

He stated the Chamber of Commerce leases the property from the town and was urged by the Town Manager to pursue funding through the CPA. He stated the lease states the landlord and tenant must agree on any major repairs or other upgrades not considered regular care. The Chamber has a total budget of $10,000 for maintenance and repairs.
He was asked to pursue ideas for fundraising efforts.

CONANT HOUSE – 65 Palmer Avenue:
Mark Schmidt and Stephen Viglas returned to the committee and provided a new Phase I estimate for the foundation and structural work estimated to be in the range of $328,535.20 to $350,227.20.
Mr. Schmidt also provided a list of grants he is soliciting, but explained the timing for applying varies from each foundation.

Barbara Schneider asked him why they expended their funds on a new Education Center when the building clearly requires extensive renovations. Mr. Schmidt replied her question was valid but the previous Board made a value judgment. He stressed the historic 1724 structure now needs a great deal of money to restore it.

SBR MATTERS:
Report on Landscape Design Public Meeting:
Barbara Schneider reported on the Horsley and Witten sponsored public forum held last week. 
Concerns were expressed at the public forum for the Atlantic White Cedar Swamp, vernal pool, Little Pond and a buffer separating the affordable housing portion. 
Following a site visit, Horsley and Witten will prepare a draft for full committee review.

Report on MHP:
A meeting is scheduled for August 14 to discuss the RFP.

SUBCOMMITTEE MATTERS:
Community Housing Subcommittee:

Shore Street Project Status:
Chair Patti Haney reported there has been no communication from Michael Galasso, developer for the project. The signed affordable housing loan documents were requested by July 26th. 
Deborah Converse said she has sent two emails and a letter to Mr. Galasso. The committee decided not to over react to this transgression and would continue to pursue an answer.

Falmouth Housing Corporation Request:
President of the Falmouth Housing Corporation, Robert Murray, appeared before the committee to request $540,000 to develop 11 units of affordable housing for a project to be known as Notantico Woods located on Oshman Way, Woods Hole.

He explained that $100,000 is a loan for acquisition and would be paid back upon permanent land financing. The remaining $440,000 will be part of a construction loan for the $3 million project. 

He expressed this urgency is due to the DHCD’s recent requirement that funding commitments must be done via a pre-application due August 1st for the October 2012 round. 
He will be applying to the DHCD, HOME and the Federal Home Loan Bank as well.

Ken Buckland stated the Community Housing Subcommittee voted to recommend the project to the full committee because it meets a continued need in Falmouth for people whose incomes are less than 60%.

On the motion of Ken Buckland/Patti Haney, the committee VOTED: unanimously to send a strong letter of support to the Board of Selectmen requesting their approval of $540,000 in funding. Of that amount, $100,000 will be paid back upon permanent land financing. 

Falmouth Housing Trust:
Ann Saganic of the Falmouth Housing Trust met with the subcommittee to advise they intend to complete their application for $500,000 to develop the Odd Fellows Hall into 4 one-bedroom affordable rental units.

RFP Language re: Wastewater Evaluation for SBR Housing Project:

The committee discussed the wastewater language, which will be included in the SBR RFP. A major piece of the language deals with zero Nitrogen discharge to the Little Pond Watershed, both onsite and offsite.
The matter was held for final approval discussion at the next meeting. 

Recreation Subcommittee Report:
With the passage of the amendment to the Community Preservation Act, members discussed some of the issues relating to future recreation rehabilitation projects and what criteria should be considered.

Barbara Schneider stated her opposition to prioritizing town facilities vs. non-profit development. However, Sandy Cuny felt that town-owned parcels would be more available to a larger public than non-profit development.

Following discussion, the subcommittee was asked to continue defining the criteria before bringing town committees together via a facilitation or workshop forum.

Operations Subcommittee Reports: Did You Know?
Ralph Herbst noted that when he attended the Horsley and Witten public forum for the SBR landscaping project, no one commented on his silence and his lack of comment during the feedback portion of the proceedings. 

Affordable Housing Subcommittee Report:
Chair Patti Haney reported on their meeting of July 11th. The subcommittee voted approval of revisions, suggested by Ken Buckland, for funding the Housing Needs Study proposed by the Falmouth Affordable Housing Committee.

STAFF REPORT:
Deborah Converse reported the following:

The CPC deadline of June 2012 for closing out the MEP project was not met by the Town of Bourne. They were to share the cost of evaluating the Megansett Harbor Watershed.

Wastewater Superintendent advised that Bourne Town Meeting has approved their share of the funding ($54,750).

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: unanimously to extend the deadline to October 2012 to allow the Bourne Board of Selectmen to complete their process for payment.

CPC members will meet at 8:30 AM August 1st to tour the projects under consideration.

The Administrative Budget of the committee was distributed. The amount remains the same but is being adjusted to reflect a line item change in FY’13 for the SBR Landscape Design Services.

F.W. Webb Plumbing Company is building on the former car dealership property on Worcester Court. A DRI has been filed with the Cape Cod Commission. The project is a “by right” under commercial zoning.

Ken Buckland asked the CPC to communicate to the Commission, in writing, the committee’s concern about the visual impact and run off to the town property, which will be an intended housing site. 

Now that the CPA has been amended to allow for the expenditure of recreation rehabilitation funding, Deborah has met with Recreation Director Helen Kennedy and School Superintendent Marc Dupuis for a list of their respective properties requiring major rehabilitation.

Deborah reported on a meeting with Town Manager Julian Suso on the upcoming FAHF proposal for Oshman Way. 

MEETING MINUTES:
On the motion of Patti Haney/Sandy Cuny, the committee VOTED: to approve the minutes of July 12, 2012 with changes. Barbara Schneider and Ken Buckland abstained.

There being no further business, the committee adjourned at 10:00 PM to meet again on THURSDAY, AUGUST 9, 2012, AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary


 

Community Preservation COMMUNITY EDUCATION Minutes

8-06-2012
Community Education Ad Hoc Committee meeting
August 6, 2012
Those present: Sandy Cuny, Barb Schneider, Ken Buckland, staff
Agenda

Outreach: The members discussed the filming with FCTV and the potential cost of traveling around to CPA funded sites to showcase the variety of projects. An estimate was provided by FCTV for $3,055. The potential of a professionally produced program has advantages. The CPC would own the rights, the pieces could be put on the website, youtube, used at Town Meeting and it would be a quality information piece to show community members what their surcharge taxes have accomplished. 

After much discussion regarding perception of the use of taxpayer money, the committee decided to ask FCTV about producing something in the studio. The premise of showing projects throughout town as static pictures and having recipients talk about the importance of the projects would remain the same as the filming. The vignettes would be 3 minutes with an intro to the category (i.e. historic) and summary at the end. The vignettes could be shown together, in 3-minute spots and could be used in the same way as the film. There will be an overall intro to CPA, how it started and relationship to the land bank, a chart of expenditures, and other pertinent information. This has to be succinct and interesting. Deborah will call to find out if there would be any cost and if the CPC could use it in a variety of media.

Sandy had spoken to Bill Hough about running a series in the Falmouth Enterprise about CPA
funded projects. Deb will follow up to see when that could begin and what would be required.

Survey: Ken will refine the survey draft to discuss on September 13th at the CPC meeting. The ad hoc committee will look at it on August 21st. 

Timeline: FCTV, newspaper articles will lead into Town Meeting. The survey and presentation piece for Town Meeting Members will be produced for the meeting itself. The committee stressed the need to get the correct information about CPA money out to the community. 

The next meeting will be August 21 at 7:30 a.m.

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
AUGUST 9, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Barbara Schneider; Ralph Herbst; Sandy Cuny; Peter Kroll; Heidi Walz
Community Preservation Planner Deborah Converse

Chair Peter Clark opened the meeting at 7:00 PM in the School Administration Bldg.

