The Community Preservation Fund
59 Town Hall Square
Falmouth, Mass 02540

Tel: 508-495-7436
Fax: 508-457-2511

Email: cpfund@falmouthmass.us

 

2014 Meeting Minutes

January 9, 2014

Present: Patti Haney and Ken Buckland, Co-Chairs; Ralph Herbst, Clerk; Virginia Carmichael, Peter Clark, Sandy Cuny, Mike Powers

Absent:  Peter Kroll, Heidi Walz

1.  PUBLIC COMMENT: None

2.  ARTICLES FOR TOWN MEETING

a.     Admin Budget: To be taken up latter in the meeting.

b.    Request by DPW: Patti Haney reported that Peter McConarty communicated that the DPW was ready with the proposal for the Old Stone Dock.  A discussion of the issue included the following:

It is very late in the process to be considering this project.

This may be the responsibility of the town’s capital projects fund.

The CPC needs to needs to make the application process simpler and clearer including more defined deadlines.

The DPW is free to apply in the fall.

Peter Clark motioned to close the process to this kind of application and urge the DPW to apply in the fall.  Michael Powers seconded.  All in favor; motion passed.

c.     Other considerations: Peter Clark motioned that the CPC vote to endorse payment of Land Bank long term debt for fiscal year 2015.  Virginia Carmichael seconded.  All in favor; motion passed.

3.    SPRING BARS ROAD HOUSING

a.     Updates: The Board of Selectmen has not responded to the letter the CPC sent them.

b.    Discuss Action Plan : A discussion included the following:

  • Should a follow up letter be sent?
  • Would it be a waste of time to meet with the WQMC and the Cape Cod Commission when a decision has not been made by the Board of Selectmen?
  •  It may be helpful for the CPC to present as a source of information to people making the decisions.

Engaging in conversations may be the most effective plan.

  • It could be emphasized that town meeting voted, with the support of the neighbors to put housing on this property.  A review of the article and the memorandum of understanding may also be helpful.

4.    UPDATES ON PROJECTS:

a.     Letters of Agreement: Carole Sutherland reported that 6 letters have been signed by Vickie Rose, the town accountant.

5.    NEEDS ASSESSMENT

a.     Logistics: A discussion was held and included the following:

  • It may be a good idea for the new person to be part of the process.
  • The assessment should be done before applications are taken in June.
  • April would be an appropriate time.

6.    SUBCOMMITTEES

a.     Financial: Peter Clark presented a draft statement of CPC long range financial plans with spreadsheet.  A discussion was held and included the following:

  • The spread sheet is helpful but has some problems.  It is helpful addressing the questions ‘what is the bottom line’ and ‘how do we get there?’
  • It identifies priorities.
  • It allows for planning proportionally.
  • This is a guide.  It is important to have flexibility if a good project warrants a larger percentage.
  • ·      This is a draft and changes can be made.
  •  Peter Clark presented a draft of the fiscal year 2015 administrative budget.  A question arose about the reduction in funding for staff when there was so much uncertainty. The idea of level funding was offered for consideration.  Michael Powers motioned to go forward with level funding for the fiscal year 2015 budget.  Peter Clark seconded.  All in favor; motion passed.

7.    STAFF POSITION

a.     Scope of Services: The committee reviewed and edited the document CPC Consultant Scope of Services draft.  The following items were discussed:

  • The electronic and physical files need to be organized and maintained.
  • The person should offer leadership and guidance to the CPC.
  • Public relations should be an important piece of the scope.

Peter Clark motioned to approve the draft for the Scope of Services.  Sandy Cuny seconded.  All in favor; motion passed.  

b.    Office space: it seems likely that town hall office space will remain unchanged.

8.    REVIEW AND ACT ON BILLS: None.

9.    REVIEW AND ACT ON MINUTES: Peter Clark motioned to approve the minutes of 12/19/13 with corrections.  Michael powers seconded.  All in favor; motion passed.

10. ADJOURN: At 9:54 Ralph Herbst motioned to adjourn.  Michael Powers seconded.

 

Community Preservation Committee MEETING MINUTES

January 23, 2014

School Administration Building - 7:00 p.m.

Present:  
Patti Haney, Ken Buckland, Ralph Herbst, Peter Clark, Peter Kroll, Heidi Walz, Virginia Carmichael

Absent: Sandy Cuny, Michael Powers

Also present:  Carole Sutherland

At 7:05 Patti Haney called the meeting to order.

1.    PUBLIC COMMENT: Non

2.    ARTICLES FOR TOWN MEETING

a.     Report on discussion of finances with Jennifer Petit: Peter Clark reported that one topic was the needed articles for the April Town Meeting (see below) and the other was a review of how we have organized our application cycle with an emphasis on November Town Meeting.  Because Falmouth has 2 Town Meetings and because our CPC has a significant undesignated fund balance, she felt that our system could continue as long as we pass November articles that reserve all needed funds.

b.    Admin Budget and other regular Town Meeting actions: Peter Clark moved that the CPC endorse payment of land bank long term debt in fiscal year 2015 in the amount of $1,681,901.  Virginia Carmichael seconded.  All in favor; motion passed.

Peter Clark recommended an increase of $14,000 in the administrative budget.  Though the CPC did vote to level fund the administrative budget, there are issues to consider regarding the consultant that will be hired.  Peter Clark motioned that the administrative budget for fiscal year 2015 be $134,750.  Virginia Carmichael seconded. 

A discussion of the motion included the following:

  • Will $22,000 be adequate to cover the admin/clerical position?
  • This will be a part time position.
  • The consultant position will be structured differently from a town employee position.
  • Who will the consultant answer to?
  • The expectation is that all parties will work cooperatively.
  • This will be a major change in the way the CPC operates.
  • Who will train the consultant?
  • The CPC will.
  • The bottom line can be voted at this point.

A vote was taken and all in favor; motion passed.

c.     OPET Proposal:  Wendy Buesseler reported an agreement to purchase property from WHOI for a little over $2 million.  OPET has a year to acquire funding.

Peter Clark moved that the CPC spend $650,000 to support purchase of this property with $400,000 contingent upon acquisition of a state LAND grant by OPET with the final language to be developed tomorrow with the help of Jennifer Petit and to be based on the Teaticket Park language.  Ralph Herbst seconded.  Ralph Herbst suggested that spend be changed to recommend.  Peter Clark agreed.  All in favor; motion passed. It was emphasized that the town will not own the property.  It is the conservation restriction that is important.

Peter Clark   moved that the money come from undesignated funds.  Ralph Herbst seconded.  All in favor; motion passed.

d.    Other considerations: Peter Clark stressed the need to ensure that the CPC is spending 10% on housing and 10% on historical preservation.  Peter Clark moved that the CPC request a sum of money that brings to 10% from the estimated receipts the total amount spent for historical preservation for fiscal year 2014 to $179,339.   Virginia Carmichael seconded.  All in favor; motion passed.

Peter Clark moved that the CPC request a sum of money that brings to 10% from the estimated receipts the total amount spent for community housing for fiscal year 2014 to $349,339.  Ralph Herbst seconded.  All in favor; motion passed

3.    SPRING BARS ROAD HOUSING

a.     Updates: A discussion included the following:

  • ·      The Board of Selectmen and the Planning Board invited the CPC to the retreat but then withdrew the invitation as the Spring Bars Road housing was not going to be discussed.
  • It appears the Spring Bars parcel and housing was discussed.
  • The Enterprise reported that the planning department has a vision that includes the parcel.
  • When was the agenda changed?
  • How far along are the plans?   Are there drawings?
  • The idea that the housing proposed by the CPC is the most expensive affordable housing is the opinion of one person.
  • The discussion at the retreat about TDRs was purported to be general but appeared to be specific to Spring Bars Road. 
  • There were no minutes taken of the meeting.  Julian Suso and Brian Curry will construct them.
  • The parcel was purchased for the purpose of providing affordable housing. 
  • A legal opinion will be sought regarding this.
  • The language of the town meeting article will be examined.
  • Affordable housing can fit in with the greenway vision.

b.    Discuss Action Plan: A discussion included the following:

  • The housing subcommittee should review the issue and make plans.
  • A package could be put together outlining affordable housing needs.  This housing is not in conflict with the greenway plan.
  • The RFP issue cannot be forced.
  • The CPC wishes to be involved in decision making and meetings.
  • ·Issuing an RFP could answer many questions.  Virginia Carmichael offered to draft a CPC statement of why the RFP should move ahead.
  • An RFP is a step in the process that can yield information.
  • The town manager is responsible for issuing the RFPs.
  • Eladio Gore and a representative from the insurance industry made a presentation that is germane to the RFP issue. 
  • The RFP is over a year old and needs updating to incorporate new information.

4.    UPDATES ON PROJECTS

a.     Status of Letters of Agreement: The Morse Pond School letter should be signed tomorrow.  Other letters are in process.

5.    NEEDS ASSESSMENT

a.     Logistics: It was agreed that a community information session would be held in mid-March.  The following was discussed:

  • The Hermann Room at the library would be a good venue.
  •  A facilitator may help with a new approach.
  • It is important to generate an audience.
  • Suggestions to do this included a full page ad in the Enterprise, word of mouth.
  • An evening or a Saturday are possible times to consider.
  • Peter Clark suggested that the CPC long-range financial plan could be one major topic of public comment

6.    SUBCOMMITTEES/FUTURE MEETINGS

a.     Financial: Peter Clark reported that Jennifer Petit was comfortable with estimated receipts but she would like an article at the November town meeting to hold 10% in reserve otherwise spending could only be done from the undesignated fund.  She has offered to come to the February 13 meeting. 

This subcommittee would like agenda time set aside to discuss a long term financial plan.

b.    Open Space: Ken Buckland reported that an allocation of $50,000 would be set up.

7.    STAFF POSITION

a.     Status of RFP: Patti Haney reported that Jennifer Petit wrote an RFP last week but has not heard back from Julian Suso.  The committee agreed that if it comes back soon a special meeting would be called to vote instead of waiting until the 2/13 meeting.

8.    REVIEW AND ACT ON BILLS: Peter Clark moved to pay the Woods Hole Library $3,045.  Virginia Carmichael seconded.  All in favor; motion passed

9.    REVIEW AND ACT ON MINUTES: Peter Clark moved to release the 2 sets of minutes from the executive sessions.  Virginia Carmichael seconded.  All in favor; motion passed.

Peter Clark motioned to accept the minutes of 1/9/14 with corrections.  Ralph Herbst seconded.  All in favor except Peter Kroll and Ralph Herbst abstained; motion passed.

10. ADJOURN:  At 8:59 Peter Clark moved to adjourn.  Ralph Herbst seconded.

 

 

Community Preservation Committee MINUTES

February 13, 2014

School Administration Building - 7:00 p.m.

Minutes of Meeting

Members present:  Patti Haney and Ken Buckland, Co-Chairman; Ralph Herbst, Clerk; Virginia Carmichael; Peter Clark; Sandy Cuny; Peter Kroll; Mike Powers

Absent:  Heidi Walz

At 7:03 Kenneth Buckland called the meeting to order. 

1. PUBLIC COMMENT: None.

2. TOWN MEETING

a. Articles and Explanations:  Explanations and recommendations will be needed.  Jennifer Petit will formulate before the March 13 publication deadline.

b. Reports: Power point slides may be a good idea.  Kenneth Buckland and Patti Haney will discuss and report back to the committee at the next meeting.

c. Meeting schedule around town meeting:

Sequence is as follows:

2/27/14-Regular

3/13/14-Regular

3/20/14-Needs Assessment meeting

3/27/14-Regular

4/3/14-Precinct meeting

4/7/14-Town meeting

4/8/14-Special Town meeting

3. SPRING BARS ROAD

a. Updates on Meetings:

A discussion included the following:

·      A question has been posed to the DOR about transferring development rights. 

·      Construction on a flood plain is an issue to explore.

·      The timetable for sewer extension is needed.

·      A legal opinion is needed.

4. UPDATES ON PROJECTS: Held until Carole Sutherland was present.

5. NEEDS ASSESSMENT:

Kenneth Buckland presented a handout with recommendations for the event.  A discussion included the following:

·      This is a fairly standard format.

·      Thursday may be better than Saturday.

·      Food is an important element.

·      Spending of the $24 million may be the biggest draw.

·      The committee should provide some context and be interactive.

Michael Powers motioned that the event be held on Thursday, March 20, as there are likely to be more people attending at that time.  Peter Kroll seconded.  All in favor; motion passed.

Ralph Herbst will see to the food and beverages.  A legal notice will be needed.

6. STAFF POSITIONS

a. The office assistant job description is needed.

b. A RFP for a planning consultant has been issued by Julian Suso.

7. SUBCOMMITTEES:

a. Financial Peter Clark noted that minor changes were discussed in the language of the Long-Term Plan but had not been made as edits.

Peter Kroll motioned to accept the report as is as a planning tool.  Michael Powers seconded.  A discussion was held and included the following:

·      The “plan” and the spreadsheet “tool” documents differ, and committee members were unsure which was in the motion. The narrative “plan” is the endgame.  The motion is based on the spreadsheet.  Terminology for the documents was clarified:  Provisional Planning Tool (spreadsheet) and Long-Range Financial Plan (narrative).

·      A date is needed on the document.

·      Jennifer Petit will calculate the final 10%s required under thelaw.

·      Is the amount listed for the Spring Bars Road provision enough to restore the land?  Invasive species consumes much of the costs.  Clarification will be sought.  It was agreed that the allocation to SBR could be increased and funds taken from the contingency fund.

·      The contingency balance should be applied to Spring Bars Road.

·      It may be helpful to combine the 2 documents and review them at the next meeting.

·      Administrative costs should be adjusted to 3.5%

8. REVIEW AND ACT ON BILLS : None.

Carole Sutherland reported that 6 or 7 letters of agreement have all beensigned except for the applicants’ and the chairs’ signatures.  Most are waiting for a meeting.  It was agreed that the liaisons would be notified of the meetings.

 REVIEW AND ACT ON MINUTES of January 23, 2014: Peter Clark motioned to accept the minutes as revised.  Virginia Carmichael seconded.  All in favor except Michael Powers and Sandy Cuny abstained.; motion passed.  

 

10. ADJOURN: At 9:03 the meeting adjourned.

 

 

 

 

 

 

 

 

Community Preservation Committee Meeting Minutes

February 27, 2014

Minutes:

Present: Michael Powers, Sandy Cuny, Kenneth Buckland, Patti Haney, Peter Clark, Ralph Herbst, Virginia Carmichael

Absent:  Heidi Walz, Peter Kroll

At 7:00 Kenneth Buckland called the meeting to order.

1. PUBLIC COMMENT: None.

2. TOWN MEETING:

a. Report of meeting with Finance Committee representatives: Patti Haney reported that a Finance Committee member was unfamiliar with the land grant article.  Information was provided to the representative of the Finance Committee and an explanation of the article will be forwarded to the Board of Selectmen as well.

b. Articles and Explanations: Jennifer Petit will formulate an explanation of the financial articles.  Patti Haney will write the explanation for the land grant article.

3. FINANCIAL PLAN AND TOOL: Peter Clark explained the 3 versions under consideration: in one version calculations were based on fixed amounts, in another on percentages and a third was a hybrid of the two.  A discussion was held and included the following:

·      The second version leaves debt payment a little short and impacts recreation.

·      There is an error in column 14 on all versions.  $750,000 should be $650,000.

·      The hybrid version allows for more flexibility for allocations.

·      The tools are guidelines only.

·      How does the town’s proposed budget for town recreation projects influence the CPC allocations for recreation?

·      A discussion with town management regarding recreation is advised

·      It may make sense to fund more projects for the next few years and focus on debt payment in the last few years before 2020.

·      It may not be a good idea to push the debt payment out.  Maybe the committee should be more cautious with projections.

·      The 10% in Historic, Affordable Housing, and Open Space/Recreation must be spent annually.

·      The hybrid version will be revised with an aim of getting the recreation allocation closer to $300,000 per year.

4. SPRING BARS ROAD

a. Updates:

·      The Agriculture Commission has suggested an orchard for the property.

·      Conservation restrictions may make this difficult.

·      Volunteers may be used to deal with invasive species.

·      There are precedents for affordable housing in a flood plain.

5. UPDATES ON PROJECTS, LOAs

a. Letters of Agreement: Carole Sutherland reported that of 9 projects, 4 are ready with all needed signatures and the applicant has the signed document.  2 are waiting for representatives from the school department to sign them.  One is waiting for the 300 Committee’s signature.  Two are awaiting applicants’ signatures.

b. Ongoing Projects: Carole Sutherland reported that she sent inquiries about the status of outstanding projects in September or October.  Not all inquiries received a response.  She will draft a matrix of projects, contracts and liaisons.

A question arose about the beach signs.  Peter Clark motioned that the beach department create one sign to be placed at the Surf Drive building that acknowledges the assistance of the CPC on all gates. Sandy Cuny seconded.  Michael Powers suggested wording that Don Hoffer be consulted about the optimal place for the sign.  All in favor; motion passed.

c. Potential Issues on Historic Plan development: A concern was expressed that if Heritage Strategies does not complete work by 6-30-14, funding issues may arise.  Peter Clark motioned that the CPC send the project manager a letter that there is a significantneed to submit final payment before the end of the fiscal year.  Virginia Carmichael seconded.  All in favor; motion passed.

6. NEEDS ASSESSMENT

a. Invitations and Advertisement

b. Facilitator: Emily Keys Innes has agreed to facilitate.  Peter Clark motioned approval of Emily Keys Innes as facilitator.  Michael Powers seconded.  All in favor; motion passed.

c. Ralph Herbst recommended seeking a legal opinion from Town Counsel regarding a possible conflict of interest concerning hiring Ms. Innes as the facilitator; she is a co-worker of Ken Buckland’s at The Cecil Group.

d. Format: An overview will be presented with a general discussion following.  People will then be placed in groups which will rotate through several stations.

Ralph Herbst will arrange for the pizza.  Patti Haney will arrange for the dessert.

7. UPDATE ON STAFF POSITIONS

a. Administrative: Carole Sutherland has agreed to remain in this position until the fall.

b. Planner: Responses to the RFP are due by March 7 at 2:00pm. 

8. SUBCOMMITTEES:

a. Future Agenda Items: narrative of the planning tool.

9. REVIEW AND ACT ON BILLS: Peter Clark motioned to approve payment of the Riverbend Silo bill.  Ralph Herbst seconded.  All in favor; motion passed.

10. REVIEW AND ACT ON MINUTES: Peter Clark motioned to approve the minutes with the addition of attendance and the other corrections.  Michael Powers seconded.  All in favor; motion passed.

11. ADJOURN: At 8:51 Michael Powers motioned to adjourn.  Ralph Herbst seconded.

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

March 13, 2014

School Administration Building – 7:00 p.m.

 

Members Present:   Co-Chairs Patti Haney,  Ken Buckland (entered at 8:40); Clerk Ralph Herbst; Peter Kroll; Sandy Cuny; Peter Clark; Heidi Walz; Michael Powers; Virginia Carmichael.

 Absent:   None

 

Co-Chair Patti Haney called the meeting to order at 7:00 p.m.

 

Public Comment    -    None

 

Town Meeting

Meeting with Board of Selectmen – Patti Haney reported on the meeting with the BOS on March 10 regarding the OPET land purchase, Article 16 on the STM warrant. 

