The Community Preservation Fund
59 Town Hall Square
Falmouth, Mass 02540

Tel: 508-495-7436
Fax: 508-457-2511

Email: cpfund@falmouthmass.us

 

2015 Meeting Minutes

January 8, 2015

 

Members Present:    Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael;

Ken Buckland; Michael Powers; Peter Kroll; Peter Cook; Sandy Cuny: Malcolm Donald

Also Present:   Carole Sutherland; Consultant Sharon Gay.

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT: None.

 

DISCUSS/VOTE SPRING TOWN MEETING ARTICLES

Budget:

Sharon Gay reported that Jennifer Petit has reviewed the proposed administrative budget.  The committee requested 2 edits to the document. 

 Ken Buckland motioned to approve the proposed administration budget article as corrected.  Peter Kroll seconded.  All in favor; motion passed.

Falmouth Housing Authority:

Tom Lacey of the Falmouth Housing Authority was present and offered a summary of the FHA’s request.  There are 25 single family homes owned by the FHA located throughout Falmouth.  They are in various states of repair.  Tenants pay 27% of their income for rent.  The FHA seeks funds for repairs to the homes, especially septic systems and roofs, to get them or keep them on-line.  Other funding sources are being sought. Mr. Lacy hopes to have a determination about the other sources before the spring town meeting.

Beach Gates

It was the opinion of Jennifer Petit that it is not necessary to seek town meeting approval to use funds for 2 beach gates instead of the originally approved 4 beach gates.

 

MEETING CALENDAR FOR 2015:

·      Ralph Herbst proposed that the chairs of the sub committees hold breakout sessions during the annual needs assessment hearing on February 26. This meeting to provide information to people seeking to have projects funded will be more informal than last year.

·      The vote on the needs assessment will be moved to Jan. 22.

·      The 3/21 workshop will include recognition of people who have made a significant contribution to the CPC and to celebrate 10 years of existence.  All previous CPC members will be invited.

 

ELECT CLERK:

Michael Powers offered to serve.  Ken Buckland motioned to approve Michael Powers as clerk.  Peter Kroll seconded.  All in favor; motion passed.

 

LOA FOR HOUSING STABILIZATION PROGRAM/PRELIMINARY BILL APPROVAL:

Sharon reported that she and Carole have been working on an LOA template.  She presented an LOA between the FHA and the CPC that utilized the template. A discussion included the following:

·      The ‘Special Conditions’ section will be project specific.

·      A time frame should be in the ‘Special Conditions’ section for each LOA.

·      This may be addressed in the quarterly reports.

·      There are time limits outlined in all recent agreements. 

·      Regarding Special Condition 1, what does ‘permanent housing’ mean? 

 

Ken Buckland moved to strike #1 from the Special Conditions’ section in the FHA LOA.  Virginia Carmichael seconded.  All in favor; motion passed.

·      A question arose about language in the Project Signage section.

Ken Buckland motioned to add, in the Special Conditions section, that signage is not required in the FHA LOA.  Michael powers seconded.  All in favor; motion passed.

·      A concern arose that the liaison was not identified in the LOA. 

Ken Buckland motioned to add another condition to the Special Conditions section of the FHA LOA: Virginia Carmichael will be the liaison.  Peter Cook seconded. 

Malcolm Donald amended that should there be a change in the liaison the applicants will be notified by the CPC.  Peter Cook seconded.  A vote was taken on the amendment.  4 opposed.  Motion failed. 

A vote was taken on the original motion.  All in favor; motion passed.

·      Further review was undertaken regarding the LOA between the FHA and the CPC.

Virginia Carmichael motioned to add ‘Community Preservation Committee’ regarding the liaison in the Special Conditions section.  Peter Cook seconded.  All in favor; motion passed.

In the Project Signage section Virginia Carmichael motioned to eliminate ‘as may be required by the CPC’.  Ken Buckland seconded.  All in favor except Peter Kroll abstained; motion passed.

Michael Powers motioned to accept the LOA between the FHA and the CPC.  Sandy Cuny seconded.  All in favor; motion passed.

 

CONSULTANT’S REPORT:

Sharon Gay reported the following:

·      Deed agreements are being developed for the St. Marks project.

·      The LOA template is being developed.

·      Town meeting articles are being finalized.

·      16 hours per month will be added to the consultant’s schedule.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

·      Conflict of Interest Training is available on the town web site.

·      Reminders have been sent to all applicants about the quarterly reports due on January 20.

·      Liaison reports will be added to the agenda as a regular feature.

 

CHAIRMAN’S REPORT:

Ralph Herbst reported the following:

·      Name plates will be made for new members.

·      Peter McConarty emailed that the engineering department will verify compliance with ADA regulations for all town projects.  Engineers for all other projects will be responsible for ADA compliance.  The Morse Pond School project will be verified for compliance within 3 weeks.

·      Regarding the Excel course for Carole: Jennifer Petit recommended that Carole first investigate an online course with the IT staff. 

Ralph Herbst will meet tomorrow with Julian Suso and Sam Patterson regarding a preservation restriction for Lawrence Academy.

 

PAYMENT OF BILLS: None.

REVIEW AND APPROVE MINUTES: Ralph Herbst explained that he and Carole reviewed the minutes in the absence of Mary Little, regular recording secretary.  Ken Buckland motioned to approve the minutes as corrected.  Michael Powers seconded.  All in favor except Malcolm Donald abstained; motion passed.

ITEMS FOR FUTURE MEETING AGENDAS:

The land bank ad hoc committee inquired about a speaker to educate the entire group.  Ralph Herbst expressed preference for the committee to do the research first and then inform the whole committee.  There is more information coming in and a determination from Frank Duffy is pending.  If this is not working, a new approach can be taken.

 

Next meeting is scheduled for THURSDAY, JANUARY  22,  2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.
At 9:24 Peter Cook moved to adjourn.  Ken Buckland seconded.

 

Submitted by:  Maureen McIver, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

January 22, 2015

 

Members Present:    Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael;

Michael Powers; Peter Kroll; Patti Haney; Sandy Cuny: Malcolm Donald

Also Present:   Carole Sutherland; Consultant Sharon Gay.

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT: None.

 

VOTE SPECIAL TOWN MEETING ARTICLES

West Falmouth Methodist Church Door Replacement:

Ralph Herbst recused himself.

Sharon Gay explained that the committee had to vote whether to fund the project and if so in what amount.  The article also needed to be voted.    Patty Haney motioned to go to town meeting with a recommendation that $24,397 be funded.  Sandy Cuny seconded.  All in favor; motion passed.

 

Falmouth Housing Authority Preservation of Affordable Family Housing:

Patty Haney reported that a state review of housing done for the FHA in 2008 found 5 houses in need of repair.  It was expected that a review done recently would add more houses to the list in need of repair.  If state funding is available $1.00 will be paid for every $.30 of local funding.  A discussion included the following:

·      Addresses of the houses should not be listed in the town meeting article.

·      Community housing funds may be used for acquiring, creating, preserving or supporting housing.  This request appears to fall under preserving housing.

·      The application was submitted before the grant was known about. 

·      If the state approves the grant CPA funds could be used to repair more structures.

·      Repairs requested are very conservative: roofs and septic systems.  Several systems are in failure.  One house has a tarp on the roof.

Sandy Cuny motioned to approve the article and the recommendation.  Peter Kroll seconded.  All in favor; motion passed.

A concern was expressed about the wording in the article.

Sandy Cuny motioned to accept the article recommendation with the amount rounded to $24,400.  Patty Haney seconded.  All in favor; motion passed.

OPET Purchase of Oyster Pond Headwaters Land

Pat Harris drafted the language for this article.  Patty Haney explained that this is not another request but a clarification of the previous request. 

Patty Haney motioned to accept the article, recommendations and explanations with a correction.  Sandy Cuny seconded.  All in favor; motion passed.

Community Housing Reserves

Sharon reported that the Community Preservation Undesignated Fund contained $344,060.  It was recommended that $75,780 be transferred to the Community Housing reserve account.

Patty Haney motioned to accept the article, recommendations, and explanations   Sandy Cuny seconded.  All in favor; motion passed.

VOTE 10 LETTERS OF AGREEMENT FOR PROJECTS FROM 2014 FALL TOWN MEETING

Habitat for Humanity of Cape Cod, Inc.

A fifth special condition was added which was that no permanent signage is to be required.  The committee was in agreement about the added condition.

Town of Falmouth Bikeways Committee

Carole explained that the applicant is pursuing an agreement with Frank Duffy and Heather Harper that would allow bike racks on property owned by non-profits.  Frank Duffy anticipates no problem with the form of agreement.  It was thought that a small sign could easily be affixed to each rack.  Virginia Carmichael motioned that there be no exemption for signage in this case.  Patty Haney seconded.  All in favor; motion passed.

Town of Falmouth-Falmouth Country Club

Sandy Cuny motioned to accept the Special Conditions.  Patty Haney seconded.  All in favor; motion passed.

Historic Highfield, Inc.

Sandy Cuny motioned to accept the Special Conditions.  Patty Haney seconded.  All in favor; motion passed.

Oak Grove Cometery Association of Falmouth, Inc.

Virginia Carmichael motioned acceptance.  Sandy Cuny seconded.  All in favor; motion passed.

Falmouth Dept. of Public Works, Engineering Divisiuon-Town Landing at Old Dock Rd.

Two typos were noted.  Sandy Cuny motioned to accept the Special Conditions.  Patty Haney seconded.  All in favor; motion passed.

Falmouth Dept. of Public Works-Backstops at Recreational Fields

A completion date was added.  Sandy Cuny motioned to accept the Special Conditions.  Virginia Carmichael seconded.  All in favor; motion passed.

Falmouth Dept. of Public Works-Village Green Fence

Patty Haney motioned to accept the Special Conditions.  Peter Kroll seconded.  All in favor; motion passed.

West Falmouth Library, Inc.

Patty Haney motioned to accept the Special Conditions.  Sandy Cuny seconded.  All in favor; motion passed.

Falmouth Dept. of Public Works-West Falmouth Tennis Courts

Peter Kroll motioned d to accept the Special Conditions.  Patty Haney seconded.  All in favor; motion passed.

A question arose about adding a completion date to the Special Conditions section.  A show of hands did not favor doing this routinely but it should be considered on a case by case basis.

Another question arose concerning Attachment B in the LOA template. The form excludes all municipal entities.  Sharon requested authorization to develop a form applicable to municipalities, to be approved by Frank Duffy.  Patty Haney motioned to accept the LOA with the condition that Sharon develop a document similar to Attachment B to be approved by Frank Duffy that would be applicable to municipal departments.  Sandy Cuny seconded.  All in favor; motion passed.  

DICUSS CPC 10-YEAR REVIEW/WORKSHOP

Ralph Herbst reported that members and projects would not be recognized at this workshop.  Current and past members and administrators as well as town officials who have been involved will be invited. 

RE-VOTE PRESERVATION RESTRICTION FOR LAWRENCE ACADEMY

Ralph Herbst reported that he has examined the Lawrence Academy lease which allows no change to the exterior of the building without consultation with the HC and the HDC.  There are 4 elements which may have a preservation restriction: the chimney, the cupola, the portico and the roof.  Town officials are in favor of a preservation restriction only on the portico and the cupola.  Ralph Herbst suggested that the review by the HC and the HDC would offer protection.  Sandy Cuny motioned to place a preservation restriction on the cupola and the portico.  Patty Haney seconded.  Malcolm Donald amended that the entire building be placed under a preservation restriction.  Michael Powers seconded.  Vote: 4 opposed, 2 in favor, Peter Kroll abstained.  Amendment failed.  A vote was taken on the original motion: 5 in favor 1 opposed, Peter Kroll abstained; motion passed.

LIAIASON REPORTS ON ACTIVE PROJECTS:

Patty Haney motioned to table.  Virginia Carmichael seconded.  All in favor; motion passed.

SUBCOMMITTEE REPORTS:

Virginia Carmichael reported that she is waiting to hear from Frank Duffy regarding the Land bank debt and the CPC bylaw. 

CONSULTANT’S REPORT:

Sharon Gay reported the following:

The LOA template is being developed.

Special Conditions were developed.

Town meeting articles are being finalized.

Counsel has been hired for Odd Fellows.

PAYMENT OF BILLS:

Carole reported that ADA certification is still lacking on the Morse Pond School playground project.  Michael Powers motioned to pay half of the vendor’s bill at this time.  Peter Kroll seconded.  All in favor; motion passed.

Carole reported that 2 invoices totaling $11,303.36 have been received.  Patty Haney motioned to pay the bills.  Virginia Carmichael seconded.  All in favor; motion passed.

REVIEW AND APPROVE MINUTES:  Patty Haney motioned to approve the minutes as amended.  Virginia Carmichael seconded.  All in favor; motion passed.

ITEMS FOR FUTURE MEETING AGENDAS:

A request was made to invite Rocky Gomes to meet with the CPC.

At 9:34 Patty Haney motioned to adjourn.  Peter Kroll seconded.

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES CORRECTED

February 12, 2015

 

Members Present:    Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael;

Michael Powers; Peter Kroll; Patty Haney; Peter Cook; Ken Buckland

Absent: Sandy Cuny

Also Present:   Carole Sutherland; Consultant Sharon Gay.

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT: Sam Patterson reported that the Board of Selectmen is willing to have a preservation restriction on the portico and cupola of Lawrence Academy.  He noted that the town is conscious of the historical nature of the building and is interested in preservation.

 

LIAAISON REPORTS ON PROJECTS:

Woods Hole Library:

The project is on schedule, on budget and nearly completed.

OPET:

A question arose about signage.  Carole will check to ensure that the sign attributes CPA funds not CPC funds.

Waste Water Division

The town of Bourne has approved their part of the project.  Bourne hopes to get the report finalized by 6/30/15.

Library Digitization:

Project is approaching close out.

Old Stone Church Bell Tower

Waterproofing remains to be done.

Conant House:

The project has experienced difficulty moving forward.  A concern was raised about whether the project should return funds and use them latter when they are ready as it has been 3 years since funds were awarded.

Sandwich Road Fields:

All that remains is grading and hydro seeding.  This is scheduled to be completed in the spring.

Beach Gates:

The understanding is that this is all set.

East Falmouth Playground:

Equipment is being stored at the DPW awaiting spring installation.

Housing Stabilization:

Project is at the end of Phase 1.

Little Pond Conservation Improvement:

Conservation Commission submitted a quarterly report.

Morse Pond School Playground:

ADA certification is still needed.  Half of the $60,000 invoice has been paid to the company.  The equipment has been certified ADA compliant but Rocky Gomes has not yet produced the documentation.

Skate Park:

An MOU has been drafted between the Board of Selectmen and Together We Can which has been approved by Frank Duffy.  Only signatures are needed.

Teaticket Park:

Project is completed except for the sign.  It was agreed with the 300 Committee that $500 would be held until the sign is installed.  BSS Design will provide certification of ADA access.

Lawrence Academy:

Ralph Herbst will draft the language for the LOA to present to the Board of Selectmen.

Little Pond Conservation Project:

The RFP has been issued.  2 design firms have responded.

DPW PROJECTS:

Rocky Gomes will attend the meeting on 3/12/15.

FALMOUTH HOUSING AUTHORITY WARRANT ARTICLE EXPLANTATION:

Sharon explained that at the last meeting the committee voted on the article and the recommendations but postponed the vote on the explanation until more information was available.  Patty Haney voted to accept the Explanation and Special Conditions as corrected.  Virginia Carmichael seconded.  All in favor; motion passed.

LAND BANK DEBT SERVICE POLICY- Discussion/Possible Vote

Virginia Carmichael reported on issues involving the policy of setting aside CPA funds to service future Land Bank debt.  The presentation and a discussion included the following:

·      The document presented is a proposed long term budget.

·      A goal is to get to the point where the committee is working from a budget.

·      Jennifer Petit uses 2 categories when dealing with CPA funds: estimated revenues and undesignated funds.

·      Last year the committee used estimated revenues and now is using undesignated funds.

·      In March of 2014 the CPC voted to set aside sufficient funds to pay the land bank debt until 2020.

·      The main question before the committee is whether this is the best policy.

·      Frank Duffy explained that the bylaw allows the CPC to do this but does not require it to do so.

·      The 2% concept in the document has proved difficult to deal with.

·      A reserve account may be a good idea.  As the committee members change, priorities may change.

·      Spending the money now may make sense.  With inflation at 2% the cost of projects is relatively inexpensive.

·      The CPA has made a pact to pay the debt.

·      Frank Duffy noted that there are 2 issues: legal and political.  The second should not be discounted.

·      If funds were to be set aside, what form should they be in?

·      The full committee should vote on this issue.

CONSULTANT’S REPORT:

Sharon Gay reported the following:

LOAs have been worked up and submitted to Frank Duffy for approval.

Work was done with Frank Duffy and Jennifer Petit on the Skate Park MOU and it is now ready.

In a meeting with Ralph Herbst and Virginia Carmichael Sharon was asked to finalize the 4 LOAs for town meeting, update the web site, work on community outreach materials, and become more familiar with the housing portion of the Spring Bars Road project.

ADMINISTRATIVE STAFF REPORT:

Carol reminded the committee of the Conflict of Interest test and certification.

A typo was found in the town meeting article submitted by the CPC. It will be corrected.

Information binders were distributed to the committee members.

CHAIRMAN’S REPORT:

Ralph Herbst reported on the effort to make the temporary administrative position a permanent one.  A town meeting article is needed to do this.  An interview process is required.  A 3 person hiring committee is being formed.  Ralph Herbst noted that as he is working closely with the present administrative assistant he will not be on the committee.  He noted that the town charter permits governmental bodies to nominate candidates, however.  Ken Buckland motioned to nominate the existing administrative employee, Carole Sutherland, to the permanent position.  Virginia Carmichael seconded.  All in favor; motion passed. 

The workshop is scheduled to run from 2:00-5:00 on March 21.

With the help of Sharon, the Lawrence Academy LOA will be drafted.

PAYMENT OF BILLS:

Carole reported that bills have been received from the Housing Stabilization Program and The library digitization project.  Patty Haney motioned to pay the bills.  Virginia Carmichael seconded.  All in favor; motion passed.

Regarding the Morse Pond playground equipment invoice: Only the ADA certification and signage is outstanding.  Half of the bill was paid previously.  Rocky reported that certification has been issued but it has not been provided to the CPC.  Patty Haney motioned to pay the bill.  Virginia Carmichael seconded.  An amendment was made to pay the bill when certification is received in the office.  All in favor; motion passed as amended.