PUBLIC COMMENT: None

ESTIMATED FINANCIALS: 
The committee reviewed the estimated funds available for November 12, 2012. A notable change in the non-surcharge balance is $113,387.

OPEN MEETING LAW CONCERN FOR CPC MEETING JUNE 14, 2012:
Town Hall experienced a temporary server problem, which resulted in the failure of the CPC’s notice of a June 14th meeting being properly posted. As a corrective measure, the following votes are being reconsidered and ratified to comply with the Open Meeting Law.

On the motion of Patti Haney/Ralph Herbst, the committee VOTED: to organize the AD Hoc Recreation Subcommittee.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to declare the Skate Park ineligible based on the interpretation under the current CPA.

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application of Falmouth High School Multi-Purpose Field ineligible because of incomplete budget and application.

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application of PAL of Cape Cod eligible subject to obtaining reliable vendor estimates.

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application for Surf Drive Beach Bathhouse renovations ineligible based on interpretation under the current CPA; does not allow rehabilitation of existing facilities not purchased with CPA funds.

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application of the Oyster Pond Environmental Trust eligible under the Open Space category.

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application for the River Bend Silo eligible but with concern about the maintenance upkeep and eligibility of the educational kiosk portion. On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application of the Historical Society (Conant House) eligible.
On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application of the Church of the Messiah eligible.

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to declare the application of the Chamber of Commerce for building renovations incomplete and was given until June 21st to submit complete application.

On the motion of Patti Haney/Peter Kroll, the payment of bills for Waquoit Congregation Church Consultant services ($5,175); Oak Grove Monument ($5,490); Falmouth Enterprise ($35); GHD Sewer Evaluation ($5,485) and Wood Hole Museum ($4,570) was VOTED:

On the motion of Patti Haney/Ralph Herbst, the minutes of May 24, 2012 were VOTED: with changes.

DISCUSSION AND ACT ON PROJECT APPLICATIONS:
RIVERBEND SILO:
Jessica Erickson Whritenour appeared before the committee, without Michael Duffany, to advise that Michael feels the open portion of the silo needs a temporary closure, but recommended no action on the silo structure itself until fundraising efforts provide the necessary monies to secure the structure.

Ann Sears reported the “Silo Friends Group” is working with the 300 Committee. They have created a flyer with the assistance of the 300 Committee providing the envelopes for a fundraiser. The Coonamessett Pond Association has donated $500 to the project. She is in support of the 300 Committee’s wish for assurance there will be maintenance money to provide for the infrastructure upkeep.

On the motion of Patti Haney/Barbara Schneider, the committee VOTED: to pass on the project and revisit it for the April Town Meeting. Concerns centered on need for more fundraising and the establishment of a maintenance fund.

HISTORICAL SOCIETY (CONANT HOUSE FOUNDATION WORK):
Mark Schmidt advised the committee he will have more knowledge of their fundraising efforts by the November Town Meeting. Donations from the various foundations would be more forthcoming knowing there is support from the CPC. The recent $100,000 donation from the Massachusetts Cultural Commission has to be applied to the new Education Center.

Barbara Schneider noted the CPC gave the Conant House $28,000 in funding in 2009.

On the motion of Barbara Schneider/Sandy Cuny, the committee VOTED: to approve $200,000 in funding for the restoration of the 1724 Conant House Foundation work.


Conditions:
To be developed.

CHURCH OF THE MESSIAH RESTORATION: ($63,000)
The Rev. Deborah M. Warner, Rector of the church, provided a list of community benefits, as requested by the CPC at their meeting of July 12.

On the motion of Heidi Walz/Patti Haney, the committee VOTED: to approve $63,000 in funding for the restoration of the stone church and bell tower.
Conditions: 
Need to develop method of payment.

CHAMBER OF COMMERCE BUILDING RESTORATION OF ROOF ($71,087) AND CUPOLA: ($33,582):
President of the Chamber of Commerce, Jay Zavala, returned to the CPC to report the Chamber has no historical records for the roof and cupola; their meeting with the Historic Districts Commission is scheduled for September 4, 2012; their request for proposals from three vendors has not been received; and they wish to amend the proposal to include the chimney and a set aside for the trim.

Heidi Walz advised the Chamber’s first obligation is to receive a Certificate of Appropriateness from the Historic Districts Commission. She did not feel it was important to know the age and history of the roof and cupola .The Historic Districts Commission would require the red cedar shingles.

The committee accepted Jay Zavala’s request that the Chamber of Commerce application be withdrawn without prejudice.

OYSTER POND ENVIRONMENTAL TRUST: ($8,600): Open Space
Wendi Buesseler returned to the committee to advise that since the last meeting, she has approached WHOI. They have agreed to donate $1,500. This will reduce OPET’s request from $10,100 to $8600. She detailed in a memo dated August 9th, other funding, and in-kind sources. The project will be phased over three years. She provided a photo illustrating the new diverse pond shoreline native plant habitat rather than the previous wall of phragmites.

On the motion of Patti Haney/Peter Kroll, the committee VOTED 6-2 to approve $8,600 in funding for the removal of phragmites, knotweed etc in the “Lagoon” and Trunk River.
Conditions:
Proper Permits; names of the affected homeowners to be listed in Letter of Agreement and signage acknowledging CPA funding.

PAL OF CAPE COD: ($60,750 IN PHASES): Recreation
Executive Director Shelly Farrar returned to the committee to assure members PAL is not closing its doors. She will be donating 60% of her time to assure that the building will be available two days a week beginning January. She will be working with Town Counsel and Deborah Converse to develop a recreational restriction to accompany their deed.

Sandy Cuny stated the Falmouth Recreation Committee will be in touch with PAL to offer their assistance.

Ralph Herbst suggested she approach the CPC for the towns of Bourne and Mashpee for funding since PAL of Cape Cod is a regional organization.

On the motion of Patti Haney/Ken Buckland, the committee VOTED: to approve $10,000 in funding to develop a community playground.

On the motion of Sandy Cuny/Barbara Schneider to amend the previous motion by approving $20,000 in funding, the committee VOTED: approval of the $20,000 from the Recreation category.
Conditions:
Deed for protection of the playground in perpetuity. Playground shall remain open to the public. PAL must communicate with Town Counsel to develop recreation restriction to include right of first refusal and liability. Acknowledgement of CPA funding via signage and press releases.

PUBLIC COMMENT ON PROJECT DECISIONS:
Riverbend Silo:

Nannette Oldenbourg commented she would welcome to hear the history of innovation survival and inquired as to where to seek this native history. The silo can be pointed out as a way to survive. She referred to a seminar “Living off the Land.”

Nancy Hayward commented on the Riverbend Silo’s uniqueness in that it is made of ceramic tiles. She cannot find any history on the manufacturing of the ceramic tiles, though she recently found one in Ohio, which was built in l927.

Roxanne Smolowitz stated she would like guidance on a specific dollar amount the committee is seeking to provide future maintenance. She learned that $4500 will be required for a sealant to be applied every 6 years. 

Chair Peter Clark reminded her that the CPC has no responsibility for providing this information. She should direct her inquiry to the 300 Committee, owner of the property.
Conant House:
Nancy Hayward stated the Conant House is worthy of CPA support.

Church of the Messiah:
Nancy Hayward stated the Church structure is important to the Town of Falmouth and worthy of CPA support.

Chamber of Commerce Building:
Nancy Hayward stated she was dismayed that the Town of Falmouth, owner of the building, has paid little attention to the upkeep. It is historical. She stated the records of the Historical Commission are in partial disarray because of the constant office moves and the lack of designated administrative help.

Ralph Herbst informed the CPC that the Historical Commission receives administrative help from the Planning Board staff.

Anne Sears advised the Historical Society has records that might offer insight. She stated the state has historical details.
Oyster Pond Environmental Trust:
Dick Payne stated attacking the phragmites is a worthy project. Phragmites removal costs range from $6500 to $13,000 per acre. He announced that $100,000 has been previously funded for phragmites control projects.