 

Articles and Explanations - Ms. Haney provided additional details about the explanation for Article 16, which Town Counselsaid he would research.

 

Financial Plan and Tool

Peter Clark explained how the financial plan (narrative) and tool (spreadsheet) work together as guidelines for how to use Community PreservationAct projected revenuesfrom 2014 - 2020.  Members used the following documents for reference:  1) Variable Percentages Method (3/13/14) and 2) CPC Long-Range Financial Plan – 3/3/14)

 

Motion by Virginia Carmichael:  To accept the Variable Percentages Method (3/13/14) as a final provisional planning tool, to be revised and dated in the future as needed      Second:  Peter Kroll

 

Motion by Peter Clark:  To apply the motion to both documents     Second:  Ralph Herbst  

Vote on the amendment:  Unanimous in favor

 

Vote on the motion as amended:  Unanimous in favor

 

Spring Bars Road

Subcommittee Meetings – Patti Haney summarized the March 5th CH subcommittee meeting, which had dealt with the issue of the transfer of development rights regarding the SBR parcel.  She said that the CP Coalition had decided to take up the issue in a steering committee and follow-up with the DOR. 

 

Response to Article – Committee discussion focused on the editorial that had appeared in the Enterprise regarding locating an orchard on the parcel, and how best to respond to it.  There was brief comment on types of native fruit-bearing vegetation that would be suited to the area, and what type(s) of restrictions should be in place if housing is not to be located on that land.

 

Updates on Approved Projects, LOAs

Letters of Agreement - Patti Haney reviewed the status of the 3 projects that are located on school property, saying that because of their location, a signatory from the school department should sign the LOA.  Peter Clark agreed to be responsible for getting the required signatures from a school department representative on each of these LOAs:  East Falmouth Playground, Morse Pond Playground, and the All-Purpose Athletic Field at FHS.

 

On-going Projects - Carole Sutherland began a review of older, on-going projects characterized by little to no activity.  Using a list of 12 projects, members reviewed the information, re-established a liaison connection with each project, and talked about how best to deal with this situation in the future.  They talked about the need for a possible policy or protocol whereby a spending timetable would be more carefully monitored, as well as various ways that delays in the projects have occurred.  In the end, the committee, after reviewing each project on the list, determined that the executive subcommittee could review this issue and develop possible procedures to address this problem. 

 

Needs Assessment

Invitations and Advertisement – Patti Haney said the invitation would be in the Enterprise Friday and Tuesday.  The maps were being prepared with color coding by GIS, she said, and the invitations would be going out.

 

Duties for Committee Members – Patti Haney reviewed the format and content of the hearing, using the documents that the facilitator had provided.  The following assignments were made for the various categories regarding who would be facilitator and recorder respectively for each group:  Historic – Heidi Walz (both functions); Open Space – Mike Powers and Ken Buckland; Recreation – Peter Clark and Ralph Herbst;  Community Housing – Peter Kroll and Patti Haney.

 

Update for the 2015 CPC Plan and Applications – The committee discussed briefly the process of updating the CP Plan and how to go about it.  They talked about how the results of the needs assessment may contribute useful information for this process.  They also suggested using the executive subcommittee for the actual review and update.

 

Update on Staff Positions

Administrative – Patti Haney passed out copies of a job description that she said she had received from the personnel department for the clerical position.  There was brief committee comment on the content of the description.

 

Planning Consultant – Ms. Haney reported that there were 2 responses to the RFP for the planning consultant.  Committee discussion included what the review process would be and who would function as a superior for the position, with the suggestion that perhaps the finance director could serve in this role.

 

Subcommittees

Future Agenda Items –

·      Peter Clark reported that he had spoken with Jennifer Petit about inviting her to a SBR-Multi subcommittee meeting after the deadlines for publishing the warrant have passed. 

 

·      The committee established their next meeting dates as March 20 (hearing), March 27, and April 7 and 8 before Town Meeting.

 

·      Heidi Walz provided an outline of the Historic Preservation Plan now available in draft form from Heritage Strategies.  She asked that the draft be made available electronically to members.

 

·      Peter Clark and Virginia Carmichael said that the issue of a spending timeline for projects and how to enforce it should be discussed.

 

·      Peter Clark also raised the need for discussion regarding applications for funding from private property owners who wish to use CPA funds for any of the 4 categories of preservation.

 

Minutes of February 27, 2014

Motion by Peter Clark:  To approve with submitted corrections   Second:  Peter Kroll  

Vote:  Unanimous in favor, with Heidi Walz abstaining

 

It was moved, seconded, and unanimously voted to adjourn the meeting at 8:52.

 

Submittedby Carole Sutherland

 

 

 

Falmouth Community Preservation Committee Needs Assessment Public Forum Minutes

March 20, 2014

At a meeting on March 20, 2014 at the Falmouth Public Library, the Falmouth Community Preservation Committee (CPC) solicited public input to identify possible projects for funding through monies raised under the Community Preservation Act (CPA). Approximately 60 people attended this forum and participated in the exercises facilitated by members of the CPC and Emily Keys Innes, a planning consultant, hired by the CPC to facilitate the meeting.

Public Input Process

The CPC provided pizza and drinks so that attendees could mingle with each other and have a chance to look at a map of previous projects in Falmouth that were achieved with CPA funds.

Ken Buckland, co‐chair of the CPC, made a short presentation on the history of the CPA in Falmouth, which projects had been funded in the past, and what funds were available for future projects. Ms. Innes then provided participants with instructions for the public input exercise, facilitated by CPC members including Peter Clark, Peter Kroll, Mike Powers, Heidi Walz, and Virginia Carmichael. Ken Buckland and Patti Haney, co‐chairs of the CPC, answered general questions from the attendees.

The public input exercise began when participants divided themselves into four groups – one for each table. The tables were based on the funding categories defined by the CPA – open space, recreation, housing, and historic preservation. The groups moved from one table to the next at ten‐minute intervals. Facilitators from the CPC introduced the topic and solicited ideas from participants for possible funding projects. The facilitators recorded the ideas on large sheets of paper. Participants who moved more quickly through the stations chatted with each other about the various exercises while eating desserts provided by the CPC.

At the end of this exercise, participants were given five dots each to vote for their priorities across the four categories. The results of those votes are detailed below. Once the voting was complete, CPC facilitators presented the top three potential projects for each category.

There were some attendees who were disappointed that they were unable to make presentations advocating for specific projects at this forum. Both co‐chairs of the committee, Ken Buckland and Patti Haney, assured the attendees that there would be an opportunity at a future workshop for such presentations.

Comments on the Public Input from March 20

The comments and prioritization of those comments are listed below under Results of the Identification and Prioritization Exercise. The following observations relate to the input received at the meeting:

              Recreation (60 votes) and Historic Preservation (50 votes) were the categories that received the most interest from the attendees at the forum.

              Historic Preservation had the most ideas with votes indicating a possible diversity of priorities.

              Some of the projects that received the most votes are ineligible for Funding under the CPA (Senior Center, swimming pool).

              Housing received relatively little interest in terms of priorities and yet a significant amount of money must be spent in this category (a minimum of 10% of funds raised under the CPA).

              Although many people participated through the whole event, it was clear that some attendees were present to advocate only for specific projects.

              There appeared to be some interest in long‐term planning, noted under Recreation, Housing, and Historic Preservation. These could have been the thoughts of just one person, but it might be worthwhile to test this idea further.

              Nobska Lighthouse appeared under three different categories. While this may have been the interest of a few people, it would be worth seeing which projects meet more than one funding category and testing those with further public input. Recommendations on Future Public Outreach Prior to any future stage on receiving public input, the CPC should consider further educational outreach to help Falmouth residents understand what is and is not eligible for funding under the CPA and how the money must be allocated. In particular, the rules about what can and cannot be funded for recreation and the need to spend a certain minimum percentage on housing must be understood. While the attendance and participation was good, the people present represented a small part of Falmouth’s total population. The CPC has a significant amount of public money to be recommended on behalf of Falmouth residents – outreach to those who find it difficult to attend meetings is also important. Posting a list of identified priorities at the Library and Town Hall, and the Towns’ website and inviting comment is one method of reaching this population.

Results of the Identification and Prioritization Exercise

Numbers in parentheses represent the number of votes from participants and should be used as an indication of interest in these topics. Anything receiving a vote is in bold. These votes should be considered as a temperature gauge and not as an indication of popular vote.

The comments are as the facilitators wrote them on the various sheets.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

MARCH 27, 2014

 

MEMBERS PRESENT:   Co-chairs Patti Haney; Ken Buckland; Clerk Ralph Herbst; Peter Clark; Peter Kroll;

Virginia Carmichael; Sandy Cuny; Michael Powers; Heidi Walz

 

Co-chair Patti Haney opened the meeting at 7:05 PM in the School Administration Building.

 

PUBLIC COMMENT:

Paul Kapp, a resident of Precinct 3, said he came to the meeting to learn about the work of the CPC at the urging of Michael Powers.  He stated his wife is a Precinct 3 town meeting member and he is interested in running as well.  Now that they are residents, they hope to immerse themselves in the Falmouth community.

 

TOWN MEETING:

Co-chair Patti Haney advised the precinct meetings will be held on Wednesday, April 2 and Thursday, April 3rd.

Members agreed to coverage of the meetings as follows:

Precincts 1 and 2 -   April 3rd – Library - Virginia and Sandy

Precinct 3 – April 3rd –   Gus Canty -  Mike Powers

Precinct 4 – April 2nd – East Falmouth Elementary School – Ken Buckland

Precinct s 5 and 6 – April 2nd – West Falmouth Library – Peter Clark

Precinct 7 – April 2nd - Waquoit Church – Patti Haney

Precincts 8 and 9 -     April 2nd -  Cape Cod Fairgrounds- Ralph Herbst

 

 Members offered their comments on the proposed presentation of the CPC to Town Meeting.  Suggestions for presentation should cover the OPET article – the administrative budget (4%) – the Needs Assessment – announcement that next cycle for submission of articles will be in November.

 

Members agreed to meet both nights of town meeting at 6:00 PM at the Lawrence School prior to the start of town meeting.

 

SPRING BARS ROAD:

Co-chair Ken Buckland asked members to review the Request for Proposals (RFP) for the Little Pond Conservation Area Restoration and Access Project.  Any suggested modifications are to be referred to him.

Once finalized, next step is to request Town Manager to issue the RFP for $80,000 for design and permitting.

 

The Community Preservation Coalition will be meeting with the Department of Revenue to discuss

Transfer of Development Rights (TDR) as it may apply to community preservation projects.   It was noted that Falmouth is not the only community facing this issue.

 

UPDATES

Letters of Agreement have been signed.

 

Peter Clark, in conversation with Principal David Watson of the East Falmouth Elementary School, heard Mr. Watson’s concern that the poured rubber surface for the playground might be too expensive.    Peter will suggest he should explore other surfaces that are ADA approved.

 

Regarding Preservation Restrictions, Eric Dray will be responsible for providing the Restriction for the Lawrence Academy Building.  If town management doesn’t agree to the Restriction, the project will not move forward.

 

Regarding Ongoing Projects, Mark A. Schmidt, Executive Director of the Falmouth Historical Society and the Museums on the Green, advised the committee that two grant applications, totaling $310,000 have been filed with the State with notification due in June. 

He thanked the committee for their patience and the $210,000 they granted toward the restoration of the c.1730 Conant House in 2011, but they did not want to begin the project until the proper funding was in place.

The members agreed to wait until June to see if they received the grant monies.  If they were unsuccessful, the CPC may take the money back and allow them to reapply at some future date.

 

NEEDS ASSESSMENT:

Members spent some time reviewing the preliminary notes from the Needs Assessment Public Forum held at the Library on March 20, 2014.   The people, who attended the forum, were asked to participate in the exercises.     Emily Keys Innes, a planning consultant, was hired by the CPC to facilitate the meeting.

 

Recreation and Historic Preservation were the categories that received the most interest.

Some of the projects are ineligible for funding under the CPA.

Community Housing received little interest.

Some attendees were present to advocate only for specific projects.

 

Virginia Carmichael will be writing an article on the Needs Assessment for the Falmouth Enterprise at the behest of Editor Bill Hough.  She asked for the members’ input.

 She offered to do a spread sheet on the various proposalsby grouping them into the four categories.

 

Ken asked members to submit to him suggestions for revision.  He will forward them to Ms. Innes.

 

Regarding update on the Falmouth Community Preservation Plan, Patti, Ken and Ralph will be responsible for updating the plan.  Any content needing change should be sent to Ralph.

 

It was noted that the Cape Cod amendment to the Community Preservation Act allows towns to opt out or change the surcharge rate as of 2020.

 

REVIEW APPLICATIONS FOR FALL TOWN MEETING:

There is a growing list for applications for the November Town Meeting.     Applicants will be contacted by email.  An informational meeting will be scheduled for late April once the date is set for closing the warrant.

 

UPDATE ON STAFF POSITIONS:

 

Co-chair Patti Haney reported on her meeting with Assistant Town Manager Heather Harper and Finance Director Jennifer Petit to review the two proposals received.   Both contracts would cost out the

same.  One proposal offered to work 11 hours per week and up to 7 hours for evening meetings.  The other proposal was for a 30-hour week.

The committee agreed to interview both candidates...

 

Peter Clark asked about reference checks for the candidates.

 

FINANCIALS:

The Community Preservation Committee Planning Tool Spreadsheet was distributed containing the variable percentages as well as the FY2014 Summary Disbursements and FY2015 available funds.

 

REVIEW AND ACT ON BILLS:

On the motion of Heidi Walz/Ralph Herbst, the committee VOTED:  unanimously to approve the following bill for payment:

Public Library Documents for 1894 through 1962 - $73,460.60.

 

On the motion of Ralph Herbst/Heidi Walz, the committee VOTED:  unanimously to approve the following bill for payment:

            Housing Stabilization Fund - $13,618 for rental assistance for 13 individuals through the Falmouth Housing Authority

 

REVIEW AND ACT ON MINUTES:

On the motion of Peter Clark/Heidi Walz, the committee VOTED:   unanimously to approve

the minutes of March 13, 2014.

 

There being no further business, the meeting adjourned at 9:00 PM to meet again on THURSDAY, APRIL24, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by Recording Secretary:   Mary J. Little

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

APRIL 24, 2014

 

MEMBERS PRESENT:   Co-Chairs Ken Buckland; Patti Haney; Clerk Ralph Herbst; Heidi Walz; Sandy Cuny

Peter Clark;  Peter Kroll.

ABSENT:   Virginia Carmichael; Michael Powers

 

Co-Chair Ken Buckland opened the meeting at 7:20 PM in the School Administration Building.

 

PUBLIC COMMENT:      None

 

REVIEW OF TOWN MEETING:

Ken Buckland applauded Co-chair Patti Haney’s efforts for her preparation for Town Meeting.

 

Patti Haney commented that the Conservation Restriction written for Special Town MeetingArticle 16 – Oyster Pond Environmental Trust’s land acquisition -  did not indicate the breakdown of the figures for the grant amount and the loan portion.

 

 SPRING BARS ROAD:

            Update on RFP for Conservation Parcel:

Ken Buckland advised the RFP has been completed in draft form.   The Conservation Commission will be responsible for the remainder of the process.

 

UPDATES ON PROJECT LOAs:

Patti Haney advised members the LOAs are completed.

 

Regarding ongoing projects, Peter Clark reported on his conversation with David Watson of the East Falmouth Elementary School and his efforts to find a reasonably- priced rubberized surface for the

Handicapped Access.  Mr. Watson has asked if the equipment can be placed now and the rubberized surface at a later date.   Peter Clark stated the committee needs to consider how to handle that requirement for the appropriate design elements to accomplish handicapped access.

 

Ken Buckland stated the town needs to provide some policy direction by creating a formal ADA process.

On the motion of Peter Clark/Sandy Cuny, the committee VOTED:   unanimously to authorize Co-Chairs Ken Buckland andPatti Haney to write the Town Manager asking him to find an appropriate route for an ADA policy and design specifications for town projects.

 

Patti Haney gave a short update on three projects, whose accounts are still open.  They date back to the Land Bank era.   Two projects the CPA inherited were the Breivogel and Boy Scouts property.  The research is continuing. 

 

Regarding Preservation Restrictions, Eric Dray has completed the drafts for 3 Water Street ( WGBH) and Lawrence Academy.   They are being sent to the Town Manager and Counsel for appropriateness and approval.  As to who will hold the Restrictions, Eric Dray suggested the Falmouth Historic Society untilsuch time as the town comes up with their own group.

 

NEEDS ASSESSMENT AND CPC PLAN

Report of the facilitator was amended and resubmitted. The members clarified certain points in the report.  It was noted that one of the things not done was to include the qualifying statements of the public.

 

Peter Clark stated he feels the committee did not allocate enough funding for recreation, which was substantiated by the Recreation Category garnering 60 votes from the attendees.

 

The Housing Category revealed little interest. There is a considerable amount of money in the Affordable Housing Fund and Reserve, which is why he suggested the committee might consider supplementing the Recreation Category by 2% until the CPC sees more projects come forward or the CPC creates its own.

He suggested the committee could adopt a facilitating or advocacy role by taking the 10-11% out of housing and set it aside; not used for current projects, but saved for long-term projects.

 

Patti Haney suggested allocating 2% for innovative or visionary projects.

 

·      CPC PLAN:

 Ken Buckland reminded members of their requirement to review the 2013 Plan and make changes.

 

For consideration:

 

·      A permanent planner will not be in place.

·      How to handle applicants calling the consultant and consuming her committed hours to the committee.

·      The CPC Financial Plan prepared by Virginia and Peter might be considered for inclusion.

·      Under “Background and Information”, page 4, it is not stated the Land Bank debt must be paid off and bonding of $4 millionwill be required beyond 2020.

·      The wide ranges for the AMI index should be mentioned under “Use for Affordable Housing”, Page 7.

·      An appendix on bonding.

 

Ralph Herbst and Patti Haney agreed to work on the updates and clarifications for members’ review and acceptance.

 

APPLICATION PROCESS FOR FALL TOWN MEETING:

Co-chairs Ken and Patti suggested dates for pre-applications and deadlines:

Pre-application meeting – May 15th

Applications:   June 26th by 4:30 PM

So far there is a list of 17 potential applicants.

 

STAFF POSITIONS UPDATE:

Town Manager Julian M. Suso informed the committee that he is prepared to authorize his staff to negotiate the final terms of a contract with STG Consulting, but will not execute an agreement prior to

receiving CPC’s concurrence.

 

Peter Clark noted STG Consulting has strong credentials but will be working less hours.  He suggested there may be a need to engage more hours, but this would be depended on STG’s hourly rate.

 

Ralph Herbst stated the committee, while addressing the job description for the consultant, should also look at Carole Sutherland’s job description.

 

Ken Buckland agreed the committee should have a discussion with Carole.  With the hiring of the consultant, this would be an opportune time to appropriately rank the level of Carole’s duties with that of the consultant.

 

SUBCOMMITTEE REPORTS:

 

Patti Haney reported the Odd Fellows housing project is moving forward.  Therefore the Affordable Housing Subcommittee will likely meet before the committee’s May meeting.