REVIEW AND APPROVE MINUTES:  Patty Haney motioned to approve the minutes of 1/22.  Virginia Carmichael seconded.  All in favor except Ken Buckland abstained; motion passed.

At 9:35 Patty Haney motioned to adjourn.  Michael Powers seconded.

Submitted by,

Maureen McIver

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

February 26, 2015 – 6:30 p.m.

Needs Assessment Hearing – Hermann Meeting Room

 

Members Present:   Chair Ralph Herbst; Vice-Chair, Virginia Carmichael; Patti Haney; PeterCook; Peter Kroll; Michael Powers; Ken Buckland; Malcolm Donald

Also Present:    Carole Sutherland, CPC Staff

Absent:    Sandy Cuny

 

Chairman Ralph Herbst called the meeting to order at 6:35.

 

PUBLIC COMMENT:

None

 

NEEDS ASSESSMENT HEARING

Chairman Herbst opened the hearing at 6:37 and explained its purpose and structure.  He divided comment/discussion into 4 categories—Open Space, Recreation, Community Housing, and Historic Preservation—and said that in each category, leaders would organize discussion according to the following topics:  Needs of the town, Possibilities, and Resources in the area.  He then introduced the leaders of each category (see below).  The groups then moved to designated sections of the room, with Community Housing convening in an adjacent room.

 

Leaders conducted small group discussion until 7:35, at which time, Chairman Herbst re-convened all participants for the purpose of reporting out comments from the particular categorized groups.  Recorded comments from the smaller group reports are listed below, as well as comment at large during the reporting period.

 

Open Space – Ken Buckland and Mike Powers

Needs

·      To permanently protect 30% of land area as open space (Town-wide goal)

·      Preserve trees

·      Have a chainsaw-free town

·      To preserve watersheds and support wastewater management

·      To respond to sea level rise

·      To support temporary art installations

 

Possibilities

·      2,700 acres of land to protect to meet the 30% goal

·      Mapping of resources

·      Develop app for paths and open space

·      Baseline needs for parcels

·      Garden club projects

·      Davisville Road, vacant property

·      Use of open space for flood control

·      Funds for maintenance of trees on privately owned as well as public land

 

Resources

·      CPA funds

·      GIS/ assessors maps

·      The use of websites (such as the American Society of Arborists) to learn pruning vs. removal strategies and proper use of a chainsaw

 

Recreation – Ralph Herbst and Virginia Carmichael

Needs

·      Resources for all age groups, especially for seniors, spread strategically around the town

·      Passive and active resources, for all ability levels, during all seasons

·      A professional assessment of athletic facilities to see if they mesh with existing programs

·      To acknowledge the loss of an athletic field if a senior center is developed at one of certain identified sites

 

Possibilities

·      Gardens, walking trails, bike trails for recreation and commuting to work

·      More collaboration with schools and the senior center

·      Swimming facility

 

Resources

·      Ice rink

·      Gus Canty Community Center

·      Curling Club facility

·      School recreation departments

·      Platform tennis courts in Woods Hole

·      Shining Sea Bike Path

·      Town Recreation Department fields

·      Senior Center

·      CPC

·      Yes We Can

·      The 300 Committee

·      Rod and gun club/country clubs/hunting and fishing clubs

·      Falmouth Country Club/Paul Harney Golf/Ballymeade Golf Course/Falmouth Golf Club/Woods Hole Golf Club

·      Skatepark

·      Falmouth Sports Center

 

Community Housing – Patti Haney and Peter Kroll

Needs

·      To have the Affordable Housing Committee reach its full complement of members

·      To rebrand the Affordable Housing Committee to Community Housing Committee

·      To have all groups meet together as recommended in the Housing Needs Assessment

·      To identify high-profile supporters of affordable housing

·      To get a commitment from the town about the importance of affordable housing

·      Leadership to move process forward in a comprehensive way and to figure out what we need for categories of housing need

·      More clarity on 40B and LIP projects in terms of responsibility for moving them forward

 

Possibilities

·      Affordable accessible apartment units

·      Cluster housing

·      Zoning enforcement

·      Housing production plan (promoted by the state but not utilized well – being dropped by the town)

 

Resources

·      A good amount of money set aside in CPCCH reserves currently

·      Recent and future projects (St. Marks, Shore St., Notantico Woods, Oddfellows Hall)

·      Local comprehensive plan

·      Planning board

 

Historic Preservation – Peter Cook and Malcolm Donald

Needs

·      To understand how the CPC approaches the process for recommending projects

·      To identify town-wide parcels/properties of historic value

·      To develop a hierarchy of potential needs

Possibilities

·      To enhance Falmouth Station (on Depot St.) with historic signage and actual train cars from the past

·      To preserve the historic nature of existing roadways and adjacent historic structures

Resources

·      GIS maps that identify historic structures

·      The planned traffic study and its potential for considering the historic content of an area

 

Chairman Herbst made a final comment about suggesting a change in the by-law that would mandate a periodic needs assessment rather than an annual event.  He said that the needs of the town do not change significantly enough from year to year to warrant an annual assessment.

 

Chairman Herbst closed the hearing at 8:05.

 

Submitted by:   Carole Sutherland, CPC Administrative Asst.

 

COMMUNITY PRESERVATION COMMITTEE DRAFT MINUTES

March 12, 2015

 

Members Present:    Chair Ralph Herbst; Vice-Chair and Clerk Virginia Carmichael;

Michael Powers; Peter Kroll; Patty Haney; Peter Cook; Malcolm Donald, Sandy Cuny

Also Present:   Carole Sutherland

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT: None.

PROJECT OVERSIGHT-Rocky Gomes:

The CPC expressed hope that communication could be improved and vendors paid in a timely fashion.  Mr. Gomes explained that the School Committee was the original applicant for the Morse Pond playground project.  On future projects he will be the applicant, designer and reporter to the CPC.  ADA compliance is a priority.  Mr. Gomes assured better design and follow through on future projects.

Mr. Gomes addressed concerns about another project funded by the CPA.  The language in the article calls for backstops only.  Both backstops and fencing are needed.  Another issue is the coating on the fencing.  Frank Duffy will be consulted about the issue.

Ralph Herbst advised that when drafting articles it is best to keep the language generic.  Specifics can be placed in the explanation.

21 GALLEON DRIVE-PROJECT CHANGE: Ralph Herbst reported that the number of bedrooms has been changed from 3 to 2 because of zoning, topographical and environmental issues.

LIAISON DUTIES-Discussion:

The discussion included the following:

·      Invoices are best left to the office staff.

·      Many jobs fell to the liaisons when there was not enough staff.

·      Staffing is now very good.

·      The liaison should not be required to be at project close outs.

·      The liaison can act as a contact person for the project.

·      Communication should be primarily with the staff.

Patty Haney motioned to approve the liaison duties as discussed.  Virginia Carmichael seconded.  All in favor; motion passed. 

Patty Haney motioned to place the description of the CPC Liaison Duties in Operating Procedures and LOAs.  Sandy Cuny seconded.  All in favor; motion passed.

NEEDS ASSESSMENT RESULTS:

A list of attendees would be helpful.

ADMINISTRATIVE STAFF REPORTS:

Carole reported the following:

·      Appendix C and D (in sleeves) are of projects sorted by years and by categories, respectively.

·      The Bradley House closeout visit set a precedent for good protocol.  The project finished well within budget.

Patty Haney motioned to pay the Bradley House bill.  Sandy Cuny seconded.  All in favor; motion passed.

·      ADA certification has been received for the Morse Pond playground project.

·      Regarding LOAs: Only 4 of 11 applicants have returned 3 printed and signed copies of the agreements as required.  2 reminders have been sent.

PAYMENT OF BILLS:

Library Document Digitization: Patty Haney motioned to pay the bill.  Virginia Carmichael seconded.  All in favor; motion passed.

Bradley House Windows: Patty Haney motioned to pay the bill.  Virginia Carmichael seconded.  All in favor; motion passed.

ANNIVERSARY WORKSHOP-Discussion of Agenda:

Invitations will be sent to all town meeting members.

CHAIRMAN’S REPORT:

Ralph Herbst will attend a meeting about office space at town hall.

A proposal regarding Spring Bars Road will be presented in the future.

REVIEW AND APPROVE MINUTES:

Patty Haney moved to accept the minutes of 2/12/15 as amended.  Michael Powers seconded.  All in favor except Sandy Cuny and Malcolm Donald abstained; motion passed.

Patty Haney moved to accept the minutes of 2/26/15.  Peter Cook seconded.  All in favor except Sandy Cuny abstained; motion passed.

At 8:40 Patty Haney motioned to adjourn.  Michael Powers seconded.

Submitted by:

Maureen McIver

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE

10th Anniversary Celebration and Workshop

Hermann Meeting Room

March 21, 2015      2:00-5:00 p.m.

 

CPC Members Present:   Chair Ralph Herbst; Vice-Chair, Virginia Carmichael; Patti Haney; Sandy Cuny; Malcolm Donald

Also Present:    Carole Sutherland, Office Staff; Sharon Gay, Consultant

 

10-YEAR CELEBRATION

 

Opening Remarks – Ralph Herbst

Chairman Herbst opened the event at 2:08 with an overview of the Community Preservation Committee since its inception in 2005 and past members who have served.  His remarks included CP fund and state match totals for the past 10 years.

 

CPA History/Background – Eric Turkington

Mr. Turkington’s 15-minute presentation focused on the 30-year history of the Cape Cod Land Bank and its subsequent evolution into a portion of the Community Preservation fund.  His overview included specifics of how the acts became state laws as well as individuals who helped engineer them.

 

CPC History

Peter Clark –

Mr. Clark’s 35-minute presentation revolved around a slide presentation illustrating how the CPA has been a distinct benefit to the community.  He focused on the four categories of open space, historic preservation, community housing, and recreation, highlighting specific projects in each category.  He also included the fact that CPA funds have been used to leverage other larger projects, bringing even more benefit to the community.

 

Barbara Schneider –

Ms. Schneider’s 15 minute interactive presentation asked for participation from the attendees about projects from the past 10 years that have been especially meaningful.  She recorded comments on an easel for all to see.

 

Patti Haney –

Ms. Haney’s remarks focused on the challenges facing the current CPC in terms of staffing, project management, and operating policy.  As an outgoing 10-year member of the CPC, Ms. Haney offered her views about possible ways for the committee to meet these challenges moving forward.

 

CPA Future – Ralph Herbst

Mr. Herbst spoke briefly about the benefit to the CPC and the Town of Falmouth of the Community Preservation Coalition, a non-profit that promotes CPA participation across the commonwealth and lobbies the state legislature for increased funding in its yearly budget.

 

Question/Answer About History/Future – Virginia Carmichael

Ms. Carmichael moderated this portion of the event, providing input where appropriate.  Questions and comments from attendees included the following topics:

·      When Letters of Agreement for recommended CP fund projects should be executed

·      Clarification of current staffing for the committee and how it differs from past models

·      How to approach the Land Bank debt issue

·      The importance of the website as a communication vehicle

·      The need for a more efficient process for community housing projects

·      Gratitude for the high standards required for CPA-funded projects

 

The first portion of the event concluded at 3:55 followed by a short break with light refreshments.

 

                        *************************************************

 

CPC MEETING

 

Chairman Herbst called the meeting to order at 4:12.  He introduced Deborah Siegal, who would facilitate the discussion for the four topics listed on the agenda:  Spring Bars Rd. Housing; CPA/CPC Promotion/Website; CPC Meeting Layout/Format; Member/Staff/Consultant Relations.

 

Spring Bars Rd. Housing

Patti Haney began the discussion involving the housing portion of the Spring Bars Rd. parcel that was purchased in 2010 (April Town Meeting), focusing on the community housing goals connected with this purchase.  She reviewed the problems that have since surfaced involving sewering and flood plain maps.  She said that it appears that the town does not plan to have housing built on the property.

 

Committee discussion included the following points:

·      Clarification of the type of housing that was intended for that location

·      Rentals vs. home ownership

·      The idea of swapping the housing portion of the parcel with another location in town

·      The inaction on the part of the town to issue a RFP for building housing on the land

·      The options facing the CPC regarding this issue

·      The breakdown of what funding sources were used for the purchase

·      The need for the CPC to decide how it wishes to proceed

·      The suggestion to make a presentation to Town Meeting in April 2015 about the status of this purchase

 

Motion by Sandy Cuny:  To put a presentation together for 2015 April Town Meeting which wouldinclude the Spring Bars Rd. articleSecond:  Virginia Carmichael    Ralph Herbst commented that 2 (out of 3) members of the SBR subcommittee were not present.   Vote:  Unanimous in favor

 

There was ensuing committee comment on how best to proceed with drafting the presentation, including the advisability of seeking information before the presentation about the viability of constructing housing on the parcel.  The name of a developer was offered as someone who could be contacted for an opinion.  There was also comment about the need to think carefully about how to present the information at Town Meeting due to concern over public perception.

 

CPC Meeting Layout/Format

Virginia Carmichael described her reasons for wanting to change the table arrangement at CPC meetings in order to create a more inclusive feeling for those attendees who are asked to present information.  There was brief comment about how best to achieve that goal.

 

 

At this point (5:05), the workshop concluded due to reaching the end of the time allotted for the meeting.

 

Submitted by Carole Sutherland

CPC Office Staff

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEEE MINUTES

MARCH 26,  2015

 

Members Present:  Chair Ralph Herbst; Vice-chair Virginia Carmichael; Clerk Michael Powers; Peter Cook; Peter Kroll; Ken Buckland; Sandy Cuny; Malcolm Donald.

Carole Sutherland; Sharon Gay; Selectman Sam Patterson                     Absent:  Patti Haney

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

PUBLIC COMMENT:      None

REVIEW LOAS/SPECIAL CONDITIONS FOR APRIL TOWN MEETING PROJECTS:

·      West Falmouth United Methodist Church Door    $24,400

Chair Ralph Herbst recused himself, and asked Virginia to preside.  The committee discussed the merits of the applicant signing the LOA prior to town meeting.

 

            Sharon advised there are attachments and more than one signature line.  The    applicant may sign the signatory page and the remaining required signatures          can wait until after town meeting approval.

 

On the motion of Ken Buckland/Sandy Cuny, the committee, with one abstention, VOTED:    to approve the LOA/Special Conditions with the following changes:

Paragraph One will read “Contingent upon Town Meeting action. . .”

Special Condition #3:    The CPC Project Liaison will be determined.

 

·      FHA Preservationof Affordable Family Housing-$168,280

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED:   to approve the LOA/Special Conditions with the following changes:

Paragraph One will read “Contingent upon Town Meeting action---“.

Special Condition #2 will read as follows:   “No signage is required for the expenditure of these funds.”

Special Condition #3:   The CPC Project Liaison is Virginia Carmichael.

 

Chairman Herbst said that the LOA for the 2013 Lawrence Academy Building project has not been signed; a new article will need to be drafted for Nov. 2015 Town Meeting with corrected language reflecting the modifications in the project.

 

REVIEW OF CPC STAFFING – PAST, PRESENT, FUTURE:

Member Malcolm Donald had asked for clarification on CP staffing after the topic was mentioned at the March 21st 10th Anniversary Celebration.

 

Chair Ralph Herbst provided a history of the staffing situation.  He said that the administrative needs of the CPC go beyond what a volunteer committee should be expected to provide.  Following the departure of the first administrator, Jessica Whritenour, who served as Community Preservation Planner for 6 years, Kathleen Soares filled in on a temporary basis, after which time, Deborah Converse was hired.  Upon Ms. Converse’s departure in June of 2013, the town hired temporary, part-time office help (Carole Sutherland), which coincided with the change in chairmanship of the CPC.  New co-chairs Ken Buckland and Patti Haney, therefore, functioned with no administrative assistance (only part-time office help) for most of the ensuing year. In May, 2014, consultant Sharon Gay was hired as complement to existing office staff.  The CPC has allocated funds to continue Sharon’s contract for a year, and April 2015 Town Meeting will consider approval of an article regarding permanent (not temporary) CP office staff.

 

Vice-Chairman Virginia Carmichael said she had misspoken at the 3/21 event regarding staffing, and that while her comments may have been misleading, they have since been clarified.

 

Chairman Herbst said that having been chair for 9 months, he has seen how much catching up has occurred and that he is pleased with the adequacy of the staff.  Sandy Cuny and Peter Cook agreed that the committee is in a much better staffing situation than before, and is well-positioned to carry out its mission.

 

DISCUSSION OF NOVEMBER TOWN MTG FUNDING ROUNDS & APPLICATION PROCESS:

Sharon Gay suggested the committee skip the 2015 November funding round because of the large number of projects (27) that are currently ongoing, as well as the fact that two long-standing, experienced members will be stepping down from the committee in June.   She also mentioned the advantage of knowing the exact amount of available funding as a reason for deferring project applications to spring of 2016.  Virginia Carmichael also submitted a list of her reasons for skipping the November 2015 round.

 

Chair Ralph Herbst said he had discussed the issue with Sharon and Carole. He said he also talked with former Chair Barbara Schneider about when and why the principal funding round had changed from spring to fall. He then offered his reasons for continuing with the November round:

·      Seven committee members will be up to speed.

·      There is a procedure to allow new members to catch up by reading the minutes and receiving a briefing from the staff.

·      There will be fewer projects to fund.  The committee can use the estimated state funding and change the values on Town Meeting floor.

·      Carole and Sharon will have been caught up on the project/administrative business that has been in arrears.

·      Spring Town Meeting is generally long due to the discussion on the annual town budget, leaving little time for CPA funding presentations.  The money would sit there for 6 months.  Funding for the approved projects for Nov. Town Meeting is available once DOR sets the estimated revenues in October.

 

 

 

Vice-chair Virginia Carmichael said that she found the chair’s reasons persuasive.

 

Following discussion, Peter Kroll moved to continue with the Spring Town Meeting and skip this November round.   There was no second to his motion.

 

On the motion of Sandy Cuny/Michael Powers, the committee VOTED:  7-1 to continue with the April and November rounds utilizing the 2015 Fall Town Meeting CPC application schedule prepared and distributed by Sharon Gay.

 

Sharon said the application format is in the process of being updated.

 

COMMUNITY PRESERVATION PLAN UPDATE:

Members agreed to amend the Operating Procedures by adding a paragraph:  “Project Liaisons’ Duties.”