Wendy Buesseler exhibited a photo that depicts an area of phragmites removal and the resulting appearance of native species. She asserted there is a public value to the project.

Chair Peter Clark reminded members the 300 Committee has communicated their wish that the CPC consider setting aside $100,000 in the Open Space Reserve to meet the town’s goal of protecting 30% of Falmouth’s land area.

RECEIVE AND ACT ON SUBCOMMITTEE MATTERS:
Community Housing Subcommittee:
Ken Buckland, speaking for the subcommittee, outlined the conditions for the loan documents for the Falmouth Housing Corporation. 

Ralph Herbst asked that the Wood Hole project be referred to as the Nonantico Woods Project.

Following discussion, on the motion of Ken Buckland/Peter Kroll, the committee VOTED: unanimously to approve the conditions proposed by the subcommittee and Town Counsel.

Affordable Housing Committee RFP:
Ken Buckland advised members that he will take on the responsibility of writing the scope of services for the Housing Needs RFP. Because the town’s planning staff is busy
and will be understaffed, Ken suggested that the CPC be represented on the selection committee along with Sylvia Szulkin of the Falmouth Affordable Housing Committee.
Chair Peter Clark stated the project overlaps with the committee’s work but agreed with Ken Buckland that the CPC needs to be part of the project in light of the fact that there will be no assistance from the Planning Department. It will be an exception to the handling of Affordable Housing Fund monies.

Assistant Town Manager Heather Harper has also asked the CPC to take on the added
responsibility.

On the Motion of Ken Buckland/Peter Kroll, the committee VOTED: to make an exception and become more involved in the Housing needs study.

Community Education Ad Hoc Committee:
Barbara Schneider, speaking for the committee, explained the steps necessary to prepare for the Fall Town Meeting. The FCTV is willing to film the CPA projects created over 7 and ½ years, but the cost ($3,055) might be perceived as more of a public relations project benefiting the CPC.

Barbara Schneider stated the work necessary to create the education piece would involve much of her time.

Ralph Herbst recalled the negative comments about the CPC were precipitated at Town Meeting and the committee opted to distribute a more modest version of the CPC handout. Ken Buckland stated there is a larger group in Falmouth that the CPC needs to reach.

Recreation AD Hoc Committee:
Sandy Cuny advised the committee is schedule to meet next week.

Did You Know?
Ralph Herbst reported on the telephone conference with the Coalition. The Coalition advised them that if the CPC has not done their annual needs evaluation, they should schedule one to include the Recreation piece to meet the new requirements of the Community Preservation Act. It will also require the CPC to update its Operating Plan.

STAFF REPORT:
APPROVAL OF BILLS:
On the motion of Heidi Walz/Barbara Schneider, the committee VOTED: to approve the following bills for payment:
Church of the Messiah - $3,220
James Hadley - Waquoit Church - $2,008.23
MHP - $25.00
Deborah Converse reported the following:
The Woods Hole Cemetery project will require an extension of time from their November 12, 2012 completion date. On the motion of Ralph Herbst/Barbara Schneider, the committee VOTED: to extend the time limit for six months.

Deborah Converse reported she sent the letter from the CPC to the state expressing their concern for the adjacent DRI project being proposed by F.W. Webb.

In her report, she stated a Commitment Letter from the BOS will be required in the matter of the TRI loan documents. Final documents are signed at the closing.

MEETING MINUTES:
The minutes of the July 26, 2012 were tabled until the next meeting.

ITEMS FOR FUTURE AGENDAS:
Ralph Herbst expressed his concern that the Conservation Commission has yet to appoint one of their members to the CPC as required. Chair Peter Clark replied it is on his agenda as well.

There being no further business, the meeting adjourned at 9:35 PM to meet again on THURSDAY, AUGUST 23, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.
Submitted by: Mary J. Little, Recording Secretary

 

Community Preservation COMMUNITY EDUCATION Minutes

8-21-2012
Education Ad Hoc Committee Meeting
 

Those present: Sandy Cuny, Barb Schneider, staff
Agenda Items & discussion:
• Discussion about how to proceed with FCTV: this will be in the studio with the CPC graphics and pictures. Further follow up will occur once the script of the introduction and projects is completed. 
• Review of draft survey: members decided to provide Town Meeting members with an informational booklet and to do a presentation at the meeting itself. Sandy will work on the introduction talking about how the creation of the land bank and transition to CPA surcharge, among other highlights that people should know. Barb will work on the presentation of project information. Deb will research the leveraged money for each project. Projects will be presented from the smallest to the largest, areas of recreation, town projects, areas of town, etc. The survey will be given out at the April Town Meeting after the educational campaign is launched.
• Discussion of newspaper series: the big question was, “who will do the writing?” It might be more effective to do small “blurbs” such as a “Did you know?” and put them in the newspaper, rather than do the large article. This was thought to be more doable and that people might read it because of the short length.
• Assignments: Barb, Sandy and Deb will do the assigned tasks.
Next Meeting: September 10, 2012 at 7:30 a.m.
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
AUGUST 23, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland;
Heidi Walz; Peter Kroll; Barbara Schneider; Ralph Herbst; Sandy Cuny
Community Preservation Planner Deborah Converse

Chair Peter Clark opened the meeting at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: None

VOTE ON TOWN MEETING ARTICLES, RECOMMENDED AMOUNTS, AND CONDITIONS FOR LETTERS OF AGREEMENT.

A. PROJECT APPLICATION APPROVALS:
CONANT HOUSE FOUNDATION WORK: Article A
On the motion of Ralph Herbst, Heidi Walz, the committee VOTED: to recommend $200,000 from the estimated receipts and Historic Preservation Reserve for the restoration of the original building foundation for the Historical Society’s Conant House.

Deborah Converse was asked to check with Town Accountant whether to use estimated receipts or undesignated balance as the legal source of funds. 

On the motion of Ken Buckland/Patti Haney, the committee VOTED: to authorize Deborah Converse to change the wording, as required.

LETTER OF AGREEMENT:

On the motion of Ken Buckland/Patti Haney, the committee VOTED: to make the following changes to the Special conditions:

Under Special Condition #2, “contractor” should be added after “project liaison.”
Under Special Condition #4, it shall read: “Documentation that the stonework repairs are compliant with the Historic District Commission’s Certificate of Appropriateness.”
Add Special Condition #5 to add language for a deed restriction, if necessary.

Under Addendum B, Item #2, the sentence shall read: “The CPC’s policy is to release funds to the contractor - remove the words “as a reimbursement” ….
ARTICLE B: CHURCH OF THE MESSIAH

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend $63,000 from the estimated receipts for the historic restoration of the Bell Tower of the Church of Messiah.

On the motion of Barbara Schneider/Heidi Walz, the committee VOTED: to state their preference not to require a Deed Restriction, at this time, because of the project’s size and scope.

LETTER OF AGREEMENT:
Under Special Condition #3 add the word “contractor” after “project liaison.”
Under Special Condition #5 add wording the shutters will be designed and sized in compliance with the Historic District Commission’s Certificate of Appropriateness.
Under Addendum B Item #2, the sentence shall read “The CPC’s policy is to release funds to the contractor – remove the words “as a reimbursement”….

ARTICLE C: PHASE II OF INVASIVE PLANT REMOVAL FOR OYSTER POND.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend $8000 from the undesignated fund balance for the purpose of open space for Phase II of the Invasive Plant Removal Project for body of water south of Oyster Pond.

LETTER OF AGREEMENT:
Under Special Condition #1, insert the words “within view of the Shining Sea Bikeway” after the words “on site signage.”
Under Addendum B Item #2, the sentence shall read “The CPC’s policy is to release funds to the contractor – remove the words “as a reimbursement”….