 

PAYMENT OF BILLS:

On the motion of Peter Clark/Heidi Walz, the committee VOTED:  to approve the following bills for payment.

 

·      Habitat for Humanity - $41,450.18

·      Falmouth Public Library Preservation - $45,701

·      Eric Dray – Riverbend Park - $225

·      Eric Dray – Lawrence Academy Preservation Restriction - $1395

·      WGBH Preservation Restriction -  $1525                                                                       

·      Housing Stabilization Fund – Pre-rental Assistance -   $3270   (Patti Haney abstained from this vote)

 

REVIEW AND APPROVE MINUTES:

On the motion of Heidi Walz/Peter Clark, the committee VOTED:   to accept the minutes of March 27, 2014 with changes.

 

There being no further business, the meeting adjourned at 8:36 PM to meet again on THURSDAY,

MAY 8, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

MAY 8, 2014

 

Members Present:   Co-chair Patti Haney; Clerk Ralph Herbst; Peter Clark; Peter Kroll;

Michael Powers; Sandy Cuny

 

Absent:  Ken Buckland; Heidi Walz

 

Co-Chair Patti Haney opened the meeting at 7:00 PM in the School Administration Building, Lower Level.

 

PUBLIC COMMENT:         None

 

STAFF POSITION UPDATES:

Consultant:

Patti reported she and Carole met with Sharon Gay of STG Consulting Services regarding her contract with the Community Preservation Committee.  Sharon Gay has knowledge in project Management having worked as administrative staff on a consulting basis with the Bridgewater CPC.   She will be working 50 hours a month or 12 hours a week under a one-year contract with the possibility of renewing for two years.  She expects to start in ten days.  She will attend meetings where there are timely discussions and decisions.  She will attend the committee’s May 22nd meeting.

Peter Clark noted this will put more pressure on Carole’s role as the gatekeeper.

 

Following discussion, on the motion of Michael Powers/Peter Clark, the committee VOTED:  to accept the proposal of STG Consulting Services to provide consulting services to the Community Preservation Committee as presented.

 

Administrative:

Peter Clark noted the committee needs to be open to the fact that they might need Carole to work four days a week rather than the two and one-half days, which will require the committee to redefine Carol’s role as an office assistant and build an understanding with Sharon Gay.

 

PROJECT UPDATES:

Status of RFP for SBR Conservation Parcel:

The Conservation Commission has made their changes to the project and it is now in the Town Manager’s hands.

 

Preservation Restrictions:

The Restrictions are under review by Town Counsel.

 

Communications with Town Manager:

Ken Buckland was tasked by the committee to research responsibility for ADA compliance on town projects.   It appears that it is divided between Building Commissioner Eladio Gore and the School Department (for schools).   The town has not adopted any standards that can apply.

Patti Haney suggested the new consultant could work on this aspect.   Peter Clark stated the committee must make clear what it needs for standards.

 

COMMUNITY PRESERVATION PLAN:

Patti noted in the community housing section on rental assistance, all the percentages of the AMI should be stated.

Ralph Herbst suggested separating the Plan into two separate documents: (1) The Plan and (2) the application, which does not require any changes.

 

The Plan will be ready for the committee’s review and approval at the next meeting.

 

FALL TOWN MEETING/PRE-APPLICATION WORKSHOP:

Logistics:

Carole has notified the 17 potential applicants of the workshop to be held at 4:00-5:30 PM in the Civil Defense Room, Town Hall on Thursday, May 15th.

 

Notification to the Public:

Patti will work on upgrading the CPC website as well as gaining access on the town’s front page.

 

SUBCOMMITTEES:

Patti distributed the members’ assignments to the Community Preservation Subcommittees.

She asked members if there was a particular committee they would be interested in.

Michael Powers suggested he move from the Historic Preservation to the Recreation subcommittee.

 

Ralph Herbst suggested changing the SBR subcommittee to the Open Space Committee.

Sandy Cuny asked to come off that committee.

 

Patti noted that with Peter Clark’s term expiring in June, the Recreation and Finance subcommittees will need new chairs.

 

Community Housing Subcommittee:

Chair Patti Haney advised members the subcommittee will be meeting to discuss the St. Marks Road Affordable Housing project. Executive Director of the Falmouth Housing Trust, Ann Saganic,  is seeking a certification for the project and has requested to be on the Board of Selectmen’s agenda for June 2nd.

Peter Clark had a concern with Ms. Saganic’s timeline.  Unless the project is in perfect shape, the CPC might need more time beyond her scheduled meeting with the CPC on May 22nd.

 

Another matter for the subcommittee is a request from the Falmouth Housing Corporation for $160,000 from the Affordable Housing Fund for the Oshman Way project.  This is a $5 million project and they are short by $160,000.

 

Peter Clark stated this is a good project and the full committee should be open to providing more funding. 

 

On the motion of Peter Clark/Virginia Carmichael, the committee VOTED:  to entertain a request from the Falmouth Housing Corporation to add to their original funding for the Oshman Way project.

 

COMMITTEE VACANCIES:

Patti Haney noted that Peter Kroll and Virginia Carmichael must re-apply immediately to the Board of Selectmen if they wish to continue to serve on the Community Preservation Committee.

 

The vacancies must be advertised and the applicants interviewed by the Board of Selectmen. 

 

Ralph reminded members that they, as a board, cannot recommend applicants to the appointing authority.  Individuals are allowed to write a recommendation to the appointing authority.

 

PAYMENT OF BILLS:

On the motion of Peter Clark/Virginia Carmichael, the committee VOTED: to approve the following bill for payment:

·      Housing Stabilization Fund – Falmouth Housing Authority -   $2822.70

 

APPROVAL OF MINUTES:

On the motion of Ralph Herbst/Peter Clark, the committee VOTED:  to approve the minutes of April 24, 2014.

 

There being no further business, the committee adjourned at 9:00 PM to meet again on THURSDAY, MAY 22, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

MAY 22, 2014

 

Members Present:    Co-Chair Patti Haney; Clerk Ralph Herbst; Heidi Walz; Peter Kroll; Peter Clark; Virginia Carmichael;

 

Absent:  Ken Buckland; Michael Powers; Sandy Cuny

 

PUBLIC COMMENT:    

Carole Sutherland wished to publicly thank committee member, Virginia Carmichael for the enlightened Needs Assessment article recently published in the Falmouth Enterprise.

 

STAFF POSITION UPDATES:

Patti Haney Introduced Sharon Gay, newly appointed consultant to the committee.

She advised work is progressing on a new job description for Carole, which would clarify the duties to be shared with CPC consultant, Sharon Gay.

 

APPLICATIONS FOR FAHF PROJECTS:

Patti Haney introduced Anne Saganic, Executive Director of the Falmouth Housing Trust.   Falmouth Housing Trust Board members were also introduced.

 

Anne advised the Trust and the town of Falmouth are co-applicants proposing a project located on St. Marks Road for a three-home affordable housing project sited on one acre.  It has been vetted by the Department of Housing and Community Development under a LIP (Local Initiative Project).   The comprehensive hearing for the LIP was approved by the Zoning Board of Appeals and filed with the Registry of Deeds.  The homes will be deed restricted in perpetuity.  The homes will have a common driveway and the septic systems will be located in the road.  The selling price set by DHCD is $215,700, but the grant of $120,000 will help to buy down the sale price of $185,000.

 

On the motion of Peter Clark/Peter Kroll, the committee VOTED:   unanimously to approve the project and to recommend the Board of Selectmen approves the sum of $120,000 as a loan for the St. Marks Road affordable housing project.

 

FALMOUTH HOUSING CORPORATION UPDATE:

Patti advised the Corporation is working to develop the Oshman Way housing project in Woods Hole, but it is stalled because of mitigation issues.  The town authored the application process without input from the CPC. It is structured so that the $345,000 loan will be paid in installments.   The loan will be forgiven after 5 years if the developer doesn’t default on their responsibility.

 

Peter Clark stated a copy of the application process should be provided to the CPC for its file in light of the new members coming on board.

 

COMMUNITY PRESERVATION PLAN:

Members reviewed the draft of the Community Preservation Plan dated May 2014.

 

Following discussion, Virginia Carmichael volunteered to work on the plan and incorporate the changes proposed by the members.  Because the plan has gone through several changes over the years, she stated the verbiage is redundant in certain areas and it needs uniformity.  Members agreed to review it again.

 

A discussion ensued on the draft appendix on Bonding.   Ralph Herbst expressed his wish to make it part of the CPC Plan.   Peter Clark stated the committee can make those decisions without the appendix being included in the Plan.  The details on bonding would be left in the CPC’s file for reference by future members.

 

Patti pointed out the bonding language might commit the town to further bonding capacity.

 

APPLICATION WORKSHOP:

The pre-application workshop for November town meeting articles was held from 4:00-5:00 PM on May 15, 2014 in the Civil Defense Room, Town Hall.

Virginia Carmichael was pleased with the tone of the workshop and how well the proposed applicants were prepared.

 

Patti Haney thanked Carole Sutherland for her efforts to secure space on the home page of the town’s

Website, which features current events.

 

FINANCES:

Peter Clark delivered a spreadsheet to members that might impact their thinking about changing

 the allocations in the accounts   He mentioned the Senate is proposing $10 million for the state match portion of the CPA.  The proposed projections do not include that money, which is distributed in November.  He said the reason for the spreadsheet is not to spend up to the limit, but think about proposals with a long-term view.

 

 He noted the pre-application workshop revealed no applications were proposed for community housing. 

 

Patti Haney noted there was no allocation for Open Space.     She asked if he wanted to put the $221,000 monies proposed in 2015 for recreationinto Open Space/Recreation.  He replied the target for Open Space has been met by funding the OPET land purchase.  $400,000 from the OPET project will be coming back as a land grant or to the account.

 

The committee agreed to continue the discussion at a future meeting.

 

SUBCOMMITTEES:

Regarding the East Falmouth Elementary School Playground, Peter Clark reported he spent time looking at the Massachusetts Architectural Access Board website about the type of artificial surfaces commonly installed at playgrounds that are ADA compliant.  Principal David Watson is looking at poured rubber for either the entire surface or under certain equipment.  He would like to install the playground equipment and come back with the request for the surface.

 

Peter found a study done by the University of Illinois.  It was a 40-page write-up of which 20 pages were helpful.  It appears the poured in place rubber surface is recommended over tiles or engineered wood fiber.

 

COMMITTEE REAPPOINTMENTS:

Peter Kroll and Virginia Carmichael informed the chair they have submitted their request for reappointment to the Board of Selectmen. Peter Clark advised he is engaged in trying to find someone to fill the at-large position.

 

PAYMENT OF BILLS:      None

 

APPROVAL OF MINUTES: 

On the motion of Peter Clark/Peter Kroll, the committee VOTED:   to approve the minutes of May 8, 2014 with changes.   Heidi Walz abstained.

 

There being no further business, the meeting adjourned at 9:15PM to meet again on THURSDAY, JUNE 12, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

 

Submitted by:   Recording Secretary Mary

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JUNE 12, 2014

 

MEMBERS PRESENT:   Co-Chair Patti Haney; Clerk Ralph Herbst;  Sandy Cuny;  Peter Clark;  Peter Kroll; Virginia Carmichael;  Michael Powers.

ABSENT:   Ken Buckland; Heidi Walz

 

Co-chair Patti Haney opened the meeting at 7:01 PM in the School Administration Building.

She welcomed Selectman Sam Patterson, who is the newly assigned liaison to the CPC.

 

PUBLIC COMMENT:

Nancy Hayward of West Falmouth expressed her hope that the CPC will reassess their decision to fund only public buildings and not private properties.  

Chair Patti Haney advised the subject matter will be discussed further on the agenda.

 

CPC member Ralph Herbst recused himself to speak as a private citizen.  He said there will be a new citizens committee formed to site the new senior center.   He contacted the CPA Coalition to determine if any town utilizedCPAfunds to build a senior center.   There was one town – Rockport.  He contacted the CPC in Rockport and they provided the application and warrant article.   Ralph   presented it to Falmouth Senior Center Director, Jill Bishop, who was present in the audience.

He indicated that this work in no way endorsed any future application by the CPC concerning the Senior Center.

 

STAFF POSITION UPDATES:

CPC consultant, Sharon Gay, was asked to take a look at the current project application form used by the CPC.  Her comments were presented to co-chairs Patti Haney and Ken Buckland.

Chair Patti Haney advised the matter will be discussed in detail at the June 26th meeting.  Any changes approved by the committee will not be used in the November round.

 

Administrative Assistant Job Description:

Members were supplied a list of Carole Sutherland’s duties as the office administrative assistant.

Chair Patti Haney said she would pass along the job description to the Town Manager and Personnel for review.

Members agreed her pay was inadequate.  Peter Clark said the committee should attach a note to the Town Manager that the CPC is prepared to compensate Carole from the CPC Administrative budget.

 

APPLICATIONS FOR FAHF PROJECT:

Falmouth Housing Trust Update:

Chair Patti Haney advised the Board of Selectmen has approved the Falmouth Housing Trust’s St Marks Road affordable housing project and the $120,000 funding from the CPC.

 

Falmouth Housing Corp. Update:

Chair Patti Haney advised the Woods Hole housing project is still working its way through the process. The original agreement, which included Christ Wise paying mitigation monies equal to one unit, wrejected by the Cape Cod Commission. Much of the original paper work was mislaid and had to be reconstructed.  The CPC monies will be committed at the end of the project, if and when it is approved at town meeting.

 

FAHF Application Process:

Chair Patti Haney referred members to a February 14th memo from Brian Currie to Town Manager regarding LIP projects and access to Falmouth Affordable Housing Funds.  The CPC was only recently made aware of the memo.

 

Members stated they should be copied on the process at Step l.   This will give the CPC time to weigh in on a project at the end of Step 2, when the town departments have provided their input.  Step 2 will clarify the role of the CPC as well as a timeline to allow scheduling of the CPC’s housing subcommittee prior to their recommendation to the full CPC committee.  They should also be looking at the project at the end of Step 3.

Chair was asked to determine if the proposed procedures outlined in the February memo are final or meant as a draft.

Selectman Sam Patterson thought it would serve the Board of Selectmen and the CPCto have a copy of the LIP procedures.  It would be a valuable educational tool in the final review by the BOS and CPC.

 

AFFORDABLE HOUSING:

Housing Demand Study:

The study was undertaken at the request of the Falmouth Affordable Housing Committee, which is funded with CPA revenues.

Ralph Herbst reported on the meeting of the Citizens Advisory Committee, which he and Patti Haney attended onMonday with the consultant, RKG Associates, forthe presentation of the first draft – a “discussion document”.   It is 25 pages long and has three phases.   Possible zoning changes will be part of the study. 

Ralph was hopefulthe study will be helpful in writing the Housing Production Plan.

 

New Projects:

As far as new projects, Chair Patti Haney advised there are sufficient housing funds, but no projects

on the horizon.  Peter offered the CPC could provide support money for housing advocates.

 

COMMUNITY PRESERVATION PLAN:

Chair Patti Haney asked CPC consultant, Sharon Gay, to research the use of CPA funds for historic preservation/rehabilitation/restoration on privately owned properties in anticipation of updating the committee’s Community Preservation Plan.  To date, the committee has chosen not to get involved in private properties.

 

In a memo dated June 12, Sharon reported on her preliminary findings.  She found that the City of Cambridge uses CPA funds to provide grants to private owners of significant historic buildings.  The funds, combined with Community Development Block Grants (CDBG) are distributed by the Cambridge Historical Commission in the form of grants.

 

Cambridge uses CPA funds to provide grants to low and moderate income private owners of significant historic buildings for the restoration/rehabilitation to the building’s exterior only. Members agreed the Falmouth Historical Commission does not have the resources to deal with this concept on the magnitude of Cambridge.

Falmouth Historical Commission member, Nancy Hayward, stated Cambridge has a different setup and they can deal with single properties outside of historic districts.

Chair Patti Haney advised members she will confer with Heidi Walz.

 

Suggestions for Application:    

CPC consultant, Sharon Gay, offered her suggestions for reworking the application form.    She suggested requesting applicants to submit a copy of the application as a pdf.   She recommended a checklist; a timetable with milestones; a budget form; photos and drawings.    Sharon was asked to incorporate her tweaks for a future discussion.

 

SUBCOMMITTEES:

Recreation Subcommittee:     Handicapped Accessible Surfaces

Peter Clark has been researching various surfaces for playgrounds and pathways for handicapped accessibility.  In a memo dated June 12, he reported on a study by the National Center on Accessibility (NCA) with support from the US Access Board.

They will be issuing a technical report in the fall detailing bid specs; site preparations; field tests and maintenance.   Peter recommends the CPC procure the document as a guide.

He listed his unofficial summary of the type of surfaces to meet handicapped accessibility.   The poured in place (PIP) is the preferable, but expensive choice.

His memo was referred to the Recreation Subcommittee for review and recommendations.

 

 

COMMITTEE REAPPOINTMENTS/VACANCIES:

Both Virginia Carmichael and Peter Kroll advised the chair they have applied for reappointment, but have not received any official notice.

Peter Clark advised the at-large position is still available and he has been working tofind a candidate to apply.

 

PAYMENT OF BILLS:

On the motion of Peter Clark/Sandy Cuny, the committee VOTED: to approve the following bills for payment:

 Falmouth Housing Authority - $2,161.17 -Housing Stabilization Study

John Wesley United Methodist Church   - $1,225 – Main Street Burial Grounds Restoration

 

APPROVAL OF MINUTES:

On the motion of Peter Clark/Pete Kroll, the committee VOTED:  to approve the minutes of May 22, 2014 as corrected.      Michael Powers and Sandy Cuny abstained.

 

There being no other business, the meeting adjourned at 8:50 PM to meet again on THURSDAY, JUNE 26. 2014 AT 7 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:       Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JUNE 26, 2014

 

MEMBERS PRESENT:   Co-Chair Patti Haney;   Clerk Ralph Herbst; Heidi Walz; Sandy Cuny; Virginia Carmichael; Michael Powers; Peter Kroll; Peter Clark

ABSENT:    Ken Buckland; Heidi Walz; Michael Powers

ALSO PRESENT: Sharon, Carole, Peter Cook, should we list the Enterprise?

 

Co-Chair Patti Haney opened the meeting at 7:00 PM in the School Administration Building.

PUBLIC COMMENT:       none

Chair Patti Haney introduced Peter Cook as the newest member to the CPC.  He was appointed as the At- Large member by the Board of Selectmen. 

Peter advised he is the IT Director for the Falmouth Library and has been following the CPC since the Library was the recipient of a grant for the Falmouth Library Digitization Project.

 

APPLICATIONS FOR FALL TOWN MEETING:

Submissions:

Chair Patti Haney advised the Ad Hoc Subcommittee consisting of her and Heidi Walz will be looking at the 13 new applications for legality and completeness.  The total funding request is for $2,322.646.

Members can pick up their copies next Wednesday.

 

Selection Criteria:

Consultant Sharon Gay talked about the distributed sample of the CPC application criteria matrix used by six communities belonging to the Coalition.

Checklist:

Chair Patti Haney pointed out that in their packets was a Review Checklist for a comparative evaluation and one for minor application submission requirements.   It might help members reviewing the lengthy applications.