 

APRIL TOWN MEETING – SPRING BARS RD. HOUSING PRESENTATION:

Chair Ralph Herbst advised that member Patti Haney will make a presentation.

Because of the controversy about flood plain maps, the Board of Selectmen and town administrative staff have reached no decision about the project.  Patti proposed the committee act upon placing a restriction on the housing portion.

 

Ralph advised CPC members to read a summary/chronology of the SBR project, which former CP staff Deborah Converse had produced.  If housing is not planned for the parcel, the CPC will have to go back to town meeting to change it to some other use that is allowed under the CP Act.

 

Ken Buckland stated the committee developed the RFP for housing, and the town should proceed to advertise the project.  There is no risk to the town because of the conditions and parameters.  If there are no bidders, then we will know that the project may not be viable.

 

ASSIGNMENTS FOR PRECINCT MEETINGS:

The following members will cover the April town meeting precinct meetings:

Precinct 1- Virginia Carmichael

Precinct2 – Sandy Cuny

Precinct 3 – Michael Powers

Precinct 4 – Ken Buckland

Precincts5 and 6 – Peter Cook

Precinct7 – Patti Haney and Peter Kroll

Precincts8 and 9   -   Ralph Herbst

 

 

 

 

 

SUBCOMMITTEE REPORTS:

Open Space:

Chair Ken Buckland advised there were two bidders on the Spring Bars Road conservation parcel, but he has received no word from the town.   Horsley and Witten did the study and design for $20,000.   The Conservation Commission is the proposer.

Chair Ralph Herbst asked Ken if he would follow up after town meeting.

 

Historic:

Malcolm Donald reported he is waiting to hear from the Planning Office on a definitive plan for the Historic Preservation Restriction Program

Chair Ralph Herbst stated the Program, written by Preservation Consultant, Eric Dray, has been in draft form since 2010 and it would require a vote of approval by the Historical Commission and town management.

 

Website:

Peter Cook and Ken Buckland reported they are still in the brainstorming stage with help from Sharon.  Comments were received from Selectman Sam Patterson, Michael, and Virginia to date. The March 21st 10th Anniversary Celebration presentations will be added.

 

CONSULTANT’S UPDATE:

Sharon Gay reported the following:

·      Draftingarticles for fall town meeting

·      Assisting with CPC website design

·      Finalizing changes to the CPC application

·      Strategizing with Carole about outreach for applicants

·      Developing workshop agenda for new applicants

·      Developing Project Status Report for Committee

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

·      St. Barnabas Church Front Door Restoration project is now complete. They have installed the signage for the project.

·      Conflict of Interest signature sheet was distributed.

·      Selectman Sam Patterson provided information from the Mass. Historical Commission.  Municipalities and non-profits are invited to compete for $750,000 in grant monies.

·      FCTV will provide footage of the March 21st 10th Anniversary workshop.

·      It may not be necessary to meet, but she will post public notice for CPCApril 13 and 14 (Town Meeting from 6:00 – 7:00 PM at the Lawrence School.  

 

CHAIRMAN’S REPORT

Ralph felt the March 21st CPC 10-year anniversary celebration was time well spent.  Response was light, he said, perhaps because the town had held a two-hour budget meeting in the morning, which drew upon the same body of people for attendance.

Member Peter Cook set up the meeting and Kevin Lynch volunteered to tape it for FCTV.

 

He reported there might be two meetings in May devoted to the Land Bank.  It will be sponsored by a citizens group formed to support the Community Preservation Act.

 

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Virginia Carmichael, the committee VOTED:  unanimously to approve the following bill for payment:

·      Housing Stabilization Fund$3,387.00(Carole reported it is well within budget.)

 

APPROVAL OF MINUTES:

On the motion of Sandy Cuny/Peter Cook, the committee VOTED:  to approve the March 12, 2015 minutes with changes.   Ken Buckland abstained.

 

ITEMS FOR FUTURE MEETING AGENDAS:   None

 

There being no further business, the meeting adjourned at 9:10 PM to meet again on Thursday, April 23, 2015 from 5-7 PM for the applicant workshop,

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

APRIL 23, 2015

 

Members Present:   Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Clerk Michael Powers; Patti Haney; Sandy Cuny; Peter Cook; Peter Kroll; Malcolm Donald

 

Also Present:  Town Manager Julian Suso; Selectman Sam Patterson; Consultant Sharon Gay and Carole Sutherland.

Absent:    Ken Buckland

 

Chair Ralph Herbst called the meeting to order at 5:00 PM in the Civil Defense Room, Town Hall.

 

CPA APPLICATION WORKSHOP:

Chair Ralph Herbst called on Consultant Sharon Gay to give an explanation of the application process, page-by-page, which will provide the frame-work for proposed articles at the Fall Town Meeting.  She talked about therequirements for filing applications under the Historic, Recreation, Open Space and Housing categories.  Reference materials were made available to help shape a proposed project.  She suggested proposed applicants read the criteria found in the Community Preservation Plan and the Secretary of the Interior’s Standards.

Applicants were told to submit an electronic version under PDF or Word.  The applications are due June 3rd by 3:00 PM.  Questions on procedures and clarification should be directed through the staff.

 

Chair Ralph Herbst then asked the applicants to split up into groups, depending on the category they were interested in.

At 6:10 PM, Chair Ralph Herbst called the meeting back to order.  Each of the subcommittee chairs gave a brief explanation of the possible applications that might be submitted.  The workshop portion of the meeting concluded at 6:25 PM.

 

PAYMENT OF BILLS:

On the motion of Patti Haney/Michael Powers, the committee VOTED:  unanimously to approve the following bill for payment.

            Falmouth Housing Authority Stabilization Fund - $2200.

 

APPROVAL OF MINUTES:

On the motion of Patti Haney/Peter Cook, the committee VOTED: unanimously to approve the minutes of March 21, 2015 with corrections.

 

On the motion of Virginia Carmichael/Michael Powers, the committee VOTED: unanimously to table the minutes of March 26, 2015 to incorporate suggested changes.

 

ITEMS FOR FUTURE MEETING AGENDAS:

1.    Chair Ralph Herbst stated the next meeting is scheduled for May 14th with the possibility of a presentation from the Falmouth Housing Corporation on a proposed land swap.

2.    He stated there may be a meeting on May 7th to discuss a funding issue with the Odd Fellows Hall.    Because it is not on tonight’s agenda, there can be no questions or discussion.

3.    Peter Cook requested the CPC website be considered for an agenda item for May 14th.

4.    Patti Haney requested the Land Bank debt commitment be discussed and voted on at the May 14th meeting.    Chair Ralph Herbst advised this discussion might be postponed until the May 28th meeting.  A citizens group would like to make a presentation.

 

Vice-Chair Virginia Carmichael stated the committee has heard from Peter Boyer, Peter Clark, Town Counsel Frank Duffy and former chair of the CPC, Barbara Schneider on the matter and suggested the committee make a decision.

Patti Haney stated they spoke for it at the CPC’s 10th Anniversary Workshop on March 21st.  Representative Dave Vieira also spoke in favor.

Sandy Cuny stated she favored taking a vote at the May 28th meeting but wanted Budget Director Jennifer Petit to provide an estimation of the monies that would be available for the fall round.

 

Virginia responded that she has the figures and the committee members can rely on them.  She stated the committee has been setting aside funds for the Land Bank debt and questioned whether or not the members felt the committee’s budgeting process is different from that of the Budget Director.

 

Consultant Sharon Gay mentioned she talked to Jennifer Petit earlier in the day and she informed Sharon the committee needs to consider the CPC’s award of $250,000 to the Oyster Pond Environmental Trust.   The OPET was unsuccessful in receiving a matching state grant, which was the basis of the CPC’s approval of the project.  During the conversation, Ms. Petit informer Sharon she would make herself available to the committee depending on her schedule.

 

Virginia asked the committee if they would be willing to have her meet with Ms. Petit to determine if the committee’s figures matched those of the budget director.  Subsequently, she will make a presentation to the committee.  The committee agreed to the suggestion and Sandy Cuny expressed an interest in attending. It was decided that Sharon Gay and Carole Sutherland would also attend.

 

There being no further business to discuss, the meeting adjourned at 6:45 PM to meet again on THURSDAY, MAY 14, 2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

MAY 14, 2015

 

MEMBERS PRESENT:  Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Clerk Michael Powers; Peter Cook; Peter Kroll; Patti Haney; Malcolm Donald;

Also Present:    Sharon Gay; Carole Sutherland; Selectman Sam Patterson

Absent:    Sandy Cuny; Ken Buckland

 

Chair Ralph Herbst called the meeting to order at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:  

None

 

DISCUSSION OF TOWN MEETING VOTES:

 

·      CPC BUDGET

            The CPC Administrative Budget was approved with no discussion.

 

·      OPET CONSERVATION RESTRICTION

      The Restriction was approved and there will be a discussion later in the meeting.

 

·      WEST FALMOUTH UNITED METHODIST CHURCH DOORS

      The article was passed unanimously except for one dissenter who objected because of the    church vs. state

 

·      PRESERVATION AFFORDABLE FAMILY HOUSING

The article was approved.

 

·      CPC ADMINISTRATIVE CLERK POSITION

            The position is going through the interview process.   Vice-Chair Virginia Carmichael is on the           interviewing committee.

 

UPDATE ON WEBSITE:   PETER COOK

Peter Cook distributed members ‘comments.  Ken Buckland submitted a list of websites for members to peruse and provide feedback, which the committee should follow up with another meeting.

Sharon Gay has several templates, which she gladly will submit.    She advised all the CPA links are updated except for the Spring Bars Road project.

Selectman Sam Patterson suggested we employ the best public relations in husbanding the money, but the Committee should thank the citizens for their support of the CPA.

 

SUBCOMMITTEE CHAIRMEN’S REPORTS:

 

·      COMMUNITY HOUSING:   PATTI HANEY

            Construction on the Odd Fellows Hall Housing Project is delayed.  The Falmouth Housing Trust       has been granted a six-month extension.  The town will not release the CPA grant monies until   a restriction is placed on the property to insure it remains affordable in perpetuity.  

 

            Regarding Spring Bars Road, Patti, speaking for Ken Buckland, stated there is an interested   developer, but         the town has yet to issue the RFP. One of the issues is there is no restriction on        the housing parcel, which is required by law.  If the parcel is not built for housing, a   Conservation Restriction will still be required.   It appears there is another issue that

            The property is in the flood zone, which might make the project impossible.

           

            Virginia Carmichael commented the Cape Cod Commission recommended putting out a RFP and             see what happens.  They thought it was a feasible project.

             

            Following discussion, on the motion of Virginia Carmichael/Peter Cook, the committee VOTED

            To formally request a place on the BOS agenda to update the selectmen on the Spring Bars             Road project.  In the meantime, the CPC will develop a community housing report.

 

            Selectman Sam Patterson suggested they attach the white paper to the request.

 

·      RECREATION:   RALPH HERBST

            Chair Ralph Herbst, filling in for Sandy Cuny, read her notes, concerning the status of the       recreational project list produced by VueWorks.

            Patti Haney stated VueWorks was to provide a prioritization of the town’s recreation projects through a seven (7) year period.   The present list doesn’t match up.

 

            Chair Ralph Herbst thought a letter to the town was apropos.  He recalled Town Manager Julian       Suso stating the Falmouth Country Club Irrigation System project was not one of the projects     developed by VueWorks.

 

            On the motion of Patti Haney/Peter Cook, the committee VOTED:   to request the School,  DPW      and Recreation Departments to revisit the Vue Works program and provide the CPC with an      updated prioritization of recreational facilities for the Fall Town Meeting by JUNE 10TH.

            Michael Powers suggested the letter should include that future applications will be tied to the         priority list and the CPC will use this list in their deliberations.

           

·      HISTORIC PRESERVATION:  MALCOLM DONALD

            Malcolm said the Alliance is still awaiting their 501C3 status.   Chair Ralph Herbst asked Malcolm      to relay that the CPC would like the Alliance to address the issue of how they plan to handle the         Preservation restrictions once their status is established.

 

·      OPEN SPACE:   KEN BUCKLAND

            Ken Buckland is not able to attend the meeting.   No report is available.

 

REPORT ON SMARTER CAPE SUMMIT 5:

Patti Haney and Carole Sutherland attended the Summit which was an all-day conference in Hyannis.

 

Carole Sutherland reported Governor Charles Baker delivered a one-hour address in which he said he was on board for community housing, but he offered no specifics.

Governor Baker stated it will take one year to review the regulatory process.  She cited The Falmouth Enterprise Editorial recently criticized Governor Baker for allowing only one year to complete the complication review.  She said the AM session was about housing that could be attractive and affordable but built denser than what people are used to.  They had displays of what dense housing “boxes” would look like.

Studies show that teachers and nurses require affording housing.   It takes a yearly income of $85,000 to afford a $343,000 home.

 

Patti Haney stated zoning was front and center.  Zoning is the obstacle they all want streamlined.  Another issue was lenders.  Cape Cod Five Cents Savings Bank is the only known lender for the Cape.

Lenders make affordable housing a long process especially the LIP process which requires a year.

It was suggested the towns work together and collaborate.

 

Peter Kroll commented that regionalization is a fact of life in Martha’s Vineyard.  It is working well and 40B projects are not as bad as one thinks.

 

Selectman Sam Patterson stated his thanks to Carole, Holly Wilson and Patti Haney for their presence.

He agreed there is a growing need for community housing and 80% of the attendees were advocates for finding the ways and means for more housing.

 

CONSULTANT’S UPDATE:

Sharon Gay reported on the following:

Backstops Project and Vote:   

In order to comply with the $100,000 appropriation at the fall 2014 Town Meeting by the CPC, Sharon, Carole, Rocky Gomes and Cathy Marques met to discuss the town meeting article as written.

 

Following discussion, on the motion of Peter Kroll/Peter Cook, the Committee VOTED: 6-1 to approve the installation of a black vinyl backstop at the School Administration Building for $11,500.  The remaining eight (8) backstops will use cast galvanized at a cost of $9,500 each.

Sharon advised that maintenance will not be an issue between the black vinyl and cast galvanized.  The life expectancy is the same for both.     Project completion is September 2015.

 

West Falmouth Methodist Church Doors:

The CPC needs to name a project liaison to complete the Letter of Agreement.  Malcom Donald agreed to be the liaison.

 

OPET Conservation Restriction:

Sharon advised members that while undertaking writing the Letter of Agreement (LOA) for this project, she needed additional information.  The CPC approved an article for $650,000 - $250,000 toward acquisition and $400,000 was to be a bridge loan, which was going to be a grant reimbursement.  OPET was not successful in obtaining the grant.

 

Sharon met with Assistant Town Counsel, Pat Harris, about amending the application.

It was recommended the monies be put into a legal escrow and the town will be the applicant on the LOA for the$250,000 to purchase a Conservation Restriction. OPET has to own the land before the CR is applied.  As it stands now, the town has to purchase the CR from OPET.

 

Sharon distributed two project status reports; one covered appropriations prior to November 2014 and the other for 2014 Fall Town Meeting and later.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported on the following:

Memo from Town Counsel:

Town Counsel sent out a memo in March entitled “voting by the Chairman”.   In it he stated a chair may second a motion.   A chair may vote in all circumstances.  A chair should avoid forcing a vote and when discussion has ended, the chair should invite a motion.

 

Chair Ralph Herbst referred members to Tab 4 – Conduct of Meetings wherein the chair cannot make a motion or second a motion.   Until there is a change, the CPC will continue to operate under the rule as written.

 

The Oak Grove Cemetery is being acknowledged as a historical property on Saturday, May 16, 2015 from 1:00 to 4:00 PM.   Ralph said he would be attending because he served as the project liaison on the project.

 

CHAIRMAN’S REPORT:

Chair Ralph Herbst told members it is important they attend the next three meetings especially on May 28th when Virginia Carmichael and the Finance Subcommittee will make a presentation on the Land Bank Debt.

 

In June, the committee will begin deliberations on the applications for Fall Town Meeting.   If you miss a meeting, it is incumbent on the member to get a briefing and read the minutes in order to vote.

 

There will be a brief statement during the Public Comment period by a group advocating a procedure to pay off the Land Bank Debt.

 

Ralph stated that Virginia will be handing out (after the meeting is closed) a paper detailing what monies will be available for the Fall Town Meeting.

 

Ralph stated meetings in June will be the 11th and 25th.  Election of officers for the CPC will take place after the new members are appointed by the Planning Board and Falmouth Housing Authority.  The Board of Selectmen has one appointee.  Ken Buckland is the present Board of Selectmen appointee.

 

REVIEW AND APPROVE MINUTES:

On the motion of Peter Cook/Virginia Carmichael, the committee VOTED:  to approve the minutes of March 26, 2015 with changes.

 

On the motion of Peter Cook/Peter Kroll, the committee VOTED:  to approve the minutes of April 23, 2015 with changes.

 

ITEMS FOR FUTURE MEETING AGENDAS:

Chair Ralph Herbst stated the importance of the May 28th meetingtovote on the Land Bank before the new members come on board and before Patti Haney and he retire.   There will be an article on the matter for the Fall Town Meeting.

 

There being no further business, the meeting adjourned at9:00   PM to meet again on THURSDAY, MAY 28, 2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING:

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES
MAY 28, 2015

 

Members Present:    Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Clerk Michael Powers, Sandy Cuny; Peter Cook;  Ken Buckland;  Patti Haney; Malcolm Donald

 

Also Present:   Consultant Sharon Gay; Carole Sutherland; Selectman Sam Patterson

Absent:   Peter Kroll

 

Chair Ralph Herbst called the meeting to order at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:

Former chairs of the CPC, Barbara Schneider and Peter Clark, appeared before the committee. 

Having been supporters of the CPA, they formed a citizens group. Its purpose was to insure that the citizens of Falmouth continue to have trust with the CPA beyond 2020.

.

Peter Clark stated there is $4.5 million due on the Land Bank debt from 2021 through 2035.   Hewanted to be flexible with the funds so as not to tie the monies down.   Now he agreesto set aside monies that are in the Undesignated Fund balance.   Hisreasons are:    This is a commitment.  There is so much pressure on the CPC with upcoming recreational projects that people will want to spend the money now. It may leak away.  He felt the set- aside funding should go to Town Meeting for a vote to show the CPC wants to meet that responsibility.  If town meeting votes to spend the money now, then it will be a commitment and that will be understood by all.