ARTICLE D: CAPE COD PAL YOUTH CENTER COMMUNITY RECREATIONAL PLAYGROUND.
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend $20,000 from the undesignated fund balance for the purpose of recreation to create a community recreational playground at the Cape Cod PAL Youth Center.

LETTER OF AGREEMENT:
Under Special Condition #1, strike the word “for” and insert the word “in” so as to read: 
“….recreational restriction in perpetuity”…….
Under Special Condition #2, insert the words at the end of the sentence so as to read:
“when PAL programs are in session.
Special Conditions #3 and #4 are stricken.
Special Condition #6 is stricken.
Under Addendum B Item #2, the sentence shall read “The CPC’s policy is to release funds to the contractor – remove the words “as a reimbursement”…..

ARTICLE E: TRANSFER OF FUNDS TO THE AFFORDABLE HOUSING FUND.
On the motion of Patti Haney/Ken Buckland, the committee VOTED: to transfer $294,891 from estimated receipts and $544,211 from the community housing reserve account into the Affordable Housing Fund.

ARTICLE F: TRANSFER OF MONIES FOR THE PURPOSE OF OPEN SPACE.

The committee requested that Planner Deborah Converse send a letter to the 300 Committee explaining the committee’s continued interest in supporting open space.

DISCUSS & ACT ON METHOD TO DEFINE ELIGIBLE PROJECTS FOR APRIL 2013 TOWN MEETING.
On the motion of Barbara Schneider/Patti Haney, the committee VOTED: 7-1
For April 2013 Town Meeting, the Community Preservation Committee agrees to reconsider any project previously considered if the applicant can submit adjustments or clarification that merit reconsideration. 

RECEIVE AND ACT ON REPORT ON SUBCOMMITTEE MATTERS:
Education Ad Hoc Committee: Members decided to provide Town Meeting members with an informational booklet and presentation. The proposed survey will be given out at April Town Meeting after the educational campaign is launched the previous November.

Recreation Ad Hoc Committee: Committee is working to refine the criteria and priorities. There was no formal recommendation at this time.

Other Agenda Items: Patti Haney attended a meeting regarding the Stony Beach land sale by MBL because it could be a future request for open space monies.

Did You Know?: Ralph Herbst advised members that the Board of Selectmen released their proposed 5-year strategic plan last week and the CPC is not involved. The previous plan involved the CPC in four areas, which the CPC completed. They also stressed holding workshops with the CPC , which never took place. They indicated the CPC should support the LIP for Affordable Housing, but this was the responsibility of the Affordable Housing Committee.

REPORT ON MATTERS RELATED TO SPRING BARS ROAD:
The Massachusetts Housing Partnership met recently with the Town Manager and Assistant Town Manager to prepare for the RFP. There will be a meeting for town employees who will be involved in the project in September.

DISCUSSION OF LETTER TO THE CONSERVATION COMMISSION:

On the motion of Ralph Herbst/Patti Haney, the committee VOTED: to send a letter signed by the CPC members requesting they assign a member of the Conservation Commission to the CPC.

STAFF REPORT:
PAYMENT OF BILLS:
Church of the Messiah – Gravestones - $6009
Horsley Witten Group – Design of SBR - $7,831.80
On the motion of Patti Haney/Ken Buckland, the committee VOTED: to approve bills for payment.
PLANNER REPORT:
Deborah Converse reported on a complaint that the contractor for the Bradley House windows is not licensed or insured. 
On the motion of Barbara Schneider/Peter Kroll, the committee VOTED: to cease any further payments until evidence of liability insurance and proper licenses are provided.
Deborah Converse was asked to insert this requirement in future LOA’s.

Deborah is working on the commitment letters required for the affordable housing projects.

Town Counsel is reviewing the draft RFP for the Affordable Housing Consultant.

Deborah is working on the draft of the CPC’s report for the Town’s Annual Report.

MEETING MINUTES:
On the motion of Ken Buckland/Sandy Cuny, the committee VOTED: to approve the minutes of July 26, 2012 with changes. Heidi Walz abstained.

On the motion of Ken Buckland, Heidi Walz, the committee VOTED: to approve the minutes of August 9, 2012 with changes.

There being no further business, the committee adjourned at 8:55 PM to meet again on THURSDAY, SEPTEMBER 6 2012 AT THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
SEPTEMBER 13, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Peter Kroll; Sandy Cuny; Ralph Herbst; Heidi Walz
Community Preservation Planner Deborah Converse
Absent: Barbara Schneider

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: None

VOTE ON TOWN MEETING ARTICLES AND CONDITION FOR LOA.
ARTICLE A:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to remove the words ….” and historic preservation reserve”..

On the motion of Patti Haney/Ken Buckland, the committee VOTED: to approve the wording in the recommendation. The CPC will provide funds for a historic deed restriction on the structure to be written by consultant, Eric Dray, at a cost not to exceed similar documents for other projects.

The committee voted to change the explanation to read as follows: “The Conant House is located within the Falmouth Village Historic District and within the National Register Historic District. It was built in l724, purchased by the Historical Society in l966 and has been re-roofed, re-shingled, repainted and undergone regular maintenance through out the years. Drainage issues with the structure have left the foundation in need of major repair. The sills and joists will be replaced. The Historical Society will raise an additional $l55, 227 to complete the project.”

Special Conditions: 
#1: after the word “specified” add words “per plans and specs”…
#6: shall read as follows: The grant funds will be subject to a deed restriction. 
Addendum B: #2 shall read as follows: “Requests for Payment shall be submitted to the Community Preservation Committee at the following address: Payments will not be made until there is a full review and vote by the CPC.”

ARTICLE B: 
On the motion of Peter Kroll/Ken Buckland, the committee VOTED: to approve the Recommendation and Explanation with minor changes. Heidi Walz to research whether there is a Restriction in place. The church is in a Historic District.

Special Conditions:
#4: replace the word” rehabilitation” with the word “preservation”

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the LOA Special Conditions and Addendum B: #2 with changes.
Addendum B: #2 shall read as follows: “Requests for Payment shall be submitted to the Community Preservation Committee at the following address: Payments will not be made until there is a full review and vote by the CPC.”

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the LOA Special Conditions and Addendum B: #2 with changes.

ARTICLE C:
On the motion of Ralph Herbst/Heidi Walz, the committee VOTED: to remove the wording requiring a Restriction under the Recommendation. The CPC is recommending buying only the equipment.

Deborah Converse said she has emailed the Coalition for advice, but had not received a reply from them.

The committee felt the equipment could be removed if the property is sold by stating this in the Letter of Agreement.

Under the Explanation, on the motion of Patti Haney/Ken Buckland, committee VOTED: to remove reference to the requirement of a deed restriction. The last line was changed to read as follows: “This is one phase of a multi-phased recreation project that will be built on the site.”

LOA Special Conditions:
#1: shall read as follows: “In the event of the sale of the property, or change of use, the Town has the right of first refusal for the playground equipment.”
#2: is omitted.
#3 becomes Special Condition #2
#4 becomes Special Condition #3.
Addendum B: #2 shall read as follows: “Requests for Payment shall be submitted to the Community Preservation Committee at the following address: Payments will not be made until there is a full review and vote by the CPC.”

On the motion of Heidi Walz/Patti Haney, the committee VOTED: to approve the changes under the LOA Special Conditions and Addendum B: #2

ARTICLE D:
Under Explanation, the second sentence will read as follows: “Removal of invasive Japanese knotweed, grey willows, oriental bittersweet, multiflora rose, and phragmites will open up a view along the Shining Sea Bikeway and will allow growth of indigenous plants while preserving the area already cleaned.”
 

On the motion of Patti Haney/Ken Buckland, the committee VOTED: to approve the wording in the Recommendation and Explanation with changes.

LOA Applicant’s Responsibilities:
On the motion of Ken Buckland, Sandy Cuny, the committee VOTED: to change the wording in Paragraph 4 so as to read: “Applicants must secure one estimate”….