 

CALENDAR (DRAFT):

Because of the 13 applications received for the November Town Meeting, Chair Patti Haney asked members to approve a third meeting for interviews.   The committee VOTED:   to set July 31st for the third meeting.

 

SUBCOMMITTEES:

Recreation:

Peter Clark updated members on a further conversation with Principal of the East Falmouth Elementary School, David Watson.  The plan has to be changed because the removal of treeswould have beenbe necessary to prepare the walkway surface for handicapped accessibility to the playground , and this was not acceptable. Mr. Watson would like to request more time and requested the matter be considered at the April 2015 Special Town Meeting.  He will need another $35,000.

On the motion of Peter Clark/Virginia Carmichael, the committee VOTED:  to allow the East Falmouth Elementary School to come to the April 2015 Special Town Meeting under the rule that this was an approved project, but there are extenuating circumstances that need to be resolved.

 

Sandy Cuny reported the Recreation Subcommittee held their meeting earlier in the week to review playground surfaces for handicapped accessibility.

 

Subcommittee members agreed that the use of a Poured in Place (PIP) surface would be preferable, but rather than dictate it, the applicants should be required to explain why they are not using it, if their plans don’t include it.

The Recreation Subcommittee brought forth three recommendations for consideration by the full committee.

 

Following discussion, on the motion of Peter Clark/Virginia Carmichael, the committee VOTED:   to accept Recommendations 1, 2 and 3 a .b. and c. in an effort to implement the August 22, 2013 motion of the CPC regarding state and federal handicapped accessibility requirements.

 

Sandy Cuny questioned the need for calling a subcommittee meeting when the CPC members had received the same information and it could have been handled at the full committee meeting on the 12 of June.

Members weighed in and agreed to be more careful of the way subcommittees are used.  The general consensus was that subcommittees have a purpose in tackling the large issues and it empowers small groups.

 

Future Subcommittee Meetings:

Chair Patti Haney announced the new FEMA maps take effect on July 16th.  She felt the Housing Subcommittee might consider its impact at a future meeting.

 

COMMITTEE REAPPOINTMENTS/VACANCIES:

Virginia Carmichael and Peter Kroll were reappointed to the CPC and will arrange to be sworn by the Town Clerk before the next meeting.

 

PAYMENT OF BILLS:

On the motion of Peter Clark/Virginia Carmichael, the committee VOTED: to approve the following bills for payment:

Olive Software - $400.00 – Falmouth Library Digital Archives

Acme Precast - $12,230.82 – Sandwich Road Fields

 

Office Assistant Carole Sutherland advised Olive Software has provided a 25% discounted service on the Falmouth Library Digitization project.  Town reports for the years 1918 through 1935 were missing and   they were not included in the original estimate.

 

Peter Clark offered a motion that the CPC consider the inclusion of the missing volumes as part of the original intent of the application and the rebate check might be used to pay for the digitization of the missing volumes.

 

There was no second to the motion because Sandy Cuny said there is a second option.  The committee could submit an Article for November Town Meeting.

 

Chair Patti Haney wanted to look into the matter further and advised she will bring the matter back to the members.

 

APPROVAL OF MINUTES:

On the motion of Peter Clark/Ralph Herbst, the committee VOTED:   to approve the minutes of June 12, 2014, as corrected.

 

Chair Patti Haney and members acknowledged Peter Clark for his contribution to the Community Preservation Committee, both as a member and chairman, for the past nine years.   His work ethic and his knowleddge in the preparation of the budget and funding accounts were invaluable.

 

 

There being no further business, the meeting adjourned at 9:00 PM to meet again on THURSDAY, JULY 10, 2014 IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:     Mary J. Little, Recording Secretary

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JULY 10, 2014

 

Members Present:   Co-Chair Patti Haney; Clerk Ralph Herbst; Sandy Cuny; Peter Kroll; Virginia Carmichael.

Also Present:   Sharon Gay

Absent:   Ken Buckland; Michael Powers; Heidi Walz

 

Chair Patti Haney opened the meeting at 7:10 PM in the School Administration Building.

She advised members that Peter Cook; Virginia Carmichael and Peter Kroll were told by the Town Manager’s office their letters of appointment were mailed out July 10th.

 

PUBLIC COMMENT:        None

 

PROJECT INTERVIEWS:

FALMOUTH HOUSING AUTHORITY HOUSING STABILIZATION FUND    $45,000 – COMMUNITY HOUSING

Thomas Lacey, Director of the Falmouth Housing Authority, accompanied by Coordinator Kathleen Botelho, appeared before the committee.   This program is focused on helping Falmouth residents needing financial help with rental placement.  Since April 2013, they have had 500 individual encounters and 91 placements.   $785 has been the average amount given out to a household.   Coordinator Kathleen Botelho works with donations also provided by the Falmouth Service Center, Human Services, the Falmouth Housing Corporation, St Vincent DePaul Society and St. Barnabas Episcopal Church.

 

OLD DOCK ROAD BOAT LANDING - $321,000 - RECREATION/HISTORIC CATEGORY:

Town Engineer Peter McConarty appeared before the committee to give an account of the work to be done:  construction of a new parking lot and the restoration of the historic pink granite wall and wharf.

The town will be submitting an article for the November Town Meeting to seek the remaining funds.   Total cost of the project is $675,000.  The $40,000 design was paid by the Waterways Committee.  Construction will start in the spring of 2015. The Department of Public Works will be responsible for the oversight.

Sharon Gay asked Mr. McConarty to obtain a breakdown of the costs from the consultant, Applied Coastal.   Members thanked Mr. McConarty for providing the interesting history of the landing.

 

WEST FALMOUTH LIBRARY RENOVATION/ARCHIVES       $250,000   HISTORIC CATEGORY

Pam Olson, Director of the Library, and Board Member, Charles McCaffrey, appeared before the committee.  Mr. McCaffery advised the Library was built 120 years ago and is not owned by the town, but is partially funded ($19,000 per year).   It is managed by a Board of Directors.  It contributes to the town’s library system and is a member of CLAMS.

They propose to build an addition to provide two ADA restrooms on each floor and improve the granite stairs to improve access and safety.  The archives room is in need of a sprinkler system.

Assisted by a preservation consultant and an architect, they estimate a project cost of$2.9 million of which the Library has raised $750,000. 

 

HIGHFIELD HALL    - $20,000   - HISTORIC CATEGORY

Charles McCaffery, Chair of the Building and Grounds Committee and a member of the Board of Directors appeared before the committee.   He explained the $20,000 request is to provide humidity control for the AC system; shoring up the hearths; and repair the stone walls.  

 

Sharon Gay noted there was no bid submitted for the hearths.  Mr. McCaffery replied it will be submitted shortly.

 

VETERANS MONUMENTS – OAK GROVE CEMETERY - $59,279       HISTORIC CATEGORY

Gene Fauchon, President of the Oak Grove Cemetery appeared before the committee.   The funding request is to restore 20 obelisks for veterans and one Civil War Veteran, erected in t years 1851 through 1900.  None of the obelisks were set on bases. 500-800 lbs. will be needed to make the bases level.

The cemetery is being nominated for the Federal Register.

Mr. Fauchon advised he spent three months, to no avail, to obtain competitive bids for the project.

He would like to retain Preservationist Donna Walcovy as the sole source.

He is also applying for two $10,000 grants for 2016 and 2017.

 

VOTE TO ACCEPT FINAL DRAFT OF CPC PLAN:

On the motion of Peter Kroll/Ralph Herbst, the committee VOTED:    to accept the current draft of the Community Preservation Committee Plan.

Ralph Herbst commented that Virginia Carmichael and Carole Sutherland deserve a vote of thanks for the redo of the Plan. They have created a more user- friendly plan for which the committee and applicants will be better served.

 

SUBCOMMITTEES:

Chair Patti Haney announced the state match figures will not be available until November.  Falmouth is tied in first place for the $25 million.   In the meantime, she will schedule a meeting of the Finance Subcommittee comprising Virginia, Sandy, herself and perhaps Peter Cook.  She was told by the Coalition that collections are down by 30%.  This might result in a reduced state match receipt.

 

Ralph Herbst asked the chair to invite the organizers of the Falmouth High SchoolAll- Purpose Field toa meeting in September to give the committee an update on their status.  The CPC recommended $250,000 toward the fields.   One of the special conditions in the Letter of Agreement was that if the $2 million is not fully funded or in place by the November 2014 town meeting, the funding will be withdrawn.

 

COMMITTEE REORGANIZATION:

On the motion of Peter Kroll to move for a vote on the committee reorganization, there was no second.

Three members indicated an interest in holding office.

 

On the motion of Ralph Herbst/Peter Kroll, the committee VOTED:   to table reorganization for two weeks to allow the chair to send out a notification to all members that it is paramount they make themselves available on July 24th.

 

PAYMENT OF BILLS:

On the motion of Sandy Cuny/Ralph Herbst, the committee VOTED:   to approve the following bill for payment:

Acme Precast -   $2,189.60 – Sandwich Road Fields

 

APPROVAL OF MINUTES:

 

On the motion of Ralph Herbst/Peter Kroll, the committee VOTED: to approve the minutes of June 26, 2014, as corrected.

 

There being no further business, the committee adjourned at 9:00 PM to meet again on THURSDAY, JULY 24, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JULY 24, 2014

 

Members Present:    Co-Chair Patti Haney; Clerk Ralph Herbst; Peter Cook; Peter Kroll; Sandy Cuny;

Heidi Walz; Virginia Carmichael; Michael Powers.

Absent:   Ken Buckland

Also Present:    Sharon Gay

 

Chair Patti Haney opened the meeting at 7:05 PM in the School Administration Building.

 

PUBLIC COMMENT:          None

 

PROJECT INTERVIEWS:

HABITAT FOR HUMANITY - $55,000 – COMMUNITY HOUSING CATEGORY

Leedara Zola, accompanied by Betsy Giles appeared before the committee.  She advised Habitat received a private land donation of 20,000 sq. feet off Route 151 near Sam Turner Road.  They hope to construct a 2-3-bedroom home on Galleon Drive.    The home will be deed restricted in perpetuity. She acknowledged they also received a $100,000 grant over 4 year for a solar system from a Falmouth resident and his wife.  Next steps include flagging the wetlands on an adjacent town-owned parcel to allow construction of three bedrooms, signing the purchase and sale agreement, and obtaining permits from the Conservation Commission and Falmouth Building Department.

 

Michael Powers advised Habitat to obtain the hydraulic information for the vernal pool on the adjacent lot.

 

Patti Haney noted the $55,000 request is well within the 20% guidelines.

 

WOODS HOLE LIBRARY MOLD REMEDIATION     $7,000   HISTORIC CATEGORY

Prosser Gifford, President of the Board of Trustees appeared before the committee.  They need to remove the mold caused by leaks through the window wells.  The funds will be used to reconstruct the window wells, mold remediation and install dehumidifying equipment.  They have sought the advice of the Nauset Environmental Services.

 

TOWN WIDE RECREATIONAL FENCING - $300,000 - RECREATION CATEGORY

Superintendent of DPW Parks Department Rocky Gomes and Recreation Director Helen Kennedy appeared before the committee.  The Parks Department is seeking funds to replace fences on town fields and all schools.   If approved, they will tackle the Fuller Field and School Administration fence.  They have the most hazardous and safety issues. 

He is seeking permission to install black vinyl for the backstops.   They cost $11,500 each as opposed to $9500 for galvanized.  The black vinyl blends in more readily.

Ralph Herbst asked Mr. Gomes if he was familiar with the 7-year Capital Plan Spreadsheet produced by the town manager’s office.  The school administration field fencing is scheduled for 2015 for $30,000.

Mr. Gomes advised he is ten years behind his department’ capital plan.  He stated he listed all his needs ($300,000).

Mr. Herbst also asked if there is any other source of funds and is the school committee not willing to fund any of these projects.

 

Mr. Gomes replied he was advised previously that the school committee doesn’t have the funds, but he has not gone back to them recently.   Mr. Herbst suggested the Recreation Department might want to approach the school committee.

 

HISTORIC VILLAGE GREEN FENCE:  $100,000 RECREATION CATEGORY

Superintendent of Parks Rocky Gomes, accompanied by Helen Kennedy appeared before the committee.

He advised the two posts holding up the service panel is what remains of the original fence dated l956.

The original fence was not treated and was installed incorrectly.  The two quotes for the black locust came from Wood Smith in Falmouth and Bartlett, whose quote was derived from Wood Smith.  They favor the black locust because it was the original wood and will last 30 years

The sand and stone posts would be installed by the DPW as in-kind service.  They will also stain the fence rather than painting.

 

Mr. Gomes was told he must go before the Historic Districts Commission to obtain a Certificate of Appropriateness.

Sandy Cuny noted the applications provided a well-written summary.

 

WEST FALMOUTH TENNIS COURTS   - $185,744   RECREATION CATEGORY

Superintendent of Parks Rocky Gomes, accompanied by Recreation Director Helen Kennedy appeared before the committee.   Of the 7 tennis courts located in town, West Falmouth has been rated the worst.   Two years ago, they were cited as a safety hazard.  North Falmouth courts are the second worst courts to be done.

Mr. Gomes stated he sought the advice of Eric Loftus of Cape and Islands Tennis Courts.  Mr. Loftus recommends the use of post and tension concrete as opposed to asphalt, which tends to move.

Helen Kennedy stated the two tennis courts are heavily used and estimated the number of players per year at 12,960.  She added the courts are located at Swift Park, which also has a ballpark and playground.   She stated it is a great resource for the residents.   Because it is a town-wide court, there are no other funding sources.

If the project is approved and completed, the DPW will landscape the area and install several benches around the tennis courts. The DPW will performall the necessary prep work.

 

SUBCOMMITTEES:

COMMUNITY HOUSING:

Ralph Herbst asked the chair to provide a status report on the Spring Bars Road project.

 

FINANCE COMMITTEE:

Patti Haney advised that Virginia Carmichael is working to provide a spreadsheet for this spending round for discussion at the August 12th meeting.    The Department of Revenue will provide the final figures in November, but she is basing the spreadsheet on a 28% state match.

Sandy Cuny noted the committee might consider not accepting any applications for a year.  By doing this, the committee will have a clear and complete financial picture of all the accounts.

Virginia Carmichael pointed out the committee agreed in March to add 2% to the 10% in category spending, but it was a discretionary decision.

 

COMMITTEE REORGANIZATION:

Chair Patti Haney announced that Virginia Carmichael has expressed an interest in serving as vice –chair.

Ralph Herbst is interested in chair, co-chair and vice chair and she is interested in continuing as a chair.

 

She advised members that she and Ralph Herbst will be leaving the committee next year having served their maximum terms.

 

She opened up the proceedings by nominating Virginia Carmichael to serve as vice-chair.  There was no discussion.

Michael Powers nominated Ralph Herbst for vice- chair.  Ralph Herbst declined the nomination.

Virginia Carmichael was elected vice-chair unanimously.

Peter Kroll nominated Ralph Herbst for the chair.

Chair Patti Haney asked if there were any other nominations.   There being none, six members voted in favor of Ralph Herbst as chair.

 

Members were asked who would be interested in serving as clerk.  Mr. Cook inquired into the duties, but felt that since he was just appointed to the committee, he might not be ready.

 

Virginia Carmichael offered to assume the duties of the clerk as well as vice-chair for a year.  Her offer was VOTED:  unanimously.

 

 

 

PAYMENT OF BILLS:

On the motion of Heidi Walz/Sandy Cuny, the committee VOTED:  unanimously to approve the following bills for payment:

Falmouth Housing Authority - Housing Stabilization Fund - $5.612

Sandwich Road Fields     $3196.86

Chair Patti Haney stated both projects are on budget.

 

APPROVAL OF MINUTES:

On the motion of Ralph Herbst/Peter Kroll, the July 10, 2014 minutes were approved, as corrected.

 

There being no further business, the committee adjourned at 9:10 PM to meet again on THURSDAY, JULY 31, 2014 AT THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:   Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JULY 31, 2014

 

MEMBERS PRESENT:   Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael; Sandy Cuny;

Peter Kroll; Peter Cook; Patti Haney; Heidi Walz and Ken Buckland.

ALSO PRESENT:    Sharon Gay; Carole Sutherland

ABSENT:    Michael Powers

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:         NONE

 

PROJECT INTERVIEWS:

TOWN WIDE BIKE RACK:    $154.623   - RECREATION CATEGORY

Bikeway Committee Project Officer, Kevin Lynch, appeared before the committee.  He presented a prioritized list of 41 sites.  This list is the compilation of Phases 1-3 that was originally proposed in 2007 and approved by town meeting.  In funding part of the project, the CPC wanted to phase it over 3 years. As a result of a lawsuit in Newton, the Bikeways Committee could not complete the project.  Since then, the state enacted legislation to allow CPCs to fund these types of recreational projects.

Mr. Lynch asked guidance from the CPC on obtaining agreements to site the bike racks with non-profits.

The project has to go out to bid under state guidelines, but he sought an estimated quote from Lawrence Lynch.  The 4” fiberglass reinforced concrete pads were estimated to cost $143,150.   The quote for the bike racks was $12,000.   

In reply to a question by Ken Buckland, Mr. Lynch stated he will not be seeking additional funds and the list presented was prioritized and the non-profits were listed at the bottom.

Chair Ralph Herbst advised Mr. Lynch the CPC does not have a policy with non-profits and the issue might require a referral to town counsel.

Chair Ralph Herbst referred to a line-item of $30,000 a year for 7 years on the town’s 7-year recreation Capital Improvements Plan.   Mr. Lynch replied he was not aware of this item.

 

FALMOUTH COUNTRY CLUB IRRIGATION SYSTEM:     $800.000 – Recreation Category

Town Manager Julian Suso; Assistant Town Manager Heather Harper; Golf Advisory Committee member Chuck Eastman, and Bucky Hall and Matt Burgess from Billy Casper Enterprises appeared before the Committee.

Assistant Town Manager Heather Harper did a power point presentation stating the town purchased the property in 2005 for $15.8 million.  The Billy Casper Enterprises has managed the club under two 5-year leases.  She reported a yearly average income of $400,000.  The current lease will expire in January of 2015.   A long-term lease for the operator would be an incentive to undertake the remaining capital improvements, but he would have to bond it and it would cost the town $140,000 a year.  It will be better for the town to plan for it and it will be presented at the fall Town Meeting.  Thedebt service is $650,000 until 2035.

The golf bond is $6.5 million. The 300 Committee donated $3 million and they are responsible for the balance on the bond.  They required a Conservation Restriction on the 9-hole course.  The stewards are Paul Ketchum and Virginia Valiela.

The need for capital improvements for the country club is $1.985, 000.  The irrigation system represents 41% of the proposed capital investment.  A consultant identified the need to replace the irrigation system back in 2003 and it is well beyond its life expectancy.

 

Replacement will result in a reduction of water consumption by 30% as will the electrical use.  Fungicides and fertilizers will further be reduced.

 

Consultant Sharon Gay observed the soft costs are not factored in and she questioned if there was to be additional fee for the operator to oversee the capital improvements.  Heather mentioned 3%.

Sharon wondered how this would all play out in light of the fact that the RFP for the golf management is yet to go out and the 2015 Capital Plan is not finalized.

Ken Buckland asked about a market analysis. Heather replied that when the club was purchased, the five courses now built in Plymouth were not there and there was a downturn.   She believes there is room for growth.