 

Barbara Schneider handed out her and Peter Boyer’s suggested wording for a warrant article appropriating funds for future land bank debt payment..  Jessica Whritenour of the 300 Committee noted that if any group gets word that there is $1.7 million in the Open Space Reserve, they will be looking for that money. She recommended that the monies be appropriated specifically for future land bank debt payment.

 

LAND BANK DEBT PRESENTATION DISCUSSION /VOTE:

 

Virginia Carmichael explained a proposed planning budget to replace the budget voted by the CPC on March 3, 2014.   She then summarized the finance subcommittee’s report.

 

·      The Land Bank Debt from FY2021 through FY2035 is $4,575,078.

·      The CPC has $1.7 million in the Undesignated Fund, leaving a balance of $2,875,000 to be set aside from FY2016 to FY 2020.  $575,016 would need to be set aside each of those years from estimated revenues.

·      The state match for FY2016 is down 50%, to only 16%.   This percentage will probably continue for the next several years.

·      For FY2016, there is $130,000 in discretionary funds.

·      The return of $650,000 from the Oyster Pond Environmental Trust grant/loan and $250,000 from the Falmouth High School playing fields grant has created a windfall of $900,000 for discretionary grants.  Question:  should the CPC spread out the $900,000 through 2020 in order to have an approximately $497,000 for discretionary grants each of those years?

 

Michael Powers stated that, as an engineer, any future project will endure higher construction costs.  He was not comfortable distributing $900,000 over the next five years.

 

Selectman Sam Patterson stated the committee could adopt the budget planning tool instead of the dollar amounts.

 

On the motion of Patti Haney/Peter Cook, the committee VOTED:    to recommend to the November fall town meeting that $2,275,016 ($1, 700,000 plus $575,016) be appropriated into the Open Space Reservetoward paying off the future Land Bank Debt.

 

On the motion of Patti Haney/Peter Cook, the committee VOTED:  to replace the budget planning tool approved in 2014 and accept the new budget planning tool – Falmouth Community Preservation Estimated Revenues Budget FY2005 though FY2035 dated 5-28-2015, which will (1) set aside $575,000 for FY16 through FY2020 for future Land Bank debt payments and (2) provide equal funds for discretionary grants out of the $900,000 for the next four years.

   Michael Powers abstained.

 

LIBRARY DIGITIZATION PROJECT CHANGE AND VOTE:

Carole Sutherland advised this was an issue that surfaced in the quarterly report.   They are in the final phase of digitization.    The ships’ Logs were on microfilm and were damaged.  The Falmouth Historical Society offered up their primary source logs.   They discovered there were 10 additional logs to the 40, which means there will be an additional $300 charge.  The project is expected to come in under budget.

 

On the motion of Michael Powers/Sandy Cuny, the committee VOTED:   to approve the additional $300 to complete the Ships’ Logs.      Peter Cook and Patti Haney abstained.

 

VILLAGE GREEN PROJECT CHANGE AND VOTE:

Through an email from Cathy Marques of the DPW, she is requesting an extension of time from the required June 30, 2015 date in the special conditions of the Letter of Agreement to August 1, 2015.  The materials are not expected until June 30th.

 

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED:  to grant the DPW an extension of time to September 30th.     Patti Haney abstained.

 

 

 

 

WEBSITE CONTENT FEEDBACK:

Peter Cook thanked members for their comments. He and fellow member Ken Buckland will meet to discuss next steps for bidding the project.   The budget is $10,000.    Chair Ralph Herbst reminded them to post their meetings and submit brief minutes.

 

PROJECT ELIGIBILITY REVIEW:

Chair Ralph Herbst advised that Town Counsel Frank Duffy recommends one committee member and staff person to review the eligibility of the proposals for Fall Town Meeting. The committee, in the past, assigned two committee members.

 

Sharon Gay described the project evaluation process committee members will follow this year, using a project evaluation form with the criteria for each category.   This form will be attached to each proposal.  Ralph asked for a positive motion.

 

On the motion of Virginia Carmichael/Ken Buckland, the committee VOTED:   to select member, Patti Haney, staff member Carole Sutherland and consultant, Sharon Gay, to review the proposals for eligibility.

 

CONSULTANT’S UPDATE:

Sharon Gay reported on the following:

·      She and Carole have been working on the LOA’s for the Backstop Replacement and West Falmouth Methodist Church Doors.

·      Working on LOA for OPET.

·      Working on the West Falmouth Tennis Courts Special Conditions.  Coordinating with Town Engineer, Peter McConarty, on the ADA compliance special condition for the gate and thresholds.

·      Applications are due June 3rd.  They hope to start initial screenings next day.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported on the following:

·      The CPA Coalition is asking the CPC to send a written comment by June 3rd urging the legislature to support the Act to Sustain Community Preservation Revenue.   They provided a sample template and suggested adding any significant anecdotes.   Patti Haney suggested asking Town Manager and Board of Selectmen to support the effort.     Selectman Sam Patterson, the BOS liaison to the committee stated that at a recent meeting of the Mass. Municipal Association, Governor Charles Baker recommends an 18% match, but the Senate is against the Act.   He said the Senate needs to see the value to our constituents.   Comment date is June 3rd and the hearing is June 9th.

Chair Ralph Herbst recommended each committee member write their own email.  He felt the Town Manager should join this effort with a letter.  Virginia offered to draft a letter for the BOS in the interest of meeting the deadline.

 

Following discussion, on the motion of Patti Haney/Ken Buckland, the committee VOTED:   That the chair send an email to Town Manager, Julian Suso, requesting the Board of Selectmen writes a letter of support.  Ralph Herbst was opposed.

 

·      Kevin Lynch of FCTV has produced CD’s of the Falmouth CPC’s 10th anniversary for those members that were not present.  FCTV will be showing the event at 9:30 Pm this evening.  It will run until June 30th.

 

CHAIRMAN’S REPORT:

Chair Ralph Herbst reported the following:

·      Sent a letter to the three appointing authorities about replacing Ralph Herbst (Planning Board); Patti Haney (Falmouth Housing Authority) and Ken Buckland (Board of Selectmen)

·      Submitted a letter, as voted by the committee, to the DPW to update and prioritize the VueWorks program for projects for the fall application process.

·      Received word from Executive Director of the Habitat for Humanity, Vicky Goldsmith, advising that Habitat will not go forward to build the affordable home on Galleon Way.  Ms. Goldsmith thanked the CPC for their support of the $55,000 award.   She will be preparing an application for a more suitable parcel.    The $55,000 will be returned to the Housing Reserve.

 

PAYMENT OF BILLS:

None

 

APPROVAL OF MINUTES:

On the motion of Patti Haney/Peter Cook, the committee VOTED:  to approve the May 14, 2015 minutes with changes.  Ken Buckland and Sandy Cuny abstained.

 

ITEMS FOR FUTJJRE MEETING AND AGENDAS:

Chair Ralph Herbst noted the following:

June 3rd –    Deadline for project submissions

June 11th -   Discussionon project evaluations and criteria.    (Peter Cook will be away.)

June 25th -   Project Interviews. ( Ralph will be away and requested approval from members to have the meeting on June 18th.   He asked members to let Carole know if the 18th will fit into their schedules.

Ken Buckland requested the Spring Bars Road Open Space project be put on the June 3rd agenda.

 

There being no further business, the committee adjourned at 8:45 PM to meet again on THURSDAY, JUNE 11. 2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by;      Mary J. Little, Recording Secretary


 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JUNE 11, 2015

 

Members Present:   Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Patti Haney; Sandy Cuny; Peter Kroll; Ken Buckland.

Also Present:   Consultant Sharon Gay; Adm. Asst. Carole Sutherland

 

Absent:   Peter Cook; Michael Powers; Malcolm Donald

 

Chair Ralph Herbst opened the meeting at 7:00 PM in the School Administration Building.

 He introduced Paul C. Dreyer, who was appointed to the CPC by the Planning Board.

 

PUBLIC COMMENT:

None

 

OVERVIEW OF APPLICATIONS AND ELIGIBILITY:

Consultant Sharon Gay spoke to the summary of proposed applications received June 3, 2015.

Of the 13 applications received, ten were from the Town of Falmouth. There were no applications submitted for the Historic Preservation and Open Space categories.

The total amount of requested funding was $1,100,629- $1,330,629.

Sharon suggested three interviews for June 18th and five each on July 9 and July 23rd.

 

Patti Haney stated the application from the Housing Assistance Corporation for the Carriage House Window project needs work because the applicant proved their historical significance is more aptly a historic preservation project.

Carole will post a meeting of the subcommittee scheduled forMonday, June 15thfora final assessment from a historic preservation perspective.

Resident Nancy Hayward stated that a conversation with Malcolm Donaldand a review of the papers leads her to believethe project is applicable to historic preservation.

 

Sharon Gay handed out paperwork to members and asked them to use the appropriate form to evaluate and rank the projects,  which will allow them to determine criteriaand funding decisions for each application.

 

SPRING BARS ROAD – OPEN SPACE PROJECT:   Ken Buckland

Ken Buckland reminded members that the CPC retained Horsley and Witten in 2013 for the design and permitting of the Open Space parcel on Spring Bars Road for $50,000.   They estimated $l million to complete all phases.

The Conservation Commission took responsibility for the RFP, which was issued in 2015.   There were two submittals.  Horsley and Witten was selected, but the bid came in at $66,000.  The Conservation Commission will be discussing two options:   (1) obtaining additional monies and (2) reducing the scope of work to meet the $50,000 appropriated funds.

 

VOTE TO RETURN $55,000 TO COMMUNITY HOUSING RESERVE FROM GALLEON RD. PROJECT:

Chair Ralph Herbst asked for a vote to return the funds to the Community Housing Reserve.  Jennifer Petit, Budget Director, advised Ralph the money will be available after closing out the fiscal year budget.

 

On the motion of Ken Buckland/Patti Haney, the committee VOTED:   to return the $55,000 to the Community Housing Reserve.

 

SITE VISIT AVAILABILITY:

Chair Ralph Herbst reminded members they will need a quorum of five members to do site visits and on site visits, they cannot discuss the merits of the project.  If a member goes alone and does not identify herself/himself, they could be subject to trespass.

Vice-chair Virginia Carmichael offered to contact the 300 committee and Conservation Commission to set up a site visit for their applications, which will be heard on June 18th.

 

CONSULTANT UPDATE:

Sharon Gay reported her time has been spent working with Carole and Patti Haney on the application and criteria process.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

·      The committee voted to compose a letter of support urging the legislature to support the Act to Sustain Community Preservation Revenue, which was written by Michael Powers.   Virginia and Board of Selectmen liaison, Sam Patterson, arranged to prepare a packet for the Board.  Sam Patterson arranged for the Selectmen’s June 1st agendato allow the Board to vote on the letter of support.   Comments to the legislature were due June 3rd.

·      The Sandwich Road Fields project is in the final stage.   There will be a final inspection on Tuesday by Sandy Cuny and Recreation Director, Helen Kennedy.  Pictures will be taken and a final bill submitted.

·      Teaticket Park project is finished except for the boardwalk.  It was off by 2” and did not meet the ADA standard.   They expect to have it finished within 2-4 weeks.

Patti Haney added it had settled because of the wetlands and topography.

·      Carole announced she was offered the staff position in the CPC office.  She noted that Vice-Chair Virginia Carmichael was the CPC representative in the interview process.

·       Because of a requirement in the pension system, there is a restriction in her hours.  Beginning July 1st, the office will be open three days a week from 9:00 AM to 3:30 PM.

 

CHAIRMAN REPORT:

Chair Ralph Herbst reported the following:

·      A request was made from the recording secretary that if a member offers a lengthy and complicated motion, and said motion is voted, a written copy should be provided to the recording secretary.

·      The secretary in the Engineering Department called and requested a meeting

with Assistant Wastewater Superintendent , Amy Lowell and Town Engineer, Peter McConarty. The contractor for the Little Pond Sewer Project, Robert Our needs a place to stow piping and materials and Spring Bars Road seemed a likely spot.

The Conservation Commission owns the open space parcel and the town owns the housing portion.  Ralph advised that the Community Housing subcommittee consisting of Chair, Patti Haney, Ken Buckland and Peter Kroll will need to meet and Amy Lowell can make her presentation to the subcommittee.  Selectman Sam Patterson was welcome to attend as well.

Patti Haney stated there is a Memorandum of Understanding to review as well as the environmental issues.

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Virginia Carmichael, the committee VOTED: to approve the following bill for payment:

·      Oak Grove Cemetery - $2,806.25.     Balance remaining is:  $59,000.

 

REVIEW AND APPROVE MINUTES:

On the motion of Ken Buckland/Patti Haney, the committee VOTED:  to approve the May 28, 2015 minutes with changes.

 

ITEMS FOR FUTURE MEETING AGENDAS:

Chair Ralph Herbst thanked members for meeting on June 18th rather than the 25th. Because it is too late to publish the meeting, it will be posted on the CPC website.  Selectman Sam Patterson was asked to mention it at their meeting.

Members were advised that if they miss the meeting, they should seek a briefing from staff assistant Carole Sutherland and read the minutes.

 

There being no further business, the committee adjourned at 8:20 PM to meet again on THURSDAY, JUNE 18, 2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JUNE 18, 2015

 

Members Present:   Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Clerk Michael Powers; Peter

Kroll; Peter Cook; Ken Buckland; Patti Haney; Sandy Cuny; Malcolm Donald

Also Present:   Consultant Sharon Gay; Carole Sutherland; Selectman Sam Patterson;

Town Manager, Julian Suso;  Asst. Wastewater Superintendent Amy Lowell; Jessica Whritenour; Alexandra Brand; Lawrence Johnson; Tom Lacey.

 

Chair Ralph Herbst called the meeting to order at 7:00 PM in the School Administration Building

 

PUBLIC COMMENT:

None

 

PROJECT INTERVIEWS:

1.    Shiverick’s Pond-Environmental Baseline Assessment and Feasibility Study.

Chair Ralph Herbst asked Vice-Chair Virginia Carmichael to conduct the interview.

 

300 Committee Administrator Jessica Whritenour and Conservation Commission Land Management Technician, Alexandra Brand, appeared before the committee to request monies to conduct a feasibility study for the parcel.   Horsley and Witten was retained to determine what things should be included in the feasibility study, including permitting, identification of invasive plants, and possible walkways and paths...

300 Committee Administrator Jessica Whritenour stated the committee bought the parcel from the Bank of America.  They saw the potential for public access.  The ADA proposed a fishing platform.  The 300 Committee will be the catalyst for a public/private partner partnership with the town.  The Conservation Commission will be the lead applicant.

Peter Cook asked about plans for an educational program and was told there has been conversation with the School Department.

Ken Buckland inquired if the drainage and weir will be considered.  The weir is in reasonable condition but is not working or being operated.

Malcolm Donald suggested seeking a cost estimate for a herring run, which was active in the past.

 

2.    Kelly Woodland: Conservation Restriction Acquisition:

300 Committee Administrator, Jessica Whritenour, pointed out this purchase was first initiated by the committee over two years ago.  It represents a partnership of two nonprofits and the Conservation Commission.  They will have the opportunity to purchase the buildable lot (A) for $235,000.  The Kelly’s will Lot B minus the parcel containing Mrs. Kelly’s home.   The total acreage is 3.1 acres.  Lot B covers most of the wetland...   The $90,000 request for a Conservation Restriction will protect Lot A and the Conservation Restriction on Lot B will be conveyed with no exchange of funds.   The 300 Committee has applied for one state grant for $85,000 and a second for $15,000 cash.  The committee will then need to raise $50,000 if they receive the two grants.    The purchase will provide public access within a 500 acre contiguous area comprising Beebe Acres and Flume Pond. She noted the Buzzard Bay Coalition will be a partner.

 

3.    Housing Stabilization Program:

Falmouth Housing Authority Director, Thomas Lacey, appeared before the committee to request $40,000 in community housing funding to support their program to protect the homeless or those residents at risk.  This is their third funding request. The Falmouth Housing Authority program works in tandem with and with support from the Falmouth Service Center, Falmouth Human Services, and the Falmouth Housing Corporation. and they have helped 100 families to date with only one not successful.

They recently hired a coordinator for the stabilization program, who will not be paid from CPA funds.

 

SUBCOMMITTEE REPORTS:

·      Community Housing – Request RE:   Little Pond Sewer Service Project.

Chair of the Community Housing Subcommittee, Patti Haney, noted the subcommittee met to hear Assistant Wastewater Superintendent, Amy Lowell, request the use of the Spring Bars Road housing parcel as a staging area for the contractor for the Little Pond Sewer Service project.    The staging area will be required for 26 months to store 17 miles of pipes, excavated fill and materials.   There will be no fueling or heavy machinery on site. The access roads into the site will require clearing.  She also noted the contractor is pursuing other possible sites, but time is of the essence in light of the fact the contract was awarded in April.  The contractor will in fact need additional sites, but this one is central to the project.

 

The Memorandum of Understanding will be reviewed by the subcommittee.  Other issues mentioned were the number of trucks; management of traffic on Spring Bars Road; noise-erosion control; need for soil testing for hazardous materials and property restoration..

 

Chair Ralph Herbst invited Town Manager and Amy Lowell to address the committee.

 

Amy Lowell said use of the proposed site is outside the purview of the Conservation Commission.  They will observe the 100-foot buffer to the wetland. 

She also advised Spring Bars Road will have a full width overlay where the pipes are the deepest.  If the

Excavated material does not have the compaction properties for backfill; it will be stored on the site for use as fill for community housing construction.   The contractor has insurance and would also have an agreement with the Town to leave the site in the same or better condition as it is now.   There will be a traffic impact during the project, especially on Spring Bars Road whether this parcel is used for storage or not.

 

Town Manager Julian Suso stated the Public Works director said the property will be improved in furtherance of a community housing project.   The housing parcel will require much fill material at $10.00 per cubic foot, which would possibly lower development costs by $100,000.   The Little Pond Sewer Service would also be servicing the housing portion, with the service line extended to optimum housing sites, thus reducing development costs by several hundred thousand dollars.

 

Ken Buckland recalled the CPC noted the housing parcel was in the floodplain, which brings it under the jurisdiction of the Conservation Commission.  He requested that Town Counsel review the Memorandum of Understanding to be sure the proposed use is allowable.   Mike Powers stated that using this parcel for staging would not be a problem to the Conservation Commission.

 

Amy noted that the project has a project-wide storm water protection plan.