LOA Special Conditions:
#3 shall read as follows: “ A record of contributions by affected landowners will be provided to the CPC.

Addendum B: #2 shall read as follows: “Requests for Payment shall be submitted to the Community Preservation Committee at the following address: Payments will not be made until there is a full review and vote by the CPC.”

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED: to approve the changes in the LOA Special Conditions and Addendum B: #2.

ARTICLE E:
On the motion of Patti Haney/Peter Kroll, the committee VOTED: to approve the wording in the Recommendation and Explanation with changes.

DISCUSSION OF MATTERS RELATED TO SBR:
Chair Peter Clark updated members on the meeting with the Massachusetts Housing Partnership. Laura Shufelt gave a power point presentation, which provided a good description of the process. Town counsel, planning, Town Manager and Assistant Manager and Selectman Murphy were in attendance. Peter asked Laura Shufelt to send a copy to each of the members of the CPC.

Ralph Herbst heard from the Planning Office that there is interest in having this matter heard at the BOS/Planning joint meeting in October. He has requested the CPC be invited and first on the agenda.

SUBCOMMITTEE MATTERS:
Education Subcommittee:
Sandy Cuny reported the committee met September 11th and the CPC will present a power point presentation at the Town Meeting. It can also be used for an FCTV program.
Also proposed were pictures of CPA’s money at work with a one-line caption for the Falmouth Enterprise. The committee is working on a new verb chart.

Community Housing:
Deborah Converse reported the RFP for the Housing Survey has been sent to Town Manager Julian Suso and Assistant Town Manager Heather Harper. Ken Buckland asked to be apprised of the members chosen for the selection committee.

Patti Haney stated the date to complete the survey has passed and the project is 6-8 weeks behind schedule.
 

Ralph Herbst informed members they need to appoint liaisons from the 2012 Town Meeting. There were two or three projects on the November 8th Town Meeting not listed in the CPC Operations Plan and they will be added when the committee updates the Plan.

Liaisons for the following projects were selected:
OPET – Ken Buckland
Habitat for Humanity – Ralph Herbst
Teaticket Park – Sandy Cuny
Woods Hole Library Roof – Heidi Walz
Falmouth Public Library Digital and Data – Ken Buckland
Beach Nourishment – Heidi Walz
Sandy Cuny was appointed to the Procedures/Operations and Recreation Subcommittee.

FINALIZE LETTER TO THE CONSERVATION COMMISSION:
Chair Peter Clark asked members to sign the letter before the meeting ends. 

STAFF REPORT:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the following bills for payment:
§ Church of the Messiah Cemetery - $4,183.75
§ James Hadley – Waquoit Church - $15,103.23
§ Cape Associates - $48,165
§ Malfy Alarm - $660.
§ Horsley & Witten - $325.

PLANNER’S REPORT:
Deborah Converse gave updates on the following matters relating to the CPC:
Preservation restrictions; DOR report; emails to the Friend of the Silo and 300 Committee; Housing Demand Study RFP; CPC budget and financial guidelines for review by the Finance Committee; updates on TRI’s Shore Street and Steven Lanes housing proposals
MEETING MINUTES:
On the motion of Patti Haney/Ken Buckland, the committee VOTED: approval of the August 23, 2012 minutes with changes.

There being no further business, the committee adjourned at 9:00 PM to meet again on
THURSDAY, SEPTEMBER 27, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by: Mary J. Little, Recording Secretary
 

 

Community Preservation RECREATION SUBCOMMITTEE Minutes

9-18-2012
Those present: Sandy Cuny, Ralph Herbst, Peter Clark, CPPlanner

The Subcommittee convened and revised the draft conditions for discussion at the next CPC meeting. The definitions of terms will be added for clarification.

There was a discussion about using vueworks to help prioritize projects for recreation. The subcommittee will meet with Cathy Marques and Ray Jack about how the project would be managed and the cost of consultants.

Below are the revised conditions for consideration:

Tentative Conditions and Criteria for Implementation of the Amended CPA law
in regard to Existing Recreational Land

A. Delay all recreation rehabilitation projects until November, 2013. See the definitions below; newly amended language is in bold font.

B. Adopt the following: higher priority will be given when a project:
1. contributes to the equity of CPA tax revenue distribution across the Town
2. makes clearly defined capital improvement or rehabilitation investments at a
facility
3. supports strengthened usage rates at a facility:
a) based on current levels of use and need
b) for those with disabilities (ADA accessibility)
c) across age ranges
4. invests in outdoor activities
5. materially improves town facilities
6. involves the broadest possible range of activities
7. provides free and open access to the public

C.Hire a specialist/consultant on a short-term contract if needed by DPW to assist in assessing Town parks and recreation properties in order to assist the selection of highest need Town projects for CPC consideration; but only if the initial work can then be maintained by the current staff

D. Bring representatives of town committees (DPW, school, recreation, beach, bikeways, finance, legal) together to discuss tentative criteria; and consider methods for appropriate broader public comment

Definitions: Permitted and Prohibited Uses

1. Permitted Uses
Capital Improvement
• reconstruction or alteration of real property that (1) materially adds to the value of the real property or appreciably prolongs the useful life of the real property; (2) becomes part of the real property or is permanently affixed to the real property so that removal would cause material damage to the property or article itself; (3) is intended to become a permanent installation or is intended to remain there for an indefinite period of time
• Adds value to the property

Maintenance
• Incidental repairs which neither materially add to the value of the property nor appreciably prolong the property’s life, but keep the property in a condition of fitness, efficiency or readiness.

Preservation
• Protection of personal or real property from injury, harm or destruction
Recreational Use
• Active or passive recreational use including, but not limited to, the use of land for community gardens, trails, and noncommercial youth and adult sports, and the use of land as a park, playground or athletic field
• NOTE: comment from webinar: small buildings that support the recreation can be covered if Town Counsel agrees—i.e. picnic pavilions, small bathrooms, maintenance shed

Rehabilitation
• capital improvements, or the making of extraordinary repairs lands for recreational use
• with respect to land for recreational use, ‘rehabilitation ‘ shall include the replacement of playground equipment and other capital improvements to the land or the facilities thereon which make the land or the related facilities more functional for the intended recreational use.
• comment at webinar—this is a LAND BASED ACT, not indoor

2. Prohibited Uses

• shall not include horse or dog racing or the use of land for a stadium, gymnasium or similar structure.
• the acquisition of artificial turf for athletic fields shall be prohibited
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
SEPTEMBER 27, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Clerk Ken Buckland; Heidi Walz; Peter Kroll; Sandy Cuny; Community Preservation Planner Deborah Converse.

Absent: Ralph Herbst

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: None

TOWN MEETING MATTERS:
Church of the Messiah:
Heidi Walz researched the records and advised there is no restriction in place. In her opinion, there is no need to require a Deed Restriction. It is in the historic district.
Chair Peter Clark stated, if the committee decides to not require a restriction, he would ask the Historic Preservation subcommittee to develop a protocol.
Heidi Walz remarked the church can, if the future, change the use, but not the exterior.

On the motion of Patti Haney/Sandy Cuny, the committee VOTED: not to require a Deed Restriction on the project because it is located in a historic district and is receiving a relatively small amount of funding.

Conant House:
On the motion of Heidi Walz/Patti Haney, the committee VOTED: to change the previously recommended amount of $200,000 by increasing it to $201,500 to cover the cost of writing the Deed Restriction.

Cape Cod PAL, Inc.
In the Letter of Agreement, on the motion of Patti Haney/Ken Buckland, the committee VOTED: to make an exception and require the applicant to secure one estimate for the work.

In Special Condition #1, on the motion of Patti Haney/Heidi Walz, the committee VOTED: the following wording: In the event of the sale of the property, or change of use, the Town has the right of first refusal on the playground and other equipment.