Mr. Buckland asked if the town manager’s office was saying this project should take priority, Mr. Suso replied the town needs to protect the residents’ asset.  They are asking the committee to consider the merits of the application and the risk of a complete failure to the irrigation system, which would result in the loss of 40,000 rounds of golf.  They are looking for a partnership.

Chair Ralph Herbst observed this project was not on the Recreation Capital Improvement Plan.

 

WEST FALMOUTH METHODIST CHURCH DOOR REPLACEMENT:   $25,000 – Historic Category

Chair Ralph Herbst announced he is a member and trustee of the church and recused himself from the proceedings.  Vice-Chair Virginia Carmichael presided as chair.

 

Trustee Harvey Williamson appeared before the committee.  They wish to replace the door facing Route 28A which was original.  The other doors fell apart and were replaced with used doors.

Wood Lumber was consulted for a quote.  They suggested a new door package utilizing Mahogany.

The church did not seek a preservation consultant.

Peter Kroll remarked the entrance is historical, but not the doors.  He suggested first step should be seeking a building permit and present whatever documents they have.  The building commissioner will then refer them to seek a meeting with the Historic Districts Commission because they will need a Certificate of Appropriateness. 

Heidi Walz advised them not to budget out the project until the church knows what the HDC will allow.

They might require changes.

 

PROJECT UPDATES:

Falmouth Skate Park:

Sandy Cuny announced she is a member of Together We Can and recused herself from the proceedings.

Keith Bleiler and President of Together We Can, Kathleen Jesperson appeared before the committee

to provide an update on the skate park.   Mr. Bleiler explained Together We Can has offered to partner with the skate park and be stewards of the park.   Their 501C status will allow the park to seek donations.

The cost of the park will be $152,000 and with grants from the CPC, Lorusso Foundation, Kelly Foundation and Tony Hawk, they will have $222,500 in hand.

The problem they are facing is with the Falmouth Finance Director Jennifer Petit.  She advises the Letter of Agreement will not be signed and they cannot start the bidding process until the entire $252,000 has been raised.  He did state that the $222,500 was not in hand when they met with Ms. Petit.

Mr. Bleiler stated Tony Hawk can terminate the grant or request the return of the monies if the park is not operational within two years.

Chair Ralph Herbst advised he will meet with Ms. Petit after reviewing the Letter of Agreement. 

 

SUBCOMMITTEE REPORTS:

Vice-chair Virginia Carmichael distributed a worksheet of the FY 2015 estimated available funds for members to assist them in making funding recommendations for the articles to be voted at the fall town meeting.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland wanted to thank Patti Haney and Ken Buckland for their help in serving   as co-chairs this past year.  She stated it was a steep learning curve for her, but Patti Haney made herself available and took responsibility for the many details required to ensure the committee was prepared to act on the agenda.

She advised letters of support for the irrigation system and the tennis court rehabilitation were received on June 26th.

Mark Schmidt will be coming before the committee to provide an update on the Conant House.

 

CONSULTANT UPDATE:

Sharon Gay advised members she and Carole have been working to tabulate the open projects; review the closed out projects and determine what details are missing to reconcile any discrepancies.   They will be presenting issues that might require decisions.

 

PAYMENT OF BILLS:     NONE

 

APPROVAL OF JULY 24, 2014 MINUTES:

On the motion of Patti Haney/Heidi Walz, the committee VOTED to approve the minutes of July 24, 2014.

 

ITEMS FOR FUTURE MEETING AGENDA:

Chair Patti Haney advised the Housing Subcommittee will be meeting to update members on the Spring Bars Road housing project.

Chair Ralph Herbst advised members he will be adding an Administrative and Consultant Staff Report as an agenda item.  Patti Haney will serve on Finance and Peter Cook on Historic subcommittees.

 

There being no further business, the meeting adjourned at 9:15 PM to meet again on THURSDAY, AUGUST 14, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:     Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

AUGUST 14, 2014

 

MEMBERS PRESENT:  Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael; Sandy Cuny’

Peter Kroll; Peter Cook; Heidi Walz; Michael Powers; Patti Haney; Ken Buckland

ALSO PRESENT:   Sharon Gay; Carole Sutherland; Selectman Sam Patterson

 

Chair Ralph Herbst opened the meeting at 6:05PM in the School Administration Building.

 

PUBLIC COMMENT:

Resident Nancy Hayward questioned when the Recreation Category was added to the CPA.

It was explained there was a change two years ago to the Community Preservation Act to add a Recreation Category.

 

Former Chair and member of the CPC, Barbara Schneider, expressed her dismay with the article in the Enterprise regarding the irrigation system for the Falmouth Country Club.   She stated it misrepresented the CPC and the 300 Committee.  She noted the CPC has been dedicated to paying off the Land Bank debt.  The CPC needs to clarify the conditions made on the golf course.

 

Former Chair and member of the CPC, Peter Clark, also spoke to the irrigation system for the Falmouth County Club.  He stressed the need for the CPC to consider its role in debt service in light of what it can contribute to the irrigation system.  He noted the CPC carries the entire cost of the Land Bank debt, which amounts to $1.7 million in 2015.  He suggests asking town management and the Finance Committee to free the CPA from $800,000 of the $4.69 being accrued for future debt and make it

available now for the irrigation system.

 

APPROVED PROJECT UPDATES:

RESTORATION OF CONANT HOUSE – NOVEMBER 2012

Executive Director of the Museums on the Green, Mark Schmidt, updated the committee on their efforts to start the restoration project with the $201,000 in funding from the CPC.   He successfully applied for a $250,000 grant.  They are taking on a bridge loan of $500,000.  The total project cost will be $1.1 million. They propose to do a public fund-raising campaign. They will start the restoration in January

Virginia Carmichael suggested the Letter of Approval should be amended to include the proper timeline.

Chair Ralph Herbst asked Mr. Schmidt to come back in November to provide another update.

 

ALL-PURPOSE ATHLETIC FIELD:  NOVEMBER 2013

Karen Bissonette and Barbara Schneider asked the committee for an extension of time until January to redouble their efforts to gain support from the community for the all-purpose field. The CPC is funding a portion up to $250,000. They are meeting with the PTO’s to correctthe misrepresentations.  The funds can be used toward the drainage, fencing and lighting.

The Road Race Committee is still on board for their contribution.

Barbara Schneider stated their committee is committed to the original project unless they hear otherwise from the community. Consensus was that if the project is not viable by January, the CPC can request April Town Meeting to allot the $250,000 for other purposes.

 

PROJECT APPLICATION DELIBERATION FOR MERIT:

1.   HABITAT FOR HUMANITY:   $55,000 Other than Mr.  Powers’ concern for the hydraulics and the additional engineering, which the state will address, the consensus of the committee was the project has merit.

 

2.   FALMOUTH HOUSING AUTHORITY STABILIZATION FUND; $45,000 -       The consensus of the committee is the project has merit because they will be leveraging $53,000 in other sources.

 

 

3.   OAK GROVE CEMETERY –    $59,000      Heidi Walz advised they are going through the final rounds for eligibility in the National Register of Historic Places.  The consensus of the committee was the project has merit.  However, they noted they need to keep track of the project and timeline.

 

4.   WEST FALMOUTH METHODIST CHURCH DOOR REPLACEMENT:  (Ralph Herbst recused himself from this discussion.

Carole Sutherland advised the committee she spent some time with the two representatives of the church to give them a better understanding of the application process.  They worked out a plan.  They were told not to go before the Historic Districts Commission until they have plans and drawings.   Heidi commented they need better cost figures, but felt it was a viable project.

The consensus of the committee was the project has merit.

 

5.   WOODS HOLE LIBRARY MOLD REMEDIATION:

Ralph Herbst did a site visit.  He discussed what measures they have taken to keep the water from entering the basement.  They have not had water in the basement for over a year, but an air quality consultant recommended an air quality system to be sure mold is removed.  There is a large area in the basement, which is unusable for staff or book storage.  The drainage problem is not completely addressed.  Consensus of the committee was the project has merit.

 

6.   VILLAGE GREEN FENCE:    $100,000      Total project cost is $175.000.  In-kind services of $75,000

will cover the installation portion. Members were concerned with the timeline knowing the DPW is over-committed.   The consensus of the committee was the project has merit.

 

7.   WEST FALMOUTH LIBRARY RENOVATION; $200,000   (Peter Cook recused himself from this discussion.)

The consensus of the committee was the project has merit.

 

8.   HIGHFIELD HALL:  $20,500-     (Perter Cook recused himself from this discussion)

Ralph Herbst visited the site.  CPC is being asked to fund three elements of the $9 million project.  Members suggested 3 bids be sought for each element and they would like to see backup for the $9 million.   Consensus of the committee was the project has merit.

 

9.   OLD DOCK ROAD BOAT LANDING, W. FALMOUTH -  $321,000

The CPC is being asked to fund one-half of the total project cost.   The DPW/Engineering will be going to Town Meeting for the remainder of the funds.  Sharon Gay noted the project scored highly in the criteria score but felt Applied Coastal needs to provide more information. Consensus of the committee was the project has merit.

 

10.                 IRRIGATION SYSTEM AT FALMOUTH COUNTRY CLUB:   $800,000

Michael Powers stated the Conservation Commission is in favor of a new irrigation system.

Sandy Cuny said the Recreation Committee is in favor.  Shewould favor making the $800,000 available now and deduct the same amount from the CPC’s payment of the $4.69 million Land Bank debt as Peter Clark suggested earlier in his remarks under Public Comment.

Sharon Gay noted the basis of the cost estimates was done in 2004.   Ralph asked Carole to request Heather Harper to provide specific cost estimates.

The consensus of the committee was the project has merit.

 

11.                 TOWN-WIDE RECREATIONAL FENCING:   $300,000

Sandy Cuny reported the Recreation Committee determined the project has merit, but suggested the 9 backstops be considered a priority.   Ralph Herbst said members will have to prioritize and reach their dollar figures at the next meeting.    The consensus of the committee was the project has merit.

 

12.                 WEST FALMOUTH TENNIS COURTS    - $185,744

Sandy Cuny advised all the tennis courts are planned to be replaced.   West Falmouth was chosen because of its high use and poor condition.  Pickle ball is played on the court as well. This project will include new fencing.  Installing the new surface will increase its life expectancy to 25 years.     The consensus of the committee was the project has merit.

 

13.                 BIKE RACKS:    $154,000

Sharon Gay noted the specific bike rack plan for Woods Hole.  Chair Ralph Herbst stated the current CPC plan does not fund private projects.  Members felt the non-profits’ participation would be desirable.  The consensus of the committee was the project has merit.

 

CONSULTANT’S UPDATE:

Sharon Gay updated members on the Skate Park project’s two issues and the concerns of Budget Director Jennifer Petit. One issue is the Letter of Agreement, which will be an agreement between the Town of Falmouth and the Together We Can group.   The LOA is being drafted similar to the Dog Park i.e. the Skate Park will be responsible for maintenance   The LOA draft will be sent to Town Counsel.  Once the LOA is signed, the CPC can look at the monies and the Town’s second issue that there is money in hand before authorizing the group to proceed with the design.

 

Sharon and Carole found 20 open projects and 6 that are in the closeout stage.  She discussed the need for a project implementation process.  Also needed is a system to record the Preservation Restrictions.  Michael Powers stated a checklist would be a good prompt to the liaisons.   Members were reminded that all reports and findings should be directedtothe office. 

Virginia Carmichael stated she would like to see three bids submitted with the application.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported she will be away next week on vacation.  Emails should be sent to Ralph.

 

CHAIRMAN’S REPORT:

Chair Ralph Herbst gave members an update on the meeting with Town Manager Julian Suso. He was accompanied by Patti Haney and Carole Sutherland.  The subject concerned the Falmouth Affordable Housing Fund, particularly the housing project on Nonantico Way in Woods Hole.    The application is now two years old and the loan agreement, commitment letter and other documents have not been signed The Corporation will provide the information to Patti and Sharon who will move forward with the documents that will be required in order to release the monies to the Falmouth Housing Corporation. They will subsequently be sent to Town Manager Julian Suso for the Board of Selectmen’s approval.

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Patti Haney, the committee VOTED: to approve the following bills for

payment:

·      Falmouth Housing Authority Stabilization Fund - $3,059.    (Patti Haney abstained)

·      John Wesley Methodist Church Cemetery Restoration - $2,116.57 (Ralph Herbst abstained)

Carole noted this project will be closing out.

 

APPROVAL OF 7-31-2014 MINUTES:

On the motion of Virginia Carmichael/Patti Haney, the committee VOTED:   to approve the minutes

Of July 31, 2014.    (Michael Powers abstained)

ITEMS FOR FUTURE MEETING AGENDAS:

Chair Ralph Herbst urged members to make site visits and be sure to notify the applicant ahead of time.

 

There being nofurther business, the meeting adjourned at 9:30 PM to meet again on THURSDAY, AUGUST 28, 2014 AT 6:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

AUGUST 28, 2014

 

Members Present:   Chair Ralph Herbst; Vice-chair and Clerk Virginia Carmichael; Patti Haney; Heidi Walz; Peter Cook; Peter Kroll; Sandy Cuny; Michael Powers; Ken Buckland

Also Present:    Carol Sutherland; Sharon Gay; Selectman Sam Patterson

 

Chair Ralph Herbst called the meeting to order at 6:00PM in the School Administration Building.

 

PUBLIC COMMENT:     None

 

REPORT FROM FINANCE SUBCOMMITTEE:

Vice-Chair Virginia Carmichael spoke to the CPA obligation for the Falmouth Golf Course debt. She stated the Land Bank debt included the golf course debt that will continue until the year 2035.

The CPC is endeavoring to pay off its share of $3 million by 2020 in case Falmouth residents decide

not to continue with the CPA.   The total Land Bank/CPA obligation is $3,029,630.54 of which $706,000 has been paid.  The methodology paper was presented for the CPA debt payment schedule for 2021-2035.

 

The undesignated funds from the previous fiscal year are the monies the CPC will work with for this

Year.

 

CPC FUNDING RECOMMENDATIONS FOR FALL TOWN MEETING –FY’2015

 

1.    Habitat for Humanity -  $55,000 – Community Housing Category

On the motion of Patti Haney/Peter Cook, the committee VOTED: unanimously to recommend $55,000from Community Housing fund. 

 

Falmouth Housing Authority - $45,000 – Community Housing Category   

2.    On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to recommend $45,000 from the Community Housing fund.  

 

3.    Oak Grove Cemetery Veterans’ Monuments Restoration - $59,279 – Historic

            On the motion of Virginia Carmichael/Heidi Walz, the committee VOTED:  unanimously          to        recommend $59,279 from Historic Resources fund.   Work will be done over a 3-year period. 

           

4.    West Falmouth Methodist Church Door Replacement - $25,000 – Historic

            Ralph Herbst recused himself from this discussion.

            On the motion of Patti Haney/Heidi Walz, the committee VOTED: to postpone approval.  The           church is still working with the Historic Districts Commission.   She suggested they come back for        the April Town Meeting.  Ralph Herbst abstained.

           

5.    Woods Hole Library Mold Remediation - $7,000 – Historic

            Peter Kroll advised members the library has not solved the drainage problem.  They need to

            Engage the services of an engineer or architect.

On the motion of Patti Haney/Peter Kroll, the committee VOTED:  not to approve the project at this time and suggested the church come back in the spring.

 

         6.. Village Green Fence - $100,000 – Historic/$75,000 In-Kind from DPW

            Patti Haney had reservations that the work would be completed by June 30th.

            On the motion of Sandy Cuny/Heidi Walz, the committee VOTED: unanimously to recommend

            funding $100,000 from the Historic fund.

 

7.    West Falmouth Library Renovation - $250,000 – Historic

Peter Cook recused himself from this discussion.

 

Carole announced there was a balance of $53,000 in Historic Preservation funds.

 

On the motion of Patti Haney/Heidi Walz, the committee VOTED: unanimously to add the %2 set aside ($66,240) in Historic Preservation funds to the $53,000 balance for a total of $119,870. 

On the motion of Virginia Carmichael/Peter Kroll to add the %2 set aside in Community Housing funds into the Historic Preservation fund, the motion failed to carry.

 

On the motion of Patti Haney/Virginia Carmichael, the committee VOTED: unanimously to recommend $119,870 from Historic Preservation for the library renovations.

 

8.    Highfield Hall- $20,000 – Historic

Peter Cook recused himself from this discussion.

Members were told that $9 million has been spent on the restoration of Highfield Hall to date.

 

This request was for three projects:   humidity control to the HVAC system; Repair of the stone walls and hearth repair.  The quote ($2,450) from the mason for repair of the fireplace hearths was less than originally estimated.

On the motion of Ken Buckland/Peter Kroll, the committee VOTED: unanimously to recommend $17,450 from Historic Preservation.  

 

9.    Old Dock Road Landing   - $321,000 – Historic

Patti Haney stated that Town Engineer Peter McConarty will go to November Town Meeting to request the balance of monies should the CPC not fund the full $321,000 request.

On the motion of Patti Haney/Heidi Walz, the committee VOTED:  unanimously to fund

$300,000toward the project.    

 

On the motion of Sandy Cuny/Patti Haney the committee VOTED:  unanimously to move $66,240

From the 2% set aside Community Housing fund to supplement the balance of funds for recreation for a total of $547,377.   

 

10. .Irrigation System at Falmouth Country Club - $800,000 – Recreation

            On the motion of Ken Buckland/Virginia Carmichael the committee VOTED:  unanimously

            to approve $229,283 contingent upon the town raising the additional monies within 12

            months.  

 

11. .Town-wide Recreational Fencing - $300,000 – Recreation

            On the motion of Patti Haney/Heidi Walz, the committee VOTED:   unanimously to recommend

            $100,000 toward the fencing project, which funding will include the nine backstops.

 

12. West Falmouth Tennis Courts- $185,744 – Recreation

            On the motion of Sandy Cuny/Virginia Carmichael the committee VOTED:   unanimously to   recommend full funding of the project for $185,744.    

 

13. Bike Racks - $154,623 - Recreation

            On the motion of Ken Buckland/Heidi Walz, the committee VOTED:  unanimously to recommend

            $32,350, which will cover the first prioritized twelve locations.  

 

On the motion of Patti Haney/Sandy Cuny, the committee VOTED:   unanimously to leave $381,193

In the golf debt service set aside.  

 

DISCUSSION & VOTE ON EXTENSION OF TIME FOR ALL-PURPOSE ATHLETIC FIELD REQUEST:

Because the All-Purpose Athletic Field failed to pass at the ballot, there was a Letter of Agreement to allow the group an extension to November 2014.  The committee was subsequently asked to grant a further extension to January 1st, 2015 to allow the group to garner support among the residents and the PTOs.

 

Following discussion, on the motion of Patti Haney/Peter Cook, the committee VOTED: unanimously to amend the Letter of Agreement (LOA) to allow the group an extension of time to January 5, 2015.