Ken said he would like to have a legal opinion as to whether this storage is an allowed use of the property under the Community Preservation Act.

Town Manager Julian Suso noted that is common for municipalities to assist contractor to acquire storage facilities, and that this particular request to the CPC is a more extraordinary opportunity that you usually see to further community housing on the site.  He advised any proposed agreement will need to be approved by the Board of Selectmen at their June 29th meeting.

Michael Powers moved the CPC prepare a letter listing the committee’s concerns for the 6/29 meeting. There was no second.

Chair Ralph Herbst advised that Amy Lowell can draft a temporary agreement with the contractor and the town outlining the conditions for the housing subcommittee to review and allow a final presentation to the full committee for approval.

 

Chair Ralph Herbst proposed calling for a special meeting.

On the motion of Peter Cook/Sandy Cuny, the committee VOTED: to call for a special meeting before June 29th.

 

Malcolm Donald offered a motion that if the Board of Selectmen wants the CPC to approve this request, they should authorize the issuance of the RFP.    There was no second.

 

In the meantime, the housing subcommittee can negotiate with the Board of Selectmen and the town as well as negotiate for the opportunity for a presentation by the CPC on the issuance of RFP for the housing parcel.

 

Chair Ralph Herbst said he had sent a letter to the Board of Selectmen three weeks ago requesting that the CPC be allowed to make a presentation updating the Board on the status of housing on the Spring Bars Road parcel.  There has been no response to that letter nor to a second hand-written request.

 

Town Manager stated the Board of Selectmen has been reorganizing.  When asked if the CPC’s request can be put on the agenda, he replied he could not speak to that.  He also stated that with the developments over the past five years, issuance of the RFP is now more likely and there is a chance of reducing thousands of dollars in development costs.  He noted that he is not aware of current opposition to the production of community housing on the parcel.

 

CONSULTANT UPDATE:

Sharon Gay reported the following:

·      The St. Marks Road housing project agreement has been executed and signed last week by the Board of Selectmen.

·      She, along with Carole, is working on the outstanding Letters of Agreement (LOA).

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported on the following:

·      Carole handed out a sheet entitled “Housing Information Sheet”, which will become “Tab 8” in members’ notebooks.  It identifies all the entities dealing with the housing community.

·      The Galleon Drive housing project monies (55,000) were returned to the account.

·      Carole reported that she, Recreation Director Helen Kennedy, Sandy Cuny, and Town Engineer Peter McConarty did the final site visit on the Sandwich Road Fields project.  Sandy took photos. 

·      She advised she will be sending out materials for this grant application round, and she will forward any supplemental information that came in as an email.

 

CHAIRMAN’S REPORT

Ralph Herbst reported the following:

·      The site visits were successful.

·      He advised members that he enjoyed the last ten years as a member and present chair of the CPC and happily reported that the committee has a 99.9% success rate at town meeting.  He thanked the members for being his friend.

 

Vice-Chair Virginia Carmichael noted the committee is losing 20 years of experience with the retirement of Patti Haney and Ralph.   During these years, Patti Haney and Ken Buckland were co-chairs during a period when there was a lack of office staffing.

·      Ralph was responsible for updating the CPC Operating Procedures and Annual Plan.

·        He created the notebooks for each member.

·       He developed the job description for the CPC Administrative staff person (Carole Sutherland).

·      He organized the 10-year anniversary celebration of the CPC.

·      Successfully aided in the ushering the Notantico housing project through the long process.

·      Negotiated a successful resolution of the Lawrence Academy restoration grant

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Peter Kroll, the committee VOTED:   to approve the following bills for payment:

·      Sandwich Road Fields Project - $1500.

·      Requisition No. 2 -  Oak Grove Cemetery Veterans monuments - $2,522.50

·      BSS -  Setting Boundaries per Article 15 (2005)  - $240.00

 

APPROVE MINUTES:

On the motion of Patti Haney/Sandy Cuny, the committee VOTEDto approve the June 11, 2015 minutes with changes.    Peter Cook, Michael Powers, and Malcolm Donald abstained.

 

ITEMS FOR FUTURE MEETING AGENDAS:

·      Discussion and vote on report by the Community Housing Subcommittee RE:  Use of Spring Bars Road housing parcel for the Little Pond Sewer Service Project.

 

There being no further business, the meeting adjourned at 9:20 PM to meet again on THURSDAY, JULY 9,  2015 at 7:00 PM in the School Administration Building.

 

Submitted by:     Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

Special Meeting

JUNE 29, 2015

2nd Floor Conference Room – Town Hall

 

Members Present:   Chair Ralph Herbst; Vice-Chair Virginia Carmichael; Patti Haney; Sandy Cuny; Peter Kroll; Ken Buckland; Peter Cook; Michael Powers; Malcolm Donald

 

Also Present:  Amy Lowell, Asst. Wastewater Manager; Selectman Sam Patterson; CP Adm. Asst. Carole Sutherland

 

Chairman  Ralph Herbst called the meeting to order at 5:30 p.m.

 

Spring Bars Road Request – Discussion and Vote

Chairman Herbst turned the meeting over to Patti Haney for the purpose of hearing her report on the Community Housing Subcommittee meeting that had occurred at 1:30 earlier that afternoon and the recommendation of the subcommittee on the request to use the Spring Bars Road parcel for temporary use as a staging area for the Little Pond Sewer Service Project.  Amy Lowell provided CPC members with a document with revision marks entitled Memorandum of Understanding Between the Town of Falmouth’s Board of Selectmen, Community Preservation Committee, and Robert B. Our Company Regarding the Temporary Use of a Property at 0 Spring Bars Road for Construction Staging. 

 

Ms. Haney reported that the subcommittee had reviewed the document point by point, and mentioned specifically some of the topics the committee had discussed, such as where to keep excavated material, that a topological survey will be conducted, the involvement of the conservation commission, and the inclusion of an environmental monitor.  Ken Buckland said that he had made a motion to include a housing restriction but had amended his motion not to include it because he felt it would not fit into the proposed MOU under discussion. 

 

Mike Powers raised the issue of the two documents (MOUs) and questioned if one would take precedence over the other, pointing out some contradictory language regarding use of the property.  Discussion then moved to the merits of having 2 distinct MOUs vs. the original (3/2010) MOU and an amendment, with members offering pros and cons for each approach.  Chairman Herbst said that the newer MOU is among 3 parties, not 2 as in the earlier one, and that the newer one does not negate the original 3/2010 document.  Amy Lowell said that Town Counsel Frank Duffy had recommended against making an amendment to the original 2010 MOU.

 

Malcolm Donald asked if the Board of Selectmen has agreed to issue the RFP on the parcel.  Chairman Herbst said that the RFP was not germane to this particular matter before the committee.

 

 

 

Motion by Peter Cook:  To accept the MOU as prepared for presentation to the Board of Selectman at its meeting later this evening        Second:  Peter Kroll

 

Discussion on the motion included these points by committee members:

·      The suggestion to hold off and see how the BOS responds to the request to issue the RFP

·      The need to focus strategically on the specific request before the committee

·      Suggestion to ask for a housing restriction on the land as a way to underscore the argument that allowing storage is a way to help housing

·      That the housing restriction is in the original MOU

·      That this request makes perfect sense in light of the desperate need for storage space, especially since it would be 2 years before any building could occur on the parcel

·      Restatement that the request is for temporary use

·      Question regarding how the two documents work together and concern that everything has not been vetted

·      Restatement that Town Counsel has reviewed the document for legal issues

·      Question if document had been reviewed in the context of restricted use of CPA funds

·      Reminder how much has changed since the original MOU, such as BOS composition and FEMA maps, among other things

 

Vote on the motion:  Yes – 8    No – 1 (Malcolm Donald)

 

Virginia Carmichael encouraged CPC members to attend the BOS meeting.

 

It was moved and seconded to adjourn the meeting at 6:08.

 

Submitted by Carole Sutherland

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JULY 9, 2015

 

Members Present:  Acting Chair, Virginia Carmichael; Sandy Cuny;  Paul Dreyer;  Peter Kroll; Peter Cook; Malcolm Donald; Ken Buckland; Holly Wilson.

Also Present:    Consultant Sharon Gay; Administrative Asst. Carole Sutherland, Selectman Sam Patterson; Town of Falmouth Business System Mgr., Cathy Marques; Recreation Director Helen Kennedy; Falmouth HS Athletic Director,  Kathleen Burke; North Falmouth Elementary Principal Tim Adams and PTO Playground Committee co-chairs Gail Correia and Alyssa Hike-Harris.

 

Vice-Chair Virginia Carmichael opened the meeting at 7:00 PM in the School Administration Building.

She introduced Paul Dreyer as the CPC appointee from the Planning Board and Holly Wilson as the CPC appointee of the Falmouth Housing Authority.

 

PUBLIC COMMENT:

Former chair of the CPC, Peter Clark, appeared before the committee to urge the committee to set a deadline, no longer than six months,  to issue the RFP for the Spring Bars Road housing parcel and not wait until after the sewer project is completed in two years.  He said there are forces against housing.

Acting Chair Virginia Carmichael asked what leverage the CPC has with the town to issue the RFP.

Mr. Clark replied there are reasons why it could move forward.  He had pointed out specific drivers such as smart growth and the conservationparcel.

 

PUBLIC INTERVIEWS:

COMMUNITY HOUSING LAND ACQUISITION AND PRE-DEVELOPMENT FUND (Habitat):

Executive Director of Habitat for Humanity, Leedara Zola , appeared before the committee, along with Betsy Giles.  She is requesting $175,000because they   recently learned that there is an Falmouth Affordable Housing Fund.   Presently, they have no site in mind.  She pointed out they have just finished building two units on Glenwood Avenue in Falmouth.  They also have 20 open building permits elsewhere on the Cape.

 

FALMOUTH ATHLETIC FIELD DEMAND USE ASSESSMENT:

Town of Falmouth Business Systems Manager, Cathy Marques, Recreation Director Helen Kennedy and Falmouth High School Athletic Director, Kathleen Burke, appeared before the committee.  Cathy explained this is a joint application on behalf of the town, Recreation Department and School Department.  The request is for $31,000 to pursue a contractfor an athletic field demand use assessment for the town’s 38 fields.  Cathy Marques advised she is filling in for Parks Superintendent Rocky Gomes, who could not make the meeting.

 

The study will document:  usage; program scheduling; need for more fields; number of uses per field per season; locations and types of new fields needed.

 

With regard to a question by Peter Cook on how VueWorks is used, Cathy Marques explained it is an office management software program.   It is used to record all service calls without any condition rating.

The DPW did its own rating and developed their criteria for each field that relates to the DPW.

 

Malcolm Donald questioned the $31,000 cost.   Kathleen Burke replied it will be valuable tool because needs will be documented with solid recommendations.

 

When asked by Sandy Cuny if there was an opportunity for grant monies, Cathy Marquis said yes.

Sharon Gay asked what phase would be useful if the CPCpartially funds the project, Cathy

Marques stated Phase 3.   Phase 1 is done.   Phase 2 is community outreach and the departments could

Develop its own community outreach program. 

 

GOODWILL PARK PLAYGROUND:

Cathy Marques, representing Parks Superintendent, Rocky Gomes, appeared before the committee to request $172,196 in funds to replace the playground equipment, which is completing worn out, junsafe and not ADA compliant.  The funding would provide new equipment and a pour- in- place rubberized surface for two areas, one of which has a pavilion.  It would provide recreation for children 2 years to 12 years.  The second option is an engineered woodsurface with pathways costing $160,580.36.

 

Sandy Cuny noted this project has been in the Town’s capital plan for 10 years and questioned why it has not been done.

 

Peter Cook stated that with the pour-in-place surface, you can add pieces at a future time.  Cathy Marques advised she can supply the different graphics.

 

Ken Buckland asked about the price for the Morse Pond School play equipment.  He was told the equipment cost $62,000.  There was no ground cover.  The town added wood chips with no pathways.

 

The committee asked Cathy to have Rocky specify his preference between the two options and which of the two options would involve less maintenance.

 

NORTH FALMOUTH ELEMENTARY SCHOOL

Tim Adams, Principal of the North Falmouth Elementary School appeared before the committee.   He introduced Gail Correiaand Alysss Hike-Harris,  co-chairs of the NF PTO Playground Committee.  They are requestingCPA funding for $151,000.  They are undertaking a $20,000 grant and fundraising program.  The project involves replacing the equipment at two playgrounds, which are not ADA compliant.  They would like to replace the upper playground equipment with a pour-in-place surface and the lower playground equipment with acomposite ground cover surfaceas well as the swings located between the two playgrounds.

 

When asked if the project could be done in phases, Principal Tim Adams replied yes, but Alyssa Hike-Harrisadded they would like to complete the project in a year because the parents involved with the fundraising naturally want their children to utilizethe playgrounds.

 

Cathy Marques was asked to ascertain whether the pour-in-place surface and the engineered wood surface areenvironmentally safe and provide a breakdown of the pricing for each playground.

 

SANDWICH ROAD FIELDS BASKETBALL COURT FENCING:

Recreation Director Helen Kennedy appeared before the committee to request $16,842 to purchase and install safety fencing for the basketball court because it abuts a busy parking lot.  She provided a history of the funding that was required to complete the project, all provided from the Community Preservation fund over 10 years.   The basketball fencing will be the final piece of a 10-year program that started in 2005.   The land for the fields was bought in 1996 with Land Bank monies.

Helen Kennedy stated there is no master recreational funding list.   The recreational facilities are rated, but other facilities are not.

 

Peter Kroll asked if the VueWorks software program was capable of standardizing recreational products,

Cathy Marques answered she will consult with VueWorks about an inventory component

 

REORGANIZATION OF CPC LEADERSHIP:

Carole Sutherland referred members to Tab #3 in the CPC’s Operating Procedures as a reference for reorganization of the committee.  The reorganization will take place at the next meeting, which is the first meeting after the political bodies make their appointments.   The members shall notify staff/Carole of their interest in serving as an officer and which office they are willing to hold.   Staff then provides the information to the chair.  The chair then shares this information with the full committee.   Any member can make a nominating motion and a member must be nominated to be considered for office by election.

 

CONSULTANT’S UPDATE:

Sharon Gay advised she had nothing to report.

 

ADMINISTRATIVE STAFF REPORT:

Carole Sutherland reported the following:

Thanks to Selectman Sam Patterson, he reported the state budget sent to Governor Bakerincludes $10 million for the CPA fund.   It now requires the approval of Governor Charles Baker.  The $10 million will be designated from any surplus from the FY2015 budget.

Carole reported the last $25 million approved by the legislature yielded $800,000 for Falmouth in the third round.

 Acting Chair Virginia Carmichael advised the monies are available in late October.

Carole advised the Conservation Commission has nominated member Courtney Bird to the CPC as the ConCom representative.

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED:  to approve the following bill for payment:

·      Oak Grove Cemetery Veterans Monuments – Voucher #3 - $1047.50

On the motion of Ken Buckland/Peter Kroll, the committee VOTED:   to approve the following bill for payment:

·      Beach Gates for Surf Drive Beach - $14,400

 

REVIEW AND APPROVE MINUTES

On the motion of Ken Buckland/Peter Kroll, the committee VOTED:  to approve the minutes of June 18 and June 29, 2015 with changes.   Paul Dreyer and Holly Wilson abstained.

 

ITEMS FOR FUTURE MEETING AGENDAS:

Peter Cook and Sharon Gay have set a meeting date of Thursday, July 16, 2015 at 12 Noon to discuss the RFP for the CPC web site.   Ken Buckland advised he will be unable to attend. 

Peter advised he has sent three emails to members, which provided links for pour-in-place materials andthe implications.

There being no further business to report, the meeting adjourned at 9:00 PM to meet again on THURSDAY, JULY 23, 2015 AT 7:00 PMIN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

JULY 23, 2015

 

Members Present:   Acting Chair Virginia Carmichael;  Sandy Cuny; Peter Cook;  Peter Kroll; Ken Buckland;  Paul Dreyer; Holly Wilson

Absent:     Malcolm Donald

 

Also Present: Consultant Sharon Gay; Administrative Asst. Carole Sutherland; Assistant Town Manager Heather Harper;  Falmouth Country ClubManager,  Matthew Burgess;  Golf Course Superintendent, Bucky Hall;  Town Planner Brian Currie;  Beach Superintendent Don Hoffer;  Bikeway Committee Project Manager,  Kevin Lynch;  Habilitation Assistance CorporationHousing Development Project Manager, Kate Ferreira and assistant,  Pat Carron.

 

·      Public Comment:

None

 

·      Project Interviews:

 

·      Irrigation System at Falmouth Country Club

Assistant Town Manager Heather Harper, accompanied by golf course, Manager, Matthew Burgess and Superintendent, Bucky Hall, appeared before the committee to request $345,000 in recreation funds for the Falmouth Country Club Irrigation System.  The CPC awarded $229,283 in 2014 toward the $1.2M cost.

Without replacement, Heather Harper said the irrigation system will fail and drain operational revenues.  The original system is 10 to 50 years old.  The new course has its own irrigation system.

 

The benefits will result in a 30% reduction in energy and water usage; investment in the property is necessary to generate additional revenue.

The town has a 5-year lease with Billy Casper Golf and a 5-year renewal clause.  An investment analysis indicated the course is appropriately priced and Falmouth has fared better than most courses; this in spite of Plymouth adding 6 new courses.  Falmouth is bringing in revenues of 24%, which is 10% above the market.  Billy Casper Golf has committed to $145,000 in capital improvements for bunker repairs and clubhouse improvements.

Paul Dreyer asked about management of the project.  Heather Harper replied the town would like to leave the responsibility to Billy Casper Golf.  The town could also appoint or hire a Clerk of the Works.

 

Sharon Gay asked about a funding strategy should the project be partially funded and how would it impact the schedule and lease.  Heather Harper replied the town has made a commitment to seek additional funding and they have one and a half years to come up with full funding no later than November 2017.

 

Sandy Cuny announced the Recreation Committee supports the project but added there are 10 projects to be funded.  She asked if it was possible to phase the project but was told it is not the wisest way to go.

Sharon Gay stated Heather Harper mentioned a proposal for a feasibility study that will provide a construction estimate and there is talk about phasing.