Oyster Pond Environmental Trust:
On the motion of Patti Haney/Peter Kroll, the committee VOTED: to allow the applicant to secure one estimate for the work.

Report on Finance Committee Meeting:

Chair Peter Clark reported on the CPC’s meeting with the Finance Committee. He advised the state match monies are an estimate and final amounts will not be known until October 15.

SUBCOMMITTEE REPORTS:

Recreation Subcommittee:
Chair Peter Clark reviewed the draft conditions and criteria for implementing the amended CPA law relating to recreation. The revised language will be emailed to members.
Ken Buckland felt the town departments should set their own priorities as part of the capital plan and offered this wording as #8 under Paragraph B. He said the committee should ask the Town Manager to hold a meeting and invite town department to work on the conditions and criteria and include methods for broader town meeting participation.

On the motion of Patti Haney/Sandy Cuny, the committee VOTED: to approve the draft conditions and criteria with the addition of Item #8.

Community Housing Subcommittee: 
Falmouth Housing Trust/Odd Fellows Project:
Chair Patti Haney advised members on the current status of the Odd Fellows Hall project.
The Falmouth Housing Trust needs to develop a full Letter of Intent. Other than the historic piece, many of the details and possible problems are not known.
Ken Buckland stated they have only 60 days to have a plan in place once they signed the agreement.
Heidi Walz stated that historic preservation is paramount.

On the motion of Ken Buckland/Patti Haney, the committee VOTED: to allow Historic Preservation consultant, Eric Dray, to submit a report if the chairs of the Community Housing and Historic Preservation subcommittees request same.

Housing Demand Study:
Patti Haney reported that Assistant Town Manager Heather Harper has reviewed the Draft RFP and offered minor changes, which have been made and will be returned to Heather Harper.

Ken Buckland requested that the Affordable Housing Committee be kept informed.

Patti Haney reported on the status of Shore Street and Steven Lane projects. Town Manager and Town Counsel have formatted a Commitment Letter.


Spring Bars Road Subcommittee:
Ken Buckland will assume the role of chair for the Spring Bars Road project. He wants to meet with consultant, Horsley and Witten and determine what the Conservation Commission will want in the way of buffers for the property.
Deborah Converse said they are on schedule for February.

Finance Subcommittee:
Chair Peter Clark advised the committee will next meet in October when the state match figures are known.

Historic Preservation Subcommittee:
Chair Heidi Walz reported they will be working on the model for the future Deed Restriction for Odd Fellows Hall and draft language in the Letters of Agreement for monitoring by Eric Dray of the various preservation projects, as well as a draft of a method for determining what type and level of investment in a historic preservation project should require a deed restriction.

Education Subcommittee:
Deborah Converse reported the Enterprise has agreed to carry the “Did you know?” story – the Community Preservation Act at work.

STAFF REPORT:
Payment of Bills:
On the motion of Patti Haney/Ken Buckland, the committee VOTED: approval of the following bills:
Church of the Messiah – Cemetery - $955.74
Church of the Messiah – Cemetery - $4,474.79
Cape Associates – Waquoit Congregational Church - $15,675

Planner’s Report:
Deborah Converse reported on the project updates, meetings on Michael Galasso’s Shore Street, Steven Lane projects; finalizing the RFP for the Housing Demand Survey.

MEETING SCHEDULE FOR LAST QUARTER 2012:
Following discussion, the committee agreed to cancel CPC meetings on November 8, 22, and December 27 meetings. Spring town meeting applications are due November 26.
MEETING MINUTES:
On the motion of Heidi Walz/Ken Buckland, the committee VOTED: to approve the September 13, 2012 minutes with changes.

There being no further business, the meeting adjourned at 8:25 PM to meet again on THURSDAY, OCTOBER 11, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
OCTOBER 11, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney, Clerk Ken Buckland; Peter Kroll; Heidi Walz; Sandy Cuny; Ralph Herbst
Community Preservation Planner Deborah Converse

Chair Peter Clark opened the meeting at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: none

WELCOME NEW MEMBER:

Chair Peter Clark introduced and welcomed the newest representative from the Conservation Commission – Michael Powers, who will take his seat at the next meeting.

REPORT ON SPRING BARS ROAD MATTERS:
Chair Peter Clark, following a meeting with Town Manager, Assistant Town Manager, Selectman Kevin Murphy, Deborah Converse, summarized the major points of the meeting regarding SBR Housing Development. He added the housing project will transition from the work of the CPC and Massachusetts Housing Partnership to the Town Manager and Board of Selectmen to move it toward implementation.
To that end, the town is considering hiring a consultant, utilizing CPC funds, or Affordable Housing Funds, to review the CPC’s process.

There was a question by Town Counsel that the property might have to be declared surplus property by a vote at Town Meeting.
Ralph Herbst advised that Brian Currie feels the original Town Meeting article authorized the BOS to purchase the property, but not to divest it. To do so will require another Town Meeting article. The BOS wants to give it to the developer but they want to be sure they are selecting the best developer.

Chair Peter Clark asked members to bring questions to the next meeting and suggested members attend the joint meeting on October 23 at 7PM with the BOS and Planning Board in the BOS meeting room. This matter will be part of the agenda.

REPORTS ON SUBCOMMITTEE MATTERS:
RECREATION SUBCOMMITTEE:
Members met with Cathy Marques of the DPW and Rocky Gomes of the Parks Department to discuss utilizing the VueWorks database program and how it would work to assess recreation projects. The DPW is currently using the database to assess pavement and will be starting to do so with wastewater.
The cost of the consultant would be $6400 and $2800 for an intern to load the information into the database. DPW would pick up half the cost of the $9200.

Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED: to expend $4600 from the CPC administrative budget to implement the program.

COMMUNITY HOUSING SUBCOMMITTEE:
Patti Haney and Heidi Walz met to review Historic Preservation Consultant Eric Dray’s comments and options for Odd Fellows Hall. Eric Dray can be brought in to look at the windows. The Falmouth Housing Trust needs guidance on the historic portions of the building – the clapboard siding, windows and doors in order to come up with a proper budget. At this point, the CPC will inform the Falmouth Housing Trust that they will need to work with the report by Eric Dray as it exists.

SPRING BARS ROAD SUBCOMMITTEE:
Ken Buckland advised the subcommittee will be meeting on October 22nd at 8:00 AM with Horsley and Witten. They will present a draft concept plan for the open space.
Ken advised a notice of the meeting will be sent to the Board of Selectmen.

FINANCE SUBCOMMITTEE: 
Chair Peter Clark advised the subcommittee will meet once the figures for the state match portion are received.

EDUCATION AD HOC SUBCOMMITTEE:
Deborah Converse reported they are meeting on next Tuesday at 8:00 AM to finalize the power point and materials for Town Meeting and the Falmouth Enterprise.

DID YOU KNOW?
Ralph Herbst stated the member’s packet includes the first page of the latest published verb chart from the Community Preservation Coalition. He recommended printing the other three pages. The chart covers definitions for the categories of acquire – create – preserve – support – and rehabilitate/restore.

OTHER AGENDA ITEMS FOR SUBCOMMITTEES:
The tentative conditions and criteria for implementation of the Amended CPA Law for existing recreational land/facilities were approved the CPC on September 27, 2012. The draft was distributed for final review by the members.

STAFF REPORT:
Approval of Bills:
On the motion of Ken Buckland/Heidi Walz, the committee VOTED: to approve the following bills for payment.
Horsley Witten - $1717.50
Waquoit Congregational Church - $1600.

On the motion of Heidi Walz/Ken Buckland, the committee VOTED: to approve submission of Article 2 – unpaid bill for GHD in the amount of $3000 incurred during the past fiscal year.

 

PLANNER’S REPORT:
A memo from Town Counsel stated payments should only be paid to applicants. There is a contractual relationship between the applicant and CPC, not between the applicant’s contractor and the CPC. This ruling will be applied to all Letters of Agreement under #2 on Addendum B.