 

SUBCOMMITTEE REPORTS:

HOUSING SUBCOMMITTEE:

Chair Patti Haney reported on the status of the Falmouth Housing Corporation’s project –Notantico Woods to be located on Woods Hole Road.  In August 2012, the Board of Selectmen approved $100,000 for pre-development costs and $450,000 for construction.   The town manager never signed the commitment letter.   The Corporation was told to re-apply to the Board of Selectmen.  They were finally placed on the BOS’s agenda, but the matter was pulled and rescheduled.  The Falmouth Housing Corporation needs the commitment letter.  The loan documents were to be drafted by the Town Counsel, but then it wassuggested that Sharon Gay prepare them, which would involve 20 hours of her time or $10,000 for Special counsel,  which the CPC Administrative budget cannot handle. 

 

Ralph Herbst advised members that Patti Haney has spent countless hours on this project to bring it

to fruition.  She was asked to take the lead rewriting procedures that were not in consultation with the CPC.   Patti will develop a draft for Town Manager’s approval that will allow the project to access the Falmouth Affordable Housing Fund.

 

CONSULTANT’S UPDATE:

Sharon Gay reported the following:

Working toward Fall Town Meeting.

Working with Virginia Carmichael to set up the funding spreadsheet.

 

Developed a Community Preservation Committee Project Status Report for liaisons.

Will be working with Carole and Jennifer Petit to craft the article language.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

Spoke with Wendy Buesseler of the Oyster Pond Environmental Trust.  The CPC approved funding $650,000 from Open Space to allow OPET to apply for a state-funded land grant.  This funding was contingent upon $400,000being returned to the CPC for the Oyster Pond land purchase.   OPET hopes to have an answer by December.

 

Mr. Dinsmore of the Main Street Burial Grounds advises the fencing is done and the sign acknowledging CPC funding will be installed.  She suggested a site visit.

 

Bell Tower project for the Church of Messiah is underway.

Starting next week, Carole’s office hours will be Monday; Wednesday and Thursday.

 

CHAIRMAN’S REPORT:

Ralph Herbst noted that following Patti Haney’s efforts on the Nonantico Way project,   He met with Chair of the BOS, Mary “Pat” Flynn to encourage her help to move the project forward.   He also met with Town Manager Julian Suso.

With Patti’s help, the Falmouth Affordable Housing Fund could be a success.

 

He, Patti and Ken represented the CPC on August 19th for the 20 Shore Street affordable housing open house.  It is the firstsuccessful project that received money from the Falmouth Affordable Housing Fund.

 

Mike Gallasso of TRI applied to the Board of Appeals for another project for $65,000,that had been granted but was turned down because it was not considered an appropriate location.

 

Ralph spoke to the current status of the Affordable Housing Committee, who hired a consultant being paid from the Falmouth Affordable Housing Fund.  The consultant is proposing to scrap the Falmouth Affordable Housing Fund.  The CPC chose the model it is currently using.  It consists of two entities:  the CPC and the Board of Selectmen.

 He advised the Citizens Advisory Committee is proposing a public forum next month to present the draft report.   (Carole was asked to obtain the Executive Summary.)

 

PAYMENT OF BILLS:     None

 

APPROVAL OF MINUTES:

On the motion of Patti Haney/Heidi Walz, the committee VOTED:  to approve the August 14, 2014 minutes, as corrected.

 

There being no further business, the meeting adjourned at 9:10 PM to meet again on THURSDAY, SEPTEMBER 11, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

SEPTEMBER 11, 2014

 

Members Present:   Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael;; Sandy Cuny;  Michael Powers; Peter Kroll; Peter Cook; Ken Buckland.

Also Present:  Sharon Gay; Selectman Sam Patterson 

Absent:   Patti Haney, Heidi Walz

 

Chair Ralph Herbst opened the meeting at 7:08PM in the School Administration Building.

 

PUBLIC COMMENT:    none

 

FALMOUTH GOLF COURSE ACQUISITION/FINANCING REVIEW:

Virginia Carmichael explained that the town voted to purchase the golf course in 2003, before it voted in 2005 to participate in the CPA. At that time, in 2005, the town’s Land Bank debt was transferred to the Falmouth CPA fund.To the $15.8 million purchase price, the Land Bank contributed $3 million principal and interest , payable as part of the total Land Bank debt through 2035.  Other financing was through a golf bond and contribution from the 300 Committee and the Air Force Center for Engineering and the Environment.

From the 2008 purchase through FY 2014, the CP fund has contributed $700,000 to the golf course purchase, with a remaining balance of $2.3 million to be paid from FY 2015 through FY 2035.

Ken Buckland had a question about the implications of the Land Bank debt payment through CP funds

From 2020 to 2035, a total of $4.7 million, should the town vote to discontinue participation in the CPA in 2020.   Virginia said she would like to discuss this with Town Counsel and the Finance Director and report at a future meeting.

 

VOTE ON RECOMMENDATION TO BOARD OF SELECTMEN FOR FAHF TO BE USED FOR NOTANTICO WOODS PROJECT:

Chair Ralph Herbst reported on the roadblocks that ensued the last two years to move the Notantico Woods housing project in Woods Hole – Bob Murray’s illness; thetown manager’s departure; the original commitment letter not being signed and a new Board of Directors.

 

Linda Clark of the Falmouth Housing Corporation was introduced by Chair Ralph Herbst. Following Bob Murray’s passing, she related the steps that were taken to assemble the documentsto submit the application, because the original documents did not existShe thanked Ralph Herbst for pulling it together.  She spoke to the fact that the BOS was going to approve the project as a grant; however, the CPC was not consulted.   (The BOS can vote to spend money out of the Falmouth Affordable Housing Fund only after a recommendation from the CPC.)

Chair Ralph Herbst stated he approached the BOS to seeka vote to approve the project, contingent upon the CPC vote this evening to recommend the expenditure of funds as a grant.

 

On the motion of Sandy Cuny/Peter Kroll, the committee VOTED:  to recommend the BOS approve releasing $540,000 from the Falmouth Affordable Housing Fund (FAHF), as a grant, to the Falmouth Housing Corporation for the purposes of the Notantico Woods housing project.

 

DRAFT LANGUAGE FOR TOWN MEETING ARTICLE RECOMMENDATIONS.

·      Oak Grove Cemetery - Add word “historic” before gravestones.  Remove “and monuments of Revolutionary War and the War of 1812 veterans buried”

·       

On the motion of Ken Buckland/ Michael Powers, the committee VOTED: language in article as changed.

Recommendation:   No change

Explanation:   No Change.

 Reference toMHC grant to be left out.

 

·      West Falmouth Tennis Courts - 

 

On the motion of Sandy Cuny/Ken Buckland, the committee VOTED:  article and recommendation as written.

Explanation:  Insert word “deteriorating” in first line.

ADA compliance and Massachusetts Architectural Access Board Rules and Regulation language to be written in LOA.

 

·      Village Green Fencing.   Remove words “and maintain”, insert words “the deteriorating portion of the fence”.  Remove words“ by replacing the l998 replica, two-rail fence while retaining both the existing, original 1832 fence and a section of the l956 fence” …

 

On the motion of Virginia Carmichael/Peter Cook, the committee VOTED: language with changes.

Recommendation and Explanation:    no changes.

 

·      Town-Wide Recreation Fences - Remove word “fencing and” in line two.

 

On the motion of Virginia Carmichael/Peter Kroll, the committee VOTED: article language with changes.

Recommendation:   No change

Explanation:  Sharon Gay to resubmit

 

·      Habitat for Humanity Of Cape Cod House at 21 Galleon Drive –

 

On the motion of Virginia Carmichael/Michael Powers, the committee VOTED:  article language as written.

Recommendation:   No change

Explanation:  Add words “estimated to be” $286,302.  Add word “toward” after word “count”.

·      Historic Highfield – Add words “for three restoration projects after Historic Highfield, Inc. in line two. Remove words “to install a humidity distribution and control system in the Ballroom; repair the east and west fireplace hearth systems in the Ball room and repair the stone wall from the west side of the entrance to the Ice House…

 

On the motion of Sandy Cuny/Virginia Carmichael, the committee VOTED:   with one abstention to approve the article language with changes.

Recommendation:  In line two the figure should be $17,450…

Explanation:   In line four, remove words “which are currently sinking and causing a safety hazard”.

Change word “stabilize” to “stabilization”….

 

·      Old Dock Road Landing – In line two, remove word “reconstruction” and replace with “restoration”.

 

On the motion of Michael Powers/Peter Kroll, the committee VOTED:  the article language with change.

Recommendation:   No change

Explanation:   Sharon Gay to resubmit

 

·      Bike Racks –

 in line two, after the word “money”, add “Falmouth Bikeways Committee”..

Remove words “select, prioritized location throughout”…   replace with “in multiple locations in”…

On the motion of Sandy Cuny/Peter Kroll, the committee VOTED:   article language with changes.

Recommendation:   No Change

Explanation:  In line one; add words “of approximately 50”.   Remove word “54”.   In line three, add

Words” in public locations” after “Falmouth Bikeways Committee….

 

·      Falmouth Housing Stabilization Program -   in line two, add after “Falmouth Housing”, the words

“Authority’s Housing “

 

On the motion of Sandy Cuny/Michael Powers, the committee VOTED:    the article language with changes.

Recommendation:   No Change

Explanation: Remove “funding” after the word “partial” lin line one.

 

·      West Falmouth Public Library Renovation Project :

 

On the motion of Virginia Carmichael/Michael Powers, the committee VOTED with one abstention:    the article language as written.

Recommendation:  Add “Secretary of the Interior Standards of the Treatment of Historic Properties”

Explanation:  Ken mentioned language to be added recognizing Massachusetts Architectural Access Board Rules and Regulations.

No time limitations to be included.

 

·      Falmouth Country Club Irrigation System:

 

On the motion of Sandy Cuny/Virginia Carmichael, the committee VOTED:  article language as written.

Recommendation:   No Change

Explanation:   In line one, change “repair and replace” to “repair/replace”.  In line three, remove word “impact” and insert “improve”.

Sharon will clarify about CPA funding be conditional upon project receiving full funding within one year.

 

·      Article to transfer money from Community Preservation Fund to the Community Housing Reserves was eliminated.  Virginia Carmichael suggested submitting this article at Spring Town Meeting.

 

CONSULTANT’S UPDATE:

Sharon Gay reported on the following:

·      Prepared the draft language for the CPC articles and explanations for fall town meeting.

·      Article submissions are due tomorrow, September 12th.

·      Final article language is due October 1st.

·      Recommended minutes of August 28th be corrected to show the committee voted to

Recommend $17,450 for Highfield Hall rather than $17,000.

·      Prepared a spreadsheet listing the CPC recommended funding decisions for fall town meeting

 

ADMINISTRATIVE STAFF REPORT:

Carole reported on the following:

·      Working on the draft   for the Annual Report

·      Working on the CPC’s report to the Community Preservation Coalition

·      Working with Ralph on administrative matters.

 

CHAIRMAN’S REPORT:

·      Ralph Herbst reported on his visit to the Board of Selectmen at their recent meeting to move the Falmouth Housing Corporation’s Notantico Woods project forward.

·      He is working on an upgrade in Carole’s position.

·      He applauded Sharon Gay and Carole on their work to prepare the articles for town meeting.

·      Town Manager Julian Suso sent an email message thanking the committee for their support and recommendation to fund a portion of the Irrigation System for the Falmouth Country Club.

 

DISCUSSION OF ADMINISTRATIVE SUPPORT POSITION:

Chair Ralph Herbst reported on his discussion with Brian Currie and Human Resources to upgrade the job description for the CPC’s Administrative Assistant, Carole Sutherland.  She is currently a temporary employee.  They suggested she continue with the existing job description until spring, but submit a letter of recommendation outlining her additional duties and responsibilities.

On the motion of Ken Buckland/Peter Cook, the committee VOTED: to authorize the Executive Subcommittee comprising Ralph Herbst and Virginia Carmichael to advance the compensation of the Administrative Assistant position to the CPC.

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Michael Powers, the committee VOTED:  to approve a payment of $3,199 to the Falmouth Housing Authority for the Housing Stabilization Program.

 

On the motion of Ken Buckland/Virginia Carmichael, the committee VOTED: to approve the payment of $74,964.90 for the Sandwich Road Fields.

 

APPROVAL OF MINUTES:

On the motion of Ken Buckland/Peter Kroll, the committee VOTED:    to approve the minutes of August 28, 2014, as corrected.

 

FUTURE MEETING AGENDAS:

Michael Powers would like to schedule a discussion on site visits for prospective applications.

 

Peter Kroll expressed a future agenda item that discusses justifying CPA funds for the golf course, which he believes to be a business entity.

 

There being no further business, the meeting adjourned at 9:13 PM to meet again on THURSDAY, SEPTEMBER 25, 2014 IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

SEPTEMBER 25, 2014

 

Members Present:    Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Patti Haney; Peter Cook;

Sandy Cuny; Peter Kroll; Michael Powers; Heidi Walz.

Also Present:    Carole Sutherland; Sharon Gay; Selectman Sam Patterson

Absent:    Ken Buckland

 

Chair Ralph Herbst called the meeting to order at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:     None

 

On the motion of Heidi Walz/Virginia Carmichael, the committee VOTED:  to take the discussion of the Falmouth High School Athletic Field out of order.

Sandy Cuny stated she was excusing herself from the discussion because of her position as Treasurer of Together We Can.

 

Ralph Herbst stated the CPC recommended $250,000 toward the Falmouth High School Athletic Field project.  The article passed at Town Meeting, but was defeated at the polls last spring.  The CPC stipulated that the committee obtain their funding and approval within one year, (November 2014).

The project committee subsequently requested an extension to January to determine if it made sense to re-apply, which the CPC agreed to.    He acknowledged Karen Bissonnette’s presence to provide an update.

 

Karen Bissonnette reminded members the total project cost is $2.8 million.  They have raised $1.2 million to date.   The $250, 000from the CPCand $500,000 from the Falmouth Road Race Committee amounts to $750.000.. $80,000 of the Road Race Committee funding has been spent on design and engineering.  They still need to raise $1.66 million and will be asking for a one-year capital exclusion at town meeting.  This amounts to a one-time assessment of $60 per household based on a $400,000 home

 

Karen Bissonnette asked that the $250,000 funding award be extended until the Spring Town Meeting votes again on the project.  In the meantime, the committee has met with all the PTO’s and learned the committee has to find more creative ways to communicate their mission.  She reported they met with the seniors at the Senior Center this past Monday.  The School Committee voted to support the project.  She advised the committee will be making their decision whether to proceed within the next two weeks.

 

On the motion of Heidi Walz/Virginia Carmichael, the committee VOTED:  to return to the agenda as presented.

 

CLARIFICATION OF THE LAND BANK DEBT OBLIGATION:

Virginia Carmichael stated a previous committee voted to pay a total of $4.7 million inCP funds from 2020 through 2035, should the Town vote in 2020to discontinue participation in the CPA.  After discussions with town counsel andfinance director, she was told there is no legal requirement by the CPC to set aside the funds.  The town will continue to cover the Land Bank debt.

Patti Haney felt the committee had a legal obligation to continue the pay down because the original CPC committee voted it.

Chair Ralph Herbst advised the Finance Subcommittee will discuss the matter after Fall Town Meeting.

 

TOWN MEETING ARTICLES AND DISCUSSION OF LOA SPECIAL CONDITIONS:

 

Article 1 - OAK GROVE CEMETERY - $59.279

RECOMMENDATION - No change

EXPLANATION -   No Change

LOA /CONDITIONS -  3- year time period for project completion -  remove Historic Deed Restriction requirement

 

ARTICLE -   WEST FALMOUTH TENNIS COURTS - $185,744

RECOMMENDATION – Insert funding source line

EXPLANATION -   No change

LOA/CONDITIONS – No change

 

ARTICLE – FALMOUTH VILLAGE GREEN FENCING - $100,000

RECOMMENDATION – No change

 EXPLANATION – No change

LOA/CONDITIONS - Remove Historic Deed Restriction requirement – insert time limit for project completion as specified in applicant’s application.

 

ARTICLE – TOWN WIDE FENCING - $100,000

RECOMMENDATION – No change

EXPLANATION – No change

LOA/CONDITIONS -   only one sign will be required

 

ARTICLE – HIGH FIELD HALL - $17,450

RECOMMENDATION – No change

EXPLANATION – Remove word “repair” under (2) insert word “restore”; (3) replace word “repair” and insert “restoration”.

LOA/CONDITIONS – Remove Historic Deed Restriction requirement

 

ARTICLE – HABITAT FOR HUMANITY - $55,000

RECOMMENDATION - Remove “partially fund construction of a three bedroom, affordable, sing-family home at 21 Galleon Drive by Habitat for Humanity of Cape Cod”

EXPLANATION – No change

LOA/CONDITIONS -   insert words “temporary signage during construction”.

 

ARTICLE – OLD DOCK ROAD TOWN LANDING - $300,000

RECOMMENDATION – No change

EXPLANATION – In line 4, remove word “repaired”, insert word “restored”.   Add sentence “The project will be implemented by the Falmouth DPW.”

LOA/CONDITIONS – Change “Historic Deed Restriction to “Preservation Restriction, which was voted down. Funding is conditional and contingent upon the project receiving full funding by December 1, 2015

 

ARTICLE – FALMOUTH BIKEWAYS - $32.350

RECOMMENDATION – No change

EXPLANATION – Insert words “Funds will be used to” at beginning; remove words “Town Engineer’s Office and insert ”Falmouth DPW”.

LOA/CONDITIONS – Project shall be completed in one year commencing with approval at Town Meeting; Signage to be determined

 

ARTICLE - FALMOUTH HOUSING AUTHORITY STABILIZATION PROGRAM - $45,000

RECOMMENDATION – No change

EXPLANATION – First line shall read as follows:  “Funds will provide partial program funding for the Falmouth Housing Authority’s Housing Stabilization Program to provide housing assistance.”; remove words “providing housing assistance and” Insert words” providing supportive case management”…

LOA/CONDITIONS – No change

 

ARTICLE – WEST FALMOUTH PUBLIC LIBRARY RENOVATION - $119,870

RECOMMENDATION - Remove words “interior and exterior”; remove word “sprinkle” and add “fire

suppression”.

EXPLANATION - Add words “Funds will provide” at beginning of sentence.  Remove word “sprinkle” and add “fire suppression”

LOA/CONDITIONS - Remove requirement for Historic Deed Restriction; include requirement for project updates.

 

ARTICLE – FALMOUTH COUNTRY CLUB IRRIGATION SYSTEM - $229,283

RECOMMENDATION – No change

EXPLANATION - Add words “Funds will provide” at beginning of sentence.

LOA/CONDITIONS - No change

 

CONSULTANT’S UPDATE:

Sharon Gay reported the following:

·      Spent last two weeks finalizing articles for town meeting with Ralph, Virginia, Finance Director and Assistant Town Manager.

·      Worked on grant documents for St Marks and Notantico housing projects with Ralph, Virginia, Town Manager Julian Suso and Assistant Town Manager Heather Harper.   She stated she will coordinate the process for the grant agreements with Brian Currie and Assistant Town Counsel Patricia Harris.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

·      Gene Fauchon of Oak Grove Cemetery advised the cemetery has been designated for the National Historic Register.

·      Dedication of the Methodist Church Burial Grounds was reported in the Cape Cod Times with an acknowledgement that CPA funds made restoration possible.

·      The story announcing land purchase by OPET did not acknowledge CPA funding.