 

·      Shining Sea Bikeway Phase I Enhancement:

Town Planner Brian Currie appeared before the committee to request $106,000 in recreation funds for Phase I of the Shining Sea Bike Path.  The funds are necessary to prepare the plans, specifications and estimate for both permitting and construction purposes. in order to receive the $890,000 allocated to the bikeway in the 2014 Environmental Bond Bill the legislature passed. The planning office will be responsible to bring the project to 100% design and permitting.  The DPW will be responsible for bidding and oversight.

Sharon Gay asked if there was a time limit for Phase I.   Mr. Currie replied funding must be encumberedor obligatedby the end of FY2017.

 

·      Beach Gates Replacement:

Beach Superintendent Don Hoffer appeared before the committee to request $12,737in recreation funds to fabricate and install (2) 40’ double swing entrance gates for the Bristol Beach parking lot.

Work on the gates for Surf Drive was completed in July.   The cost was 14,000 and the CPC authorized an expenditure of $1500 for mitigating the height of the gates.  There is a remaining projectbalance of $1763. 

 

The contractor for the Surf Drive gates was told the Bristol Beach project will have to be re-advertised but theygave Mr. Hofferan estimate of$18,700for the work to be performed at Bristol Beach. 

 

Following discussion, Sharon Gay will seek a determination from Budget Director, Jennifer Petit, about applying the $1763 left over from the Surf Drive gate project to Bristol Beach.

 

·      Town-wide Bike Rack Installation:

Kevin Lynch, Bikeway Committee Project Officer, appeared before the committee to request $22,050 in recreation funds to install 18 concrete pad and 36 U Racks through- out Falmouth.  This is the next phase of a project begun in2014 with a contractthat was awarded in 2014 for $32,000.

 

Seven non-profit sites have been chosen as part of this project.  They will require legal waivers.  The 36 U racks will be purchased and installed by the DPW for a total of $4,500, which is included in the overall project cost.

 

Sharon Gay asked about progress on the 2014 bike rack project.  Mr. Lynch replied work is ongoing by the DPW.

 

·      Carriage House Window Replacement:

Kate Ferreira, Housing Development Project Manager for the Housing Assistance Corporation, and Pat Carron appeared before the committee to request $26,450 in Historic Preservation funds to replace 46 single pane windows at the Carriage House in North Falmouth ( the old William Spencer Barn built in l904.)  The windows are over 40 years old.  She cited a health and safety issue especially for children living there.

 

The Carriage House is on the list of significant buildings by the Falmouth Historical Commission and is located within a National Register Historic District.  Because the building is 150’ back from the road, the Historic Districts Commission (HDC) could not provide an Administrative Review.

 

A $4,500 in-kind contribution will be HAC’s investment in the project.

 

Ken Buckland suggested the committee seek the advice of the committee’s   Historic Preservation consultant, Eric Dray.   Peter Kroll stated he has worked on many historical properties and offered to do a site inspection.

 

Following discussion, on the motion of Ken Buckland/Peter Cook, the committee VOTED:   5-2 to request the advice of the Historic Preservation consultant, Eric Dray to confirm work will be done in accordance with the Secretary’s of the Interior Standards.

 

·      CPC Reorganization:

Acting Chair Virginia Carmichael announced that she; Sandy Cuny and Peter Cook have signified their willingness to serve as officers.  There being no other nominations, on the motion of Ken Buckland/Holly Wilson, the committee VOTED:  to appoint Virginia Carmichael as Chair and Financial Director; Sandy Cuny as co-chair and Peter Cook as Clerk of the Community Preservation Committee.

 

·      Amendment for 2014 Project Completion Date:

CPC Consultant Sharon Gay advised the committee will need to amend the special condition in the LOA for The Swift park tennis courts in West Falmouth.   The $185,700 project had a completion date of September 1, 2015.   Due to the need for more time to cure the concrete and the inability to paint during the cold weather, she recommendeda new completion date.

 

On the motion of Sandy Cuny/Ken Buckland, the committee VOTED:  to grant an extension of time to June 30, 2016.

 

·      Consultant’s Update:

Sharon Gay reported on the following:

Working with Peter Cook on the proposed CPC Web site, a schedule, process and timeline has been proposed for the website to be up and running byFall Town Meeting.  The objective is to make a presentation with a handout.  Bids will be solicited next week and the proposals are due 8-17; interview on 8-24; recommendation 8-27 and contract award on 8-31.   Contract will be signed by the Town Manager.

She reported on the update for the Oyster Pond Environmental Trust by stating    The Trust is planning n a closing date for October 31st.   They have received the $500,000 in grant monies through the Massachusetts bond bill.  The town will be purchasing the Conservation Restriction from OPET.  She expects the committee to review the LOA at the August 13th meeting and to execute same on September 9th.

 

·      Administrative Report:

Carole Sutherland reported on the following:

The Teaticket Park is now ADA compliant.  This was the report of 300 Administrator, Jessica Whritenour, who dropped off a map of the park and a bill for payment.

She will be on vacation August 3-7.   Sharon Gay will be available to members.

 

·      Chairman’s Report:

None

 

·      Payment of Bills:

On the motion of Sandy Cuny/Holly Wilson, the committee VOTED: to approve the following bill for payment:

Housing Stabilization Fund - $1,766

On the motion of Ken Buckland/Peter Cook, the committeeVOTED:  to approve the following bill for payment:

Oak Grove Cemetery Veterans Monuments – 4th invoice - $3,025.

On the motion of Ken Buckland/Peter Cook, the committee  VOTED:  subject to a site visit, to approve the following bill for payment:

300 Committee – Teaticket Park - $63,735.

 

·      Review and Approve Minutes – July 9, 1015

On the motion of Sandy Cuny/Ken Buckland, the committee  VOTED:  to approve the July 9, 2015 minutes with changes.

 

·      Items for Future Meeting Agendas:

Chair Virginia Carmichael reminded members to review and completethe ranking/funding worksheet for the fall 2015 grant cycle, and bring their completed worksheets to the August 13th meeting at which preliminary funding decisions will be discussed.

Sandy Cuny noted that the Town Manager’s office has stated their two top projects are the Falmouth County Club Irrigation System Replacement project and the Shining Sea Bikeway Phase I.

Ken Buckland   brought up the matter of the Spring Bars Road Conservation project.   Horsley and Witten’s bid was $66,000.  The original estimate was $50,000.   Ken Buckland said this new bid will probably require an amendment to both the scope of work and LOA.   He stated the CPC needs to know what changes in the scope of work have been madeby the ConCom.

 

There being no further business, the committee adjourned at 9:00PM to meet again on THURSDAY, AUGUST 13, 2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:   Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

AUGUST 13, 2015

 

Members Present:   Chair Virginia Carmichael; Vice-chair Sandy Cuny; Clerk Peter Cook; Holly Wilson; Paul Dreyer; Ken Buckland; Malcolm Donald.

Absent:   Peter Kroll; Michael Powers

 

Also Present:   Consultant Sharon Gay; Administrative Asst. Carole Sutherland; Selectman Sam Patterson

 

PUBLIC COMMENT:      None

 

PROJECT APPLICATION DELIBERATION FOR MERIT

            COMMUNITY HOUSING CATEGORY:

Housing Stabilization Program:    $40,000

On the motion of Ken Buckland/Peter Cook, the committee VOTED:  to approve funding the project for $40,000 from the Community Housing Fund.

 

Habitat for Humanity Land Acquisition:  $175,000

Ken Buckland offered a motion, seconded by Peter Cook to approve $175,000 forthe land acquisition project by the Habitat for Humanity.   Paul Dreyer questioned whether this was timely in light of the fact that there is no site or project identified.

Chair Virginia Carmichael stated they would also be eligible to apply to the Falmouth Affordable Housing Fund.

 

Carriage House Window Replacement by the Housing Assistance Corporation:  $26,000

At the July 23rd meeting, the committee voted to request advice from the Historic Preservation Consultant, Eric Dray.  HAC submitted a quote from TL. Hitchcock for Harvey vinyl windows for $26,000.

Eric Dray advised the Secretary of Interior’s Standards state the goals continues to be retaining the design, color, texture and, where possible, materials.  He advised it is technically feasible to replace with wooden windows.  The CPC should determine if the additional expense is acceptable and approve the additional funds.  Does the long-term maintenance burden for the HAC provide the reason to allow alternate materials.

Following discussion, the committee agreed to ask the HAC to provide quotes for wood windows and maintenance costs as well as photos and samples.  The committee requested the quotes and samples for the August 27th  meeting.   If this is not possible, the Housing Assistance Corporation could apply in the spring.

 

            Recreation and Open Space Category:

The committee spent some time discussing the discretionary funding of ten (10) recreation and open space projects that have a total cost of $955,538, but only $497,122 in CPA funds.

 

Following a discussion where members weighed in on their preliminary thoughts, Chair Virginia Carmichael asked members to continue refining their worksheets and be ready to recommend a final vote on each application at the August 27th meeting.

 

Consultant Sharon Gay recommended securing additional quotes for Goodwill Park.

 

FAHF FOR CONSULTANT TO OVERSEE RFP PROCESS FOR SPRING BARS ROAD DEVELOPMENT:

On the motion of Sandy Cuny/Ken Buckland, the committee VOTED:  to recommend to theBoard of Selectmen that it authorize the Town Manager to utilize up to $15,000to seek consulting services to update and issue an RFP for affordable and community housing at the Spring Bars Road site and for services (legal, technical and financial assistance) to convene a review and evaluation of the proposals that ae subsequently submitted, assisting the Town Manager in making a final recommendation on a development contract to the Board of Selectmen.

 

PRESERVATION RESTRICTIONS ON CPA FUNDED PROJECTS:

With regard to the Preservation Restriction for the Lawrence Academy, Consultant Sharon Gay advised members the Massachusetts Historical Commission (MHC) will not accept partial restrictions in perpetuity.

 

Following discussion, the committee agreed to work toward a 30-year partial restriction on the proposed restoration work funded by the CPA.   

 

LITTLE POND CONSERVATION AREA ACCESS PROJECT:

Ken Buckland advised members the project started as a proposed Master Plan (2013) for improving the Little Pond Conservation area in three phases.    The CPC voted to fund the project and the CPC consultant, Horsley and Witten estimated the original scope of services to cost $50,000.

The RFP was sent out this year and low bidder, Horsley and Witten, submitted a bid of$66,000 for Phases A and B only. 

The ConCom is administering the project and they asked Horsley and Witten to come back with a modified scope of services.   The modifications do not include Phase C (construction drawings) or the kayak launch site.

Ken Buckland said the question for the committee is:  Does the CPC want to go back to Town Meeting to amend Article 32 to increase the funding and include the kayak launch site, which was not specifically mentioned in the article?

 

LETTER OF AGREEMENT FOR OPET CONSERVATION RESTRICTION PROJECT:

Consultant Sharon Gayadvised that at the April 15, 2014 Special Town Meeting, Article 23 authorized acquisition ofa Conservation Restriction from CPA fundsfor $250,000to purchase 21,92 acres of vacant land at Oyster Pond Headwaters.

She suggested the following Special Conditions in the Letter of Agreement:

1.     Receipt of fully executed Conservation Restriction in perpetuity on approximately 21.92 acres, ire or less, of land in Falmouth, MA consisting of five parcels identified on the Falmouth Assessor’s Maps identified as 48 10 010 89; 48 11 010 023: 48 11 090 000:48 10 009 000C AND 48 10 032.

2.    Permanent signage must be erected on the project site that acknowledges the use of Community Preservation funds on the project.   The applicant will consult with CPC staff to gain approval andof proposed signage wording prior to installing the permanent project sign.

3.    The projectis to be completed by December 31, 2015.

4.    The CPC project liaison is Ken Buckland.

 

On the motion of Ken Buckland/ Peter Cook, the committee VOTED: to move approval of the Special Conditions in the Letter of Agreement.                                                                                  

 

BIKE RACKS PROJECT PRIORITY LOCATION LIST:

Consultant Sharon Gay advised members they need to approve the special conditions in the Letter of Agreement (LOA) before issuing the funds.  She recommended a vote to accept the proposed list of 58 locations.  The warrant article stipulated approximately 50 bike racks, which will be purchased through the Department of Public Works.

 

Kevin Lynch, Bikeway Committee Project Officer, is working on securing the legal waivers required for the non-profit sites.

 

On the motion of Ken Buckland/Peter Cook, the committee VOTED:  to fund $32,679 for 58 locations for the 2014 Town Wide Bike Rack project as prepared by Kevin Lynch on August 10 ,2015.

 

The Bikeway Committee stated they will fund the shortfall of $329.00.

 

CONSULTANT UPDATE:    None

 

 

ADMINISTRATIVE REPORT:

Carole Sutherland reported the following:

·      The Nonantico housing project was dedicated on Wednesday, August 12th and several committee members were in attendance.

 

CHAIRMAN’S REPORT:    None

 

PAYMENT OF BILLS:         None

 

APPROVAL OF MINUTES:

On the motion of Peter Cook/Sandy Cuny, the committee VOTED:  to approve the minutes of July 23, 2015 with changes.  Malcom Donald abstained.

 

ITEMS FOR FUTURE MEETINGS:

·      Lawrence Academy Partial Preservation Restriction.

 

There being no further business, the committee adjourned at 8:55 PM to meet again on THURSDAY, AUGUST 27, 2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATIVE BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary                                                   

 

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COMMUNITY PRESERVATION COMMITTEE MINUTES

AUGUST 27, 2015

 

Members Present:   Chair Virginia Carmichael; Vice-chair Sandy Cuny; Clerk Peter Cook;  Ken Buckland; Paul Dreyer; Holly Wilson; Malcolm Donald.

Also Present:  Consultant Sharon Gay; Adm.  Assistant Carole Sutherland.

 

Chair Virginia Carmichael opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:

Tim Adams, Principal of the North Falmouth Elementary School, stated that at the August 13th meeting, Goodwill Park was found to have safety concerns.   He asked the committee to consider the North Falmouth playground project as having the same safety concerns and requested they be given equal priority.   He said the school has 332 students, and they have summer camps and after school programs.

Chair Virginia Carmichael advised the committee has $497,122 to award for ten projects.

Goodwill Park serves the entire community and the committee has to consider the public benefit.  Park Superintendent, Rocky Gomes, has rated the Goodwill Park project to be his top priority.   The dilemma for the committee is:  do you award some money to each of the projects, do you give up-front money?

 

PROJECT APPLICATIONS RECOMMENDATIONS:

Consultant Sharon Gay submitted to members points of consideration when making final funding decisions.  They included:   is the project ready to be funded; are non CPA funding sources available; does it make sense to partially fund a project; consider the number of outstanding CPA funded projects being funded by applicants and consider the applicants stated funding priorities.

COMMUNITY HOUSING CATEGORY:

Habitat for Humanity of Cape Cod – Land Acquisition:

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED:  unanimously to request Habitat for Humanity to pull their application and apply to the Falmouth Affordable Housing Fund (FAHF).  He asked staff assistant, Carole Sutherland, to write them that they may re-apply in the spring to the CPA.

 

HISTORIC PRESERVATION CATEGORY:

Housing Assistance Corporation – Window Replacement:

Consultant Sharon Gay advised that at the last meeting, HAC was asked to bring in samples and quotes for the 46 windows.  She introduced Chris Kazarian and Pat Caron from HAC and the maintenance supervisor of Carriage House, Keith Trott.

Mr. Trott presented an all wooden Marvin Window, the cost of which is $104,592.

A Harvey Vinyl Tribute style replacement window - total cost would be $40,850.

A Harvey Majesty Aluminum-Clad Exterior and Wood Interior window – total cost would be $46,850.

 

Mr. Trott stated their preference would be the Harvey Majesty as opposed to the complete reinstall required by the Marvin all- wooden window.  He cited the window would be labor-intensive and would involve a major disruption to the shelter program.  Rooms would have to be kept empty.  Empty rooms do not receive state funding further impacting Carriage House.

 

HAC is also requesting that the CPC not require a preservation restriction to be attached to the entire building.

 

Following discussion, on the motion of Sandy Cuny/Peter Cook, the committee VOTED:  4-3 to approve the Harvey Majesty window Aluminum Clad Exterior and Wood Interior window.

 

Malcolm Donald voiced his objection to the Harvey Majesty stating he did not think the window would meet approval with Historic Preservation Consultant, Eric Dray.  Following discussion, on the motion of Ken Buckland/Sandy Cuny the committee VOTED:  to set aside a decision on funding pending approval of the final specifications by Eric Dray with input from Malcolm Donald.

 Mr. Trott will provide a quote forAnderson Windows.

 

RECREATION AND OPEN SPACE CATEGORY:

Chair Virginia Carmichael asked members if there was a recommendation for “0” funding for any project.  There being none, she proceeded with the proposed funding recommendations for the following projects to reach the $492,122 available in CPA funds.

1.    Town of Falmouth Country Club Irrigation System   -$70,000

Paul Dreyer offered a motion for “0” funding.   There was no second.  He then offered a motion to fund the project for $50,000 and $20,000 to be added to the North Falmouth Playground.

Sandy Cuny seconded the motion.   Motion was approved unanimously.

2.    Kelly Woodland Conservation Restriction- $90,000

Mr. Leonard Johnson, 300 Committee advised members the Buzzards Bay Coalition applied for a $20,000 grant but were happily informed they could apply for $45,000.  He could not provide a date as to when they could expect the funds.

3.    Shining Sea Bikeway Phase I    -    $53,000

4.    Falmouth Beach Department   -   Bristol Beach Gates      - $16,000

5.    Falmouth ConCom – Shivericks Pond Envl. Baseline Study    -   $10,000

6.    Falmouth Recreation Dept. – Sandwich Field Basketball Court Fence    -   $16,840

7.    Falmouth Bikeways Committee – Town-Wide Bike Racks      -  $22,050

8.    Falmouth DPW – Goodwill Park Playground   - $160,580

9.    Falmouth DPW – Athletic Fields Demand/Use Study     -   Phases 2,3,4,6   - $20,220

10. Falmouth DPW – North Falmouth School Playgrounds    -  $57,500

 

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED:   unanimously to approve the funding awards as discussed.

Chair Virginia Carmichael announced the funding awards will leave a balance of $392.00

Staff Assistant Carole Sutherland advised members that with the approval of the ten projects, the committee will have a total of 36 open projects.

 

SPRING BARS ROAD OPEN SPACE LOA REVISION:

Ken Buckland stated he reviewed the LOA and the kayak launch was included. 

On the motion of Ken Buckland/Holly Wilson, the committee VOTED:   to amend the LOA by removing the kayak launch as part of the scope of services.