On the motion of Ralph Herbst/Heidi Walz, the committee VOTED: to make payments to the applicants in the Letters of Agreement under #2 on Addendum B.

The encroachment issue at Spring Bars Road is being corrected by the owner of the property.

The Church of the Messiah will not be required to place a preservation restriction on the property because of the small amount of funding and its location in the Woods Hole historic district. The Diocese for the church has their own restriction for the property as well.

The RFP for the Affordable Housing Committee’s Housing Study is still before the Town Manager for approval.

MEETING SCHEDULE FOR LAST QUARTER 2012:
The revised meeting schedule was distributed. Chair Peter Clark asked members to advise him or Deborah of absences or vacations.

MEETING MINUTES:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to approve the minutes of September 27, 2012 with changes. Ralph Herbst abstained.

There being no further business, the meeting adjourned at 8:20 PM to meet again on THURSDAY, OCTOBER 25, 2012 at 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.
Submitted by: Mary J. Little, Recording Secretary
 

SPRING BARS ROAD SUBCOMMITTEE Minutes

10-22-2012
SBR/Multi Subcommittee
The SBR/Multi project subcommittee met on Monday, October 22 at 8 a.m. in the 2nd floor meeting room at Town Hall.
Those present: Jessica Whitenour, Jenn McKay, Eve Gabriel, Sandy, Ralph, Ken, Mike Powers, Amy Ball, staff
Agenda & minutes: 
Minutes from the June meeting were approved.
Presentation: Amy Ball, Horsley Witten, presented a draft open space concept plan in preparation for the next public meeting and discussed the updated timeline. She discussed the areas that will be highlighted , with the choices that may be made for each area. Cost estimates will be attached, for the next public meeting. A final public meeting will be held in January and a final report in Feb.
Schedule second public meeting: November 27, 2012 at 6:30 p.m. at Gus Canty is scheduled to go over the draft master plan and receive more input. The third meeting will be targeted for the last week in January or the beginning of Feb. and that will conclude the public meeting work. Information will be completed with costs and priorities for phasing will be given to the subcommittee. 
Joint meeting with ConComm: A joint meeting between CPC and ConCom was discussed for after the next public meeting. Jenn McKay said their meetings of Dec. 12 or 19th would be best for them to meet with the CPC.
 

COMMUNITY PRESERVATION COMMITTEE MINUTES
NOVEMBER 29, 2012

Members Present: Chair Peter Clark; Vice-Chair Patti Haney; Heidi Walz; Ralph Herbst; Michael Powers and Peter Kroll.
Community Preservation Planner Deborah Converse

Absent: Ken Buckland, Sandy Cuny

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: None

DISCUSS SBR MATTERS:
Open Space Master Plan Public Meeting:
Patti Haney and Michael Powers reported on the Tuesday evening public meeting at the Gus Canty Recreation Center. They had high praise for Ken Buckland, who conducted the meeting with slides and maps of the Conservation area. Public comments included questions on the process for integration of the conservation portion and the housing piece. The location of community gardens on either piece was questioned.

Ken Buckland advised the audience there will be a joint meeting of the CPC and Conservation Commission on December 5th at 7:00 PM in the Civil Defense Room, Town Hall. The meeting will be open to the public.

Chair Peter Clark suggested that Deborah copy portions of the SBR RFP that would be pertinent to the Conservation Commission.

Cape Cod Commission Scope of Work:
Deborah Converse reported on a meeting she attended with eight members of the Cape Cod Commission. Discussion centered on the Asset Value of the housing piece and the transfer of development rights not incorporated into the 30-units of housing. The CCC will be looking not only at the housing portion but also the surrounding area. They received information on the chronology, water, the Conservation Restriction; draft Master Plan for the conservation piece, GHD and their cost analysis. They have scheduled meetings next Monday and Tuesday. 

Chair Peter Clark spoke to issues that will require clarification at some point:
unused development rights; a review of the specifics of the RFP and the initial financial analysis; unresolved infrastructure costs; will there be a need to return to Town Meeting to move ahead with the affordable housing at SBR.

DISCUSS AND ACT ON WAQUOIT CHURCH:
Recommendation of Historic Preservation Subcommittee:

Patti Haney reported that she, Heidi Walz and Michael Powers met to address the need to repair the rotting of the front sill. The cost is $26,000. The church is proposing the CPC allow them to use the $13,000 set aside for the shutters to fix the sill problem. They, in turn, will do a capital campaign to raise the funds for the shutters. A parish member is willing to help raise the funds in the spring. It should be noted the church did not have a contingency in their budget.

Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED: to reallocate the monies set aside for the shutters as part of repairing the sill. This is conditioned on the shutters being appropriately recreated at a later time.

Michael Powers offered an amendment, seconded by Patti Haney, that a timeline be proposed to complete the work and he suggested by the end of September and no later than the middle of October. The committee VOTED: approval.

DISCUSS AND ACT ON ELIGIBILITY OF APPLICATIONS FOR APRIL 2012:
River Bend Silo Project:
Members discussed the application received from the 300 Committee and the Friends of the River Bend Silo for $75,000 of CPA funds for preservation and restoration. The total project cost is estimated to be $90,550. 

In August, the 300 Committee sent a letter to the Silo group laying out the conditions for the project to move forward and a demonstration of greater community support and private funding. One of the conditions was to raise $25,000 for the long-term Maintenance Fund. To date the Friends have raised only $2800. Ralph Herbst noted that the names and faces of the Friends group change rapidly. They come and go.

Heidi Walz mentioned the several foundations they have applied to with no success. The Cape Cod 5 Cents Bank is a possibility.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: to accept the River Bend Silo application as eligible under the Historic Preservation category. The committee, however, asked Deborah to communicate with the 300 Committee requesting a clear and precise letter of their commitment to the project. 
Chair Peter Clark asked members to address any questions to Deborah.

DISCUSS AND ACT ON SUBCOMMITTEE MATTERS:
Housing Demand Study RFP:

In the matter of the Housing Demand Study, Deborah reported they received four responses to the RFP. A group, comprising of a member from the Affordable Housing

Committee, Human Services, the Senior Center Director, and Heather Harper will be meeting to review the applications. They are available to the CPC members as well.

Meeting with town departments on Recreation Rehabilitation:
Chair Peter Clark reported on his meeting with town representatives. There was no significant criticism of the proposed criteria. The new recreation amendment also opens up ideas for new facilities that will be eligible. They discussed the need for condition ratings for non-profits and the town departments. The subcommittee could decide to give high priority to those who raise money for replacement parts, such as the Mullen-Hall School.

Chair Peter Clark offered that the public review of the criteria be made part of the CPC’s Annual Assessment. In that context, he stated that the November Town Meeting presentation had publicized dates in January.

Finance Subcommittee:
Chair Peter Clark announced with Sandy Cuny absent, the committee will work by email.

Operations Subcommittee – Did you know?
Ralph Herbst commented that with the new recreation legislation enacted, the committee has to review the CPC’s Operations Plan. Ralph offered to do the preliminary work and discuss it with fellow committee member, Heidi Walz, before bringing it to the full committee.

DISCUSS FEEDBACK FROM NOVEMBER TOWN MEETING:
Members discussed how helpful the Precinct meetings were in their preparation for town meeting and how pleased they were with the turn of events at town meeting.

STAFF REPORT:
Payment of Bills:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the following bills for payment:
Waquoit Congregational Church $3,072.82 (James Hadley) and $1,073 (Engr.)
Cape Associates - $23,093
Horsley Witten - $2,175 SBR Master Plan
Church of the Messiah – Woods Hole Cemetery - $6,484.39

Town Counsel is holding a meeting on December 13, 2012 from 7:00 PM to 8:30 PM in the Civil Defense Room to discuss the Open Meeting Law; Conflict of Interest law and public meeting requests.