·      Bell Tower project for the Church of Messiah is 99% complete

 

Beach Superintendent Don Hoffer reported the low bid for the three beach gates was higher than available funds.  Plan is to develop another RFQ by eliminating optional requirements and Using different materials.  (Chair Ralph Herbst asked Liaison Michael Powers to work with Mr. Hoffer.)

·      There are 19 active projects not including the 11 projects proposed for fall town meeting. Of the 10 projects approved last fall, only 2 are in progress.

·      The Sandwich Road Fields project will have a balance of $100,000.  The Recreation Department

did a fine job of managing the project.

·      Both the Town and the CPC Annual Reports have been filed.

·      A 2005 Survey Bounds project – a leftover from the Land Bank still has a $24,480 balance.

The 300 Committee is managing the project.

 

CHAIRMAN’S REPORT:     None

PAYMENT OF BILLS:

On the motion of Patti Haney/Peter Kroll, the committee VOTED:  to approve the following bill for payment:

            Sandwich Road Fields   - $3393.17

 

APPROVAL OF MINUTES:

On the motion of Michael Powers/Peter Cook, the committee VOTED:   to approve the September 11, 2014 minutes as corrected.  Patti Haney and Heidi Walz abstained.

 

There being no further business, the committee adjourned at 9:35 PM to meet again on THURSDAY, OCTOBER 9, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:   Mary J. Little, Recording Secretary

COMMUNITY PRESERVATION COMMITTEE MINUTES

OCTOBER 9, 2014

 

Members Present:   Chair Ralph Herbst; Patti Haney; PeterCook; Peter Kroll; Michael Powers

Also Present:    Consultant Sharon Gay; Selectman Samuel Patterson

Absent:    Ken Buckland; Heidi Walz; Sandy Cuny; Virginia Carmichael

 

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:

Falmouth resident, Nancy Hayward, asked for updates on the Falmouth Country Club Irrigation System and the Chamber of Commerce Bldg.    Chair Ralph Herbst updated her on the Irrigation System and noted the Chamber of Commerce Building will be discussed later in the evening.

 

HOUSING DEMAND STUDY DISCUSSION:

Chair Ralph Herbst stated the Housing Demand Study was requested by the Falmouth Affordable Housing Committee in 2011.  A consultant, RKG Associates, Inc., was hired to conduct the study.  A round table discussion on the study was held recently.  Members from banks, subcommittees and housing advocates were represented.  CPC member, Ken Buckland, served on the panel.

 

Chair Ralph Herbst invited Sylvia Szulkin and Holly Wilson of the Falmouth Affordable Housing Committee to speak.

 

Sylvia Szulkin stated its purpose was to bring the whole community together based on the facts.

By the end, she felt the panel members were eager to do something concrete with the study.  She is writing a Letter to the Editor calling for a housing summit.  The BOS should take the lead and set a time limit for the subcommittee to submit a report.

Holly Wilson felt there is some momentum, but it is unclear who will implement the ideas.  She felt the consultant did not have concrete ideas.

When asked by Patti Haney about the Housing Production Plan (HPP), she said it is being worked on.

Patti noted the last HPP did not hold the town to the stated goals.

Holly Wilson stated there were 36 action items.  She noted the Executive summary should have stated clearer paths.

Ralph noted the HPP is voted on by the BOS and Planning Office.   However, the Planning Board is not authorized to implement it.

 

Chair Ralph Herbst prepared a comparison of the goals written for the Falmouth Affordable Housing Fund as opposed to the Municipal Affordable Housing Trust promulgated by the consultant for the Housing Demand Study.  That Trust would create a Board of Trustees appointed by the BOS.  The trust would require the assistance of a Housing Coordinator.

 

Patti Haney stated the proposed Municipal Trust formatted by the consultant, Judy Barrett, gives them power to borrow money and spark development.  Their powers would be huge.

Chair Ralph Herbst stated there is such a job description for a housing coordinator from another town.

The position could be funded by the CPC.  The legislation (Chapter 29) is not limited to only bricks and mortar.  The legislation states – “for promotion, expansion, retention of affordable housing to include costs for acquisition, creation, construction, rehab, relocation, administration, legal and filing fees”.

 

UPDATE ON PRESERVATION RESTRICTIONS:

Carol’s notes to the chair reported on the progress of a Preservation Restriction (PR) for the WCAI/WGBH building on Water Street, Woods Hole.  WCAI has to find a party who will hold the PR.  The CPC can help in the facilitation by talking to WCAI and the Falmouth Historical Commission to determine if they would be willing to hold the PR.

 

In the matter of the Lawrence Academy/Chamber of Commerce Building, the issue of the PR is still unresolved even after Town Meeting voted to fund the restoration.  The town doesn’t want to have the PR on the property, leaving the Letter of Agreement unsigned.

 

 Eric Dray drew up the draft PR.  He contacted Mark Schmidt of the Falmouth Historical Society to determine if they would hold the PR as a last step to move PR forward.  Town Counsel has the draft PR and Mr. Schmidt’s comments, but to date there has been no response.

The new president of the Chamber of Commerce, Mark Kasparian, is anxious to start the restoration.

 

Patti suggested approaching the Town Manager if we do not hear from Mr. Duffy and discuss the signing of the LOA as well.

 

CONSULTANT’S UPDATE:

Consultant Sharon Gay reported on the following:

·      The articles and funding synopsis have been submitted for Town Meeting.

·      She attended the Finance Committee’s review of the CPC articles.

·      From this point on, she will be working on the LOA’s before starting on the draft financial agreements for the Notantico and St. Marks Road housing projects.

·      She distributed a Case File Document, which will be affixed to each project to help with project management.

·      She noted there will be 30 open projects including the 11 projects for the Fall Town Meeting. caseload.

·      She obtained a template of past agreements to help prepare the documents.  When the draft agreements are finished, she will send them to Town Counsel for review.

·      She submitted a check list to Linda Clark.

 

Selectman Sam Patterson questioned the number of signatures required on the Appendix.  Sharon explained the Appendix is going to be modified. 

 

Chair Ralph Herbst advised that Michael Powers sent an email to the members to improve the Letter of Agreements.

 

ADMINISTRATIVE STAFF REPORT:

Carol advised there is going to be a reorganization of space on the second floor.  The CPC will be temporarily moving to the former Planning office by mid-November.  Planning will be moving to the CPC space.  The GIS office, Zoning and Planning will be aligned close together.

 

CHAIRMAN REPORT:

Chair Ralph Herbst reported the following:

·      The All-Purpose Athletic Field Group has decided not to pursue their project in light of other high priorities in the town.   This will free up $250,000 for other projects.

·      The Habitat for Humanity project has run into issues with the lot.   There is a vernal pool nearby.

 

There may be a need to make exceptions to accept projects at Spring Town Meeting because of the monies being returned the CPA fund and the annual state match funds.

PAYMENT OF BILLS:

On the motion of Michael Powers/Peter Kroll, the committee VOTED:   to approve the following bill for payment, which project is on budget:

Falmouth Housing Authority - $4,027 – Housing Stabilization Fund  

 

APPROVAL OF MINUTES:

On the motion of Patti Haney/Peter Cook, the committee VOTED:   to approve the September 25, 2014 minutes as amended.

 

ITEMS FOR FUTURE MEETING AGENDAS:

Chair Ralph Herbst announced the CPC will be meeting on Thursdays, October 23, November 13 and December 11, 2014 at the School Administration Building. There will be a meeting on November 17 at 6:00 pm at the Lawrence School, if necessary, in conjunction with Fall Town Meeting.

 

ADJOURN:

On the motion of Patti Haney/Peter Cook, the committee voted to adjourn at 8:10 PM to meet again

On THURSDAY, OCTOBER 23, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:   Mary J. Little, Recording Secretary

 

 

COMMUNITY PRESERVATION MINUTES

OCTOBER 23, 2014

 

Members Present:   Chair Ralph Herbst; Vice-Chair/Clerk Virginia Carmichael; Patti Haney; Heidi Walz; Sandy Cuny; Ken Buckland; Peter Cook; Peter Kroll; Michael Powers.

Also Present:   Carole Sutherland; Selectman Samuel Patterson.

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:     None

 

FALMOUTH PRESERVATION ALLIANCE PRESENTATION:

Chair Ralph Herbst introduced Barbara Weyand, a member of the Board of Directors, andCPC member, Heidi Walz to talk about the newly created Falmouth Preservation Alliance, whose mission is to preserve and protect Falmouth’s historic structure, its cultural resources and heritage landscapes through education, advocacy and action.

 

On the motion of Patti Haney/Peter Cook, the committee VOTED: to take Item 3 – Update on Morse Pond School Playground Project out of order .

 

UPDATE ON MORSE POND SCHOOL PLAYGROUND PROJECT:

Representing the school, Pat Dillon, Tom Griffin and Ann Goulart, appeared before the committee.

Ann Goulart stated DPW Park Superintendent was an amazing help with the selection of the company.

Tom Griffin described the flow of the playground was developed age-wise to accommodate the 600 students. The equipment can be used as a gym class, developing different muscle groups.  The Spinner can be used as a math class.  There is a tower with a slide and the main structure is a spider web dome.

Ann Goulart advised the project is within the budget of $60,000 and she received a copy of the original invoice. 

 

Liaison Patti Haney asked about the decision for placement of the playground equipment andto begin construction now although the Letter of Agreement stated that no construction would begin until the master plan was complete. DPW Park Superintent, Rocky Gomes, was a signatory in the Letter of Agreement.

It was determined by Mr. Gomes and Town Engineer Peter McConarty there was a problem with the location of a ballfield and they changed the placement of the playground to a safer location away from the school.

A one-quarter mile track encircling the playground is planner for a later phase.

It was suggested the CPC would be willing to discuss a “planned” and “pored” surface at a later date, but estimates must be sought and submitted to the CPC.

Chair Ralph Herbst reminded the school representatives that a sign noting the CPC funded the project has to be installed at completion and a final inspection requires photos of the completed project.

 

UPDATE ON HISTORIC PRESERVATION RESTRICTIONS:

Chair Ralph Herbst advised that the Falmouth Preservation Alliance will be the entity to accept Historic Preservation Restrictions.  Those projects requiring Restrictions are:  WCAI/Davis House and the River Bend Silo.  The town still has not signed the LOA for the Lawrence Academy.

 

Selectman Samuel Patterson spoke to Town Manager Julian Suso, who advised they cannot handle the increased costs for the Restriction.   Chairman of the Chamber of Commerce, Michael Kasparian, spoke to Selectman Patterson about the need for a new roof andwill it have to be wood shingles and will the front door have to be replaced with the original two doors.

Chair Ralph Herbst explained they could spend the $210,000 approved at Town Meeting and come back to the CPC for additional funding.

Patti Haney recalled that someone in town hall was going to get estimates for the required wood shingles, but nothing has been done.

 

DISCUSSION OF PROJECT LIAISONS:

A copy of the Duties of Project Liaisons was distributed.  It was taken from Addendum B in the Letter of Agreement along with the Updated Project List dated October 23rd.  Chair Ralph Herbst suggested members make it a priority to communicate with the applicants.

Virginia Carmichael suggested advising project directors to include the CPC project liaisons in all communications with CPC staff.

After a discussion of procedures to ensure that CP Fund project payments are within budget, Ralph Herbst asked the finance subcommittee to develop these procedures and report back to the full committee.

 

SUBCOMMITTEE REPORTS:

Open Space Subcommittee:

Chair Ken Buckland reported he sent an e-mail to Betsy Gladfelter (Conservation Commission) and Assistant Town Manager Heather Harper about the RFP.   He was told it was on the Finance Director’s desk.

 

Housing Subcommittee:

Chair Patti Haney stated the committee needs to meet to discuss other uses for the FAHF.   There are two houses that could be made livable with $30,000 for rehabilitation, but currently there are no procedures for applying to the CPC for rehabilitation funds. 

 

Chair Ralph Herbst agreed that these procedures need to be developed so that the Falmouth Housing Authority could apply for rehabilitation funds.

 

CONSULTANT’S REPORT:

Sharon Gay will be away until October 31st.  She is working on the Affordable Housing Fund grant documents for the Nonantico and St. Marks Road housing projects.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

·      The CPC office move at Town Hall is on hold.

·      All but two reports submitted Quarterly Reports.

·       Wendi Buesseler was reminded to submit her reports for the Oyster Pond Environmental Trust.

·      GIS Director, Bob Shea, has moved to the lst floor and has made available all the back Warrant books.  The CPC office now has the books from 2003 to the present time.

·      Carole noted the Carousel of Light is the same as the one outside the Smithsonian. The Carousel is in need of funds to restore the horses.

Selectman Samuel Patterson reported the 300 Committee bid on it as Open Space, but the Town of Falmouth has the right of first refusal.   The appraisal value is not known.  The land on which it is located was going up for auction by the Bank of America, but Town Manager Julian Suso asked for a reprieve.

It was noted the Carousel could be a Historic/Recreation category project.

CHAIRMAN’S REPORT:

·      Chair Ralph Herbst advised he spoke to the Finance Director, Jennifer Petit, about retrieving the $250,000 slated for the All Purpose High School Field to make it available for Spring Town Meeting.  She informed him the only time the town closes an open project is at the end of the fiscal year ( June 30th).

·      He also requested of her the undesignated balance for this year.  She said $2.2 million will be available for Spring Town Meeting.  This will require the CPC to change their policy of accepting only time-sensitive applicationsfor the Spring Town Meeting.

·      It was agreed that the committee would discuss the Land Bank Debt after Town Meeting.  Paying down the debt would involve spending a big chunk of the $2.2 million.

·      Regarding the Needs Assessment, there was a list of items that might be eligible for funding for the Spring Town Meeting.

·      Members were asked toreply to Ralph if they plan to attend the dedication of the two Habitat for Housing projects on Glenwood Avenue next Tuesday at 5:30 PM

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Patti Haney, the committee VOTED: to approve the following bills for payment.  Chair Ralph Herbst abstained.

            Sandwich Road Fields – Lawrence-Lynch - $99,438.10.  This leaves a balance due of $1500.

            Woods Hole Library Bradley House Windows - $8,865.  Balance in account is $4000.  Sign      acknowledging CPA funding will be installed .

 

APPROVAL OF MINUTES:

On the motion of Michael Powers/Peter Kroll, the committee VOTED:   to approve the October 9, 2014 minutes with changes.   Sandy Cuny, Heidi Walz, Ken Buckland, Virginia Carmichael abstained.

 

There being no further business, the meeting adjourned at 9:10 PM to meet again MONDAY, NOVEMBER 10,2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

NOVEMBER 10, 2014

 

Members Present:  Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Patti Haney; Ken Buckland; Peter Kroll;  Peter Cook; Sandy Cuny;  Michael Powers

Also Present:  Consultant Sharon Gay

 

Chair Ralph Herbst called the meeting to order at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:

As a result of questions poised by Vice-Chair Virginia Carmichael, which conformed to the 2006 memo by Jessica Erickson and the 2011 review, former chair of the CPC, Peter Clark, appeared before the committee to discuss the Land Bank debt.

 

Mr. Clark explained that former Town Manager, Peter Boyer, designed the pay- off of land purchases within the life of the Land Bank.  This was done before the CPC existed.  He knew there would be a growing surcharge over debt and he did not want the town to carry the weight of the Land Bank debt after 2020.  There was an understanding that the revenues from the 3% surcharge were to be used for the Land Bank debt payments through 2035.  There was no formal vote to endorse the plan and the Land Bank rolled over $3.5 million into the undesignated fund balance.  The money was spent on purchasing theBartolomei and Spring Bars Road properties, because it was considered a legitimate use of the money.   They spent the surplus knowing the surcharges would support it later on.

He suggested town management may want more money for current projects and, if so, management should take their case to town meeting and say they want the CPC to give up the money knowing they will tax the residents down the road.

 

Ken Buckland questioned why Peter Boyer and the CPC did not go back to town meeting and vote on the commitment of funds.

Mr. Clark replied the CPC agreed with Peter Boyer and there was no formal vote.  The CPC accepted it as a responsibility.   There were some members of the CPC who did not agree to the budget reserve, choosing instead the abilityto access the funds if an important parcel of land came up for purchase.

 

Mr. Clark suggested sitting down with Budget Director Jennifer Petit to discuss the ramifications.

 

BIKE RACKS PROJECT:

Kevin Lynch of the Bike Rack Committee appeared before the committee to request members to amend the Bike Rack article and approve their original request of $154,623 to complete the Bike Rack Installation Project.  This request comes on the heels of the All Athletic Field Group withdrawing their $250,000 application for recreation funds.

It was explained that the money allocated for the field will not be available until July 1, 2015 and approving this request might set a precedent.

In the mean time, Mr. Lynch was advised to obtain letters from the non-profits stating they will allow public use of the bike racks on their property.

Following discussion, on the motion of Patti Haney/Michael Powers, the committee VOTED:  not to consider this request for the 2015 Fall Town Meeting and suggested the Bike Rack Committee apply in the next fiscal year.

 

FAHF VS. MAHT:

Chair Ralph Herbst, at the last meeting, submitted an information sheet on the merits of retaining the Falmouth Affordable Housing Fund versus the consultant’s recommendation for a Municipal Affordable Housing Trust.  He stated in the CPC’s Annual Needs Assessment, housing came in last.  The CPC is already charged with a minimum set aside of 10% a year for community housing.

 

He asked the committee to authorize him to inform all the housing groups that are concerned with affordable housing that the CPC does not endorse the recommendation of the consultant.

On the motion of Ken Buckland/Peter Kroll, the committee VOTED:  unanimously to recommend to the housing committee and housing groups that the Falmouth Affordable Housing Fund is adequate for the desired purposes of bringing affordable housing up- to- speed in this town.

 

CPC OPERATING PROCEDURES - APPROVE DRAFT VOTE

Chair Ralph Herbst asked members if they had any questions about the proposed November 10th draft of the Operating Procedures. There being none, on the motion of Sandy Cuny/Peter Kroll, the committee VOTED: 7-0-1 to approve the Operating Procedures of the Community Preservation Committee.

 

UPDATE ON LAWRENCE ACADEMY BUILDING:

Chair Ralph Herbst stated the CPC recommended $210,000 for the restoration of the building and it was voted at town meeting.  The requirement of a Preservation Restriction was part of the Letter of Agreement.  The town refused to sign the LOA.   In an effort to move the project forward, he subsequently called a meeting with Chamber of Commerce Director, Michael Kasparian; BOS liaison Sam Patterson; preservation consultant Eric Dray; Assistant Town Manager, Heather Harper; Town Manager Julian Suso and CPC and Historical Commission member, Heidi Walz.  Town management still refused to put a preservation restriction on the property.  It was suggested that a preservation restriction could be written for the portico only.  Eric Dray agreed it was the most important part of the building but he said it would be an anomaly.

Chair Ralph Herbst asked Eric Dray to daft a PR for the portico that might be the first in all Massachusetts in that it will deal with a portion of the building only.

 

On the motion of Peter Kroll/Patti Haney, they moved that the CPC will still require town management to have a PR on the entire building.

Ralph Herbst advised that Heidi Walz agreed to a PR for the portico, but the original vote of the committee was to allocate $210,000 for the restoration and not for repair.

An amendment by Michael Powers/Ken Buckland, to require a PR for the portico and reduce the funding to cover only the portico, was defeated.