He reminded members there are four phases to the project and the kayak launch can be

added at a later time.

 

INVOICE PAYMENT POLICY:

There was a discussion about project oversight and the need for project applicants to provide updates per the LOA. This is causing much concern with Carole and Sharon, who between them, work a total of 33 hours per week and there are 36 open projects to deal with.

 

PROJECT UPDATES:

1.    Spring Bars Road:

Chair Virginia Carmichael reported that the engineer for the Little Pond Sewer Project

Is storing his heavy equipment at the site, which was not part of the agreement. After it was called to his attention, he is parking the equipment along the town’s portion of the road.   It does not present a safety concern.

 

2.    CPC WEBSITE:

Two bids were received with a range of $450.00 to $17,000.   Both proposals will be rejected and re-advertised.

 

3.    Morse Pond School Playground:

Consultant Sharon Gay, Staff Assistant Carole Sutherland and DPW Assistant Director, Peter McConarty did a site visit on August 21st.  Parks Superintendent Rocky Gomes was not in attendance, but advised the project is complete.  Mr. McConarty advised there are five areas to be addressed for ADA compliance.  One of the areas of concern are exposed tree roots, which will require moving the fence to the playground entrance.

 

PAYMENT OF BILLS:

The committee approved the following bills for payment:

·      OPET Phragmites Removal (2009)  Signage - $750.00

·      Surf Drive Beach Gates (2013)  $330.99

·      Oak Grove Cemetery Veterans Monuments - $922.25

 

APPROVAL OF MINUTES:

On the motion of Ken Buckland/Peter Cook, the committee VOTED:  to approve the August 13. 2015 minutes with changes.

 

ITEMS FOR FUTURE AGENDAS:

Carole Sutherland advised she will be scheduling an agenda item for liaison assignments.

Paul Dreyer asked for a list of projects with current liaisons.

 

There being no further business, the committee adjourned at 9:20 PM to meet again on THURSDAY, SEPTEMBER9, 2015 AT 7:00 PM IN THE SCHOOL ADMINISTRATION BUILDING.

 

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

SEPTEMBER 10, 2015

 

Members Present:   Chair Virginia Carmichael; Vice-chair Sandy Cuny; Clerk Peter Cook; Ken Buckland;

 Holly Wilson; Malcolm Donald.

 

Also Present:   Adm. Asst. Carole Sutherland; Selectman Sam Patterson; Carriage House representatives Keith Trott and Pat Caron.

Absent:   Paul Dreyer; Consultant Sharon Gay

 

Chair Virginia Carmichael called the meeting to order at 7:00 PM in the School Administration Bldg.

She welcomedRussell Robbins, who will be representing the Conservation Commission as its appointee to the Community Preservation Committee.   Mr. Robbins is currently serving as the ConCom’s chairman and Falmouth Plumbing Inspector.

 

PUBLIC COMMENT:    None  

 

CARRIAGE HOUSE WINDOWS REPLACEMENT:

Keith Trott and Pat Caron of the Housing Assistance Corporation appeared before the committee.

He said that Historic Preservation Consultant, Eric Dray, himself and Malcolm Donald looked at the various windows, which included a visit to Wood Lumber.  Besides the Marvins, they looked at an Anderson Woodright, which is new to the market, but difficult to open for cleaning.

 

 It was decided the Marvin Aluminum Clad Exterior and Wood Interior is functional and carries a more historic look.  It provides no disruption to the existing frame and trim.

 

Eric Dray suggested two modifications:  (1) clear glass across and (2) a screen that could be seen.  E-glass is not an option.

Malcolm Donald stated he was in favor of using Falmouth suppliers and contractors and go with a low E-glass.   He also supplied Mr. Trott with seven contractors.   He offered a motion to recommend the Marvin Aluminum Clad Exterior with Wood Interior utilizing low E-glass.    There was no second.

Sandy Cuny stated she was uncomfortable with any stipulation to use Falmouth contractors and suppliers.

Ken Buckland said the committee could ask Town Counsel to rule on it.

 

Chair Virginia Carmichael advised that CPC Consultant, Sharon Gay, suggested agreeing to a window and establish a funding amount to cover the warrant article with the stipulation that the selected window be acceptable for historic preservation.

 

On the motion of Malcolm Donald/Ken Buckland, the committee VOTED: approval of the Marvin Aluminum Clad Exterior with Wooden Interior window.

 

Mr. Trott thanked the committee and advised he will continue to seek out other contractors for pricing.

 

TOWN MEETING WARRANT ARTICLES RECOMMENDATIONS:

·      HOUSING STABILIZATION PROGRAM:    $40,000

Explanation:  remove “program” in first line.

·      Carriage House Window Replacement:    TBD

·      Add words in second line of article to read:  “rehabilitation and replacement of historically appropriate windows.

Explanation:   Remove “approximately” and insert “48 windows and one door”.

 

In a discussion over the requirement of a Preservation Restriction,  Chair Virginia Carmichael stated that Eric Dray understands the needs of the applicant, but advocates protecting the public benefit of the windows.  He said there is the option of a partial 30-year Preservation Restriction and restrict it to the front facing portion of the house.

Imposing a PreservationRestriction could affect the mission of the Carriage House.

Sandy Cuny offered a motion not to have a PR on the Carriage House.  Holly Wilson seconded.

Malcolm Donald felt it was not right to give Carriage House money and down the road, they decide to tear it down.  This is an opportunity to save a historic structure by having a PR.

Chair Virginia Carmichael advised the Woods Hole Library and Bradley House are in the historic district, but do not have PR’s.

The town refused to allow a PR for the Long Pond Pumping Station.

In conferring with Heidi Walz, former CPC appointee of the Historical Commission, Virginia said that she does not recommend imposing a PR because the scope is small and does not represent a significant interest.

Chair Virginia Carmichael conferred with the CPA Coalition and they favor a PR.  It is a principle they want to follow to avoid compromising the Coalition’s mission.

 

On the motion of Ken Buckland/Peter Cook, the committee VOTED:  to table the article

 

Chair Virginia advised she will speak further with Heidi Walz.

 

·      Falmouth Country Club Irrigation System Replacement:   $50,000

            No changes to Article as written

·      Kelly Woodland CR   $90,000

Member Ken Buckland recused himself from this discussion.

No changes to Article as written.

·      Shivericks Pond Env. Baseline Study:   $10,000

            Member Ken Buckland recused himself from this discussion.

            No changes to Article as written.

·      Shining Sea Bikeway Phase I:     $53,000

            Recommendation:   In second line insert words “to partially fund preparation of plans….”

·      Beach Gates Replacement at Bristol Beach:

            Recommendation:   In second line insert words “…..two gates at two existing entrances..”

·      Sandwich Road Fields Basketball Court Fencing:     $16,840

            Recommendation:  change $16,800 to “$16,840”

·      Bike Racks Installation at Town-Wide Locations:      $22,050

            Recommendation:    In line three, remove word “select”.                                                 (2)

            Explanation:   add words “……committee and is to be constructed by the Department of Public S   Works.”

·      Goodwill Park Playground:    $160,580

            In Article, add word “….Park Playground”

            Recommendation:    in second line add word ……Park Playground and comply….”

·      Athletic Fields Demand/Use Study:   $20,220

            Article:  In second line, remove word “develop” and insert “conduct…”

            Recommendation:   remove “20,200” and insert “$20,200.  

            In line three, insert words after “better plan future” management and expansion….”

            (Sharon to confirm correct phases.)

·      North Falmouth School Playgrounds:   $57,500

            Recommendation:   in second line, add words after …”Revenues “to partially fund and ….”

 

On the motion of Peter Cook/Sandy Cuny, the committee VOTED:  to accept the draft warrant articles

with revisions and recommendations.

 

POLICY REGARDING PRESERVATION RESTRICTIONS:

Chair Virginia Carmichael advised members the committee has three Preservation Restrictions and no entity to hold them.   She is in contact with Barbara Weyand of the Falmouth Historic Preservation Alliance, but was told they are still in the formulation stage.

 

PROJECT LIAISON ASSIGNMENTS:

Chair Virginia Carmichael stated staff has prepared a list of Community Preservation Projects Liaisons for FY2016; a list of the 12 open DPW projects totally $1,123,490; and an updated open project list with liaisons and funding amounts.     She reminded members that quarterly reports are required by the applicants.  Liaisons should relay any issues to Staff Assistant Carole Sutherland or the chair.

 

She added that since the legislature included recreation in the Community Preservation Act, the committee has received 10 applications a year.    All this is happening with a part-time staff.

She and Vice-chair Sandy Cuny had a conversation with Assistant Town Manager, Heather Harper and advised her committee will be adding a Special Condition to the Letter of Agreement that funds will be released when the projects are completed and closed out.

 

PROJECT UPDATES:

Website:   Chair Virginia Carmichael advised the committee will be seeking new bids, but the project will not be ready for the Fall Town Meeting.   She has asked consultant, Carol McLeod, to include a format for the brochure and slide presentation.

 

On behalf of the Community Preservation Committtee, she advised that she; Ken Buckland; Sandy Cuny;  Heidi Walz; Patti Haneywill be speaking to the newly formed Citizens Municipal Academy on October 29th.

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Sandy Cuny, the committee VOTED:  to approve the following bill for payment:

            Oak Grove Veterans Monuments - $7,036.00 (three invoices)

Chair Virginia Carmichael advised there will be a tour on Monday at 10AM.

                                                                                                                                     

APPROVAL OF MINUTES:

On the motion of Ken Buckland/Peter Cook, the committee VOTED:  to approve the August 27, 2015 minutes with changes.    Russell Robbins abstained.

 

ITEMS FOR FUTURE MEETINGS:

1.    Land Bank Funding Article

2.    Preservation Restrictions

3.    Carriage House Article and funding

4.    Letter of Agreement conditions

 

There being no further business, the committee adjourned at 9:00 PM to meet again on SEPTEMBER 24, 2015 at 7:00 PM in the School Administration Building.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

SEPTEMBER 24, 2015

 

Members Present:   Chair Virginia Carmichael; Vice-Chair Sandy Cuny; Paul Dreyer; Malcolm Donald; Russell Robbins.

Absent:  Peter Cook; Holly Wilson; Ken Buckland

Also Present:   Consultant Sharon Gay; Adm. Asst. Carole Sutherland; Selectman Sam Patterson;

Keith Trott and Pat Caron (Carriage House Representatives).

 

PUBLIC COMMENT:    None

 

Chair Virginia Carmichael opened the meeting at 7:00PM in the School Administration Bldg.

 

CARRIAGE HOUSE WINDOW REPLACEMENT – RECOMMENDATION & FUNDING:

Chair Virginia Carmichael advised that Carriage House is proposing the Marvin Aluminum Clad Exterior and Wood Interior window for a total cost of $85,000 and has selected Scott Johnson as the contractor.

The door will not be included in this figure. 

On the motion of Sandy Cuny/Malcolm Donald, the committee VOTED: unanimously to approve the Marvin Aluminum Clad Exterior and Wood Interior window for Carriage House as historically appropriate. The total cost of the 48 windows will be $85,000, which includes materials, installation and labor.

 

Regarding the question of imposing a Preservation Restriction, Sandy Cuny moved to set aside the committee’s vote on September 10th to table the matter. 

Chair Virginia Carmichael spoke to the letter from the Housing Assistance Corporation asking that a preservation restriction not be imposed on the Carriage House Shelter and presented several reasons

why it would cause a burden on the agency.

 

Former CPC member and Historical Commission chair, Heidi Walz made a strong case against the imposition of a preservation restriction citing the fact the window replacements provide a public benefit and the scope of the work does not warrant a restriction.

 

Malcolm Donald stated a restriction is the only way to save these properties.  Russell Robbins agreed, but he questioned what entity is willing to hold the restriction.   The Historical Commission, Historic Society and the Falmouth Preservation Alliance want to know who will cover the costs.

 

Consultant Sharon Gay asked members to consider setting a policy that will be available to guide the committee in making PR decisions in the future, rather than taking each historic property as a special case.

Selectman Sam Patterson suggested developing a baseline or matrix to include the criteria or standards to apply to the various historical preservation projects.

 

Following discussion, the committee VOTED:  4-1 not to place a preservation restriction on the Carriage House shelter.

 

 

LAND BANK DEBT AND LAWRENCE ACADEMY WARRANT ARTICLES:

·      Lawrence Academy:

Following a review of the draft language, on the motion of Paul Dreyer/Malcolm Donald, the committee VOTED:   to approve Article 37 with the Recommendation as written, but in the Explanation the roof should be specifically excluded with no increase in funding.

 

·      Land Bank Debt:

Consultant Sharon Gay stated the committee had voted to establish a long-term debt reserve account and deposit $1,700,000 into it from the Undesignated Fund Balance and $575,000 from current estimated revenues.

She wrote the warrant language for Article 38, which would transfer $1,700,00 from the CP Undesignated Fund Balance to establish a Land Bank Debt Reserve Account for debt service payment obligations beyond 2020.  Article 39 then asked Town Meeting to transfer $575,000 from the Undesignated Fun Balance into that reserve. 

Budget Director Jennifer Petit has ruled the committee cannot establish a reserve for payment of future land bank debt   and advised Sharon to place the monies in the Open Space account as a budgeted set-aside.

Article 38 will require a wording modification at Town Meeting.

 

Article 39 will also be amended on the floor to transfer $,2,275,000 from the Community Preservation Undesignated Fund Balance to the existing Open Space Reserve account to pay for Land Bank debt service obligations beyond 2020

 

LETTER OF AGREEMENT SPECIAL CONDITIONS:

Housing Stabilization Program:

Special Condition #3 – remove words “from aforementioned completion date”…..

 

Carriage House Window Replacement:

Special Condition #1, and 2- remove words…”and one door”…

Special Condition # 4 -  remove words ..”from aforementioned completion date”..

Special Condition #6-   no preservation restriction required.

 

Falmouth Country Club Irrigation System Replacement:

Special Condition #2-   April 30, 2017 completion date to be verified.  Remove words..”from aforementioned completion date”…..

 

Kelly Woodland CR:

Special Condition #3    - remove words…”from aforementioned completion date”..

 

Shivericks Pond Environmental Baseline Study:

Special Condition #2    - remove words …”from aforementioned completion date”…

Special Condition #3   -  signage to be included

 

Shining Sea Bikeway Phase IEnhancement:

Special Condition #3    - remove words…”from aforementioned completion date:…

Completion date to be verified.

 

Beach Gates Replacement at Bristol Beach:

Special Condition #2   -  remove words …”from aforementioned completion date”…

 

Sandwich Rd. Fields Basketball Court Fencing:

Special Condition #1- remove words “black vinyl” as a stipulation.

 

Bike Racks Installation at Town-Wide Locations:

Special Condition #1-  insert 35 after word “approximately”

Special Condition #2- remove words …”from aforementioned completion date”…

·       Bikeways Committee to map privately owned sites and be responsible for signed legal agreements prior to installations.

 

Goodwill Park Playground:

Special Condition #4:   - Project is to be completed by date to be determined. Remove words

…”from aforementioned completion date”…

Special Condition #5   -  add words “Village Green Fence” after East Falmouth Playground

 

Athletic Fields Demand/Use Study:

Special Condition #2-   Completion date to be determined.  Remove words “from aforementioned

Completion date”,,

 

North Falmouth School Playgrounds:

Special Condition #3-  Project to be completed by a date to be determined.  Remove words …”from aforementioned completion date”…  add words “Village Green Fence” after East Falmouth Playground.

 

PROJECT UPDATES:

·      HADDAD PROPERTY:

Chair Virginia Carmichael reminded new members the beach-frontproperty adjoining the west end of Menauhant Beach was bought by the Town in 2006 as a public access beach with CP funds and the 300 Committee funding.  There is a Conservation Restriction held by the ConCom to preserve the dune system.  The restriction calls for a driveway access and one parking space.   Next steps include the development of a site plan that complies with ConCom’s restrictions and the Beach Committee has to secure the money to install the access.

 

·      Signage for the Church of Messiah Belltower:

Carole Sutherland advised the church has submitted sample wording, but Carole suggested the committee develop standard wording for all projects.

Following discussion, the committee VOTED:   the following language for all future projects:

“This project was made possible by the people of Falmouth through the Community Preservation Fund.”

 

·      East Falmouth Elementary School Playground:

Sandy Cuny advised that the Parks Department has started the work.   There was a delay in equipment delivery.   She provided a report on all the projects under RockyGomes’ direction – MorsePond Schoolplayground; Village Green Fence; North Falmouth School playground, Sandwich Roadbackstop and Swift Park tennis courts.

 

PAYMENT OF BILLS:

 

On the motion of Sandy Cuny/Russell Robbins, the committee VOTED:   to approve the following bill for payment:

·      Oyster Pond Environmental Trust- Conservation Restriction     $250,000

 

On the motion of Sandy Cuny/Paul Dreyer, the committee VOTED: to approve the following bill for payment:

·      Falmouth Housing Stabilization Project- $5,410 (two invoices)

 

APPROVAL OF SEPTEMBER 10, 2015 MINUTES:

On the motion of Russell Robbins/Sandy Cuny, the committee VOTED:  to approve the September 10, 2015 minutes.   Paul Dreyer abstained.

 

ITEMS FOR FUTURE AGENDAS:

Paul Dreyer asked to see the final wording for Articles 38 and 39 relating to the Land Bank debt.

 

There being no further business, the committee adjourned at 8:50 PM to meet again on Thursday,  OCTOBER 8 , 2015.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

OCTOBER 8, 2015

Members Present:   Chair Virginia Carmichael; Vice-chair Sandy Cuny; Clerk Peter Cook; Holly Wilson;

Paul Dreyer; Ken Buckland, Kate Jackson

Also Present:   Consultant Sharon Gay; Admin. Asst. Carole Sutherland; Selectman Samuel Patterson

Absent:   Malcolm Donald; Russell Robbins

 

Chair Virginia Carmichael opened the meeting at 7:00 PM in the School Administration Building.

She introduced Kate Jackson, who was appointed as the Board of Selectmen’s At-Large member. She will be replacing Peter Kroll, who resigned in September.  Kate Jackson advised she was a volunteer and staff member for the Town of Lexington Historical Committee before retiring to Falmouth.