ACT ON MEETING MINUTES:
On the motion of Patti Haney/Peter Kroll, the committee VOTED: approval of the October 25, 2012 minutes. Michael Powers abstained.

On the motion of Patti Haney/Heidi Walz, the committee VOTED: approval of the November 14 minutes with changes. Michael Powers abstained.

ITEMS FOR FUTURE AGENDAS:

Deborah Converse suggested a meeting to discuss the CPC’s Administrative Budget, which is below the allotted 5%. 
Chair Peter Clark stated the Finance Committee will review it and set it up as an agenda item in December.

There being no further business, the meeting adjourned at 8:25 PM to meet again on THURSDAY, DECEMBER 13, 2012 IN THE SCHOOL ADMINISTRATION BUILDING AT 7:00 PM.

Submitted by: Mary J. Little, Recording Secretary
 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
DECEMBER 13, 2012

Members President Chair Peter Clark; Vice-Chair Patti Haney; Heidi Walz; Ralph Herbst; Ken Buckland; Michael Powers; Peter Kroll; Community Preservation Planner Deborah Converse.
Absent: Sandy Cuny

Chair Peter Clark called the meeting to order at 7:00 PM in the School Administration Building.

PUBLIC COMMENT: None

DISCUSS AND ACT ON SBR MATTERS
Open Space Master Plan Meeting with Con Com:
Ken Buckland reported on the meeting with the Con Com. He stated the design and construction will be done via a bidding process. It will require a permitting process by the Con Com. Question is: Where is money coming from? A phasing plan will be proposed for the various elements. A 50’ buffer beyond the Conservation plan might be in the Housing RFP.
Michael Powers stated the developer will need to reflect on the 50’ and 100’ buffers. The developer will need to seek a permit. The buffers, Peter Clark felt, are primarily incorporated within the conservation parcel.

Review of Progress with Cape Cod Commission Scope of Work:
Chair Peter Clark reported to members that the Cape Cod Commission will be present at the joint meeting of the Planning Board and Board of Selectmen on Monday, December 17th at 6:30 PM. to review their scope of work. The CPC is an invited guest. The scope of work will include issues such as infrastructure impacts; exploring conceptual alternatives, a mix of uses and transfers of development rights. He asked members to forward their comments. Ralph Herbst expressed concerns about language related to “conceptual alternatives.”

DISCUSS AND ACT ON WAQUOIT CHURCH LOA, AMENDMENT 2:
Members reviewed the draft amendment #2 language in the Letter of Agreement between the Waquoit Congregational Church and the CPC and discussed the following language revisions:

The last line in Item #1 will read: “The request was made by the applicant and approved by the CPC on November 29, 2012 because of the higher priority of the recently identified structural deficiency.”

Item #2: The amount of $13,400 will be omitted.

Item #3, the date will read “no later than Friday, October 20, 2013.”

Item #5 will read: “The original contract sum of $136,424 will remain the same as approved at the April 2012 Town Meeting and unchanged as a result of this agreement.”

Following discussion, on the motion of Patti Haney/Heidi Walz, the committee VOTED:
Approval of the changes to Amendment #2 in the Letter of Agreement

PROJECT INTERVIEW:
River Bend Silo:
In attendance and representing the River Bend Silo group were: Ann Sears, Leslie Lichtenstein; Ron Smolowitz and Nannette Oldenbourg. Jessica Whritenhour, Administrator of the 300 Committee was also present.

The Friends of River Bend have raised $4000 toward the $90,550 needed to preserve the Silo. The main issue is the requirement by the 300 Committee for an escrow account of $25,000 to be set aside for maintenance of the Silo. The 300 committee has agreed to be the repository of the fundraising monies, but cannot be responsible for the maintenance of the Silo.

Ron Smolowitz spoke next and stated he will approach the Board of Directors of the Coonamessett Farm Foundation to determine if they will finance the $25,000 escrow account. He is the Treasurer of the Foundation and they handle $4-5 million for research projects. There is interest on their part to preserve the “Iowa” Silo. He believes the Silo can be restored for less than the $90K, but requested the $90K figure be included in the Article warrant language. There is an access wing, which requires a new roof and they will be seeking monies from the CPC for the roof.

Chair Peter Clark stated the committee will be requiring a tight and complete budgeting plan. He understood in the last application the wing was to be used as an educational kiosk. If that is true, the CPC cannot fund it. 
.
300 Committee Administrator Jessica Writenhour reported the Board of Directors will review the letter and information from the Silo group on January 8th. This will allow them to respond to the CPC in time for the January 10th CPC meeting.

Chair Peter Clark stated the committee will be looking for an agreement from both parties on the maintenance plan on January 10th. Then the CPC can act on whether to support an amount for restoration. This will then allow the development of clearer budgets and clearer information on other sources of funding. The CPC’s historic preservation consultant will subsequently review the bids. Michael Powers requested the 300 Committee consult the Con Com. 

DISCUSS & ACT ON WARRANT ARTICLES FOR APRIL 2013 TOWN MTG:
Administrative Budget: Members reviewed the budget. Ken Buckland asked the committee to consider adding $10,000 to the $20,000 line item for potential project costs in order to support possible future development of the conservation parcel plan. 

On the motion of Peter Kroll/Patti Haney, the committee VOTED: to approve the CPC’s Administrative budget of $127,365 for the FY 2013-14.

Payment of the Land Bank Debt:
On the motion of Patti Haney/Heidi Walz, the committee VOTED: to recommend approval of $1,737,574.51 as payment of the Land Bank Debt for FY 2014. 

DISCUSS AND ACT ON MATTERS RELATED TO SUBCOMMITTEES:
Update on the Housing Demand Study RFP:
Deborah Converse reported that the study is under review by town management.

Recreation Subcommittee:
Members met on December 7th to discuss revisions and adopt several changes in the draft criteria for November Town Meeting on the rehabilitation of recreation facilities under the amended CPA law. The subcommittee approved seven changes for consideration by the full committee.

The CPC, at its December 13th meeting, discussed the proposed changes for the Recreation Evaluation Criteria.

Following discussion, on the motion of Ken Buckland/Peter Kroll, the committee VOTED: to approve the amended language for Recreation Evaluation Criteria.

Chair Peter Clark stated that January 24 and February 14, 2013 will include public comment to respond to the recreation criteria.
Finance Subcommittee:
Members met on December 12th to discuss recommendations to the full CPC on the administrative budget and Land Bank Debt.

Did You Know?
Ralph Herbst advised that four vacancies on the committee are filled via an appointment by the Board of Selectmen. If you are elected appointee from a town department, vacancies are filled at a joint meeting with the BOS and the department. Resignations require a written notice to the BOS.

STAFF REPORT:
Approval of Bills:
Woods Hole Library Roof - $15,200.80
Horsley Witten - $325
Polantin Ecological Services - $500
On the motion of Patti Haney/Ken Buckland, the committee VOTED: to approve the bill schedule.

Deborah Converse reported that the Church of the Messiah Woods Hole Cemetery contract was to be completed by December 1st. There are 10 gravestones still requiring
restoration. Delays with weather and the health of the preservationist require an extension to May of 2013.

On the motion of Heidi Walz/Ken Buckland, the committee VOTED: to grant the Church of Messiah an extension until May of 2013.

The OPET and Captain Davis House projects are completed and will be closed out.

Projections for the FY14 state match are being affected by the state’s budget shortfall.
The CPC will project the estimated surcharge at 28%. The new recreation law would have pushed funding up to 40%. It is expected that by November 2013, the town will have more information.

REVIEW AND ACT ON MEETING MINUTES: Held

There being no further business, the meeting adjourned at 9:20 PM to meet again on THURSDAY, JANUARY 10, 2012 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

Submitted by Mary J. Little, Recording Secretary