 

On an amendment by Patti Haney/Virginia Carmichael, the committee VOTED:  6-2 to require a Preservation Restriction for the roof, cupola; chimney and portico, which is the vote taken by the committee when it awarded the $210,000 for the project and was subsequently approved at town meeting.

 

FINANCE REPORT:

Vice-Chair Virginia Carmichael distributed three charts – one delineated the previously voted set- asides for the Spring Bars Road project, Land Bank Debt and the Community Housing and Historic Preservation funds, plus an additional 2% supplement, amounting to $2,137,269. The other charts focused on the FY2014 and 2015 Revenues, Expenditures, Statutory Allocations, Discretionary Grants, Set-Asides and Balances.

She advised the committee overspent $233,167.  There is $700,000 available for housing.

 

Chair Ralph Herbst stated he is requesting a quarterly report from Accounting and Virginia is working on a plan to come up with good procedures.

Patti Haney noted there will be eleven (11) new projects before fall town meeting and 19 other open

Projects.

She offered a motion, seconded by Peter Cook, not to have a regular funding round in the spring in order to catch up.   The motion was VOTED:  unanimously.

 

SUBCOMMITTEE REPORTS:

Chair Patti Haney, reporting for the Community Housing Subcommittee, advised the Odd Fellows Hall Housing Project is moving along.   She will be condensing the bulky application process to a 2-3 page information sheet for the committee after town meeting.

 

She also reported that the Falmouth Housing Authority has two houses that are empty because they need repairs to make them habitable.  The state supplies monies only for roofs and septic systems. The Planning Department applications are for new housing.  She stated one of the homes will require $23,000 and the second $45,000.  She cited the critical need to develop a process.  Under the law, preserving housing is an eligible requirement.

Members agreed to give Patti the authority to pursue these options with the town.

 

CONSULTANT’S UPDATE:

Sharon Gay reported the following”

·      Workto develop grant agreements for St. Marks Road and Nonantico Woods is moving along. The grant agreements run 12 pages with 25 exhibits.  She advised the grant for Odd Fellows Hall

            Housing project should go smoother.

·      Completing work on the Letters of Agreement for the fall town meeting projects.

·      Working to finalize project management procedures and implementation.

 

CHAIRMAN’S REPORT:

·      Chair Ralph Herbst reported that Heidi Walz has resigned from the Historical Commission and CPC.  Her interest is now with the Falmouth Alliance.

·      Following a short discussion, members agreed to meet on December 4th and the 11th.

 

·      The CPC needs to advise Jennifer Goldson if they will require her services by the 1st of the year.

Patti Haney stated her program is set out over several months and is expensive and detailed, but it might be judicious to utilize her services in July and August to provide training for the new CPC members.   She offered a motion, seconded by Ken Buckland that the chair advise Jennifer Goldson her services are not required at this time.   Motion was VOTED:  unanimously.

 

PAYMENT OF BILLS:    None

Recreation Director Helen Kennedy advised members there is $1300 left over in the Sandwich Fields account and is requesting to use a portion of the money to loam and seed an area near the basketball court.

 

On the motion of Sandy Cuny/Virginia Carmichael, the committee VOTED:  to authorize Helen Kennedy to expend up to $600 to loam and seed the area near the basketball court.     

 

REVIEW AND APPROVE MINUTES:

On the motion of Patti Haney/Michael Powers, the committee VOTED:  to approve the October 23, 2014 minutes with changes.

 

ITEMS FOR FUTURE MEETING AGENDAS:

Sandy Cuny questioned whether or not the town can use the monies appropriated for the Spring Bars Road Housing project for anything other than housing.  Members agreed that the town would have to return the funds back into the account.

 

Members were told the RFP for the recreation and conservation portion of the Spring Bars Road project has been sitting on Jennifer Petit’s desk for five months. 

 

There being no further business, the committee adjourned at 9:00 PM to meet again on THURSDAY, DECEMBER 4,  2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:   Mary J. Little, Recording Secretary

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

DECEMBER 4, 2014

 

Members Present:    Chair Ralph Herbst; Vice-chair and Clerk Virginia Carmichael; Peter Cook;

Patti Haney; Peter Kroll; Sandy Cuny; Ken Buckland; Michael Powers; Malcom Donald

Also Present:   Carole Sutherland; Sharon Gay; Selectman Samuel Patterson

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the Civil Defense Room, Town Hall.

 

PUBLIC COMMENT:    None

 

BIKE RACK PROJECT:

Chair Ralph Herbst reminded members there were issues concerning public access to the private properties that were being proposed for bike racks i.e. WHOI.

At the last meeting, Chair of the Bike Committee, Kevin Lynch; was asked to secure letters from the property owners signifying their willingness to allow public access to the racks.

Chair Ralph Herbst asked members what policy, if any, they wanted to establish.

 

Kevin Buckland felt it was a liability issue and the committee should expect something more substantial than a letter from the property owner.  

He offered a motion that there should be a public access easement placed on those bike racks installed on private property.   Conversation about the legal risk of using town money caused Mr. Buckland to withdraw his motion and Carole Sutherland was asked to contact Town Counsel Frank Duffy for an opinion.

 

SPRING BARS ROAD HOUSING UPDATE ON THE RFP:

Patti Haney reported there has been no progress.

 

On the motion of Patti Haney/Peter Cook, the committee VOTED: to take up the matter of the Odd Fellows Hall Application, which is agenda item #8.

 

ODD FELLOWS HALL – FAHF APPLICATION RECOMMENDATION:

Patti Haney advised that Ann Saganic, President of the Falmouth Housing Trust, asked to be on the agenda to request $28,000 in additional funds for municipal overages, which the town is requiring.

 

Ann Saganic explained that of the $28,000 requested, $15,000 is for the cost sharing of the water main and $13,000 for grass pavers that the Zoning Board of Appeals is demanding.   They changed the plan from asphalt to the grass pavers so that cars can park on the front lawn.  It is a reinforced turf system designed in a grid similar to the helicopter pad at JML.

 

Patti Haney explained the grass pavers take away the handicapped access and to insist on this change would require the Falmouth Housing Trust to return to theBoard of Selectmen and the Department of Housing and Community Development (DHCD) to modify the comprehensive permit and LIP.

 

Ann Saganic stated the total project cost is in the range of $878,000, and if they included the additional $28,000, it would increase the budget and DHCD would recalculate the project causing a higher developer’s fee.  She suggested they will go back before the Zoning Board of Appeals to request a modification.

 

Selectman Sam Patterson questioned when does the ADA kick in.   Ann Saganic replied it is not a public building and 5 units are required before the ADA is applied.

 

Patti Haney said it was above the 20% the CPC voted because the town wanted the CPC monies ($200,000) to be a way to leverage other funds.

Ann Saganic explained there are no other funding sources to go to and the Falmouth Housing Trust raised, on their own, $400,000 for this project.

 

On the motion of Ken Buckland/Virginia Carmichael, the committee VOTED: with one abstention, to recommend to the Board of Selectmen a sum, not to exceed $228,000 and four units, of Falmouth Affordable Housing Funds for the Odd Fellows Hall project.

 

On a further motion of Patti Haney/Virginia Carmichael, the committee VOTED:  with one abstention,  to recommend to the Board of Selectmen a sum up to of $7500 for special legal services to write the grant agreement for the Odd Fellows Hall project.  Said monies to be spent from the Falmouth Affordable Housing Fund.

 

On the motion of Patti Haney/Peter Cook, the committee VOTED:  to return to item #4 on the agenda.

 

CPC ANNUAL ADMINISTRATIVE BUDGET:

Vice-chair Virginia Carmichael reported the Financial Subcommittee met and drew up the Committee’s Administrative Budget.   Under the law, the committee can allot 5% of estimated revenues for the budget, which they are recommending for FY2015 at $150,000.  Currently, the committee has $4-5 million in project costs.

 

Members should be prepared to vote on the Administrative Budget at the December 11th meeting.

 

Virginia also advised work is progressing on developing operating procedures for project development; project review; and project contracts and management.

Also proposed is web site development for the CPC to allow the community more access.

She also proposed to streamline the CPC spreadsheet to reconcile with the town’s accounting system and to do that, she has spoken to retired Falmouth accountant, Mary Ellen Alwardt to help in the process.  She asked the committee if they would be willing to offer a favorable vote.

 

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED:  with one abstention, to hire

Mary Ellen Alwardt for $85 per hour for ten hours for a total of $850.   Said monies to be paid from the CPC Administrative Budget under consultant services.

 

Regarding the matter of the Land Bank debt and long term financial planning, Virginia related she, and Carole Sutherland met with Jessica Whritenour, formerly employed as a planner and administrator for the CPC.  Under date of Friday, November 21st, she wrote a memo stating political and philosophical issues related to voter expectation that the CPC should factor in to the discussion about planning for Land Bank debt. 

 

Virginia stated there is another development in Sharon Gay’s contract as a consultant to the CPC.

When the town developed Sharon’s contract, it was not stated she would prepare the Falmouth Affordable Housing Fund grant documents forhousing projects. Since it has taken so much of her time, she has not been able to do the work of the committee. The Letters of Agreement for the recently voted projects at town meeting have not been written as yet.

 

Consequently, on the motion of Virginia Carmichael/Peter Cook, the committee VOTED:  with one abstention, to change the FY2015 administrative budget by increasing her hours from 50 to 66 hours per month from January through May at a cost of $7,000.

 

Secondly, her contract does not coincide with the town’s fiscal year. To correct this, on the motion of Virginia Carmichael/Peter Cook, the committee further VOTED:  with one abstention, to amend her contract by extending her contract from May 21, 2014 to June 30, 2014 without adding the extra 16 hours to cover that period for a total contract amendment of $12,350.   The total amount of her services for 13 months will be $67,600.   Said monies to come from the CPC Administrative Budget under Consultant Services.

 

Sharon Gay was authorized to draw up the contract amendment to be signed by the Town Manager.

 

LAWRENCE ACADEMY PRESERVATION RESTRICTION:

Chair Ralph Herbst reported the Board of Selectmen did not meet last week.  He requested the matter be put on their next agenda.   Selectman Sam Patterson stated he would intervene and request a January meeting.

 

POTENTIAL APPLICATIONS FOR SPRING TOWN MEETING:

FALMOUTH PRESERVATION ALLIANCE:

CPC was informed the Alliance is not ready to make a request at this time to fund potential costs for legal servicesrelating to their holding Preservation Restrictions.

 

FALMOUTH HOUSING AUTHORITY:

Patti Haney advised the Falmouth Housing Authority will be submitting a time critical application to rehabilitate two homes to retain livability and maintain housing for those that need it the most.

 

WEST FALMOUTH METHODIST CHURCH:

(Chair Ralph Herbst recused himself from this discussion.)

After much discussion, the committee agreed to consider the application as “time critical” for Spring Town Meeting on the condition that all the information will be in hand to allow the committee to vote on the project application at the December 11th meeting.

 

OPET LAND PURCHASE (ARTICLE 16 – 2014 SPECIAL TOWN MEETING):

The committee was informed that OPET did not receive the state land grant of $400,000.  The CPC voted to award them $250,000 as an outright grant and it was agreed the committee should work with OPET and the town to determine what their intent is to raise the $400,000.

 

NANTICO WOODS PROJECT:

The project is on the Board of Selectmen’s agenda for December 8, 2014.  $100,000 has been allotted for pre-development costs and $440,000 for construction.

 

CONSULTANT’S UPDATE:

Sharon Gay reported the St. Marks Road housing project is halfway done.  Ann Saganic is working on the changes for the closing.

Work on the grant agreements is ongoing.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

New committee rosters were prepared and distributed.

Working on project close outs without a process or protocol in place.  They were closed out because of final payments.

Working on Signage protocol.

 

CHAIRMAN’S REPORT:

Ralph Herbst introduced Malcolm Donald as the new member representing the Historical Commission

.He is looking for volunteers to serve on an ad-hoc committee to review the Land Bank Debt process. Members will be appointed at the December 11th meeting

.He advised he will be appointing liaisons next week.  He stressed the importance of the work liaisons will be responsible for and they should decide which of the 12 projects they are interested in.

December 11th will be the last meeting for 2014.

 

PAYMENT OF BILLS:

On the motion of Patti Haney/Ken Buckland, the committee VOTED:  with one abstention to approve the following bills for payment:

EAST FALMOUTH ELEMENTARY SCHOOL PLAYGROUND -   $64,415

HOUSING STABILIZATION FUND:    $2,231.13.

 

APPROVAL OF MINUTES:

On the motion of Michael Power/Patti Haney, the committee VOTED:  with one abstention, to approve the minutes of November 10, 2014.

 

ITEMS FOR FUTURE MEETING AGENDA:

Spring Town Meeting Project applications

Consultant’s contract

Appointment of Ad Hoc Land Bank Debt Committee

Administrative Budget

Appointment of Liaisons

 

There being no further business, the meeting adjourned at 9:15 PM to meet again on THURSDAY, DECEMBER 11, 2014 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

DECEMBER 11, 2014

 

Members Present:    Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael; Patti Haney;

Ken Buckland; Michael Powers; Peter Kroll; Peter Cook; Sandy Cuny.

Absent:   Malcolm Donald

Also Present:   Carole Sutherland; Consultant Sharon Gay.

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:

Resident Nancy Hayward related to the two projects that have historical implications – Odd Fellows Hall and the West Falmouth United Methodist Church.  She requested the CPC consider giving greater care to preservation issues when considering projects that are funded partly historic and housing.

Patti Haney replied the CPC did consider the historical nature of the Odd Fellow Hall project, but the CPC was surprised to learn the BOS chose not to give the project the same consideration

 

ADMINISTRATIVE BUDGET FY 16:

Vice-chair Virginia Carmichael advised the proposed FY 2016 CPC Administrative Budget will require a change in the Office Assistant account to $24,700.   The proposed step increase is more in line to her duties but more than an entry level status. The committee voted to increase the budget to $141,400, which is 4.2% of estimated revenues.  There are no benefits for part-time employees.

 

CONSIDERATION OF POTENTIAL TIME-SENSITIVE APPLICATIONS FOR SPRING TOWN MEETING:

West Falmouth United Methodist Church.

(Chair Ralph Herbst recused himself from the discussion.)

 

Trustee Harvey Williamson, accompanied by the church’s contractor, Doug Brown, appeared before the Committee.  Mr. Brown advised the Historic Districts Commission approved a shaker style door.

The original application has pictures of the approved doors by the HDC.

Following discussion, the committee requested sketches for the CPC’s preservation consultant’s review.

Sharon Gay will request the complete application package from Town Planner, Marlene McCollem (HDC).

 

Falmouth Housing Authority:

Carole Sutherland advised the Falmouth Housing Authority dropped off their application at 4PM.

They are requesting $168,280 from Community Housing funds.

 

Members were told the Authority is considering two options. (1) Going to town meeting via a CPC article and (2) applying to the FAHF.

 

LIAISON ASSIGNMENTS FOR PROJECTS APPROVED AT FALL TOWN MEETING:

Administrative office assistant, Carole Sutherland recorded the new liaison assignments.  Chair Ralph Herbst asked members to establish a rapport with the applicants.   They should receive quarterly reports.   Carole will notify applicants of liaison’s e-mail address.

 

MEETING CALENDAR FOR 2015:

Chair Ralph Herbst reported he is waiting for the warrant closing dates and will forward the full calendar to members.  It will be a yearly calendar and meetings will be held on the 2nd and 4th Thursdays.

 

APPOINTMENT OF AD HOC COMMITTEE FOR LAND BANK DEBT SERVICE:

At the December 4th meeting, Chair Ralph Herbst asked for volunteers to serve on the ad hoc committee.  Peter Kroll, Sandy Cuny, Peter Cook, and Patti Haney agreed to serve along with Vice-chair Virginia Carmichael. 

The committee will be charged with soliciting comments from the public and talking to town officials

Including former Town Manager and Land Bank member, Peter Boyer.

 

SUB COMMITTEE REPORTS:

Chair of the Housing Subcommittee, Patti Haney, reported the Odd Fellows Hall housing project was approved for a grant by the Board of Selectmen on Monday evening.  They also signed the papers for the Oshman Way project and it is now officially funded.

Chair Ralph Herbst advised that Patti, Sharon and Carole’s efforts were exemplary and should be acknowledged.

 

Michael Powers, liaison for the Beach Gates project, reported that Beach Superintendent Donald Hoffer started out six years ago seeking funding for 4 beach gates and received approval for $17,000at the 2013 Town Meeting.

After further research and finding a better design, the cost of the gates went up and the $17,000 figure was insufficient.  Mr. Hoffer reissued the RFP and the price of the two gates for Bristol Beach alone came in at $15,800.

Since Town Meeting voted for 4 gates at $17,000, Mr. Powers was advised to inform Mr. Hoffer to   seek approval from the Beach Committee to increase the Recreation line item to cover the difference from $17,000 to $30,200.

Chair Ralph Herbst asked Sharon Gay to prepare an article for Spring Town Meeting explaining the voted $17,000 is insufficient for the purchase of the four gates.

 

CONSULTANT’S REPORT:

Sharon Gay reported the following:

Ann Saganic of the Falmouth Housing Trust delivered the signed grant agreement for the Odd Fellows Hall housing project to the DHCD on Tuesday.   A mistake in the construction budget of $20,000 was corrected and the final cost will be $208,000.

 

The St. Marks Road grant agreement with 30 attachments was submitted to Assistant Town Counsel, Pat Harris today.

 

Met with Finance subcommittee regarding the CPC Administrative Budget.

 

 Resumed work on the financial record keeping process, which is close to implementation.

 

Sharon asked if she could contact the HDC, DHCD and the Falmouth Housing Authority for more details on the two applications for Spring Town Meeting – Falmouth Housing Authority and West Falmouth United Methodist Church.   Chair Ralph Herbst agreed and they will be considered at the January 8th meeting.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

A thank-you letter was sent to Town Planner, Brian Currie, Town Manager Julian Suso and Assistant Town Manager Heather Harper for their efforts in moving the Notantico housing project forward.

 

Town Accountant Vicky Rose has set up on Carole’s computer filters to allow her to access two reports – an Expense Account Summary and Balance Sheet.

 

She and Sharon Gay will be reviewing all the project files to assure compliance with conditions listed in the LOA in order to officially close out projects.

 

CHAIRMAN’S REPORT:

Ralph Herbst reported that Carole Sutherland’s salary increase was sent to Town Manager Julian Suso and Human Resources for inclusion in the annual budget warrant article.

 

Work will continue on revising Sharon Gay’s Scope of Work if the contract is approved for July 1st.

A letter will be sent requesting an extension of her contract from May to June as well as a monthly increase in her hours.

 

PAYMENT OF BILLS:     None

 

APPROVAL OF MINUTES:

On the motion of Sandy Cuny/Michael Powers, the committee VOTED:  to approve the December 4, 2014 minutes with changes.

 

ITEMS FOR FUTURE AGENDAS:

 Because of Virginia Carmichael’s work load, Chair Ralph Herbst stated, at the next meeting, he will be looking for a member to serve as Clerk of the CPC.

 

There being no further business, the meeting adjourned at 8;15 PM to meet again on THURSDAY, JANUARY8,  2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:   Mary J. Little, Recording Secretary