 

PUBLIC COMMENT:      None

 

APPROVAL OF FINAL LOA SPECIAL CONDITIONS FOR FALL 2015 APPLICATIONS:

Consultant Sharon Gay presented the draft Special Conditions for the Letters of Agreement,  which incorporate the committee’s commentsat the September 10th meeting.   She standardized the termination date and signage language and added a special condition naming the project liaison for each project.   She confirmed The Falmouth Country Club Irrigation project has a completion date of April 30, 2017.  The Lawrence Academy completion date is September 30. 2016.

 

On the motion of Sandy Cuny/Peter Cook, the committee VOTED:   unanimously to approve the Special Conditions for the Letters of Agreement.

 

REVIEW LANGUAGE FOR ARTICLES 38 AND 39:

Consultant Sharon Gay stated she conferred with Budget Director Jennifer Petit concerning Article 38 which would establish a Land Bank Debt Reserve Account to fund debt service payment obligations beyond FY2020.  It was the consensus to recommend indefinite postponement   because the language in Article 39 will create an Open Space Reserve Account.

 

Article 39 will now contain language appropriating the sum of $2,275,000 from the Undesignated Fund Balance to the Open Space Reserve Account to fund land acquisition debt service payment obligations beyond 2020.  These costs amount to $4.7 million. 

The CPC intends to ask Town Meeting for additional appropriations over the next five years to fully fund by 2020 the outstanding debt obligation covering the years 2021 to 2035.   The new language in Article 39 will not require any modifications on Town Meeting floor because the recommendation will be printed in

the warrant.

 

 

COMMUNITY PRESERVATION COMMITTEE WEBSITE:

Chair Virginia Carmichael reported to members that website consultant; Carol McLeod has reduced the scope of work to the committee’s $10,000 budget.

She will produce the brochure and Power Point presentation for the Fall Town Meeting.  The official site will be launched by December 20, 2015.  The presentation will also be used at the Municipal Citizens Academy on October 29th.

 

PROJECT UPDATES:

·      2014 Bike Rack Project:

Paul Dreyer reported he has developed a Memorandum of Understanding for the 15 bike racks approved in 2014.  Two are located on private property requiring license agreements and 13 are on town property.   Town Engineer and Assistant Director of the DPW, Peter McConarty, providedthe maps for the 2014 project.  Each responsible party has to provide detailed locations and the number and type of rack on the maps.  The MOU will be signed by the person

 

responsible for each project(private, town or school) and by the town engineer after he or she has approved the location selected.

The 2016 bike rack project is going through the process of Letters of Agreement to be on the Fall Town Meeting warrant and no implementation of the projects will follow the same procedures.

 

·      Lawrence Academy:

Ken Buckland noted his desire that the committee develop a policy on the requirements of apreservation restriction on projects funded by the CP Fund.

Chair Virginia Carmichael stated that a Town Meeting warrant article will require a Declaration of Restriction (deed restriction, recorded with the Registry of Deeds) for a term of 30 years for the purpose of preserving the exterior architectural features (cupola and portico)  repaired with CPA funds.

She noted that she had asked the committee representative from the Historical Commission, Malcolm Donald, todevelop a policy for the committee’s requirement of preservation restrictions.  She asked Kate Jackson to join Malcolm in developing that policy.

 

PRECINCT MEETING SCHEDULE FOR FALL TOWN MEETING:

Precinct 1 and 2 - Thursday, October 29th – Herman Meeting Room -   Holly Wilson and Paul Dreyer

Precinct 3 – Wednesday, October 28th – Gus Canty Recreation Bldg. lst Floor   -    Ken Buckland

Precinct 4 -  Wednesday November 4th – East Falmouth Elementary School   - Virginia Carmichael

Precincts 5 and 6 – Thursday November 5th – North Falmouth Elementary School   - Peter Cook

Precinct 7 – Wednesday, November 4th – East Falmouth Elementary School   -  Virginia Carmichael

Precinct 8 and 9 – Wednesday, October 28th- Barnstable County Fairgrounds-

All meetings start at 7:00 PM

 

 

PAYMENT OF BILLS:

On the motion of Ken Buckland/Peter Cook, the committee  VOTED:    to approve the following bill for payment:

·      Oak GroveCemetery Veterans Monuments -  Requisition #9-  $712.50

 

APPOVAL OF MINUTES:

On the motion of Sandy Cuny/Paul Dreyer, the committee  VOTED:   to approve the September 24, 2015 minutes with changes.  Peter Cook; Holly Wilson and Ken Buckland abstained.

 

MEETINGS CALENDAR AND ITEMS FOR FUTURE AGENDAS:

Carole Sutherland advised members the November meetingof the CPC will be held on the 19th, which is the third Thursday in the School Administration Building.  The December meeting is scheduled for the 17th,  at 5:00 PM in the Civil Defense Room, Town Hall.

·      Selectman Sam Patterson asked for an update on the Little Pond Conservation Area.   Liaison Ken Buckland will confer with the ConCom on the status.

·      Chair Virginia Carmichael commented on the letter from Frederic B. Presbrey, President and CEO of the Housing Assistance Corporation/Cape Cod.  He thanked the committee for their thoroughness and diligence in vetting their proposal to support the Carriage House Window Replacement Project and noted HAC’s commitment to preserving this important historic building for the community. He invited the committee to join them on Sunday, November 1st to meet the people benefitting from the program.

 

There being no further business, the meeting adjourned at 8:10 PM to meet on October 22, 2015.

 

Submitted by:   Mary J. Little, Recording Secretary                                                   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

OCTOBER 22, 2015

 

Members Present:   Chair Virginia Carmichael; Vice-Chair Sandy Cuny; Clerk Peter Cook;  Paul Dreyer;

Holly Wilson; Kate Jackson; Malcolm Donald; Russell Robbins.

 

Also Present:   Consultant Sharon Gay;   Adm. Asst. Carole Sutherland;  Historical Consultant Eric Dray.

 

Absent:   Ken Buckland;  Selectman Sam Patterson

 

Chair Virginia Carmichael opened the meeting at 7:00 PM in the School Administration Building.

 

PUBLIC COMMENT:    

Former chair and member of the Community Preservation Committee, Ralph Herbst, stated he has

reviewed the November town warrant and wanted to congratulate the new members and Chair Virginia Carmichael for their efforts in bringing to town meeting projects that will certainly benefit the communityof Falmouth.

 

PRESENTATION OF PRESERVATION RESTRICTIONS -    ERIC DRAY

Chair Virginia Carmichael invited Eric Dray, a historic consultant and attorney, to discuss those instances where the Committee should impose or require a historic restriction. 

Eric said first question is whether the project application conforms to the standards under the Secretary of the Interior’s Standards for the Treatment of Historic Properties..

The four standards are: preservation; restoration; reconstruction and rehabilitation.  He stated it wouldbe hard to develop a formula.   He favored using the Form B as the basic template language for providingdocumentationsuch as a full set of photos and the restriction guidelines.  What is major vs. minor -  point out which parts are more important.  It is a road map.  They become appendix items to the Restriction.

The Community Preservation Committee can retain review authority and it is important to monitor the construction up to the time the Historic Restriction is in place.

Chair Virginia Carmichael advised the Historic Society will hold the 30-year limited restriction on the Lawrence Academy.

Eric Dray suggested reviewing C.184 – S.30.  There is a language requirement to sign off.

He also advised the 30-year limited restriction can be increased every 20 years.

 

LETTER OF AGREEMENT SIGNING SCHEDULE:

Carole Sutherland advised the Letters of Agreement will be in the Community Preservation office and the applicants have been notified to come in prior to town meeting to sign the documents.  Project liaisons were advised to pick up their copies as well.

 

PROJECT UPDATES:

Carole Sutherland gave a brief summary of those applicants who have not filed quarterly reports.

She advised the East Falmouth Elementary School playground project is now completed and Malcolm Donald has taken great pictures of the project.

It was explained to the new members that the applicant responsible for signing the LOA must also file the

quarterly report.

 

Chair Virginia Carmichael demonstrated the proposed three-panel CP brochure .  Tweaking the revenue chart and inserting a date,  theplan is to have it available for distribution at the November town meeting.

Sandy Cuny suggested inserting the Morse Pond School playground project versus the Village Science Park because the CP funded the entire project as opposed to the Mullen Hall School playground project, which received $50,000 from the CPC, and the remainder through the PTA fund raisers.

 

CONFLICT OF INTEREST – DOCUMENTATION

Carole Sutherland distributed a signing sheet for members indicating they have readthe Conflict of

 Interest document.

 

PAYMENT OF BILLS:

On the motion of Sandy Cuny/Russell Robbins, the committee VOTED:  to approve the following bill for payment:

·      Oak Grove Cemetery Veterans Monuments - $1,623.75

·      Falmouth Housing Authority Stabilization Fund - $4,891.00

 

APPROVAL OF OCTOBER 8, 2015 MINUTES:

On the motion of Peter Cook/Holly Wilson, the committee VOTED:   approvalof the October 8, 2015 minutes with changes.   Malcolm Donald and Russell Robbins abstained.

 

Therebeing no further business, the meeting adjourned at 8:45 PM to meet again on THURSDAY, NOVEMBER19, 2015 IN THE SCHOOL ADMINISTRATION BUILDING.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

 

 

 

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

NOVEMBER 19, 2015

 

Members Present:   Chair Virginia Carmichael; Vice-Chair Sandy Cuny; Kate Jackson;  Holly Wilson; Russell Robbins.  

Also Present:     Adm. Asst. Carole Sutherland

Absent:  Paul Dreyer; Malcolm Donald; Sharon Gay;  Selectman Sam Patterson

 

Chair Virginia Carmichael opened the meeting at 7:00 PM in the School Administration Building.

She announced the resignations of Ken Buckland and Peter Cook.

 

PUBLIC COMMENT:      None

 

TOWN OF YARMOUTH COMMUNITY HOUSING:

Chair Virginia Carmichael advised the committee she has invited Yarmouth to attend a future meeting to discuss their successful community housing program.

 

REVIEW OF TOWN MEETING:

Chair Virginia Carmichaelnoted that even though three articles were held for consideration,  in the final minutes of Town Meeting, all the CP articles were approved.

 

PROJECT UPDATES BY LIAISONS:

The committee spent some time reviewing each of theCommunity Preservation Open Projects prior to November 2014 and projects from the Fall Town Meeting 2014 or later.

The Library Document Digitation project will be closed out following payment of the final invoice.   The Library Director will attend the committee’s second meeting in January to show the committee how to access the documents. 

Other projects completed:

·      OPET Phase I Invasive Plants

·      Old Stone Church

·      Morse Pond School Playground

·      OPET Land Purchase

·      West Falmouth Methodist Church Doors

·      Preservation Restrictions are still required for River Bend Silo and Davis House (WCAI), and the newly merged Historical Commission (merged with the Historic Districts Commission) will be able to hold those restrictions, according to Corey Pacheco, Historical Preservation Specialist in the Planning Department.

·      Oyster Pond Conservation Restriction has been recorded.

·      Spring Bars Road Housing:  interested developers viewed site.  

·      Little Pond Conservation Area:  The contract for implementation of the Master Plan for the Conservation Area is signed and work will begin in December.

·      Falmouth Skatepark Project:  Fundraising has come to a halt.   Sandy has spoken with Keith, the head of the Falmouth Skatepark Association and she and Carole will meet with him soon to discuss getting fundraising going again.  Sandy feels the project might have to be done in phases.

·      Falmouth Country Club Irrigation System Upgrade:   With approval of $500K at November Town Town Meeting, town now has $958K in hand toward required $1.2 million.  Town will need additional monies by 2017.

·      Historic Highfield:  Russell Robbins advised there will be a revised budget.  Hearth work may not be completed as anticipated.

·      Historic Highfield Ice House:    Project is complete except for finishing the electrical work.   The project should be closed out in early 2016.

·      Falmouth Affordable Housing Fund (FAHF):   Holly Wilson asked for an update on the fund since she was recently elected chair of the Falmouth Affordable Housing Committee.  Chair Virginia Carmichael offered to meet with her to explain the goals of the Fund and how it would interact with the housing community and future projects.  Virginia appointed Holly to look into the process for applying to FAHF funds to find ways to simplify the process and make it more transparent and user-friendly.

 

COMMUNITY PRESERVATION COMMITTEE WEBSITE:

Chair Virginia Carmichael advised site will be available in January.  Project applications will be on line and other documents will be uploaded.

 

PAYMENT OF BILLS:

On the motion of Sandy Cuny/Russell Robbins,  the committeeVOTED: to approve the following

bill for payment:

            Oak Grove Cemetery Veterans Monuments -  $1,380.

On the motion of Russell Robbins/Sandy Cuny, the committeeVOTED:  to approve the following bills for payment:

            Falmouth Housing Authority Stabilization Fund - $1,951

            Falmouth Library Digitization Project -  $6,860(final invoice)  $30,000 will be returned to the CP fund.

 

APPROVAL OF MINUTES:

On the motion of Sandy Cuny/Russell Robbins, the committee VOTED:  to approve the minutes of October 22, 2015.

 

ITEMS FOR FUTURE MEETING AGENDAS:     None

 

There being no further business, the committee adjourned at 8:55 PM to meet again on THURSDAY, DECEMBER 17, 2015 IN THE Town Hall Civil Defense Room at 6:00 PM.

 

Submitted by:    Mary J. Little, Recording Secretary

 

 

 

COMMUNITY PRESERVATION COMMITTEE MINUTES

DECEMBER 17, 201

 

MEMBERS PRESENT:   Chair Virginia Carmichael; Vice-Chair Sandy Cuny;  Paul Dreyer; Holly Wilson;Russell Robbins.

Also Present:  Adm. Assistant,Carole Sutherland; Consultant, Sharon Gay; Selectman Sam Patterson

Absent:   Kate Jackson and Malcolm Donald.

 

Chair Virginia Carmichael called the meeting to order at 6:00 PM in the Civil Defense Room, Town Hall.

She announced that member, Kate Jackson, agreed to serve as Clerkof the committee.

On the motion of Sandy Cuny/Holly Wilson, the committee VOTED:  to approve her nomination as Clerk

of the CPC.

Russell Robbins will serve as the Committee’s Financial Officer.

 

PUBLIC COMMENT:     None

 

GRANT CYCLE:

Chair Virginia Carmichael advised members that there was a discussion with Budget Director Jennifer Petit and Assistant Town Manager, Heather Harper. Changing to a spring grant cycle would greatly simplify budgeting and planning by putting the committee on the same budget cycle as the Town.  To do that, this committee will not have a grant cycle this coming spring or next fall, except for urgent, time-sensitive projects.  This would give the committee time to strategize for the long-term. We will be awarding grants in the spring of 2017 from FY2018 estimated revenues.  Virginia proposed the January 14th meeting be a strategizing session to allow the committee to do some of the things we may want to do.

 

When the money becomes available, we can look at it from the committee’s view and how it will fit into the town’s budget.  Budgeting for the committee’s purposes will be easier being on the town’s budget cycle.  With a spring round, the committee can accept applications in August and have the warrant articles ready by the January closing of the warrant.  This will tie in with the town’s budgeting.

Sharon Gay mentioned it will also give the committee time to catch up on the 37 outstanding projects.

 

FALMOUTH AFFORDABLE HOUSING FUND:

Chair Virginia Carmichael gave a brief report on the previously created Retention Fund and Development Funds.  The Retention Fund was available on a short-term basis to buy houses and make them affordable and deed restricted.   The Development Fund was used for pre-development costs.

In 2011, the monies in the two funds were transferred into the Falmouth Affordable Housing Fund (FAHF). As written, the Board of Selectmen are trustees of FAHF and the CPC approves all grants.  When former member, Patti Haney, was a member, the committee was able to vet some of the projects with the help of a housing consultant. Currently the Planning Office is guiding applicants through the application and permitting process before coming to the CPC for approval.

Heather Harper has asked Sharon Gay to develop guidelines to make the Local Initiative Process (LIP) and FAHF application process transparent to the developers.

There is $780,000 in the Housing reserve.  Housing is high on the town’s agenda and the CPC should be working toward making it a high priority also.

Sharon Gay stated she has been asked to make the process easier and determine what is the CPC thinking in regard to ongoing future funding for FAHF. When the town is vetting proposals, they want to know what the committee is thinking.  The Board of Selectmen has established a policy that the FAHF would be the last money into a project. They did not want to use the FAHF to incur the risk of providing public monies for pre-development costs that might lead nowhere. Chair Virginia Carmichael advised she is setting aside the January 14, 2016 meeting as a strategy session.

 

PROJECT REPORTS:

Carole Sutherland reported the Letters of Agreement have been distributed to the applicants.  She said the committee can credit Sharon Gay.   It has been five weeks since town meeting and the LOA process has been refined and is working well.

·      The Village Green Fence Projectis completed.

·      West Falmouth Tennis Court Project is completed except for striping.  It will be done in the spring.

·      The Skating Park Project is problematic.  Keith Bleiler is still trying to raise funds.  He needs $150,000.   With the $240,000 he has in hand, Sandy Cuny thought

it might be wise to commence building the park. People need to see progress and the funds might start coming in.  The park is located on town land under the direction of the Recreation Department.

·      Holly Wilson reported the North Falmouth Playground has erected a sign denoting the status of their fund-raising efforts.

·      Spring Bars Road Project:  Heather Harper emailed the Teaticket Civic Association to advise they will be updated in the planning process.

 

PAYMENT OF BILLS:

On the motion of Sandy Cuny/Paul Dreyer, the committeeVOTED:  to approve the following bill for payment:

           

Village Green Fence – Invoice for materials - $59,028

 

On the motion of Sandy Cuny/Russell Robbins, the committee VOTED:   to approve the following bill for

payment:

           

Oak Grove Cemetery Veterans Monuments -  Partial Invoice - $3,573.75  

 

APPROVAL OF MINUTES:

On the approval of Russell Robbins/Sandy Cuny, the committee VOTED:  approval of the November 19, 2015 minutes with changes.    Paul Dreyer abstained.

 

ITEMS FOR FUTURE AGENDAS:

·      Spring Bars Road Housing Project:  Chair Virginia Carmichael announced there have been two submittals from developers.   She asked if any committee member would like to serve on the Review Committee.   Paul Dreyer agreed to serve and was approved on the motion of Sandy Cuny/Russell Robbins.

 

There being no further business, the committee adjourned at 7:00 PM to meet again on THURSDAY,

JANUARY 14, 2016 AT THE SCHOOL ADMINISTRATION BUILDING AT 7:00 PM.

 

Submitted by:   Mary J. Little, Recording Secretary